HomeMy WebLinkAbout04-08-2025 Agenda Cemetery Board
CITY OF * Regular Meeting
UBv RN April 8, 2025 - 2:00 PM
Cemetery Office, Arrangement Room
WASHINGTON
AGENDA
PUBLIC PARTICIPATION
A. The Mountain View Cemetery Board Meeting scheduled for Tuesday, April 8, 2025, at 2:00 p.m. will be
held in person and virtually.
Virtual Participation Link:
To listen to the meeting by phone or Zoom, please call the number below or click the link:
Telephone: 253 215 8782
Toll Free: 877 853 5257
Zoom: https://us06web.zoom.us/j/84594574335
CALL TO ORDER
ROLL CALL
AGENDA MODIFICATIONS
AUDIENCE PARTICIPATION
This is the place on the agenda where the public is invited to speak to the Board on any issue.
A. The public can participate in-person or submit written comments in advance.
Participants can submit written comments via mail, fax, or email. All written comments must be received
prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less.
Please mail written comments to:
City of Auburn
Attn: Immer Chevalier, Cemetery Manager
25 W Main St
Auburn, WA 98001
Please fax written comments to:
Attn: Immer Chevalier, Cemetery Manager
Fax number: 253-931-5107
Email written comments to: ichevalier@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of a difficulty
attending a meeting of the governing body, the City requests notice of the need for accommodation by
5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able
to provide a remote oral comment by contacting Immer Chevalier in person, by phone 253-931-3009, or
by email (ichevalier@auburnwa.gov).
APPROVAL OF MINUTES
Page 1 of 11
A. Review of Minutes - Minutes from Meeting on December 10th, 2024
UNFINISHED BUSINESS
A. New Cemetery Board Member - Pastor Bridget Jones
B. New Parks, Arts & Recreation Director - Julie Krueger
C. 2024 Numbers
D. Pioneer Fence
E. Centennial Viewpoint Park - Pull Out
F. Marker Policy updated
NEW BUSINESS
A. Water Leak
B. Cameras Installation
C. Temporary Maintenance Workers
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Budget Update - Jan - March 2025
SCHEDULE FOR UPCOMING MEETINGS
A. Next Meeting - Tuesday, June 10th, 2025 at 2pm
ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office and on the City website
(http://www.auburnwa.clov).
Page 2 of 11
CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
Review of Minutes - Minutes from Meeting on December 10th, 2024 April 8, 2025
Department: Attachments: Budget Impact:
Parks, Arts & Recreation 12-10-2024 Minutes
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 3 of 11
,� Cemetery Board
CITY OF * � * Regular Meeting
A1JJ1JJJ4 December 10, 2024 - 2:00 PM
Cemetery Office, Arrangement Room
WASHINGTON
MINUTES
PUBLIC PARTICIPATION
A. The Mountain View Cemetery Board Meeting scheduled for Tuesday December 10, 2024
at 2:00 p.m. will be held in person and virtually.
Virtual Participation Link:
To listen to the meeting by phone or Zoom, please call the number below or click the link:
Telephone: 253 215 8782
Toll Free: 877 853 5257
Zoom: https://us06web.zoom.us/j/82401849822
CALL TO ORDER
• The Cemetery Board meeting of Tuesday, December 10, 2024, was called to
order by Judi Roland at 2:00pm.
ROLL CALL
• Members present: Judi Roland, Jeanne Hicks, Tim Pierce and Robert Rakos
• Member absent: Arnie Galli
• Staff present: Immer Chevalier and April Shank Cerio
AUDIENCE PARTICIPATION
A. The public can participate in-person or submit written comments in advance.
Participants can submit written comments via mail, fax, or email. All written comments
must be received prior to 5:00 p.m. on the day before the scheduled meeting and must
be 350 words or less.
Please mail written comments to:
City of Auburn
Attn: Immer Chevalier, Cemetery Manager
25 W Main St
Auburn, WA 98001
Page 4 of 11
Please fax written comments to:
Attn: Immer Chevalier, Cemetery Manager
Fax number: 253-931-5107
Email written comments to: ichevalier@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of a
difficulty attending a meeting of the governing body, the City requests notice of the need
for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants
can request accommodation to be able to provide a remote oral comment by
contacting Immer Chevalier in person, by phone 253-931-3009, or by email
(ichevalier@auburnwa.gov).
• There was no public/audience participation or comments.
APPROVAL OF MINUTES
A. Review of Minutes - Minutes from Meeting on October 8th, 2024
• Minutes from meeting on October 8th, 2024 were reviewed, no corrections or
additions were made and a motion was made, seconded and unanimously
passed to approve as printed.
UNFINISHED BUSINESS
A. Theft / Cameras
• The cemetery trucks have been targeted with fuel thefts the last several months
and most recently an attempt to steal one of the trucks. The door lock, ignition
and steering area was damaged. When this truck gets fixed, it will then be
stored elsewhere within the city so it can be locked up. It can be brought back
to the cemetery when needed in the Spring. The lower shop had also been
broken into, breaking the handle. 7 police reports have been submitted just this
year. A meeting with Facilities was held regarding 360 cameras behind the
office to see the road, shop and corner of the office and also for the Chapel
Columbarium. Internet would be needed as the city maintains a single system
and all camera footage is subject to public records request.
B. FT Employee Emergency Surgery
• A full time cemetery employee was digging for an urn service on October 14th
and had some immediate back pain. He rested and needed a couple days off
and then went to the ER which resulted in emergency surgery to correct an
intestinal break through. He was on FMLA and returned back to work on
December 2nd on light duty and will have limited restrictions until January 13th
with on going Dr. check ups.
C. Fence 10th Addition
Page 5 of 11
• The new 10th addition is all cleared and ready for hydro seed and irrigation in
2025. Pedestrians and bicyclists are trespassing through this area to access the
cemetery. The cemetery had a 129 ft long, 6 ft tall black chain link fence
installed to help prevent this. Shrubs and bushes will be planted to help hide the
fence. Total for the fence was $3,470.84.
D. ForestWalk III-A Completion
• ForestWalk IIIA is finally completed. This area has a water feature and two
bridges to connect paths. The paths are smaller gravel for easier walking
compared to the original ForestWalk. The berms have been plotted, maps
made and prices have been set to begin selling in 2025. Over 350 single &
double cremation plots are available. In the future there will be columbarium
options.
NEW BUSINESS
A. Cottonwood Trees Removal
• The cottonwood trees have been removed from behind the Chapel
Columbarium. They were chipped and the chips were spread behind the
Chapel. The area looks cleaner and will be less messy. This area will be part of
the future ForestWalk Phase IIIB.
B. Christmas Wreaths
• Christmas wreath sales started in 2016 and is done every year in December.
These are made by the staff from recycled holiday decorations and tree
trimmings from around the cemetery. The funds go to the City's Giving
Campaign, which is then donated to the Auburn Food Bank or other local
charities. In 2023, 16 total were sold. To date, 16 have already been sold this
month.
C. 2024 Placements
• 2024 placements to date is 261. 115 of those are casket placements and 146
cremation placements. The cremation rate has increased to 56% and casket
44%. This has been an ongoing trend.
D. Website Update
• The last few months, the cemetery has been updating the website with new
content and photos which now include the new ForestWalk IIIA. The public is
able to to send an email to the office through a link, access pricing and see the
policies and guidelines for the cemetery.
Page 6 of 11
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Budget Update - Oct-Nov 2024
• October's revenue was good with an average number of plot sales and
markers. November slowed down with a low number of placements. Slower
months are ok as it gives the staff much needed time to complete necessary
maintenance and grounds upkeep.
MOUNTAIN VIEW CEMETERY
CEMETERY SALES 2024
Cemetery Sales October November
Month-To-Date Receipts $ 149,877.26 $ 124,980.61
Ground Plots 16 S
Cremation Plots 2 2
Niches 1 2
ForestWalk Ossuary 1
Extended Land Use 2
Markers 10 11
Total Placements 34 12
Cremation 20 5
Ground Burial 14 7
B. 2024 Revenues & Expenses
• Most of the revenue accounts have exceeded the budgeted amount, for
instance Marker Sales is at 144%.
SCHEDULE FOR UPCOMING MEETINGS
A. Next Meeting - Tuesday, February 11th, 2025 at 2pm
ADJOURNMENT
• The meeting was adjourned by Judi Roland at 2:26pm.
Page 7 of 11
CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
Marker Policy updated April 8, 2025
Department: Attachments: Budget Impact:
Parks, Arts & Recreation Marker Policy-Updated-Jan-2025
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 8 of 11
MOUNTAIN VIEW
CEMETERY
2020 Mountain View Drive,Auburn WA 98001 1253-931-3028 I mtviewcemeteryauburn.com
Marker Policy
The following policy was reviewed by the Cemetery Board on October 8, 2024, and reserves the right to review on a
yearly basis and amend as needed:
1) All markers must be made of Granite or Bronze.
2) All markers must be flat and flush with ground level.
3) All granite markers must be a minimum of 4 inches thick.
4) All portraits must be Ceramic Steel, Hand Diamond Etch or Laser Etch.
5) Maximum of 2 markers per single/companion grave site(s).
6) Only one marker per double depth space allowed. It shall be a 34"x 28"x 4"half ledger in granite.
7) Vases in concrete marker borders not allowed.
8) Separate vase must be in a granite 12"x 12"x 4"block or 10"x 10"x 4"concrete block.Any other size must be pre-approved
in writing by the Cemetery Manager.
9) Inspection fee on all outside marker sales. *Please see note at the bottom of this page.
10) All markers, upright monuments and vases will be set by the cemetery.
11) Headstone and vases are private property owned by the respective family and their care is responsibility of the family. The
cemetery is not responsible for maintenance, repair, or replacement of any grave markers or monumental structures erected
upon the grave.
Length x Width x Thickness
24"x 12"x 4" (Urn Garden or Child's Place)
28"x 16"x 4" (Individual or Urn Garden Companion)
32"x 20"x 4" (Individual or Companion)
36"x 18"x 4" (Companion)
44"x 20"x 4" (Companion)
28"x 34"x 4" (Companion/Double Depth)
Upright Section
• Excludes pillow or slant style markers.
• All bases and foundations must be made of granite.
• All foundations must be a minimum of 4"thick and purchased directly from the cemetery.
• All monuments must be a minimum of 5"thick.
• Any monument or base must allow a 6" minimum set back from any property owned by others.
• Flat markers not allowed unless the grave or graves are marked by an upright marker first.
We encourage you to purchase your memorial through our office. The cemetery is self-supporting and does not
rely on tax revenues for operation and maintenance. Every dollar spent goes right back into the cemetery.
Page 9 of 11
CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
Budget Update - Jan - March 2025 April 8, 2025
Department: Attachments: Budget Impact:
Parks, Arts & Recreation Jan-March 2025 monthly sales
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 10 of 11
MOUNTAIN VIEW CEMETERY
CEMETERY SALES 2025
Cemetery Sales January February March
Month-To-Date Receipts $ 238,689.50 $ 123,551.88 $ 169,186.40
Ground Plots 22 8 16
Cremation Plots 2 2 4
Niches 5 1 2
ForestWalk Ossuary 1
Extended Land Use 1
Markers 9 8 14
Graves 24 10 20
Markers 9 8 14
Niches 5 1 3
Total Placements 32 19 20
Cremation 9 7 8
Ground Burial 23 12 12
Page 11 of 11