HomeMy WebLinkAbout7578832 Update Council Chambers To Hybrid - Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
CITY OF AUBURN
AGREEMENT FOR SERVICES
Update Council Chambers To Hybrid
THIS AGREEMENT made and entered into on this 22nd day of August, 2024, by and
between the CITY OF AUBURN ("City"), a municipal corporation of the State of Washington,
and KeyCode Media ("Provider"), whose address is 6632 S 191st PI. Suite E102 Kent, WA
98032.
In consideration of the conditions and the mutual promises and covenants contained in
this Agreement, the parties agree as follows:
1. Scope of Services
The Provider agrees to perform the tasks described in Exhibit A to this Agreement. The
Provider will be responsible for providing work products and services of a quality and
professional standard acceptable to the City. Without additional compensation, the
Provider will correct or revise any negligent errors, omissions or other deficiencies in any
required plans, designs, drawings, specifications, reports and/or other services, whether
during or after the Term of this Agreement. The City's approval of Provider's services will
not in any way relieve the Provider of responsibility for service accuracy and adequacy.
OPTIONAL If the Provider fails to replace or re-perform as needed to conform to this
Agreement's requirements and specifications, the City may perform such work (which may
include retaining a different provider) and invoice the Provider for the City's performance
cost provided such cost shall not exceed the total compensation for this Agreement.
2. Additional Services
The Parties will amend this Agreement if additional services are required beyond those
specified in Exhibit A and/or included in the compensation amount for this Agreement. An
amendment must be written and agreed to by the Parties before Provider performs any
additional services, and it must specify the nature, scope, and payment terms for the
additional services. If the time period for completing additional services makes the
advance signing of an amendment impractical, the Provider agrees to perform only the
additional services requested in writing by an authorized City representative pending the
signing of an Amendment as set forth in this Section. The invoice procedure for any
additional services is described in Section 4 of this Agreement.
3. Provider's Representations & Qualifications
The Provider represents and warrants that it has all the required licenses, certifications
and qualifications to perform the services in this Agreement. Provider represents that its
signatory to this Agreement has the requisite legal authority to bind Provider to the terms
and conditions of this Agreement.
[contract number]
Date
Page 1 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
4. Compensation
a. As compensation for the Provider's performance of this Agreement, the City will
pay the Provider the fees and costs specified in Exhibit A. The City's payments
will fully compensate Provider for work performed/services rendered and for all
labor, materials, supplies, equipment, overhead, profit, and incidentals necessary
for Provider to complete the work.
b. The Provider will submit monthly invoices or statements to the City detailing the
time spent on Exhibit A tasks. Upon its acceptance of the invoice or statement,
the City will process it in its next billing/claim cycle, and will remit payment to the
Provider (subject to any conditions or provisions in this Agreement or an
Amendment). This Agreement's number must appear on all submitted invoices.
Provider will submit copies of any documents supporting an invoice or statement
to the City upon request.
c. The not-to-exceed amount for this agreement is $250,000. The Provider will not
undertake any work or otherwise financially obligate the City in excess of this not-
to-exceed amount without the City's advance written authorization.
d. City payments to the Provider after the current year are contingent on available
funds.
5. Time for Performance, Term, and Termination of Agreement
a. The Provider will begin no work under this Agreement until authorized by the City
in writing. The term of this Agreement commences on the date that the last party
signs it (as reflected on the signature page). Once commenced, Provider shall
complete the performance of all services in Exhibit A on or before March 1, 2025
unless the Parties otherwise agree in writing.
b. Termination for cause. Either party may terminate this Agreement for cause
with written notice to the other party. A termination is "for cause" if a party
substantially fails to perform in accordance with the terms of this Agreement
through no fault of the other party. The notice will specify the termination
reason(s) and its effective date. If the City terminates this Agreement for cause,
all City payments otherwise due to Provider will be suspended and the City will
have no further obligations to Provider.
c. Termination for Convenience. The City may terminate this Agreement for
convenience upon at least 7 days' written notice to the Provider. The notice shall
contain the termination effective date. If the termination is through no fault of the
Provider, the City will compensate Provider for services performed up to the
termination effective date in accordance with the Exhibit A compensation rate.
This compensation will fully satisfy the City's obligations under this Agreement,
and will discharge the City from any further obligations and liabilities to the
Provider (including any Provider claims of anticipated profits or other
consequential damages resulting from the termination).
[contract number]
Date
Page 2 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
d. Upon receipt of any termination notice, the Provider will promptly discontinue all
services and deliver to the City all data, drawings, specifications, reports,
summaries, and such other information and materials the Provider has
accumulated, prepared, or obtained in performing this Agreement (whether fully
or partially completed).
e. The rights and remedies in this Section do not exclude any other legal or
equitable rights or remedies available to the City.
6. Ownership and Use of Documents
The City will own all documents, reports, memoranda, diagrams, sketches, plans, surveys,
design calculations, working drawings and any other materials that the Provider creates or
prepares in performing this Agreement (the "Work Products"). The City may use these
work products for any lawful purpose. Provider acknowledges that this Agreement and the
work products are public records subject to RCW 42.56 unless exempt from public records
disclosure requirements. The Provider agrees to fully assist the City in identifying,
locating, and copying any records Provider possesses that the City determines in its sole
discretion are responsive to a Public Records request.
7. Records Inspection and Audit
All City payments are subject to adjustment for any amounts found upon audit or otherwise
to have been improperly invoiced. The City may inspect and audit any Provider records
and books of account pertaining to any work performed under this Agreement for up to 3
years after the City's final payment to Provider. If any litigation, claim, dispute, or audit is
initiated before this 3 year period expires, Provider shall retain all records and books of
account for any work performed under this Agreement until final resolution of any such
litigation, claim, dispute, or audit.
8. Continuation of Performance
If any dispute or conflict arises between the parties while this Agreement is in effect, the
Provider agrees to cooperate and continue in good faith toward successful completion of
its responsibilities under this Agreement notwithstanding such dispute or conflict.
9. Independent Contractor
The Provider will perform the services as an independent contractor, and will not be
deemed by virtue of this Agreement or the performance of it to be in a partnership, joint
venture, employment, or other relationship with the City. Nothing in this Agreement
creates any contract relationship between the City and the Provider's employees, agents,
or subcontractors.
10. Administration of Agreement
This Agreement will be administered by Mark Siegel, on behalf of the Provider, and by the
City Mayor (or designee) on behalf of the City.
11. Notices
Notices or communications permitted or required under this Agreement will be written and
delivered to the following addresses:
Notice to the City: Notice to Provider:
[contract number]
Date
Page 3 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
Jonathan Glover Mark Siegel
City of Auburn KeyCode Media
25 West Main St 6632 S 191st PI.
Auburn WA 98001-4998 Suite E102
Phone: 253.931.4011 Kent, WA 98032
Fax: 253.931.4005 206-870-244
Email: jwkelly@auburnwa.gov msiegel@keycodemedia.com
Either party may change its above address by giving written notice to the other party.
Notices to non-parties will be delivered as designated by a party to this Agreement.
12. Insurance
a. The Provider will, at its sole expense, procure and maintain for the duration of
this Agreement and for 30 days thereafter insurance against claims for injuries to
persons or damage to property which may arise from or in connection with the
performance of this Agreement by the Provider, its agents, representatives, or
employees.
b. Provider's maintenance of insurance as required by the Agreement will not be
construed to limit the liability of the Provider to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
c. The Service Provider will obtain insurance of the types described below:
(i) Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage will be at least as broad as Insurance Services
Office (ISO) form CA 00 01 (provider may use a substitute form providing
equivalent liability coverage). Provider will maintain automobile insurance
with minimum combined single limit for bodily injury and property damage of
$1,000,000 per accident.
(ii) Commercial General Liability insurance will be at least as broad as ISO
occurrence form CG 00 01 and will cover liability arising from premises,
operations, stop-gap independent contractors, products-completed
operations, personal injury and advertising injury, and liability assumed under
an insured contract. The City will be named as an additional insured under
the Provider's Commercial General Liability insurance policy with respect to
the work performed for the City using an additional insured endorsement at
least as broad as ISO Additional Insured endorsement CG 20 26.
Commercial General Liability insurance will be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
(iii) Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
[contract number]
Date
Page 4 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
(iv) Professional Liability insurance appropriate to the Provider's profession
with limits no less than $2,000,000 per claim and $2,000,000 policy
aggregate limit.
d. For Automobile Liability and Commercial General Liability insurance, the policies
are to contain, or be endorsed to contain that Provider's insurance coverage will
be primary insurance as respects the City. Any insurance, self-insurance, or self-
insurance pool coverage maintained by the City will be excess of the Provider's
insurance and will not contribute with it.
e. Insurance is to be placed with an authorized insurer in Washington State. The
insurer must have a current A.M. Best rating of not less than A:VII.
f. The Provider will furnish the City with original certificates of insurance and a copy
of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of this
Agreement before commencement of the work.
g. The City reserves the right to require that complete, certified copies of all
required insurance policies and/or evidence of all subcontractors' coverage be
submitted to the City at any time. The City may withhold payment if the Provider
does not fully comply with this request.
h. If the Provider maintains higher insurance limits than the minimums shown
above, the City will be insured for the full available limits of Commercial General
and Excess or Umbrella liability maintained by the Provider, irrespective of
whether such limits maintained by the Provider are greater than those required
by this Agreement or whether any certificate of insurance furnished to the City
evidences limits of liability lower than those maintained by the Provider.
i. The provider will provide the City with written notice of any policy cancellation
within two business days of their receipt of such notice. Failure by the Provider
to maintain the insurance as required will constitute a material breach of this
agreement, upon which the City may, after giving five (5) business days' notice to
the Provider to correct the breach, immediately terminate the agreement or, at its
discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on
demand, or at the City's sole discretion, offset against funds due the Provider
from the City.
13. Indemnification/Hold Harmless
a. Except for injuries and damages caused by the sole negligence of the City, the
Provider will defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages,
losses, or suits of every kind, including attorney fees and litigation expenses,
arising out of or resulting from the acts, errors, or omissions of the Provider, its
employees, agents, representatives, or subcontractors, including employees,
agents, or representatives of its subcontractors, made in the performance of this
[contract number]
Date
Page 5 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
Agreement, or arising out of worker's compensation, unemployment
compensation, or unemployment disability compensation claims.
b. However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Provider and the City, its officers, officials,
employees, and volunteers, the Provider's liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Provider's negligence.
c. If is further specifically and expressly understood that this indemnification
constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section will survive the
expiration or termination of this Agreement.
d. The provisions of this section were separately and mutually negotiated by the
parties.
14. Assignment
Neither party to this Agreement may partially or wholly assign any right or obligation in it
without the other party's prior written consent. No assignment or transfer of any interest
under this Agreement will release the assignor from any liability or obligation under this
Agreement, or cause any such liability or obligation to be reduced to a secondary liability
or obligation.
15. Nondiscrimination
The Provider may not engage in any unfair practice identified in RCW 49.60.180 and/or 42
U.S.C. §2000e-2 in the performance of any services or activities under this Agreement
(either directly or through contractual, hiring, or other arrangements).
16. Amendment, Modification and Waiver
No amendment, modification, or waiver of any condition, provision, or term of this
Agreement will be valid or effective unless written and signed by the party to be bound (or
the party's authorized representative), specifying the nature and extent of such
amendment, modification or waiver. Any waiver, approval or acceptance, or payment by
any party will not affect or impair that party's rights arising from any default by the other
party.
17. Parties in Interest
This Agreement will bind (and its benefits and obligations will inure to) the parties and their
respective successors and assigns. This section will not permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties, and it does not create a contractual relationship with or exist for the
benefit of any third party (including contractors, sub-contractors and sureties).
[contract number]
Date
Page 6 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
18. Force Maieure
Delays in performing this Agreement will be excused to the extent caused by acts outside
a party's control, such as fires, cyber/ransomware attacks, earthquakes, floods,
explosions, actions of the elements, riots, mob violence, strikes, pandemics, labor strikes
or lockouts, and state or federal government emergency orders.
19. Applicable Law
This Agreement and the rights of the parties under it will be governed by the laws,
regulations, and ordinances of the City, King County, and the State of Washington. Venue
for actions involving this agreement will be in the county where the property or project is
located, or in King County if not site specific. An applicable statute of limitation will
commence no later than the Provider's substantial completion of the services in this
Agreement.
20. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are inserted
for convenience of reference only and will not act to limit the scope of their particular
paragraph or section. Where appropriate, the singular will include the plural (and vice
versa), and masculine, feminine and neuter expressions will be interchangeable. This
Agreement has been drafted by mutual agreement of the parties, and it will be interpreted
and/or constructed without regard to its drafter.
21. Severable Provisions
Each provision of this Agreement is intended to be severable. The illegality or invalidity of
any provision in this Agreement will not affect the validity of the Agreement's remaining
provisions.
22. Entire Agreement
This Agreement (together with any subsequent amendments or addendums) contains the
entire understanding of the parties regarding its subject matter, and it supersedes all prior
oral or written representations, agreements and understandings between the parties. No
other oral or written understandings regarding this Agreement shall bind any party.
23. Non-Availability of Funds
Every City obligation under this Agreement is contingent on the availability of appropriated
or allocated City funds. If funds required for the City's performance are not allocated and
available, the City may terminate this Agreement at the end of the available funding period
and without the required Section 5 seven days' notice. The City will not be liable if it
exercises this provision, and will not be obligated or liable for any future payments or
damages as a result of termination under this Section.
24. Counterparts
This Agreement may be executed in multiple counterparts, with each counterpart being
one and the same Agreement, and the Agreement will become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
[contract number]
Date
Page 7 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN Mark Siegel, KeyCode Media
p—DocuSigned by: DocuSigned by:
tat 8/23/2024 A arL Sit#1
1 Lai uu u4ic 11 o cyan✓oi ovw
Nancy ( acKus, Mayor Signature
Name: Mark siegel
Title: VP Business Development
Date: 8/23/2024
Approved as to form:
Signed by:
11II
,jaStin, Mutt ,lA, 8/23/2024
:r_ucrx��i-r
Jason Whalen, City Attorney Signature
Name:
Title:
Date:
[contract number]
Date
Page 8 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
EXHIBIT A
[contract number]
Date
Page 9 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
EXHIBIT B
[contract number]
Date
Page 10 of 10
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2
Key Code Media, Inc. -Washington
6632 S 191st PI.
Suite E102
Kent, WA 98032
206-870-0244
www.keycodemedia.com
ABS keyc.de
Advanced Broadcast Solutions MEDIA
Update Council Chambers To Hybird
Quote#221124 Version 5
Prepared for:
Auburn, City of
Prepared by:
Mark Siegel
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA Prepared for: Auburn, City of
Jul 9, 2024
Statement of Services
Scope of Work Document
Project Name: City of Auburn Council Chamber Upgrade
Client: City of Auburn
Contractor: KeyCode Media (KCM)
Location: City Hall, Auburn, WA
Overview:
KeyCode Media (KCM) will perform comprehensive upgrades to the City of Auburn Council Chamber's
audiovisual systems to enhance video switching, streaming, recording, wireless presentation, audio
conferencing, and lighting capabilities.
Scope of Work:
Video Systems Upgrade:
Remove existing BroadcastPix system and replace with VIZRT TC-1 Pro.
Remove Matrox streaming encoder, KiPro recorder, Roland scaler, and other unnecessary equipment as
per updated drawing set.
Configure VIZRT TC-1 Pro to accept Dante signals from Televic conferencing system (individual channels
or mixed signal).
Integrate Yamaha TF console for manual audio mixing; route output to TC1 for embedding into video signal.
Output video signals in 1080P format for Castus system; potential SDI output in 10801.
Camera Systems:
Update firmware on 4 existing Panasonic 130 cameras; load MDI software.
Wall mount and update firmware on additional Panasonic 130 camera; integrate with KCM-provided
Netgear switch.
Configure switch with three VLANs (general traffic, NDI/HX, Dante).
Audio Systems:
Replace existing Sure microphone system with Televic conferencing system.
Route Dante output from conferencing system to chamber distribution system.
Wireless Presentation and Hybrid Meeting Integration:
Install Kramer Campus 2 Plus wireless presentation system.
Integrate with Kramer distribution systems for two chamber monitors; feed TC-1 Pro.
Quote#221124 v 5 Jul 9,2024 Page:2 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA Prepared for: Auburn, City of
Jul 9, 2024
Enable TC-1 Pro to interface with Zoom/Teams for hybrid meetings.
Control Systems:
Maintain existing control system for chamber room; ensure control of new monitors via RS232.
Streaming and Playback Systems:
Replace existing Latronics system with Castus Quick Cast.
Provide SDI playback, VOD, captioning, and streaming capabilities.
Lighting Systems:
Replace existing CF light television fixtures with LED fixtures.
Coordinate with high voltage electrician for safe removal and installation; reconnect to DMX and high
voltage lines.
Commissioning and Training:
Install all new components and configure entire system.
Schedule training sessions for TC-1 Pro, conference system, and Castus system with manufacturer
assistance.
Deliverables:
Fully operational upgraded Council Chamber audiovisual system.
Training materials and sessions for City of Auburn staff.
Documentation of system configurations and operation manuals.
Schedule:
Start Date: [Date]
Completion Date: [Date]
Training Sessions: To be scheduled post-installation.
Acceptance Criteria:
Successful operation of all upgraded systems.
Approval from City of Auburn representatives upon final walkthrough.
Quote#221124 v 5 Jul 9,2024 Page: 3 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA
Prepared for: Auburn, City of Jul 9, 2024
Terms and Conditions:
All work will comply with local regulations and safety standards.
Payment terms to be outlined in separate agreement.
Contacts:
Project Manager: [Name, Contact Information]
City of Auburn Representative: [Name, Contact Information]
This Scope of Work document outlines the detailed tasks and objectives for the City of Auburn Council
Chamber upgrade project. It serves as a reference for all parties involved to ensure clarity and alignment
throughout the project lifecycle.
Tricaster
No. Part# Description Qty Price Ext.Price
1 TC1P2RU NewTek TriCaster 1 Pro 2RU 1 $18,937.06 $18,937.06
2 PTPTC1P2RU ProTek Prime for TriCaster 1 Pro 2RU 1 $1,145.00 $1,145.00
3 FCP Flex Control Panel 1 $7,819.41 $7,819.41
4 PTPFCP ProTek Prime for Flex Control Panel 1 $445.00 $445.00
5 PSP-10HOUR NewTek 10 Hour Professional Services Package NewTek 10 Hour Professional 1 $2,348.24 $2,348.24
Services Package
Bundled blocks of time for Professional Services including,Training,
Product Commissioning,Workflow Design and Commissioning,
Installation Oversight, Interface Customization,System Automation,
and Solution Support.Specific service deliverables will be agreed
upon,via a Statement of Work(SOW), in advance of project effort.
Travel and travel-related time and expenses are not included.A PSP
has a 12 month expiration date.A minimum of 3 weeks-notice is
required.
6 10GAT9901 Elgato Stream Deck XL Keypad-Cable Connectivity-USB 3.0 Interface-32 Key- 1 $249.00 $249.00
Windows, Mac OS
7 VIA-CAMPUS2- Kramer VIA Campus2 PLUS 4K60 IEEE 802.11 ac Wireless Presentation Gateway-1 1 $2,406.25 $2,406.25
PLUS x Network(RJ-45)-Gigabit Ethernet-Rack-mountable
8 VIA-PAD Kramer Electronics VIA Step-in Touch Pad 2 $102.50 $205.00
9 ADP-USB-AU-2X2 USB to Dante Interface 1 $159.00 $159.00
Quote#221124 v 5 Jul 9,2024 Page:4 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA
Prepared for: Auburn, City of Jul 9, 2024
Tricaster
10 GSM4230P-100NAS Netgear M4250-26G4F-PoE+AV Line Managed Switch-24 Ports-Manageable-3 1 $1,199.00 $1,199.00
Layer Supported-Modular-4 SFP Slots-35.80 W Power Consumption-300 W PoE
Budget-Optical Fiber,Twisted Pair-PoE Ports-1 U High-Rack-mountable,Table
Top-Lifetime L
11 6537327 Samsung-85"Class Q80C QLED 4K UHD Smart Tizen TV 3 $1,839.07 $5,517.21
12 AW-HE130WPJ Panasonic PTZ Camera Production Quality HD Video via 3G-SDI and IP Streaming- 1 $5,865.68 $5,865.68
White
al Zoom Lens 1.4x Digital Extender Built-In Neutral Density Filter and
DRS 12 Color Axes&3 Skin Tone Axes Anti-Vibrate Optical Image
Stabilization
13 FEC-150GMK Panasonic Wall Mount for Network Camera-Black 1 $166.67 $166.67
14 PPTZUCC NewTek NDIIHX Upgrade for Panasonic Cameras 5 $280.00 $1,400.00
Subtotal: $47,862.52
Castus
description Qty Price Ext.Price
15 CSTQC-1X1 CASTUS QuickCast 4th Generation-Single Channel IP/HDSDI Video Server One 1 $9,610.58 $9,610.58
HDSDI/IP Inputs
CASTUS QuickCast 4th Generation-Single Channel IP/HDSDI Video
Server One HDSDI/IP Inputs QuickCast channel has(1)multicast
output for IP out Schedule creator and editor interface-yearly,
monthly,weekly or daily Block scheduler interface for automated
scheduling Web interface with confidence monitors and audio meters
Multi file format support-ZERO transcoding Support for-RTMP,SRT,
HLS,NDI&more Supports Live Closed Captions and Side Car files-
VTT,SCC, MCC&More Connects to routing switching-Black Magic
and more Playlist and multi-region playlist creator/editor Output to
Facebook and Youtube live Connect to CASTUS Cloud Services
(CCS)Generate online schedule guide to embed on website Video
editor for assembling and trimming clips RSS crawl overlay capability
File manager library Audio input and automatic background music
detection Built in audio normalization for outputs 8 global overlays
per channel HDMI preview channel DVD to file rip utility Hardware:
Super fast processor,dense form factor and extremely reliable 2RU
server grade chassis 2RU chassis with server grade power supply
4TB storage included(single drive)"RAID 1 with 8TB upgrade
available 8GB RAM(1)HDSDI Output(1)HDSDI Input 250GB SSD
for CASTUS OS 24X DVD-RW INCLUDES 3 YEAR HARDWARE
WARRANTY
Quote#221124 v 5 Jul 9,2024 Page: 5 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA
Prepared for: Auburn, City of Jul 9, 2024
Castus
16 CCSVODABR CASTUS Cloud Services 1 $5,099.00 $5,099.00
Video On Demand 4 Profile Adaptive Bit-Rate(ABR)CASTUS Cloud
Portal for control panel and admin access Easy upload web interface
to CASTUS Cloud(AWS)Auto transcode to Adaptive Bit Rate(ABR)-
4 profiles Detailed analytics for indevidual videos and batch reports
Ability to index and chapterize live meetings and video files Access to
download .mp4 HD video files for free Options for further
customization Front End Video Guide-Easy to navigate home pages
with playlists and live categories.Search function with'smart word'
search Ability to feature videos and playlists Customizable home
screen and banner User account management with social
engagement(like,dislike and comment)Social media sharing tools
Desktop and mobile supported interfaces Cloud Specs-CDN with
unlimited number of live viewers Unlimited number of embedable
LIVE HLS streams(Live channels)4TB storage limit with file
manager(each additional 2TB is$100/mo)Auto transcode to ABR
with access to downloadable.mp4 files Recurring annual renewal-
$5,099
17 CCSSKEYSST STREAM Keys'Static'Includes 1 $1,499.00 $1,499.00
4'Static'RTMP Streaming Keys.Connect your RTMP source(s)to a
destination with one of four provided'Static'Keys with CASTUS
STREAM.Each STREAM Key can be used independently of one
another. Keys are not to be used continually on a 24/7 basis.
Recurring annual renewal cost-$1,499
18 CCSLIVECC- CASTUS Cloud Services Closed Captioning(LIVE Event Captioni 1 $3,999.00 $3,999.00
500HRS
CASTUS Cloud Services Closed Captioning(LIVE Event Captioni
Will use existing GV downconverter HDSDI to SD Analog
Subtotal: $20,207.58
Discussion System
Description
19 71.98.2904 Plixus AE-R+Dante The Plixus Audio Engine with recording capabilities 1 $5,057.50 $5,057.50
a 19"rack-mountable device that provides all the processing and
signal handling required for an audio-only system.One power supply
included.Optional second power supply for a system with more than
40 units or for power redundancy.*Dante on board*
20 71.98.0131 Confidea FLEX+RFID 18 $918.75 $16,537.50
The Confidea FLEX is a touch enabled tabletop conference unit
including:-Multifunctional button for delegate,chairman and dual
use-Screw lock microphone connector-Loudspeaker-5,2"
capacitive touch screen-Tactile reference-Haptic feedback-Anti-
fingerprint coating-NFC card reader-2 x Headphone connector
21 71.98.0054 D-MIC 40 SL 18 $161.25 $2,902.50
GSM immune gooseneck microphone of 40 cm with screwlock.Bi-
color led ring indication(red/green).Windscreen included. Not to be
used with Confidea FLEX G4
Quote#221124 v 5 Jul 9,2024 Page: 6 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA Prepared for: Auburn, City of
Jul 9, 2024
Discussion System
22 99.06.0012 Online Project Review 1 $0.00 $0.00
Complimentary 1 hr online project review by a Televic Representative.
To be scheduled before system installation.End users are welcome
to join this call as well! For scheduling, please contact
support@televic.us**Must schedule at least 2 weeks in advance.
23 99.06.0006 Remote Configuration/Training 1 $2,134.15 $2,134.15
Remote system access for installation,configuration and/or updating
of a new or existing Televic System.Prior to scheduling a remote
session,the following criteria must be met:-A Windows 10 PC
networked to the Plixus engine or WCAP. User must be able to
access the Plixus embedded web browser prior to remote session.-
All current Windows updates must be installed.-PC must be logged
in as an administrator with full rights.-All firewalls must be turned off
(or be able to be turned off).-High speed internet access for the
networked PC.-The latest version of TeamViewer downloaded and
installed.The latest version can be found here:
https://www.teamviewer.com/en-us/download/windows/-Access to
www.televic-conference.com to download the latest software and
firmware.To expedite the process, please contact Televic in advance
for download links to all relevant software and firmware.-All Televic
devices must be properly connected to the Plixus engine.-All remote
sessions must be scheduled a minimum of 3 business days prior to
the required system completion or delivery date to the end user.(If
configuration&training is desired,a minimum of 2 days is required.)
For scheduling,plta.. ,„act support@televic.us
24 99.06.0004 Service Level Agreement(SLA 1 $1,342.68 $1,342.68
-Unlimited Remote Phone/Email Support-Unrestricted Teamviewer
Support-Advanced Replacements on Core Products-Support can be
provided to integrators,or directly to end users 5%of total system
price.$1,000.00 minimum. For support,please contact
support@televic.us
25 71.98.3000 Confero 360 1 $2,418.50 $2,418.50
This license adds new roles for meeting control,the possibility to
create a room layout,the use of meeting template with delegate
information,badge identification,signage and meeting reports.The
Confero 360 license is compatible with Plixus AE-R,Plixus MME and
Confidea WAP G4 Requires:A Computer with web browser
(Windows or Mac
Subtotal: $30,392.83
Lighting Update
Main Room
26 FLXT1-X35-F-145 LED Flex-T 1 Module Rotate Fix DALI Dim,3500K,90CRI,Flood Optic,2'x 2', Inch 18 $882.14 $15,878.52
45A°Mount Panel
LED Flex-T 1 Module Rotate Fix DALI Dim,3500K,90CRI,Flood
Optic,2'x 2', Inch 45A°Mount Panel
27 LXT1-X35-F-I LED Flex-T 1 Module Rotate Fix DALI Dim,3500K,90CRI, Flood 5 $767.81 $3,839.05
Back Lights/Plaster
Quote#221124 v 5 Jul 9,2024 Page: 7 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA
Prepared for: Auburn, City of Jul 9, 2024
Lighting Update
28 FLXT1-X35-F-I LED Flex-T 1 Module Rotate Fix DALI Dim,3500K,90CRI, Flood 11 $767.81 $8,445.91
29 016-355 Drywall Kit,6"x 2', Imperial Aluminum,Powder Coat White 2 $58.44 $116.88
30 016-357 Drywall Kit,6"x 4', Imperial Aluminum, Powder Coat White, 3 $105.52 $316.56
Subtotal: $28,596.92
Professional Services
Description
31 INT-MAT Integration Materials Integration Materials Budget-Cables, Labels,Connectors, 1 $4,000.00 $4,000.00
TechFlex for 16 Foot Thunderbolt
32 SYSTEMINTEGRATI System Integration 1 $21,683.00 $21,683.00
ON
System Integration
Subtotal: $25,683.00
Quote#221124 v 5 Jul 9,2024 Page: 8 of 9
Docusign Envelope ID:2DE58BCA-87DB-4213-AC53-ADCE354B28C2 Sales Quotation
ABSkey • Update Council Chambers To Hybird Quote#221124 v 5
MEDIA
Prepared for: Auburn, City of Jul 9, 2024
Update Council Chambers To Hybird
F , Prepared by: Bill To: Ship To: Quote Information:
R Key Code Media, Inc. - Auburn, City of Auburn,City of Quote#: 221124
—11. r) Washington
iiitMark Siegel 25 W Main Street 25 W Main Street Version: 5
206-890-2598 Auburn,WA 98001-4998 Auburn,WA 98001-4998 Delivery Date: 07/09/2024
msiegel@keycodemedia.com Jonathan Glover Jonathan Glover Expiration Date: 07/31/2024
253-293-3420 253-293-3420 Terms: 50% Down, 50%
jglover@auburnwa.gov jglover@auburnwa.gov COD
Quote Summary
Description I Amount
Tricaster $47,862.52
Castus $20,207.58
Discussion System $30,392.83
Lighting Update $28,596.92
Professional Services $25,683.00
Subtotal: $152,742.85
Shipping: $1,400.00
Estimated Tax: $15,722.57
Total: $169,865.42
This Sales Quote ("SO") incorporates the Terms and Conditions found at http://www.keycodemedia.com/terms/salesorder("T&C")
and constitutes an offer or counter-offer, as applicable, by Key Code Media, Inc. or Burst Communications ("Seller"). This SO,
including the T&C incorporated therein, shall become binding on the buyer listed herein ("Buyer")on the earliest of Buyer's: (i)
acknowledgement hereof; or(ii) receipt of any goods and/or services ordered hereunder. No Buyer acknowledgement form,
purchase order, or other document shall modify the SO or the T&C.
Key Code Media, Inc. - Washington Auburn, City of
Signature: G Signature:
Name: Mark Siegel Name: Jonathan Glover
Title: VP Business Development Date:
Date: 07/09/2024
Quote#221124 v 5 Jul 9,2024 Page: 9 of 9