HomeMy WebLinkAbout02-20-2025 Special Agenda Tourism Board
* * Special Meeting
CITY OF * February 20, 2025 - 10:00 AM
AJJJ3IJJ? j4 City Annex Building Conference Room 2 -
Second Floor
WASHINGTON
AGENDA
CALL TO ORDER
PUBLIC PARTICIPATION
A. The Tourism Board Meeting scheduled for Thursday, February 20th, 2025 at 10:00 a.m. will be held in
person and virtually.
Virtual Participation Link:
To listen to the meeting by phone or Zoom, please call the number below or click the link:
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Meeting ID: 810 8293 4968
Passcode: 885794
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Passcode: 885794
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ROLL CALL
AUDIENCE PARTICIPATION
This is the place on the agenda where the public is invited to speak to the Board on any issue.
A. The public can participate in-person or submit written comments in advance.
Page 1 of 16
Participants can submit written comments via mail, fax, or email. All written comments must be received
prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less.
Please mail written comments to:
City of Auburn
Attn: Jenn Francis, Economic Development Manager
25 W Main St
Auburn, WA 98001
Please fax written comments to:
Attn: Jenn Francis, Economic Development Manager
Fax number: 253-804-3114
Email written comments to: jfrancis@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of a difficulty
attending a meeting of the governing body, the City requests notice of the need for accommodation by
5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able
to provide a remote oral comment by contacting the Community Development Department in person, by
phone (253) 215-8744, or by email (jfrancis@auburnwa.gov).
APPROVAL OF MINUTES
A. September 2024 Minutes
DISCUSSION ITEMS
A. 2025 Tourism Grants and Application Process - Legal Department
B. 2025 Tourism Board Voting Members - Update by Legal Department
C. Upcoming Events - Kacie Bray
D. Hotel & Business Report Out and Updates
E. Current Tourism Marketing - Kacie Bray
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. 2024 Explore Auburn Recap - Kacie Bray
B. Updated Financial of Hotel/Motel Fund
ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office and on the City website
(http://www.auburnwa.gov).
Page 2 of 16
CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
September 2024 Minutes February 20, 2025
Department: Attachments: Budget Impact:
Community Development Tourism Board Meeting Minutes
September
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 3 of 16
Tourism Board Meeting Minutes for 9.19.24 10-11am
Location: City Annex Building Conference room 2
Meeting start at 10:01
Ronnie call to order
Roll call: Ronnie Robert, Kacie Bray, Rachel M.Julie K. Kurt S,Wes, Phill H—Visitors Jason K, Paul,
Ellie, Emerson,Jenn
Review Agenda
• No written comment for public participation
Approval of June Minutes—1st Rachel, second Phil
Board update
• welcome Kurt.
• Megan from Laquinta had to resign due to work load at professional career
City update
• Paul introduction, and reviewed that LTAC funds chamber, chamber distributes public
funds and must follow OPMA guidelines.
• Ronnie requests clarification on how meetings must be held. Paul informed Ronnie of
OPMA law.
• Kelcie and Ronnie requested clarification of process of setting up meetings.
• Jenn spoke on demolition of theater. Comp plan hearing is scheduled for council in
October. Open house is available for all to attend on oct. 15t". Consultant working with city
regarding marketing(GSA—Golden Shovel Association). Civics academy is being held once
a week as part of an application process. Ec dev to present oct 24t"at civics academy.
Mandos to relocate to DUC. Mandos to work on building 2nd course and try to invite PDGA
tour.
• Ronnie asked if there will be back and forth with LTAC due to these changes, Paul
answered no.
Financials
• Jenn reviewed financials.
• Ronnie asked clarifying questions; current balance.
• Kacie asked if dollars came out for what LTAC approved,Jenn answered that it came out in
August.
• Julie asked about revenue generated from a film festival that we no longer run.Jenn will ask
Chad regarding this revenue.
Page 4 of 16
Marketing
• Airport days in July recap by Kacie-lots of locals, collected 56 emails, saw 250 people.Jenn
added we gave tickets to Emerald downs to patrons. Kacie expressed that they shared
those emerald downs is very family friendly
• NHRA Recap and Fanfest Recap-expansion from last year included night racing. Record
turn outs for both events. Kacie stated over 1000 swag items were given out. Collected 262
email addresses. Hotels were sold out. Ronnie stated that their blue angel's event was a
success.
• Festival of trees-kacie stated they will again support this event as it was a success this
year. 304 click throughs on one tree. Kacie encouraged businesses to participate in this
event as well. Explore auburn will support.Theme is Once Upon a Time.
Veterans day-Grant
• Kacie reviewed grant to the board. Spoke on past years veterans day parade.
• Ronnie asked Julie is they were working on stepping up the part of promoting that this is
one of the largest parades of its kind in our area.Julie doesn't know if she can prove that
fact in order to publish and promote that statement. Ronnie wants banners to be nicer and
step up inside marketing.
Motion to approve funding by Ronnie. Kacie Second. No questions. No oppose,Jule abstained
Kacie offered "clings"to other businesses who want to show that they support veterans,
Kacie received grant application that needs clarification regarding a 2025 event that she cannot
discuss funding due to that there is no 2025 contract in place. Raised a question regarding any
applications for 2025.Jenn will get back to Kacie regarding this question.
Outlook Needs-NA
Hotel Operations-NA
Emerald downs seasons closed, attendance up 15%
Field house booked through August 2025-website has events calendar for all to view. Kacie asked
Kurt if any support is wanted/needed. Kurt offered flyers, posted that could be hung.Also
mentioned we can promote outside businesses/events happening during tournament times. USA
Dodgeball coming,table tennis events coming, as well as martial arts events.
Green River-first day of school is next Monday. Housing is full(340 rooms). Spoke on Leadership
changes, nothing specific to note.Added 3 new directors.
Hops N Crops-affected by weather. Competed against apple cup-saw 500 people. Funds for
event help field trip program.
Meeting adjourned called by Ronnie at 11:00
Page 5 of 16
CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
2024 Explore Auburn Recap - Kacie Bray February 20, 2025
Department: Attachments: Budget Impact:
Community Development 2024 Recap For LTAC (1)
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 6 of 16
P L ORE
W
2024 Recap
Presented By I Kacie Bray I Auburn Area CONNECT
Page 7 of 16
Website Visits by State
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CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
Updated Financial of Hotel/Motel Fund February 20, 2025
Department: Attachments: Budget Impact:
Community Development Hotel Motel Fund Financial
Report - Dec 2024 (as of
02.19.25)
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 15 of 16
2024 Hotel/Motel Fund Performance
Through December 2024
Hotel Motel Fund Revenues
Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 2024 YTD 2024 Total 2024 YTD Variance to
Total Budget Budget-Dec Budget
Hotel/Motel Excise Tax 10,635 10081 10023 13,375 13130 12,413 15,715 19,362 16,692 27,650 17,150 12,784 179,008 225,000 225,000 (45,992)
International Film Festival Admission 2,500 2,500 (2,500)
Investment Income 2,218 2,078 2,288 2,154 2,282 2,185 2,348 2,423 1,918 1,954 1,864 - 23,713 1,400 1,400 22,313
Total Fund Revenues 12,853 12,160 12,311 15,529 15,412 14,598 18,063 21,785 18,609 29,604 19,014 12,784 202,721 228,900 228,900 (26,179)
Hotel Motel Fund Expenditures
Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 2024 YTD 2024 Total 2024 YTD Variance to
Total Budget Budget-Dec Budget
Other Wages -
-
-
-
-
-
-
-
-
-
-
-
-
48,950 48,950 48,950
Benefit Expenditures -
-
-
-
-
-
-
-
-
-
-
-
-
8,800 8,800 8,800
Office&Operating Supplies 3,200 3,200 3,200
Services and Charges 25,908 75 75 75 25,908 25,908 75 75 110,908 75 25,908 25,908 240,900 201,150 201,150 (39,750)
Transfers Out -
Total Fund Expenditures 25,908 75 75 75 25,908 25,908 75 75 110,908 75 25,908 25,908 240,900 262,100 262,100 21,200
Fund Operating Income/(Loss) (13,055) 12,085 12,236 15,454 (10,496) (11,310) 17,988 21,710 (92,299) 29,529 (6,894) (13,125) (38,179) (33,200)
Year: 2024
2024 Budgeted Beginning Fund Bal. $ 506,580
YTD Estimated Ending Fund Bal $ 468,401
Page 16 of 16