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HomeMy WebLinkAbout2024-0126 - - Jurassic Parliament Workshop 2024 Docusign Envelope ID: FD60C1FC-5B30-4E06-B23A-584759BB6AA2 Jurassic Parliament P.O. Box 77553 Seattle WA 98177 Tel: 206-542-8422 www.jurassicparliament.com November 14, 2024 Shawn Campbell City Clerk City of Auburn 25 W. Main St. Auburn WA 98001 Via email to scampbell@auburnwa.gov Dear Shawn: This letter offers to provide in-person training to the City of Auburn (CITY). PROPOSAL Jurassic Parliament offers to provide an in-person training workshop to elected officials, volunteers, and staff of the City on Monday, December 2, from 5:3o to 8:3o pm. The workshop will be entitled "Great City Council Meetings." A description is attached. The public may observe the workshop. FORMAT The workshop will take the form of a scenario modeling the meeting of a city council. The workshop is based upon adult learning principles. Participants have found the approach to be informative, engaging and entertaining. PRESENTER The presenter for this workshop will be Ann G. Macfarlane, a Professional Registered Parliamentarian with wide experience in training both in-person and online. Her primary professional focus is training local governments. Ann's resume is attached. MATERIALS Five business days before the workshop, Jurassic Parliament will provide the City with a PDF file giving the slides for the workshop. Note that this handout is not necessary to take the workshop, but some participants prefer to be able to take notes during the session. After the workshop, Jurassic Parliament will provide additional extensive reference materials. Docusign Envelope ID: FD60C1FC-5B30-4E06-B23A-584759BB6AA2 2 INVITATION TO MAILING LIST SIGNUP Jurassic Parliament will be provided the opportunity during the training to invite attendees to sign up for the Jurassic Parliament mailing list, and to inform them about relevant training materials available free or for purchase. ADVANCE PREPARATION The City will be available for inquiries in order for Jurassic Parliament to customize the material for the attendees and prepare all technical details. The City will provide Jurassic Parliament with all relevant background materials, and with a list of participants including their position by Wednesday, November 27. TERMS The base fee for this workshop, covering up to 20 people, will be $2000 (two thousand dollars) plus $300 (three hundred dollars) in-person surcharge. Additional participants may be included at the rate of $59/person, up to a total of 4o people. You will confirm the number of registrants by close of business Wednesday, November 27. No allowance will be made for no-shows. The City will also reimburse the cost of actual ride-share transportation charges from our home office to the workshop venue. We will invoice you after completion of the workshop. Invoices are due and payable in 3o days. Checks should be made out to Macfarlane Estep Inc. DBA Jurassic Parliament. Payment may also be made by ACH transfer or credit card. In addition, Jurassic Parliament offers to provide copies of our book, Mastering Council Meetings:A handbook for elected officials and local government, at a discounted cost of$io plus shipping and handling. (The retail price of this book is $24.95.) These books are "print on demand." The City agrees to pay a cancellation fee of$50o if this workshop is canceled or rescheduled by the City with less than 3 business days' notice. This offer is good for 6o days. INTELLECTUAL PROPERTY The intellectual property, training material and documents prepared by Jurassic Parliament for this training session are and remain the property of Docusign Envelope ID: FD60C1FC-5B30-4E06-B23A-584759BB6AA2 3 Jurassic Parliament. However, the PDF handout prepared for the session will be licensed to the City for training of its board and staff for one year. In addition, the educational articles provided in PDF format may be freely shared provided that the content is left unchanged. DISCLAIMER Ann G. Macfarlane, the presenter for this workshop, is a Professional Registered Parliamentarian with extensive experience in parliamentary procedure as used in local governments. Jurassic Parliament will use its best efforts to provide accurate and relevant information within the area of its professional expertise. Jurassic Parliament provides these services as an independent contractor and not as an employee of the City or any company affiliated with the City. Nothing in the presentation provided will constitute legal or business advice. Participants with legal or business questions will be advised to seek qualified counsel. If there are any questions about these terms, please contact me so we can resolve them. If these terms are satisfactory, a signature will constitute acceptance. Thank you for the opportunity to provide this proposal. I look forward to working with the City of Auburn and you again. Sincerely yours, g-1-.- - Ata,e,la,e.,, Ann G. Macfarlane Professional Registered Parliamentarian EIN 9i-1858072 UBI 6oi-816-428 Attachments: Macfarlane resume, fee schedule r. Initial A rip by: `-Ftt,./ibU I/tU4/l. Signature Nancy Backus Name (please print) Mayor Title Docusign Envelope ID: FD60C1FC-5B30-4E06-B23A-584759BB6AA2 4 GREAT CITY COUNCIL MEETINGS IN-PERSON WORKSHOP City councils face special challenges during their meetings in these turbulent times. This workshop distills the best of Robert's Rules of Order to provide guidelines, tips and tools to run effective council meetings. The workshop is interactive and lively. After taking this session, participants will be able to: • Apply the principles of the authority of the mayor, city council members, and staff correctly • Follow best practices for effective discussion • Make motions and amendments • Respond to disorder or difficult people • Run effective public comment sessions • Make better decisions for their community 3 hours PRESENTER Ann G. Macfarlane has trained thousands of elected officials in Robert's Rules of Order since 2005 under the banner of "Jurassic Parliament." Her lively and entertaining workshops use dinosaurs as props to demonstrate how motions work. They are filled with real-life examples that bring the lessons home. Ann is a former diplomat and Russian translator. She is a Professional Registered Parliamentarian. With Andrew Estep, Ann is the author of Mastering Council Meetings:A Guidebook for Elected Officials and Local Governments. © Jurassic Parliament 2024. All rights reserved. Docusign Envelope ID: FD60C1FC-5B30-4E06-B23A-584759BB6AA2 Jurassic Parliament P.O. Box 77553 Seattle WA 981117 Tel: 206-542-8422 www.jurassicparliament.com Workshop Fees In-person workshop at conference or other major event $3600 Customized live online workshop for up to 20 people. Add fee of$59/person for up to 4o total participants Three hours $2000 One-two hours $1700 Shorter live online workshops varies Recorded workshop—license for entire body to view varies Travel costs are additional to the above fees (economy air travel, baggage fees, ground transfers, mileage, tolls and parking, lodging, meals, tips) Mastering Council Meetings:A guidebook for elected officials and local governments is available from Amazon, $24.95. The book may be purchased in connection with training for $1o/copy, plus tax and shipping. January 1, 2024