HomeMy WebLinkAbout7544446 Epic Events contract amendment - DocuSign Envelope ID: 1B0C7850-432B-48C3-9E32-1A39C3AD3AB9
AMENDMENT No. 1 to the
CITY OF AUBURN CONTRACTUAL AGREEMENT FOR PROFESSIONAL SERVICES
With Epic Events
For good and valuable consideration, the parties agree to amend the above agreement in the
following manner:
1. Contact Information changed to:
Tanabata DBA Epic Events
ATTN: Sean and/or Emily Conner
6523 California Ave SW#372, Seattle, WA 98136
All other provisions of the Agreement and of any previous amendments remain in full force and
effect. Original Contract is also attached to this Amendment.
Executed this 16th day of January, 2024.
CITY OF AUBURN TANABATA DBA EPIC EVENTS
DS
PDocuSigned by: DocuSigned by:
arti, V 1/19/2024 ` � CtIn A,i;,y' 1/18/2024
--00/14/1-60U44/14 I �01.1UOJb//yj4C44 I.
Daryl Faber, Director Sean and/or Emily Conner
Parks,Arts& Recreation Department
CITY OF AUBURN
401A1,164/1(
Kristy Pachciarz, Special Events Coordinator
Parks,Arts& Recreation Department
DocuSign Envelope ID: 1B0C7850-432B-48C3-9E32-1A39C3AD3AB9
THIS PAGE INTENTIONALLY LEFT BLANK. ORIGINAL CONTRACT TO FOLLOW FOR REFERENCE.
DocuSign Envelope ID: 1B0C7850-432B-48C3-9E32-1A39C3AD3AB9
Contract No.
CONTRACTUAL AGREEMENT FOR PROFESSIONAL SERVICES
The City of Auburn agrees to contract:
Epic Events
ATTN:Doug Borneman
PO Box 1293
Bellingham,Washington 98227
To perform the following professional services: Provide Outdoor cinema services(inflatable screen,projector,
generator and related equipment)at the 2024 Friday Night Flick event series.
The contractor is required to perform said services on:
Friday,July 26,2024 at Lea Hill Park,31693 124th AVE SE,Auburn,WA 98092. Will be on site at 5:30pm.for
unloading and set-up. Movie starts at approximately 9:12pm.
Friday,August 2,2024 at Sunset Park,1420 69th Street SE,Auburn,WA 98092. Will be on site at 5:30pm.for
unloading and set-up. Movie starts at approximately 9:00pm.
Friday,August 9,2024 at Les Gove Park,910 Ninth Street SE,Auburn,WA 98002. Will be on site at 5:00pm.
for unloading and set-up. Movie starts at approximately 8:50pm.
The agreed fee to be paid is: $3,082.80 per event(three event total is$9,248.40).
The agreed fee will be paid in 3 payment(s)on the day of the event(each event paid individually; see above).The contractor is
required to invoice the City before June 1,2024 to receive the payment by said event.
The City shall provide the following: Adequate,flat performance space,movies(2 copies)in DVD or Blu Ray widescreen
format and licensing for public performance.
Prior to performing any services under this Agreement,the contractor shall provide the City with proof of General Liability
insurance covering products-completed operations and contractual liability with limits no less than$1,000,000 each occurrence,
$2,000,000 general aggregate. The City shall be named as an insured on User's General Liability insurance policy.
The City may terminate all or part of this contract with or without cause at any time. The City will provide support services
(department brochure,printing programs,flyers,etc.)to the contractor regarding the event upon request. The City will provide
working references for the contractor upon request.
Any delay in the performance of any obligation under this Agreement shall be excused,if and so long as the performance of the
obligation is prevented,delayed or otherwise hindered by any act not within the control of a party such as fire,
cyber/ransomware attack,earthquake,flood,explosion,actions of the elements,riots,mob violence,strikes,pandemic,lockouts,
and emergency orders of the state or federal government.
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DocuSign Envelope ID: 1B0C7850-432B-48C3-9E32-1A39C3AD3AB9
Contractor shall defend,indemnify and hold the City,its officers,officials,employees and volunteers harmless from any and all
claims,injuries,damages,losses or suits including attorney fees,arising out of or resulting from the acts,errors or omissions of
the Contractor in performance of this Agreement,except for injuries and damages caused by the sole negligence of the City.
The Contractor must provide a Washington State Patrol Criminal Background check,in compliance with RCW 43.43.830 et
seq.,for themselves and/or their employees where any person will or may have unsupervised access to children under sixteen
years of age,or to developmentally disabled persons,or to vulnerable adults during the course of his or her employment or
involvement with the business or organization.
The contractor shall notify and receive approval from the Special Events Coordinator for any substitutes,changes,or
cancellations in the above-named performed service. Subcontracting of the services of this contract is not allowed unless prior
approval is received by the department. The contractor will provide the Special Events Coordinator will a program 10 days
before the aforementioned event date.
The Contractor agrees and understands that he/she is an independent contractor and not the agent or employee of the City. The
manner and means of providing the professional services herein are under the sole control of the Contractor. The Contractor
shall be solely responsible for reporting his/her hours,earnings,income tax,and social security to the applicable federal and
state agencies. The contractor understands that he/she is not entitled to any of the benefits provided by an employer to
employees including but not limited to disability and unemployment insurance.
The City of Auburn and the Contractor have executed this agreement as of September 14,2024.
5DocuSigned by: Os DocuSigned by:
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Contractor Director, arKS and Recreation Depaitciient
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Kristy Pachci z, Special Events Coordinator
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