HomeMy WebLinkAbout5817RESOLUTION NO. 5817
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY TO IMPLEMENT THE 2025
WASTE REDUCTION AND RECYCLING GRANT
PROGRAM AND TO ACCEPT AND EXPEND PROGRAM
GRANT FUNDS
WHEREAS, King County and the City of Auburn have adopted the King County
Solid Waste Management Plan, which includes recycling and waste reduction goals; and
WHEREAS, in order to help meet these goals, the King County Solid Waste
Division has established a Waste Reduction and Recycling Grant Program for the
suburban cities; and
WHEREAS, this program provides funding to further the development of local
waste reduction and recycling for Auburn businesses and residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and King County for the 2025 Waste Reduction and Recycling Grant Program which
agreement will be in substantial conformity with the agreement attached as Exhibit A, and
to accept and expend, within budgeted amounts, program grant funds in the amount of
$48,706.00.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Resolution No. 5817
March 4, 2025
Page 1 of 2
Rev. 2018
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this 17th day of March, 2025.
CITY OF AUBURN
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ATTEST: APPF
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Shawn Campbell, MMC, City Clerk
Resolution No. 5817
March 4, 2025
Page 2 of 2
son Whalen, City Attorney
Rev. 2018
EXHIBITA
1
CPA # 6527249
INTERAGENCY AGREEMENT FOR THE 2025 WASTE REDUCTION & RECYCING GRANT
PROGRAM
Between
KING COUNTY and the City of AUBURN
This one-year Interagency Agreement “Agreement” is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Auburn, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as “Party” or “Parties.”
PREAMBLE
King County and the City of Auburn adopted the 2019 King County Comprehensive Solid Waste
Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help
meet these goals, the King County Solid Waste Division has established a waste reduction and recycling
grant program for the cities that operate under the Comp Plan. This program provides funding to further
the development and/or enhancement of local waste reduction and recycling projects and for broader
resource conservation projects that integrate with waste reduction and recycling programs and services.
This grant program does not fund household hazardous waste collection activities. Program eligibility
and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as
Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget
approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in
the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The
County expects that any information and/or experience gained through the grant program by the City will
be shared with the County and other King County cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
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II.RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A.The City
1.Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2025 shall not exceed $48,706.00.
2.This Agreement provides for distribution of 2025 grant funds to the City. However, grant funds
are not available until January 1, 2025.
3. During this one-year grant program, the City will submit a minimum of one (1), but no more than
four (4), progress reports to the County in a form determined by the County. Reports must be
signed by a City official. These reports will include:
a.a description of each activity accomplished pertaining to the scope of work; and
b.reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of four (4) progress reports and requests for
reimbursement during the one-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter (April 30, July 31, October 31, January 31), except
for the final progress report and request for reimbursement, which shall be due by March 21,
2026.
If the City chooses to submit the minimum of one progress reports and requests for
reimbursement during the one-year grant program, they shall be due to the County by March 21,
2026.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2026, the dollar amount of outstanding expenditures for which the City has not yet submitted a
reimbursement request.
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4. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
5. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances, rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City’s bid, award, or contracting
process.
6. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
8. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
9. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2028.
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11. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County’s name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: “artwork provided courtesy
of King County Solid Waste Division” and/or “text provided courtesy of King County Solid
Waste Division.”
12. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
13. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City’s event, the City is exempt from having to provide the brochure to King
County.
14. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
15. This project shall be administered by Devin Fritz, Solid Waste Specialist, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council’s budget approval
process. Provided that the funds are allocated through the King County Council’s budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2.Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City’s
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City’s name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: “artwork provided courtesy of the
City of Auburn and/or “text provided courtesy of the City of Auburn.”
4. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Annie DeCosta-Klipa,
Project Manager, King County Solid Waste Division, or designee.
III.DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2025 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2025, and shall terminate on
June 30, 2026. The City shall not incur any new charges after December 31, 2025. However, if
execution by either Party does not occur until after January 1, 2025, this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2025
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C.If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V.AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the
proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within
the activities described in the scope. Funds may be moved between tasks in the scope of work, attached
as Exhibit A, upon written notification by the City to King County.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims")
brought against the County arising out of or incident to the City’s execution of, performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII.ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX.TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X.SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI.NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Annie DeCosta-Klipa, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
adecostaklipa@kingcounty.gov
If to the City:
Devin Fritz, Solid Waste Specialist, or a provided designee
City of Auburn
25 West Main Street
Auburn, WA 98001
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Auburn King County
BY______________________________________
Nancy Backus, Mayor of Auburn
______________________________________
Date
BY__________________________________
Christopher S. Stubbs, Deputy Division
Director
Solid Waste Division
_____________________________________
Date
Approved as to Form:
BY_______________________________
Jason M. Whalen, City Attorney
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Mar 19, 2025
Mar 20, 2025 Mar 20, 2025
Exhibit A
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Waste Reduction & Recycling Grant
Scope of Work
Applicant Information
City: City of Auburn
Project Representative/Project Manager: Devin Fritz, Solid Waste Specialist
Budget Overview
Task A: Residential, Multifamily & Business
Outreach
$36,706
Task B: School Outreach $12,000
Total: $48,706
*Add or remove tasks as applicable.
Proposed Scope of Work
Please use this section to summarize your overall project goals and themes, general plans, and key
objectives.
The overall project goal is to increase the awareness of and participation in Auburn’s waste
reduction and recycling programs, and to increase waste diversion in the Residential,
Multifamily, Business waste streams.
Task A
Task Title: Residential, Multifamily & Business Outreach
Task Description:
The City of Auburn will use different forms of media, presentations, trainings, online materials,
and promotional items to promote waste reduction and recycling programs. In 2025,
consultants and/or City staff will continue providing outreach to residents through community
events when possible. There will be an emphasis on “Recycle Right” and “Empty, Clean, Loose”
to align with regional outreach messages to promote contamination reduction.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
Community Yard Sale: The City will promote waste reduction and reuse by sponsoring a city-
wide yard sale for residents that wish to participate.
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Exhibit A
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Multifamily Contamination Reduction Project (CROP): The City will promote recycle outreach
and contamination reduction to properties needing assistance and/or have high contamination.
The City will conduct visual waste audits to determine contamination over a period of time.
Re-Use: The City will partner with the South King Tool Library and/or another entity to host
events related to waste reduction and reuse such as clothing swaps, game swaps, repair cafes,
workshops, classes or collection events.
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this
can include items you will share with KC by the end of the grant period.
Residential, Multifamily & Business Outreach: The City will produce or have professionally
produced media pieces, displays, trainings, online materials, and promotional items, which may
include, but are not limited to newspaper advertisements, posters, postcards, flyers, decals,
virtual workshops, and PowerPoint presentations. These materials will be used to promote
waste reduction and recycling. Transcreated materials will be available whenever possible.
Community Yard Sale: The online “Yard Sale Kit” (comprised of printable pdf posters, tips for a
successful yard sale, and donation locations) and printed large Yard Sale Signs available to
participants and various forms of advertisements are the key tangible items from this project.
The number of downloads of the “Yard Sale Kit”, hard copy posters, and advertisements will all
be monitored and surveyed after the event to help gauge participation rates and event success.
Multifamily CROP: The City will produce educational materials for property owners/managers
and residents, distribute recycle tote bags, and conduct visual waste audits. The materials and
audits will be used to promote contamination reduction and recycling. The project
results/methods will be synthesized into a report that will be submitted to King County upon
completion of the project.
Re-Use Events: The re-use events will be monitored to track the participation rates and event
success. The events will be summarized into a report that will be submitted to King County
upon completion of the event.
Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and
fostering sustainable practices within the community.
Residential, Multifamily & Business Outreach: Postcards, flyers, advertisements, social media
announcements and online materials will promote upcoming City and County events and
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Exhibit A
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inform residents and businesses about resources available for waste reduction and recycling
specific to their home or business. The City will increase awareness of and participation in the
City’s Waste Reduction and Recycling Programs.
Community Yard Sale: The city-wide yard sale will encourage residents to reduce waste and
reuse. This is an annual event that many residents look forward to every year that helps
neighborhoods foster sustainability throughout their communities.
Multifamily CROP: The City will educate residents of the proper methods of recycling and ways
to dispose of non-recyclable materials to reduce recycle contamination. This will help to
increase recycling rates overall, and lead to more sustained behavior change after educating
residents on proper sorting.
Re-Use Events: The City will have two or more events in 2025. These events will help to reduce
overall waste generated in the community as depending on the event, items will either be
repaired or swapped. These events will also help to foster sustainable practices and strengthen
community ties to create more avenues for residents to reduce, reuse and recycle rather than
just throwing items away.
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in your
final report.
Residential, Multifamily & Business Outreach: The City will record the number of postcards,
flyers, online materials created, and articles created and distributed to City of Auburn residents
and businesses. The City will record the number of displays and promotional items created,
displayed, or distributed.
Community Yard Sale: The City will record the number of households holding a yard sale during
the event and the number of Yard Sale signs distributed. An online survey will also be
conducted to estimate the number of items sold or given away.
Multifamily CROP: The City will record the number of properties who received outreach,
number of outreach materials and tote bags distributed, the contamination reduction
percentage, and the pounds of recyclables collected.
Re-Use Events: The City will record the number of participants at the events, and will document
the number of items that were swapped or repaired.
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Exhibit A
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Task B
Task Title: School Outreach
Task Description: Please provide an overview of your task, including target audience, key initiatives,
anticipated challenges, and strategies for addressing them. Describe how the program aligns with the
overall project goals and the expected impact on the community.
To increase the awareness of and participation in Auburn’s waste reduction and recycling
programs, and to increase waste diversion in School waste streams.
Task Work Plan: Please include detailed information on the planned activities, timelines, responsible
parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies
that will be used to achieve the project's goals and objectives.
School Programs & Presentations: City staff and/or a consultant will provide in-person or virtual
“Sustainable Auburn: Reduce and Recycle Right” workshops to 3rd – 5th grade elementary
classrooms, and “Sustainable Auburn: Food to Fertilizer” workshops to middle school
classrooms. The consultant will also provide both workshops to community youth groups upon
request. The Consultant will work to coordinate the King County Green Schools Program
outreach messaging with the City’s so that they complement each other.
Milk Dispenser Pilot Programs: The City will continue to support the Milk Dispenser Pilot
Program launched in 2022 in the ASD. Visual waste audits will be completed by the consultant
at elementary, middle, and high school cafeteria recycling and compost collection to identify
contamination and to determine level of student use. Indoor recycling and composting
containers will be provided (if funding allows).
Task Performance Objectives: Please outline the specific performance objectives for the task, such as
measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key
performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this
can include items you will share with KC by the end of the grant period.
School Programs & Presentations: The number of in-person, virtual, and community youth
workshops, and school lunchtime activities will be deliverables, pre- and post-presentation
surveys, and the number of materials recycled at the Auburn Schools are the deliverables.
Milk Dispenser Pilot Program: The consultant will provide quarterly reporting on the status of
the project. Much of the equipment needed has been purchased in the past, it is now just a
matter of getting the program implemented.
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Exhibit A
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Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including
examples such as changes in behavior, environmental benefits, economic impact and/or community
engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and
fostering sustainable practices within the community.
School Programs & Presentations: City staff and the consultant will promote valuable lessons
about waste reduction and recycling to students and teachers. These lessons will then be
shared with parents and may influence purchasing and disposal decisions.
Milk Dispenser Pilot Program: The consultant will assist and educate the ASD in methods of
reducing waste and proper recycling, recycle contamination reduction, and adherence to
Auburn’s recycling guidelines (removal of milk and juice cartons as of 10/1/21).
Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that
will be used to assess the effectiveness of the task. Note that these elements should be included in your
final report.
School Programs & Presentations: The City will record the number of in-person and virtual
workshops and school lunchtime activities given to Auburn students and residents. The pre-
and post-workshop presentation surveys will determine the effectiveness of the information
presented. The number of materials recycled at each workshop will be tracked by the
consultant.
Milk Dispenser Pilot Program: The consultant will record the increase or decrease in the trash
container size for collection and contamination percentage and evaluate the success of the
pilot program after a school year.
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Exhibit B
2025 WRR Grant Guidelines
Program Eligibility:
The King County Solid Waste Division (SWD) has prepared a list of Re+ Action Ideas and a Plug &
Play Project Plans that expands on the WRR Case Studies shared in the past two grant cycles and that
includes new creative and innovative project ideas for WRR Grant proposals/scopes of work
(Attachment 3). The goal of this list is to offer ideas for innovative projects beyond current WRR
SOWs including, ideas for incorporating Equity and Social Justice into all of our work such as
transcreating materials and signage into top spoken languages in King County.
The list offers ideas for influencing waste prevention and recycling consistent with Title 10 of King
County Code, the King County Strategic Climate Action Plan, and the King County 2019
Comprehensive Solid Waste Management Plan (Comp Plan), all of which have policies to achieve
Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the
development of grant proposals and encourages Cities to leverage WRR grant funds with multi-city
projects.
Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities
are encouraged to work together to leverage funds and have a greater influence on waste prevention
and recycling. Cities may choose to use their funding on one program or a combination of programs.
For WRR program ideas, please refer to the Re+ Action Ideas, which includes the examples below.
• Plug & Play Project Plans : Plug & Play Project Plans
• Food Waste – Food rescue infrastructure investment – supporting hunger relief organizations and
food banks with resources like food storage, trucks, etc.
• Community - Establishing tool and other equipment libraries or other sharing initiatives, e.g.,
borrow party packs for picnics and birthday parties.
• Paper/Plastic Recycling - Multi-family - Technical assistance and in-person outreach to increase
recycling in multifamily complexes, with an emphasis of a multicultural and multilingual approach
such as through Spanish speaking Facilitators and or use of other regularly spoken languages for a
particular housing community.
• Banning single-use items in dine-in restaurants and hotels, e.g., coffee cups, water bottles, mini
personal care items, etc.
• Conduct food waste audits and implement customized food waste recycling programs in
economically and culturally diverse communities.
Sample Re+ Actions
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
2
Please contact Annie DeCosta-Klipa at (206) 477- 4563 / adecostaklipa@kingcounty.gov or reference
Attachment 6 if you have questions about specific program eligibility and/or consistency with the
Comp Plan.
The following are not eligible for funding:
Grant Administration
Requests for Reimbursement:
Cities may submit at least one request for reimbursement per year during the funding cycle, due no
later than March 31 2026. Alternately, Cities may submit requests for reimbursement as frequently as
quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when
submitting requests for reimbursement and will be provided to Cities when the grant agreements are
executed.
Accrual Reporting:
By the 5th working days of January 2026, Cities must notify SWD of the amount of their total
expenditures for work that has been completed in the previous year but for which a request for
reimbursement has not yet been submitted so that SWD can accrue the amounts.
Progress Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. All progress reports must be signed by a City official and
be submitted via email.
Amendments
Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to
significantly change its scope of work. In general, a significant change would be one in which the City
wishes to add or delete a task from its scope of work. Amendments will only be approved if the
proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within
the activities described in the scope. A minor change, such as moving dollars between tasks, would
only require written notification, which may be submitted via e-mail. However, the City should
contact SWD when considering changes to their scopes to determine if an amendment is needed.
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Household Hazardous Waste (HHW) education programs.
• Collection of any household hazardous waste items including, but not limited to:
treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights.
Cities should pursue funding for HHW collection or education programs through the King County
Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology
Local Solid Waste Financial Assistance (LSWFA) Program.
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
12/30/2024 Ref#:15849
King County Solid Waste Division
Attn: Annie DeCosta-Klipa
201 S Jackson St
Seattle, WA 98104
Re: City of Auburn
King County Waste Reduction & Recycling (WRR) Grant
Evidence of Coverage
The City of Auburn is a member of the Washington Cities Insurance Authority (WCIA), which is
a self-insured pool of over 160 public entities in the State of Washington.
WCIA has at least $4 million per occurrence limit of liability coverage in its self-insured layer that
may be applicable in the event an incident occurs that is deemed to be attributed to the
negligence of the member. Liability coverage includes general liability, automobile liability, stop-
gap coverage, errors or omissions liability, employee benefits liability and employment practices
liability coverage.
WCIA provides contractual liability coverage to the City of Auburn. The contractual liability
coverage provides that WCIA shall pay on behalf of the City of Auburn all sums which the
member shall be obligated to pay by reason of liability assumed under contract by the member.
WCIA was created by an interlocal agreement among public entities and liability is self-funded
by the membership. As there is no insurance policy involved and WCIA is not an insurance
company, your organization cannot be named as an additional insured.
Sincerely,
Rob Roscoe
Deputy Director
cc: Candis Martinson
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
Exhibit D
Contractor:
Invoice #:
Total amount requested this period:
Total amount previously invoiced:
Original contract amount:
Total amount charged to date:
Amount remaining for completion of interlocal:
Task
#
1
2
3
4
5
6
7
For King County Use
Contract #
Project Org Task
Purchase Order #Requisition #Receipt
Supplier #Supplier Pay Site Invoice #Payment Type
Total charges this period are approved for payment:
Project Manager:Date
-$
-$ -$ -$
-$
-$
-$
-$
Current Amount
Remaining
Scope of Work
Description Quarter Previously
22.000'
Budget
(Task/title)Costs Invoiced Balance
-$
-$
$
TOTALS -$
1126942 720122 54150Exp.Account
BUDGET SUMMARY REPORT FORM
2025 King County SWD Waste Reduction & Recycling Grant
Date:
Address:
Report Period:
Preparer's Name:Contract #:
-$
Phone:
-$
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
Exhibit E
King County SWD Waste Reduction & Recycling Grant Expense Summary Form
Contractor Name:
Reimbursement Request # _______
Date: _____________
Contract #
Task Title & No.Vendor Date of Service Item Description Invoice No.Amount Paid
2025 Grant Cycle
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
Total 0
Docusign Envelope ID: 17B05D13-0116-4B5E-93B3-D7BDE19B233B
