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Home My WebLink About2025-0057 - - Contractual Agreement for Professional Services_AT Productions_2025 - AT Productions Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 Contract No. CONTRACTUAL AGREEMENT FOR PROFESSIONAL SERVICES The City of Auburn agrees to contract: AT Productions ATTN:Austin Taylor and Josh Dunham 1530 22' Street NW,Ste. 105 Auburn,WA 98001 To perform the following professional services: Provide sound services(sound system and related equipment)and audio engineers and portable/temporary staging for the 2025 event season.See attached quotes for more details. The contractor is required to perform said services on: Various dates and times from May 17,2025,to November 8,2025.See attached quote for list of dates,times and location details. The agreed fee to be paid is: $12,107.91 The agreed fee will be paid in the form of a check(s)on the normal schedule of payments used by the City Financial Department. The contractor is required to invoice the City on said event for services rendered. The City shall provide the following: Access to electricity for sound system,when needed and adequate space for set-up. Prior to performing any services under this Agreement,the contractor shall provide the City with proof of General Liability insurance covering products-completed operations and contractual liability with limits no less than$1,000,000 each occurrence, $1,000,000 general aggregate. The City shall be named as an insured on User's General Liability insurance policy. The City may terminate all or part of this contract with or without cause at any time. The City will provide support services (department brochure,printing programs,flyers,etc.)to the contractor regarding the event upon request. The City will provide working references for the contractor upon request. Any delay in the performance of any obligation under this Agreement shall be excused,if and so long as the performance of the obligation is prevented,delayed or otherwise hindered by any act not within the control of a party such as fire, cyber/ransomware attack,earthquake,flood,explosion,actions of the elements,riots,mob violence,strikes,pandemic,lockouts, and emergency orders of the state or federal government. Contractor shall defend,indemnify and hold the City,its officers,officials,employees and volunteers harmless from any and all claims,injuries,damages,losses or suits including attorney fees,arising out of or resulting from the acts,errors or omissions of the Contractor in performance of this Agreement,except for injuries and damages caused by the sole negligence of the City. The Contractor must provide a Washington State Patrol Criminal Background check,in compliance with RCW 43.43.830 et seq.,for themselves and/or their employees where any person will or may have unsupervised access to children under sixteen years of age,or to developmentally disabled persons,or to vulnerable adults during the course of his or her employment or involvement with the business or organization. The contractor shall notify and receive approval from the Special Events Coordinator for any substitutes,changes,or cancellations in the above-named performed service. Subcontracting of the services of this contract is not allowed unless prior approval is received by the department. The contractor will provide the Special Events Coordinator will a program 10 days before the aforementioned event date. Page 1 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 The Contractor agrees and understands that he/she is an independent contractor and not the agent or employee of the City. The manner and means of providing the professional services herein are under the sole control of the Contractor. The Contractor shall be solely responsible for reporting his/her hours,earnings,income tax,and social security to the applicable federal and state agencies. The contractor understands that he/she is not entitled to any of the benefits provided by an employer to employees including but not limited to disability and unemployment insurance. The City of Auburn and the Contractor have executed this agreement as of January 23,2025. ,-Signed by: DocuSigned by: ,-Initial 1tL thln. I L 1/26/2025 �� "1 1/30/2025 �6 Con ratlifir2°3�"yd5�r'. Mayor 1gan y iackus,City of Auburn (k a Kristy P'achciarz, Special Events Coordinator Page 2 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 A-r Event Budget Summary /Agreement Name Auburn Parks 2025 PRODUCTIONS STAGE•SOUND•LIGHTS Submittal Date 12/30/2024 1530 22nd St NW Suite 105 Auburn,WA 98001 Phone 253.414.1993 Budget Prepared For Kristy Pachciarz City of Auburn 2532611956 Kristy Pachciarz 25 W Main St. Auburn, WA 98001 Mobile Phone:2532611956 kpachciarz@auburnwa.gov Event Information and Budget Summary Description Cost Auburn Veterans Parade 2025 (25-0065) $1,752.00 Kids Day 2025 (25-0064) $1,371.00 Petpalooza 2025 (25-0063) $4,380.00 Auburn 4th 2025 (25-0062) $4,890.00 Line Discounts ($1,415.75) Subtotal $10,977.25 Sales Tax $1,130.66 Grand Total $12,107.91 By signing below you acknowledge you have read and agree to the Terms and Conditions located on page two of this agreement. Signed: Date: Kristy Pachciarz Title: Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 AorAT Productions LLC Quote 1530 22nd St NW Suite 105 Auburn, WA 98001 Quote Number: 25-0065 PRODUCTIONS Phone: 253.414.1993 Auburn Veterans Parade 2025 STAGE•SOUND•LIGHTS www.atproductions.biz Client Venue / Site City of Auburn Auburn City Hall Plaza Kristy Pachciarz 25 West Main Street 25 W Main St. Auburn, WA Auburn, WA 98001 Mobile: 2532611956 Phone: 2532611956 Email: kpachciarz@auburnwa.gov I Account Manager I Customer PO I Warehouse I Terms I Tax Rule I Styatus Josh Dunham Auburn Net 30 Auburn Sales Tax In uir Shipping Method Stage Load In Production Load In Show Start N/A 1 1 11/8/2025 9:00 AM 1 11/8/2025 10:00 AM Ship Stage Sta a Load Out Production Load Out Return Date 11/8/2025 8:00 AM 1 1 11/8/2025 1:30 PM 1 11/8/2025 5:00 PM Type Qty. Description Note Time Rate Price Price Ext. City Hall Stage Rental 4 Turbosound iQ12 1 Day Rate 50.00 150.00 Rental 4 Ultimate TeleLock Support Stand 1 Day Rate 0.00 0.00 Rental 1 QLXD 2 Pack 1 Day Rate 120.00 90.00 Rental 1 Behringer X32 Compact 1 Day Rate 75.00 56.25 Rental 1 Apple iPod Load with patriotic 1 Day Rate 20.00 15.00 music City Hall Stage Total Before Discount: $415.00 Applied Discount: $103.75 City Hall Stage Total: $311.25 B St Stage Rental 2 JBL PRX 812 1 Day Rate 55.00 82.50 Rental 2 Ultimate TeleLock Support Stand 1 Day Rate 0.00 0.00 Rental 1 Allen&Heath CQ18T Digital Console 1 Day Rate 50.00 37.50 Rental 1 Mini Mic Kit 1 Day Rate 25.00 18.75 Rental 1 Apple iPod Load with patriotic 1 Day Rate 20.00 15.00 music B St Stage Total Before Discount: $205.00 Applied Discount: $51.25 B St Stage Total: $153.75 Labor Labor 1 Audio Engineer-Al Load In, Operate, 9.5 Hourly Rate 58.00 551.00 Load Out City Hall Stage Labor 1 Audio Engineer-Al Load In, Operate, 9.5 Hourly Rate 58.00 551.00 Load Out B St Stage Travel 10 Mileage Each 3.00 30.00 Labor Total: $1,132.00 12/30/2024 11:38 AM Page 1 of 2 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 AT Productions LLC Quote(Quote Number:25-0065) Subtotal: $1,597.00 X Discount: ($155.00) Authorized Signature Sales Tax: $164.49 Delivery and Pickup: $0.00 Total: $1,761.49 Total Applied Payments: $0.00 Balance Due: $1,761.49 12/30/2024 11:38 AM Page 2 of 2 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 AorAT Productions LLC Quote 1530 22nd St NW Suite 105 Auburn, WA 98001 Quote Number: 25-0064 PRODUCTIONS Phone: 253.414.1993 Kids Day 2025 STAGE•SOUND•LIGHTS www.atproductions.biz Client Venue / Site City of Auburn Les Gove Park Kristy Pachciarz 910 9th St SE 25 W Main St. Auburn, WA 98220 Auburn, WA 98001 Mobile Phone: 2532611956 kpachciarz@auburnwa.gov Account Manager I Customer PO I Warehouse I Terms I Auburn Sales Tax Inquiry Shipping Method I Stage Load In I Production Load In I Show Start N/A 6/24/2025 8:00 AM 6/24/2025 11:00 AM I Ship Date Return Date 6/24/2025 9:00 AM I Stage Load Out I Production6/24/2025 4 00 PMut I 6/24/2025 5:00 PM 1 Type Qty. Description Note Time Rate Price Price Ext. Sound System Rental 1 Sound System Contains the following Day Rate 0.00 0.00 Rental 2 Turbosound iQ12 Mains 1 Day Rate 55.00 82.50 Rental 4 Turbosound iQ12 Monitors 1 Day Rate 55.00 165.00 Rental 2 Turbosound iQ18B 1 Day Rate 65.00 97.50 Rental 1 Behringer X32 Compact 1 Day Rate 75.00 56.25 Rental 1 Small Mic Kit 1 Day Rate 120.00 90.00 Sound System Total Before Discount: $655.00 Applied Discount: $163.75 Sound System Total: $491.25 Labor Labor 1 FOH Engineer Load In, Rehearsal, 7 Hourly Rate 58.00 406.00 Operate, Load Out Labor 1 Stage Hand Load In, Setup, 7 Hourly Rate 40.00 280.00 Rehearsal, Operate, Load Out, Strike Travel 10 Mileage Each 3.00 30.00 Labor: $716.00 Subtotal: $1,207.25 X Discount: ($163.75) Authorized Signature Sales Tax: $124.35 Delivery and Pickup: $0.00 Total: $1,331.60 Total Applied Payments: $0.00 Balance Due: $1,331.60 12/30/2024 11:38 AM Page 1 of 1 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 AorAT Productions LLC Quote 1530 22nd St NW Suite 105 Auburn, WA 98001 Quote Number: 25-0063 PRODUCTIONS Phone: 253.414.1993 Petpalooza 2025 STAGE•SOUND•LIGHTS www.atproductions.biz Client Venue / Site City of Auburn Petpalooza Kristy Pachciarz Game Farm Park 25 W Main St. Auburn, WA 98001 Mobile Phone: 2532611956 kpachciarz@auburnwa.gov Account Manager I Customer PO I Warehouse I Terms I Auburn Sales Tax Inquiry 1 Shipping Method I Production Load In I Show Start N/A 5/17/2025 7:00 AM 5/17/2025 8:00 AM 5/17/2025 10:00 AM I Ship Date Stage Load Out Return Date 5/17/2025 8:00 AM I 5/17/2025 6:00 PM I Production5/117/2025 5:00 PMut I 5/17/2025 6:00 PM 1 Type Qty. Description Note Time Rate Price Price Ext. Sound System Rental 1 Sound System Contains the following Day Rate 0.00 0.00 Rental 1 Behringer X32 Compact 1 Day Rate 60.00 45.00 Rental 2 Turbosound iQ12 1 Day Rate 55.00 82.50 Rental 2 Turbosound iQ18B 1 Day Rate 65.00 97.50 Rental 6 JBL SRX 712M 1 Day Rate 50.00 225.00 Rental 1 Small Mic Kit 1 Day Rate 120.00 90.00 Sound System Total Before Discount: $720.00 Applied Discount: $180.00 Sound System: $540.00 Staging Rental 1 EuroStage 2016 1 Day Rate 1,750.00 1,750.00 Labor 1 Mobile Stage Operator 1 Day Rate 650.00 650.00 Travel 1 Trucking Each 250.00 250.00 Staging Total Before Discount: $2,650.00 20% Discount: $350.00 Staging Total: $2,300.00 Labor Labor 1 FOH Engineer Load In, Rehearsal, 10 Hourly Rate 58.00 580.00 Operate, Load Out Labor 1 Stage Hand Load In, Setup, 10 Hourly Rate 40.00 400.00 Rehearsal, Operate, Load Out, Strike Travel 10 Mileage Each 3.00 30.00 Labor: $1,010.00 Subtotal: $3,850.00 X Discount: ($530.00) Authorized Signature Sales Tax: $396.55 Delivery and Pickup: $0.00 Total: $4,246.55 Total Applied Payments: $0.00 Balance Due: $4,246.55 12/30/2024 11:38 AM Page 1 of 1 Docusign Envelope ID:A24BFF96-B611-4FC5-AF66-59EE97290510 AorAT Productions LLC Quote 1530 22nd St NW Suite 105 Auburn, WA 98001 Quote Number: 25-0062 PRODUCTIONS Phone: 253.414.1993 Auburn 4th 2025 STAGE•SOUND•LIGHTS www.atproductions.biz Client Venue / Site City of Auburn Les Gove Park Kristy Pachciarz 910 9th St SE 25 W Main St. Auburn, WA 98220 Auburn, WA 98001 Mobile Phone: 2532611956 kpachciarz@auburnwa.gov I Account Manager I Customer PO I Warehouse I Terms I Tax Rule I Stgatus Josh Dunham Auburn Net 30 Auburn Sales Tax In ui Shipping Method Stage Load In Production Load In Show Start N/A 1 1 7/4/2025 7:30 AM 1 7/4/2025 11:00 AM I Ship Date 7/4/2025 7:30 AM I Stage Load Out I Production Load 7/4/2025 4 00 PMut Return Date I 7/4//2025 5:00 PM 1 Type Qty. Description Note Time Rate Price Price Ext. Sound System Rental 1 Sound System Contains the following 1 Day Rate 0.00 0.00 Rental 1 Behringer X32 1 Day Rate 80.00 64.00 Rental 4 JBL VRX 932LA 1 Day Rate 70.00 224.00 Rental 2 JBL SRX 728 1 Day Rate 70.00 112.00 Rental 4 JBL SP 212-A 1 Day Rate 50.00 160.00 Rental 1 Medium Mic Kit 1 Day Rate 135.00 108.00 Sound System Total Before Discount: $835.00 Applied Discount: $167.00 Sound System: $668.00 Staging Rental 1 EuroStage 2016 1 Day Rate 2,000.00 1,600.00 Labor 1 Mobile Stage Operator 1 Day Rate 650.00 650.00 Travel 1 Trucking Each 250.00 250.00 Staging Total Before Discount: $2,900.00 Applied Discount: $400.00 Staging: $2,500.00 Show Labor Labor 1 FOH Engineer Load In, Rehearsal, 9 Overtime 75.00 675.00 Operate, Load Out Rate Labor 1 Stage Hand Load In, Setup, 9 Overtime 50.00 450.00 Rehearsal, Operate, Rate Load Out, Strike Travel 10 Mileage Each 3.00 30.00 Show Labor: $1,155.00 Subtotal: $4,323.00 X Discount: ($567.00) Authorized Signature Sales Tax: $445.27 Delivery and Pickup: $0.00 Total: $4,768.27 Total Applied Payments: $0.00 Balance Due: $4,768.27 12/30/2024 11:38 AM Page 1 of 1