HomeMy WebLinkAbout06-04-2024 Special Minutesj
CITY OF '" Planning Commission Meeting
w �M ... June 4, 2024 .6:00 PM
Special Meeting - City Hall Council
Chambers
r ' ' V1ASHIN TON MINUTES
VIRTUAL PARTICIPATION
A. Public Participation Information
The City of Auburn Planning Commission Meeting was held in
person and virtually.
11. CALL TO ORDER
Chair Judi Roland called the meeting to order at 6:02 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street.
A. ROLL CALL/ESTABLISHMENT OF QUORUM
Commissioners present: Chair Judi Roland, Vice Chair Phillip
Stephens, Julie Berry, Kent Sprague, William Stewart, Aaron
Vanderpol, and Lynn Walters.
Staff members present: Acting City Attorney Doug Ruth, Senior
Planner Josh Steiner, Sewer Utility Engineer Robert Elwell, Storm
Drainage Utility Engineer Tim Carlaw, Planner Gabriel Clark,
Development Engineer Manager Steve Sturza, Utilities Engineering
Manager Ryan Vondr'ack, Parks Planning and Development
Manager Thaniel Gouk, Records Clerk Gerri Blackwell, and Deputy
City Clerk Rebecca Wood -Pollock
B. PLEDGE OF ALLEGIANCE
Chair Roland led those in attendance in the Pledge of Allegiance.
III. PUBLIC COMMENT
There was no public comment.
IV. APPROVAL OF MINUTES
A. May 7, 2024 Draft Minutes from the Special Planning Commission Meeting
Vice Chair Stephens moved and Commissioner Sprague seconded
to approve the May 7, 2024 Planning Commission Meeting Minutes.
MOTION CARRIES UNANIMOUSLY. 7-0
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V. OTHER BUSINESS
A. Presentation Overview (Steiner)
Staff will provide a brief overview of upcoming Element Presentations and Public
Hearing schedule.
Senior Planner Steiner shared an update on the schedule for the
future presentations on Comprehensive Plan Elements and Public
Hearing schedule.
B. Public Works Comprehensive Plan Schedule Update (Gaub)
Update to Comprehensive Plan schedule for remaining Public Works items.
Assistant Director Sweeting shared a presentation with the
Commission on the Public Works Comprehensive Plan Schedule
Update, including changes to the Public Hearing schedule.
C. Comprehensive Plan Adoption Process Changes (Teague)
Discuss options for how Planning Commission will adopt Comprehensive Plan
packages in 2024.
This item was addressed after the Sewer Element Public Hearing.
Senior Planner Steiner discussed the Comprehensive Plan
Adoption Process Changes, including a proposal from staff to
continue all Public Hearings through July 16, 2024 and hold on the
acceptance of Water and Sewer Elements to a later date, the
process for having the Community Development Comprehensive
Plan Elements approved by City Council, other Departments'
continuation of Element presentations, and changes to the
Comprehensive Plan Adoption process.
D. Rules and Procedures Updates for 2024 Meetings (Teague)
Introduce and discuss options for continuing two meetings per month, with 6:00 p.m.
start time, through the rest of 2024.
This item was addressed after the Sewer Element Public Hearing.
Manager Sturza discussed updates to the Rules and Procedures,
including moving the public hearing and deliberation for each
element to directly after the presentation, a new start time of 6:30
p.m., and scheduling two meetings per month.
Vice Chair Stephens moved and Commissioner Sprague seconded
to suspend the Rules of Procedure to address changing the start
time and frequency of regular meetings.
MOTION CARRIED UNANIMOUSLY. 7-0
Commission discussed verbiage of the proposed rule amendments
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and the proposed new start time.
Vice Chair Stephens moved and Commissioner Vanderpol
seconded to amend the Rules of Procedure to hold two regular
meetings on the Tuesday following the first Monday of each month
and the Tuesday following the third Monday of each month, and
shall be open to the public. The meeting shall convene at 6:30 p.m.,
unless otherwise directed by the Secretary or the Chair. After
December 31, 2024, Regular meetings shall be held on the Tuesday
following the first Monday of each month and shall be open to the
public. The meetings shall convene at 7:00 p.m., unless otherwise
directed by the Secretary or the Chair.
MOTION CARRIED UNANIMOUSLY. 7-0
E. PROS Plan Element (Gouk)
Staff presentation of the proposed changes to the PROS Plan Element.
Director Faber, Manager Gouk, and SCJ Alliance Consultant Chris
Overdorf shared a presentation with the Commission on the Parks,
Recreation, and Open Space (PROS) Plan Element, including the
work plan, physical context, the public's demands and needs, level
of service and land development, the Capital Improvement Program,
and Park Impact Fees.
The Commission discussed land development, the finalized PROS
Plan Element, park development updates, park requirements for
Homeowners Associations and housing developments, funding
sources for the Capital Improvement Plan, and grant funding.
F. Storm Element (Carlaw)
Staff presentation of the proposed changes to the Storm Element.
Engineer Carlaw provided a presentation to the Commission on the
Storm Element, including an overview of the Auburn
Comprehensive Plan Elements, Plan development progress, a
storm drainage utility introduction, an overview of the chapters of
the 2024 Storm Drainage Comprehensive Plan, and the next steps
in the process.
The Commission discussed population density, video monitoring,
flood control, bioswales, unique challenges for the City to meet
mandates, water mitigation, and financial aspects of the
Comprehensive Plan.
G. Transportation Element (Sweeting)
Staff presentation of the proposed changes to the Transportation Element.
Assistant Director Sweeting shared a presentation with the
Commission on the Transportation Element, including an overview
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of the Plan, regulatory requirements, key goals and policies, an
overview of the M ultimodal Level of Service (M M LOS) Standards, a
summary of the M M LOS Concurrency Approach, the potential
implications of the proposed changes, capital projects to address
growth and development and where they can be located on the
City's website, and the next steps in the process.
The Commission discussed travel mode shifts, roundabouts,
middle housing in the Lea Hill neighborhood, walkability of the
Lakeland Hills neighborhood, parking, and transportation routes.
VI. PUBLIC HEARINGS
A. Sewer Element (Elwell)
Public Hearing for the public testimony and Planning Commission deliberation on the
Sewer Element.
There was no public comment regarding the Public Hearing.
Sewer Utility Engineer Elwell provided a recap of the Sewer Element
Presentation, including an update to the schedule.
Chair Roland closed the Public Hearing at 8:26 p.m.
VII. ADJOURNMENT
There being no further business to come before the Planning
Commission, the meeting was adjourned at 8:49 p.m.
APPROVED this 2nd day of July, 2024.
J I ROLAND, CHAIR Rebecca Wood -Pollock,
Deputy City Clerk
The City ofAubum Planning Commission is a seven member advisory body that provides
recommendations to the Aubum City Council on the preparation of and amendments to land
use plans and related codes such as zoning. Planning Commissioners are appointed by the
Mayor and confirmed by the City Council.
Actions taken by the Planning Commission, other than approvals or amendments to the
Planning Commission Rules of Procedure, are not final decisions, they are in the form of
recommendations to the city council which must ultimately make the final decision.
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