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Home My WebLink About2024-0203 - NA - - Auburn - Middle Housing Contract Amendment 1 with Exhibit A and B - MAKERS ARCHITECTURE AND URBAN DESIGN, LLP Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 THE CITY OF AUBURN AND MAKERS ARCHITECTURE AND URBAN DESIGN, LLP AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES RELATING TO AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS THIS AMENDMENT TO THE AGREEMENT is made and entered into by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MAKERS ARCHITECTURE AND URBAN DESIGN, LLP (hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS executed on the 22nd day of APRIL 2024. The changes to the Agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to JANUARY 31 st, 2025. 2. SCOPE MODIFICATION: The scope of the contract remains consistent with attached Scope of Work attached to this amendment as Exhibit A. 3. CONTRACT AMOUNT: The amount of the contract remains consistent with the Budget attached to this amendment as Exhibit B. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for amend AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS executed on the 22nd day of APRIL 2024, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MAKERS ARCHITECTURE AND URBAN DESIGN, LLP CITY OF AUBURN By: 5DocuSigned by: DocuSigned by: 6 '`,�'"�°4 Frott4+46 Authorized s gnkUre Nancy Backus, Mayor Date: 1/2/2025 Date: 1/2/2025 Approved as to form (Optional): Approved as to form: Signed by: It v' IA imiuGs Senior Staff Attorney for: Attorney for (Other Party) Jason"Wfia'1en, City Attorney Amendment No. 1 for AUBURN MIDDLE HOUSING DEVELOPMENT REGULATION AGREEMENT MAKERS ARCHITECTURE AND URBAN DESIGN, LLP Revised DECEMBER 2024 Page 1 of 1 Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS SCOPE OF WORK January 30,2024 PROJECT GOAL This project aims to assist the City of Auburn (City) in updating development regulations to encourage more middle housing options within the City. To align with requirements of the Middle Housing Grant the City received from the Washington Department of Commerce (Commerce),this effort will support the following goals: 1. Review existing development standards and identify code amendments to comply with HB 1110 (Middle Housing) and HB 1337 (ADU) requirements. 2. Amend subdivision regulations to provide for unit lot subdivision and other subdivision code updates necessary to implement HB 1110. 1. PUBLIC ENGAGEMENT MATERIALS AND MEMORANDUM 1.1 PROJECT INITIATION MAKERS will coordinate with lead City staff to host a project kick-off meeting between MAKERS and key staff involved in the project. Meeting will identify engagement goals and potential strategies; review key deliverables, alignment with Comprehensive Plan schedule,and Commerce grant requirements,discuss coordination needs for Planning Commission and City Council, and other items as identified by staff. 1.2 PROJECT ENGAGEMENT PLAN MEMO MAKERS will review a draft engagement plan memo developed by City staff,discuss with staff during a project coordination meeting, and provide comments to guide final updates. Draft engagement plan memo should identify key audiences for engagement and the types of materials needed. Staff will make updates to finalize the engagement plan memo. 1.3 PREPARE ENGAGEMENT MATERIALS MAKERS will lead development of engagement materials to provide a high-level overview of the types of changes to development regulations that the project will explore. These materials can be used to convey changes to developers,staff,and community members. Materials may be a combination of graphics and text,and should be formatted to be published on the City's website as well as developed as print materials (info sheets,etc.) 1.4 TARGETED ENGAGEMENT If requested by City staff, MAKERS will attend targeted engagement activities,such as virtual stakeholder interviews or attend a virtual community meeting. City staff will identify targeted engagement opportunities and coordinate the event. MAKERS will coordinate with City staff to develop a list of key discussion topics and questions for the group. The number of meetings attended will be based on meeting length and format (virtual vs. in-person) as budget allows. Staff will provide a summary of engagement. MEETINGS • Project kickoff(In-person) • Stakeholder interviews (if requested and as budget allows) MAKERS architecture and urban design LLP 1/31/2024 11:18 AM Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS SCOPE OF WORK January 30,2024 DELIVERABLES • Comments on Project Engagement Plan Memo (i.e., MAKERS' review of City's draft) • Project engagement materials ASSUMPTIONS • The engagement memo will be delivered in short memo or presentation format,whatever functions best to efficiently organize and convey engagement responsibilities,desired tactics,and target timelines. • Consultant involvement in engagement strategies will be achievable within the project timeline and scaled to align with the proposed level of effort and available budget. 2. DRAFT MIDDLE HOUSING ORDINANCE 2.1 REVIEW EXISTING REGULATIONS AND DESIGN STANDARDS MAKERS will review and evaluate existing development regulations for needed middle housing related amendments,specifically existing development regulations and subdivision standards. City staff to provide development standards updates already in progress. MAKERS will coordinate with City staff and identify updates needed. 2.2 REVIEW ENGINEERING DESIGN STANDARDS MAKERS will provide a high-level, urban design review of the City's existing roadway and transportation standards to identify areas where updates may be needed. City staff to provide the standards to MAKERS for review. 2.3 REVIEW COMMERCE MIDDLE HOUSING ORDINANCE MAKERS will review Commerce Middle Housing Model Ordinance and supporting resources,and advise staff during project coordination meeting on how the City can incorporate elements into their code updates. 2.4 DRAFT DEVELOPMENT REGULATIONS MAKERS will develop a working draft of the Middle Housing and subdivision development regulation amendments and present to staff during project coordination meetings. MAKERS will provide a summary or table of why the change is proposed,the range of options considered,and when feasible,examples from other cities. City staff will provide written comments on the draft, and MAKERS will provide one update to the draft Middle Housing and subdivision development regulations. City staff will develop the draft ordinance based on the updated draft that MAKERS provides. MEETINGS • Planning Commission Meetings DELIVERABLES • Draft Middle Housing and Subdivision Development Regulations • Summary of proposed changes MAKERS architecture and urban design LLP 1/31/2024 11:18 AM Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS SCOPE OF WORK January 30,2024 3. ADOPT MIDDLE HOUSING DEVELOPMENT REGULATION AMENDMENTS 3.1 TRANSMIT DRAFT HOUSING ORDINANCE FOR STATE AGENCY REVIEW City staff will lead this task. 3.2 PLANNING COMMISSION BREIFING AND CODE REFINEMENTS MAKERS will coordinate with City staff at project meetings to develop a briefing presentation for Planning Commission. City staff will lead presentations with Planning Commission. MAKERS staff will attend a planning commission meeting and lead a discussion on the proposed code changes. City staff will identify changes needed following the PC meeting and provide written comments to MAKERS. MAKERS will do one round of refinement to the draft. MAKERS will also support planning staff in preparation for the public hearing. 3.3 CITY COUNCIL CONSIDERATION MAKERS will coordinate with City staff at project meetings to develop a presentation for City Council. City staff will lead presentations with City Council. MAKERS staff may attend a City Council meeting,co-present with City Staff, and address questions. Following the meeting City staff will provide direction on any changes or updates needed,and MAKERS will make updates to the development regulations. City staff will oversee final updates to the ordinance. 3.4 CITY COUNCIL ADOPTION City staff leads the adoption process.The City does not anticipate any needs for MAKERS'support. 3.5 PROJECT MANAGEMENT COORDINATION MAKERS will develop monthly invoices and progress reports. MAKERS will also schedule and attend bi- monthly project coordination meetings with City staff throughout the duration of the project. MEETINGS • One(1) In-Person Planning Commission briefing • Up to One (1) In-person City Council meetings DELIVERABLES • Final Middle Housing Development Regulations GENERAL ASSUMPTIONS • This SOW assumes a 10-month project schedule. • The City will provide necessary background information, including existing policies and regulations. To keep the project on schedule,the City will endeavor to provide information requested within one week from the date of request. • The City shall keep the consultants apprised of parallel planning efforts or Commerce guidance of consequence to this project. Any new information arising over the course of the project shall be provided to MAKERS as soon as feasible. If this new information impacts the content of a substantially developed work MAKERS architecture and urban design LLP 1/31/2024 11:18 AM Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 AUBURN MIDDLE HOUSING DEVELOPMENT REGULATIONS SCOPE OF WORK January 30,2024 product, MAKERS will endeavor to incorporate such new information into the final work product, if possible, given available time and budget. • MAKERS will provide draft copies of presentation materials for advance review by City staff and revise materials based on consolidated staff comments. No more than two versions (draft and final) of any deliverable will be provided. • City reviews of minor deliverables (presentations and memos) are assumed to occur within one week,with an additional week allocated for consultant revisions in response to city comments. City review of the draft report is assumed to occur within two weeks,with two weeks allocated for consultant revisions. • Project coordination meetings assume virtual participation. In-person attendance is assumed for the kick-off meeting and all Planning Commission and City Council meetings. • Miscellaneous expenses for travel and printing will be covered within contract resources. • For engagement activities yet to be defined, City staff and MAKERS will mutually agree on how to allocate the hours shown in the budget. As general guidelines, meeting preparation and summaries are typically about 10 hours per in person hour(e.g.,2 consultant staff attending 2-hour workshop means 40 hours of preparation and summary time),depending on complexity of the event and number of consultant staff attending. Surveys are approximately 32 to 80 hours depending on complexity and type of summary desired. MAKERS architecture and urban design LLP 4 1/31/2024 11:18 AM Docusign Envelope ID:A007CF2B-A804-4295-B17E-4D97520E2D94 Auburn Middle Housing Development Regulations January 30, 2024 MAKERS Planner/ Partner in Project Planner Charge Manager Support $240 $190 $140 Est. Cost by Task 11. Public Engagement $1,6801 $6,8401 $6,720 $ 15,240 1.1 Project initiation-kickoff meeting 3 8 6 $ 3,080 1.2 Review draft engagement plan/memo 4 8 $ 1,880 1.3 Develop engagement materials 4 16 26 $ 7,640 Attend targeted engagement(interviews,meeting,and/or 1.4 event) 8 8 $ 2,640 2. Prepare Draft Middle Housing Ordinance 1 $4,3201 $10,8301 $14,280 $ 29,430 2.1 Review existing regulations ad identify updates needed 4 16 28 $ 7,920 2.2 I High-level review of Engineering Design standards 2 4 4 $ 1,800 2.3 Review Commerce Middle Housing Ordinance 5 6 $ 1,790 2 4 Draft middle housing and subdivision regulation 12 32 64 $ 17,920 amendments 3. Adopted Middle Housing $5,7601 $17,4801 $6,720 $ 29,960 3.1 Transmit draft housing ordinance for State Agency Review Staff task $ - 3.2.1 Planning commission public hearing (1 in-person meeting) 4 16 8 $ 5,120 3.2.2 I Refined code 8 24 24 $ 9,840 3.3 City council review(1 in-person meeting) 4 16 4 $ 4,560 3.4 City council adoption I Staff task $ - 3.5.1 Invoicing and monthly reporting 4 12 $ 3,240 3.5.2 Ongoing project coordination meetings with staff 4 24 12 $ 7,200 (virtual meetings,bi-monthly,10 months) Total Hours 10129 28495 21198 1v.."—al $ 74,630 Expenses (Travel expenses,printing,etc. I $370 I Total Project Cost $ 75,000