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HomeMy WebLinkAbout5820RESOLUTION NO. 5820 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ACCEPTING A GRANT AWARD FROM THE SEATTLE POLICE DEPARTMENT ON BEHALF OF THE WASHINGTON STATE INTERNET CRIMES AGAINST CHILDREN TASK FORCE WHEREAS, the Seattle Police Department is the lead agency and fiduciary for the Washington State Internet Crimes Against Children (ICAC) Task Force; and WHEREAS, the Washington State ICAC Task Force received a federal grant award from the Department of Justice; and WHEREAS, the Auburn Police Department is currently a member of the Washington State ICAC Task Force, and the Auburn Police Department has been allocated $20,000 of the Federal grant award; and WHEREAS, the grant award is for actual costs incurred by the Auburn Police Department for ICAC case work overtime, travel/training related to ICAC, equipment, and software necessary for ICAC investigations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The City of Auburn and Auburn Police Department are authorized to accept the grant award of $20,000, according to the terms and conditions set forth in the Award Letter attached to this Resolution; Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Resolution No. 5820 April 7, 2025 Page 1 of 2 Section 3. and signatures. This Resolution shall take effect and be in full force upon passage Dated and Signed April 7, 2025. ATTEST: Shawn Campbell, MMC, City Clerk Resolution No. 5820 April 7, 2025 Page 2 of 2 CITY OF AUBURN NANCY IEZ� S MAYOR APPROVED AS TO FORM: f Jason Whalen, City Attorney 25-00417 Page 1 of 3 MEMORANDUM OF UNDERSTANDING City of Auburn Auburn Police Department 25 West Main Street Auburn, WA 98001 THIS AGREEMENT is made and entered into by and between the City of Seattle Police Department, hereinafter referred to as “SPD” and City of Auburn. WHEREAS, The Seattle Police Department is the Lead Agency for Washington State’s Internet Crimes Against Children (ICAC) Task Force; WHEREAS, City of Auburn, is a member of the ICAC Task Force and requires funding to support its investigation and prosecution of ICAC crimes; WHEREAS, The Seattle Police Department receives funding to support investigation and prosecution of ICAC crimes and wishes to share this funding with Task Force Members to further the mission of the Task Force; NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance of the scope of work contained herein, or as attached and made a part hereof, the parties hereto agree as follows: IT IS THEREFORE MUTUALLY AGREED THAT: This agreement is to support City of Auburn’s ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. Written pre-approval from SPD is required before incurring expenses. In the event the MOU requires a change in scope or an increase in cost beyond the amount agreed to, the SPD and City of Auburn shall agree to any such changes in writing prior to the commencement of Services requiring the change in the scope or cost increase. TERM OF AGREEMENT This Agreement shall begin January 1, 2025 and terminates September 30, 2025. This agreement may be modified and continued, by amendment, for work beyond this date, by mutual agreement of the parties. PAYMENT SPD will pay City of Auburn for work covered in the Scope of Work for actual costs incurred by City of Auburn The funding limit shall not exceed $20,000 and shall reflect the Parties’ best estimate of the cost of work to be accomplished under this Agreement. SPD shall not be obligated for any expenditure in excess of the funding limit unless prior written authorization is received. Actual amounts reimbursed under this Agreement shall be based on actual costs incurred by City of Auburn. In no event, shall any Party be paid for costs that are not documented pursuant to the requirements of this Agreement. All requests for travel reimbursement will include receipts for all claimed travel expenses, with the exception of meals. The Recipient shall submit requests for reimbursement in accordance with the following restrictions: • Lodging expenses shall not exceed the federal lodging rates. • Travel expenses shall be the most economical rate available in Coach Docusign Envelope ID: DC3D2440-AA8F-40B3-8BD1-22DC5F7CB9FF 25-00417 Page 2 of 3 • Meal expenses must be in accordance with the federal per diem rates. • Ground travel expenses, only as necessary • Parking expenses, only as necessary. SPD will pay City of Auburn pursuant to the following provisions, unless otherwise agreed in writing: 1. City of Auburn shall submit to SPD an invoice for Services performed no later than thirty (30) calendar days following the month in which the Services were performed. Invoice shall include a summary of total costs billed to date. Any request for payment for work performed prior to the issuance of a notice to begin work, or work billed later than ninety (90) calendar days after its completion shall not be eligible for payment. 2. Unless otherwise directed, City of Auburn shall submit invoices and appropriate supporting materials to: Seattle Police Department Attn: Fiscal Office PO Box 34986 Seattle, WA 98124-4986 spdap@seattle.gov 3. City of Auburn agrees to submit a final bill to SPD within thirty (30) calendar days after the end date of this Contract, and will label the invoice “FINAL BILL.” 4. Funding Source: FEDERAL AWARD INFORMATION GRANT AWARD TITLE: 16.543 - FY24 Washington State ICAC Task Force Program (FY24 ICAC) FEDERAL AWARD ID # SUBRECIPIENT NAME UEI NUMBER FUNDS OBLIGATED FOR THIS AGREEMENT 15PJDP-24-GK-04213-MECP City of Auburn LT4FLVEW5U28 $20,000 FEDERAL AWARD DATE SUBAWARD PERIOD OF PERFORMANCE START DATE SUBAWARD PERIOD OF PERFORMANCE END DATE 11/1/2024 01/01/2025 09/30/2025 TOTAL GRANT AWARD COMMITTED TO THIS ENTITY SUBAWARD BUDGET PERIOD START DATE SUBAWARD BUDGET PERIOD END DATE $20,000 01/01/2025 09/30/2025 TOTAL FEDERAL FUNDS OBLIGATED TO THIS ENTITY RESEARCH & DEVELOPMENT INDIRECT COST RATE $151,600 (includes above) N N FEDERAL AWARDING AGENCY PASS-THROUGH ENTITY PASS-THROUGH AWARDING OFFICIAL DOJ/OJP/OJJDP Seattle Police Department (Seattle, City of) RGJ5CPK2YHK1 Brian G. Maxey brian.maxey@seattle.gov AWARD PROJECT DESCRIPTION: The Seattle Police Department (SPD) has participated in the Federal ICAC Task Force Grant Program since 1998 and formed its Internet Crimes Against Children (ICAC) Task Force that same year. As the Lead Law Enforcement Agency in the State of Washington, SPD proactively and reactively investigates an ever-growing number of technology-facilitated crimes against children. Each year since the ICAC Task Force began, the SPD ICAC Commander has successfully coordinated the number of investigative partner agencies within Washington State which improves the overall task force’s response to interdict, investigate and prosecute ICAC cases. As the lead agency for the Washington State ICAC, SPD will continue its long -standing partnership with the Western and Eastern U.S. Attorney’s Office and their Project Safe Childhood Program, collaborate on multijurisdictional investigations to prosecute ICAC cases, and provide regional ICAC related training and technical assistance to all Washington State Task Force affiliates. The Task Force will work to: Docusign Envelope ID: DC3D2440-AA8F-40B3-8BD1-22DC5F7CB9FF 25-00417 Page 3 of 3 increase the number of both proactive and reactive investigations; increase the number of forensic examinations; increase the number of referrals received from other ICAC Task Forces and federal partners; increase the capabilities of the Washington State ICAC Task Force agencies in the investigation of technology-facilitated crimes against children; enhance the Washington State ICAC Task Force’s effectiveness in preventing these types of offenses; and formalize law enforcement partnerships through written agreements. INDEMNIFICATION AND HOLD HARMLESS City of Auburn shall defend, indemnify, and hold SPD harmless from and against all claims, demands, losses, damages or costs, including but not limited to damages arising out of bodily injury or death to persons and damage to property, caused by or resulting from: • The sole negligence or willful misconduct of City of Auburn, its officials, officers, employees, and agents; • The concurrent negligence of City of Auburn, its officials, officers, employees, or agents but only to the extent of the negligence of City of Auburn, its officials, officers, employees, and agents; • The negligent performance of non-performance of the contract by City of Auburn; and The City of Auburn waives any immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless SPD and its officials, agents, and employees. INSURANCE The City of Auburn agrees that it will maintain premises operations and vehicle liability insurance in force with coverages and limits of liability typically maintained by consultants performing work of a scope and nature similar to that called for under this Agreement, but in no event less than the coverages and/or limits required by Washington state law. Such insurance shall include “The City of Seattle” as an additional insured for primary and non-contributory limits of liability. Workers compensation insurance shall also be maintained if required by Washington state law. TERMINATION Either party may terminate this Agreement without recourse by the other party upon written notice to terminate. Notice of termination shall be given by the party terminating this Agreement to the other, not fewer than fifteen (15) business days prior to the effective date of termination. AGENCY CONTACTS Contact between the Parties regarding Agreement administration will be between the representatives of each Party or their designee as follows: City of Auburn Seattle Police Department Name: Sergeant Josh Matt Name: Kelly Crouch Phone: 253-261-5284 Phone: 206.386.9140 Email: jmatt@auburnwa.gov Email: Kelly.crouch@seattle.gov IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest day and year written below. CITY OF AUBURN SEATTLE POLICE DEPARTMENT ______________________________ ____________________________ Name: Nancy Backus Date Brian G. Maxey Date Title: Mayor, City of Auburn Chief Operating Officer Docusign Envelope ID: DC3D2440-AA8F-40B3-8BD1-22DC5F7CB9FF 4/16/2025 Brian Maxey (Apr 23, 2025 13:40 PDT)