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Home My WebLink About03-19-2025 Agenda * Lodging Tax Advisory Committee CITY OF * * Special Meeting UBIJRN March 19, 2025 - 10:00 AM City Hall Council Chambers WASHINGTON AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Lodging Tax Advisory Committee Meeting scheduled for Wednesday March 19, 2025 at 10:00 a.m. will be held in person and virtually. Virtual Participation Link: Join Zoom Meeting https://us06web.zoom.us/j/87883257470?pwd=1 ozEslv3sxD2HorW2P8MPKzazOdJzn.1 Meeting ID: 878 8325 7470 Passcode: 913541 One tap mobile +12532050468„87883257470# US +12532158782„87883257470# US (Tacoma) ROLL CALL AUDIENCE PARTICIPATION This is the place on the agenda where the public is invited to speak to the Board on any issue. A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Jenn Francis, Economic Development Manager 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Jenn Francis, Economic Development Manager Fax number: 253-804-3114 Email written comments to: jfrancis@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able Page 1 of 126 to provide a remote oral comment by contacting the Community Development Department in person, by phone (253) 215-8744, or by email (jfrancis@auburnwa.gov). ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS A. Hotel/Motel Fund Report DISCUSSION ITEM A. Pacific Raceways Presentation ACTION ITEMS A. Veterans Day Parade LTAC Grant Application B. Petpalooza LTAC Grant Application C. Flight Club (Parrot Expo) LTAC Grant Application D. Downtown Auburn Cooperative LTAC Grant Application E. Emerald Downs (Indian Relay Race) LTAC Grant Application SCHEDULE FOR UPCOMING MEETINGS A. July 9th, 2025 at 10:00 a.m. in Council Chambers at City Hall ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.gov). Page 2 of 126 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Hotel/Motel Fund Report March 19, 2025 Department: Attachments: Budget Impact: Community Development Hotel Motel Fund Financial Report - Jan 2025 (as of 03.18.25) Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 3 of 126 2025 Hotel / Motel Fund Performance Through January 2025 Hotel Motel Fund Revenues 2025 YTD 2025 Total 2025 YTD Variance to Jan-25 Total Budget Budget-Jan Budget Hotel/Motel Excise Tax 11,977 11,977 145,000 9,388 2,588 International Film Festival Admission - - - - - Investment Income - - 26,000 2,167 (2,167) Total Fund Revenues 11,977 11,977 171,000 11,555 422 Hotel Motel Fund Expenditures 2025 YTD 2025 Total 2025 YTD Variance to Jan-25 Total Budget Budget-Jan Budget Other Wages - - 48,950 4,079 4,079 Benefit Expenditures - - 8,800 733 733 Office & Operating Supplies - - 3,200 267 267 Services and Charges 75 75 116,150 9,679 9,604 Transfers Out - - - - - Total Fund Expenditures 75 75 177,100 14,758 14,683 Fund Operating Income/(Loss) 11,902 11,902 (6,100) Year: 2025 2025 Budgeted Beginning Fund Bal. $ 483,780 YTD Estimated Ending Fund Bal $ 495,682 Page 4 of 126 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Pacific Raceways Presentation March 19, 2025 Department: Attachments: Budget Impact: Community Development Pacific Raceways Presentation Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 5 of 126 Explore Auburn .. -� :_ at P Raceways J is - i, �' - .. illi , "- _ t° ' iii0#111'.--"t... lit - Ill . :.. ; i y � M !�. c ' :. 'S,• JP' ' - -It) 4„‘. # �i/ lye /./a s"" :IT • y• . *I?... . 1.4A.,,,,,,,, -- - t- - ot-A.. . ........ 1111 1-_ ,, 4 i .r1 ,`�1 Ai _ _ s Y- � -} s... , •mu E__ .4.= .00• I _ II$ - -- EST ,� - * • 14. e�1 rIggitel 1 ----milli' _il , _ l • 4�et r ��ON .- rl March 2025 ii Page 6 of 126 . . .„ :,:r.: • r:... "... ' , ;IX , I. :.:0111::.liSir, _ l' A l• • ice. P a c i i s R a cewa s :� . ,.• � ,I. 4 ' • • ' M ,, • , ,17.- c.41:, , sr .... ,,i; ._ The Place to Race AiiiL.0 , - ' ' ; , + ,. ., -• .. . A } _, ,,„,. 1 -,. . , , ,. • Historic motorsports track — 1960 • 320 acres ''l �,` • • Privately owned by Fiorito family ` ram ♦ R • Multi-purpose • NHRA sanction drag strip i t • SCCA sanctioned 2.25-mile road course • Regional motocross track • 22-acre professional kart track • Accredited road racing school - . - - • Live television on FOX Network - • NHRA NW Nationals • 200,000 sqft Innovation Center1111116.i=iis viir y PACIFIC RACEWAYS 77eP/ace to Race Page7of1 , irroonierW'-'-grr-, •••-• • -. .'41/PAIr 16 ' ' ..11.4""."4.1". E.': .ir,,, , •""igulo- - i,'•4.6;4 'i e e .-I. '9 digrowitte -.0sWoralli. hi .. r.-41: •"!_::V.`, : - - • . - 0- '0'"r° .'"r '-%iire-'111 'i r 4''et-.1 _ 10 .... -.1031.11P•4. -- Ilk _.....r-L..._. - - • ArMre•..6. ' . '... .:...,...i+'. ....gt#,... ''Vlip ' • ._4 r 7. .' • • • 110111101011C•••••- "P"'..M.7. ' ''-':'6.. '''<rel.' ' '''''" r';r... r.,' , ... :r.:49q, r-• i e'..... ';-',Vr+ ii,, .1. ..-s ,.:- • -1',. '5' ri.lte-r r„ J,[1.0 4,.......kir:: ,. ., . y 'd.. ..' i.:.• _ IT -4..: .......,i,• • - 5,4%•l'•....''''' 44.A.'11". 'e..111. ..' . 7'. . " .1-• rill _7. ...'. 111111 __ .P-46,tiF,:p.,1•Z i :-ii.1--4:4:-:; - - - • km. . . ,. ''--.-: '.'5%- •-'7 'er417,-..7:_:/v.6-'_ .."-Amill ., . , „..py ,-±-J'-- Tea- ...N.... 414-P.';1- .. illuA4P--7 r- ,—...-12 -. 1'•-*,,...%., • '-. . . .*"!t*A!1:. .,.. t. .:".... ..- .. ...R.r r, .: rjr ra,11' # • , r• _- , '- .rt:11....,,•!....".... ----- 1-•.- % ' i..rfCrr--..;i '- ..:- P47;(4' 1Z Vf..-f F.O. -.. - ___--- --- .- tir•PP' - Raceway Metrics - T. . ., -,0 ‘,41 '• r , 111.17: ' ' . jt 1 .'n 9..9' r.... . .'"I'i '' 1:c.e. ":17.'''''' '14 ' ' 1 • ....... y" 'A' -- t.: •••• :t.'--. 7.4.44... .+__, 41.... •nu'' - • Over 300 events per year _ -- -e. ----..-P°-''. ..---- -....::.-:".-7-- • Estimated 300,000 annual headcount -- /,. ---- oc.0% ,_-7,_1;-•-'4 ___.--- •-- - ikiV ' ---: - ------- _ . ../, • Operational 12 months/year . .-....- ..- ,-----. . . , ...„.:-.. - ... . ....._.--- • Social reach over 52,500 fans/followers . --"Z%-- ----- , i • • [-Newsletter over 18,800 subscribers - . -.F --.- le: r • Website more than 160,000 yearly traffic .......-....... kl ., , . : . . 1 k g , . . ... , - _ _ • ._ PACIFIC RACEWAYS ,-..., 77se Place to Mace L.,...,„. ..,-rz-zz 2024 Top 10 Events by Attendance • NHRA NW Nationals July (50,000/3-day) ; r t l r vim: r. • • HondaFest NW July (4,500) r.. • Import Face-Off April (4,000) • GoodGuys Friday Night Drags July (4,000) 1 d • Import Face-Off August (3,700) ,�6 . • .1T . ' ® _ 'LQRIDA „ • SpringFest April (3,500) DATA DRIVEN i q 1 4,• Pacific Northwest Historics June (3,200/3-day) w� ' • West Coast Grudge series Sept & Oct (2,400) 7 - • All Motorsports Swap Meet February (2,200) -e- " \II2L t, . ____I • FallFest October (2,200) i.f� s,"msa a Ferrari of Seatt[c - .1 „1-.`. > `_ PACIFIC RiA(:EWAYS Page 9 of 126 The P/ace to Race Motorsports Fan _ _, Demographics �� r • 98% fans feel positive about companies that support motorsports • - _�. • 91% fans are likely to take part in motorsports {! G`H Fkliblk promotions • 91% fans support companies/entities that support motorsports s , • J x ., ia.-6.4:( 4 • 89% fans are likely to purchase products or / r services of sponsor over non-sponsor - ` `°" 'Iferk o • 50% fans switched brands to companies that C ' ' 4 k support motorsports ` ® i " p p p . �, ', �,;. a o r ��, ' 1 tril ® �"�'Qeis` f Stagy • Info provided by Sports Business Journal �� 6Y i !" calf € ,,....,''I: ! 3 3 '! A / a ‘--- ...1.!.F__ ACIFIC RACEWAYS � ',k , �F'FK The P/ace to Race i 1 f " ,, � 6_ Why Invest with _... .. ...........„.. .. • .• .,.. • Paof•• e'ILI. lc Raceways ....• . ......., k• . _...,..,..... il ...douppi.u...r ........ - -.i...0 • NMI . .... ,...,..... .............. ' ..J. , • .. .. . . ' ill F, 1 rr, ,,i ._i kat . •. ..4..:':„• .. . . -. - • , ••-31.11-..11111.r7i -4,414' 111111 I • •. . .. • . • K I illy .4 i 1 . - • The Raceway •1.-.7.1,.4.; tinatro .., or -: ,,•- •• • • ,... = • .;:,... d , . .T.. - II ..-••'1.It • -;• - .r.{..3 ' •11. ' --..6.1- ,,,,,s • ii. s-i 1 1 hi ' 1 i imi I i-Tigg.r. 4, .-,... -...... .. --, ..:,..,..e. . ...... ,, , , lag ; .. T. ..,. 2,•,,_ II. thousands of r.. r. -- • 1•14-5 1 ..--A.;•-e.N.'1 °.it. '•- • 'r ,.., slist-i-.- ' r LI 1 ..1711.... . I • P....CA :..' ..''.- 4-4.4 .• r ' :r ".•'''''..7.-.-•'''-' --- ••-- .. 7'' ;.:-. 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'- ',..,.• •.'1,. .747lit*. %,.- • • ''' izi • `...'r • ...... i.• -,• -41 ,-,," • 7,..... ., ir.......,..fr •:- 1. .- :11ii... .- ;....,!•-•. _ ...visitors search t, IE 7 •.:LL. 1 “ ' -.-4: L -- -,r - - `• ...%••...r.. . • %-'-'..41'.;, .'`..• ''_'' j . 1! . ... •• .---Fewla-....... mi .-* • . •.._ V-7 • .-.;i:' ' • • - • - ' ' .,. • • .4:-. • i • • ... . - .,,.. - accommodatio.,. ; „ .-.. ,...• , - _ ,i• _ •. • , ,. . . ..,,..„...j .5. ..., L .. . .- . , ..• .. .,.._: ...... , other entertai . •%;. . :. . r . • ,...-. - i. . • --- r .. . -. • . - . 4"6• :40 . V.. . .., • - ..L.-...,- 6. ._, ., 6 . ..',...y...r.„.1.7--.. gs...r„_,:.te.... ,.. -r• • . .. .- .•" 11116; ... 64-- 11111.4 r ..pi!....'r..,Iir• r y , ... • . . ..-, ,. 1 I. :.'''- 1C"e-.Arr •':: ';..W.-71..41;s:!.. r.,,, --. • ..-.:_-.E..:4""''..P -• ••.....r-.-QfP4-..:- •••• .4.'.•..•.''.',i... V 90- ..• •41.4.1-' ._.4..A...f. r r •:, .' -••• . . . •pd • Motorsports is . 41. , • i . - - .„, iet,. -i.: •••• •14., • ,1 ..-r ...--'''';;•:;;. •..:...-t ..••-s . ..,.., , ,. ...,q,'.0 ...r.e.. .. '' ....2,'• . ... i :-. .' r.diplc. • -...-Z;1. • • drag race parti• ;: , ou - i. ', .... : .. • . ‘ ._ ._ .... .-,, ,. . . %.. .. . ., _ . ... •... 7111 •.t. -- •-, ._-,,,-- . .,....4 . . competing in J --:- ---! . -.. .. i:. _. .. • . ., Ira ., R if• 4 : r .. . . -L.',4 • 'Ati-.' 444,r.:,.. •:'."7.,..:3.i--:', . • . • . • _• • ... .. , •• • • .. .. .. 1 ••••• -.!... .1 .1. 1;, A'f., . • . , ' " . 4, 4r•; ' , - 1-1tEr• r - --.....lit.r.4 ..1411t; ....MA?' ''..,' N. 4144. -•• '.- ..• . • The NHRA Pac , .-. 1.„ ui- . L....,...4 4-IP. tr-1k- • ._',• -•''.".'A•J..l 41. •.!_a,idi-i • jai‘,..- .., , .."' other track pa _ ol ". ,..zr....4•:.r. friendlyhonor' aL4 J 4 ...-S...:.1-1•,::, ,4'.1-:-.,....4...-.......K.:-..}...'.--'-w-........-r 4-•'. •, -.' ,' --. .11•-9•144-:4.-01.-...-.. •. •... - . .. i-I- •••.M11 ••• . •1;4 -gggi. -• ...R. -.. •-. and first respo , • ......4.-. . ..,-.:;.• •. . • • I 'sic •..'1"...41:1L, li '' ''" events p . 611Ii 7 ,. - , ,si.-.4.4..i..R.•1 .7;....k.... ' .!,I.,..--.r..._.....A...'. 7 N.., ...-.-.-'-'4..‘-k..i.-r• •., „. •?'.••4rc- -. • '. .4 . ' ',. PI ir_.... .... .., , 1 •Nr• . - • ..-.. ,...r •6' s . _ • ft•-• '' '',.n'llit t I i.1.• • .. ....I' 7 .:"'• :•it - .. 1 .. ' „.7..u...,.... „.. • , . , ..a. r „....06,1 191:r. lb-. .., . ititA, e 00 .... ,,.,14..41". ...). -AK. ... ‘6...--?1PAIFIC_ ,..1„. r..., -0.. RACE , - it.- '-''‘ 'P. -. ' -11- • ,....;;. 7.7 ..:-°-'. r--,1•916 . ••004• • . • rn• •.:' ...: •-• 4 ' - . .....g. The Place .1 _. • ' -.:-' .• . •! 1' ... 'lilt: .-. 01111mi -' '-...('‘,..."-....: : .^• . ..-..-... ''''';''). 1.--. . -''... ."' Local Regional National Branding ► • 36th Annual NHRA Northwest FOX e �' R Nationals • July 18-20, 2025 4, • 11th race on championship circuit ` r • Live Sunday programming on '_�.=terf FOX Networkt• N H RA • Same-day Friday/Saturday Vi , programming on FS1 cable \ _ No,, :, , _ ., ...14 , 4 0._ _41111111111011' _ .. • 1.3 million viewers Friday- t. .. ' Sunday; 1.6 million including re- _ AlCia'4 ,-� ,�•t - �- - _ . F . broadcasts 'r=' — � + el . • 78,800 viewers from 38 - .__. - - countries on NHRA.TV; 15,800 - - stream starts with 4,341 total hours watch on FOX Sports App. PACIFIC RACEWAYS Page 12 of 126 The Place to Race Loca — Regiona — Nationa Branding Proposal Based on $50,000 or $100,000 Sponsorship Levels imx P 0 RE paciFic RACEWAYS The Place, to Racy R Page 13 of 126 a ! �i V. �. * Jr.? k' N. /.. �� Y ��. .5•• g�S• i;� `, r *tic ,I 1 i IV-s y� / ray .� .: ' s s.. ::.1' a •- .-� ; F "''��Fy. • .,-w y �`/ - �:,�}. ;, r:'"�' a t;rl�► _ � r . v + - - - '.f�"� . .• i e ' Ae •,r-ol - �.v- _ rt3 —/' 4 'l � =% PP,'{ " ,-te-r�' p j • y• ,.7 •.A .'7 w .-•, i�f.-1 m_ 5,.' `T�1` _Ni — \ -^- " I it �..►� a� .ff�"�`� _ l , — clai i . \''' I. )11. - .,_. _ •, #♦i►•1.♦#♦# , _ii-f • •c _ • - A •AU,15. ,-.-a..---64,_ _. . . ._ ._ _ ... ...., -_.ix...4417... *--- . ...... _ ._. ___. ,c,..., ........ ;001..,!... .,.I.V.- _:- • . *'1.:17- -,-- • . ..„..._-,---- •.., ----A. p L . ,,,_ . ..„„, , ., . ..., . , ,,,t,, , EX , iii,„ . ..,__ ,... .......... ...„.. ,...„_._ ... r ... ... , _ .. .. _ .. , _ • Super sized branding opportunity to make a super sized impression • Optimized for television but in place for all events during the season • Sign position generated over 70 minutes of national television exposure Fence Line Super Sign 1.3m viewers • Sign position earned $152,298 in 100% media value as determined by Nielsen/Sport 24 • Available at both $50k or $100k level PACIFIC Photo taken from FOX Television Broadcast — enhanced graphic RACEWAYS Page 14 of 126 The Place tv Race - - _ ,_ __. : , „ 01.- ...V' • - tea - -_ - - + .._may_ s.r _.„,,.._-.-....- Sta Starting n Line Prime ,._ _,_ _ r _ _ __ , __ __ r Sponsor Sign y, s--.-_-- -Jr , fl s, of i None- g-T� _ • Exclusive branding opportunity next to event - sponsor with exposure all season -- - ----- sliii°111111r: -4- --- • All eyes on starting line all day long • Sign position generated over 120 minutes of f/ ' A 1::: .f c cj national television ex osure 1.3m viewers p #�x r Sign position earned $256,260 in 100% media P Lp R EAU value as determined by Nielsen/Sports 24 ini U R NI • Available at $100k level only - - Photo taken from FOX Television broadcast— enhanced graphic - PACIFIC RACEWAYS Page 15 of 126 The P/ace to Race Triple Barrier • - dill. - - - ., ,A. . . . Wa I I Sign - •••—:: ,--. ••ft ., :-live:. 1;: s: . 44: ,,,,.., ,,. Package ., . ••„..„.,,,.. ..., .r. ..„... ip.,.,..„... . ..„ ,.. ... ,i .. , - ..-. , • .,.,. - - .- -.0 . , -_ ..... , •. . . ,..7.. i-_ ... .1,: - • r_.. . ., . . . ,,• ., • ~ �. _..... . -, . y :, • 3 barrier wall signs on / -i• '+.. n,F A 'iiii, yip ".ri J _��r. .. � ._.. ,, � .. 7,54'i �,• both sides of the racetrack �,�,_' _ '.a- y, �„�1. ` - ,�. ;.' " r • P; .{ F„' , increase on-site branding :� r ` ` Barrier wall signs are ii•JACIFIC 1 MrAue�oVin�n rnx �}.. f �' +�� ®�I f I ' '!- - viewed from all isruiLmisiy , .i.r d _- grandstands at all events �r ti a � ? ; - T,,. —a . -.-- j' $12,000 in sign value with •�Lr fy.R�• _7 -7i. t f t HOME �� „ aT�,,,,EST thousands of impressions v �` , I#" ,` - .. °Fig ti aLx . T1ONA CAMPfN p vR•pa� NHRh �� throughout the year ..4,,,,„,fd 0 0,,,,.. 4,0„,h-ilw • Available at both $50k or `Q'� .�� EXP* r 'E $100k level _ r. ,-• ��, { __� Photo taken from FOX Television broadcast . _ coomitme-7 - -- -lam. - . . ____.„ _" �—' �_ — enhanced graphic __- EXPLOREAUBURN.COM _____ _ _ PACIFIC RACEWAYS 77/zQ Place to Mace Page 16 of 126 • Fr `a' zt r r {H `a4 s'r�. r / ,r T w A `yam :;�► t. y. �'J/ Ml"• ff• ^ 4 ,77 c . '4`S' , � OP" • L fr'M •, ,,, ,•awe ,. , , ' s .. J' - -Z rir 1.S4 - • — f f +r i •i h • W s 4�., L -nr t q. ` w f . �y ,, (I The Northwest's Premier Ceramic Coatings Specialists t. # ''',, i a ' �� GarageExperts P L U f l� f� • " ` iom,•rwa.�y [aenN.-sw..ge l .f. R - •"MO • , .. i _a. 7. j PERFORMANCE -4it "_-, .. .;'. ' y - COATINGS e a9 ,� i 1 say 1�� ` i � + CNEYI�OLET m — - °� _ _ 7—'Cp/et.com www.pertormancecoatings.com 0 - --�ORIVINGFSGHOOL D RAGSTRiP E 2f/efeo �7 PACIFIC R/4CEWAY,S MOTOCROSS • Extend your branding to the entire property with a facility billboard Total FacilityBillboard • Get alyes from total facility annual attendance of 300,000 • A $25,000 value that delivers high impressions all year • Available at $100k level only PACIFIC RACEWAYS Page 17 of 126 The Place to Race (i<n IA 7.p,t II R Mr ( } ,:„.;:-);,•?....,,,..,..:),: ;i 7 i"vim "..7—t.4:7...14,:,?:i..--.. , :.. )4 • # • ii„of 1,. .,, Illr .........ii.,.:;;:;::41••••-•,•,;.:.:ipi;::::.4?,,....s.,..7:;,.::j5:•.;4r,:407:40.. • N ih'F. ; S .6 . ,- I 14 4.. S 4`- o; ?7f • ! rf•I��{p- + , % Oft s!}� I ' ?�) _ , P r+6 „ Jj' ,'„f f 'fit.• y r g4 W,• t It , . •� A •-• .ti .'a. _u+- . [ mi 2. t + +tk' ..f 9 Jet - 1 Ifi y. w �r ; Sy57 X' s r � • � 3' * 1� mow. • . ...„, , —6, ). :II.ER( DIME ._ - - ----li, -----.. . -... .y�.��P .1 .. yr : imi I .....�� .. r • 1. -,1'. A•-•77> •- •'•"•• ' •Re. )4/ . • ------ ---. - il r. API I - 7 . • - ,.......„ _ , .. . ._1... .4_ .•,.I # --- N . fk ,- . l'. ','; :.... ' 1 .s. ••1 ,=_.: -. ..:1r---:1 : ,, - • • • ') .11 • ' + �ii k..r:y 4}_f ��...t s �� P �� _ ::- :' •! / �"` �t .� •� `AC.^"'�1rtl-. 71 l' .7/ : i 1 111°- '10. 11140. 4V:„.4.N.. i i i I fr 1 III IAI yam.. IIIIIIMIPIIIIIIIIIF- ilk iIry.I II ,Ill lll 'r ' — - { \. 6 i. • NHRA Fan Fest Thursday night pre-event kick- off party at The Outlet Collection featuring fans, Thursday Night Fan Fest food, fun, car show, autograph session with drivers Sponsored by Explore Auburn • 15 000 value • Available at $100k level only PACIFIC RACEWAYS Page 18 of 126 The Place to Race - - . . ,.. _ . ......_ . ... _ . Targeted Outreach ., . T - :;,-6`..';-',4 - ',',"' I' '' • , , ..7 -•*-4,_ , . .."' •''' t441' - ' to Increase Hotel ., , ,, , , . , , , ,, , . , , ._, _ ______ _ _ , ‘.. • .,_ Stays 1, -, _1 - .., .'..,./P•- o_.•.. -1-•).__/_ b,I,r ) 1 F=7.1 1 1 - •,, ,1 , 1 ,, , ,,, :r, — -l-'• ' 111, ' i — : 1 ' .. '-` 2—als i , — , _, __ .. if- .11 ! - ._ ,' - A. _ < f -••,,..-ettw: - •4.., --_,. • Pacific Raceways' events attract fans and - ,...- -t- 4 .. it-- - -.,,,i %I - j.mkb ' - ' ''' j"r• ' , 0 • • — articipants fro throughout PNW - -0-• at , -E. . ,,, ivirttg, 1 . • 6 p0% of NHRA tomtal attendance comes , ... from outside 50-mile radius of the . . Racetrack , t 6 • i w -,0-4 I --* I • Hotel promotion and advertising it targeting out-of-market fans L tat 7 • Monthly email blasts March — V : 7 t - _ - October i .-. ' it _ , ...P.- &Nowt II /Me ilik • Social and newsletter promotion i . I irr • $15k value )111" _Ai 4 • Available at $100k level only Page 19 of 126 NHRA NW National Media Perks • FOX Network broadcast B roll feature .. )( P L ORE • Exclusive 20-45 seconds of city highlights oquot taft • Broadcast during event TV coverage • Estimated $75k value • Available at $100k level only W A • Jumbotron messages • Played on event big-screen TV throughout the NHRA weekend • $10kvalue • Available at both $50k or $100k level mo.-----?,_, Page 20 of 126 Track Insider Po wem • . • lore AubuP i ti A n r . _ . will'in '. P - • ' • ,- Jk '."' - •r i - _ of ice+ n la__ }. _ "i ! rIe r • rip... Track Insider Powered ri _ . � _ p ,�,i- • b Explore Auburn � = -r -- �� .. =* ., .. :01.e • Race your brand into fans email boxes with z, � , title sponsorship of monthly Pacific �{ -•, P • 4 4 Raceways [-newsletter the Track Insider -. - -~ % ter: ' T4- k. delivered to over 18,000 fansipp • (forcii11%*61° • Monthly Explore Auburn content included • $5,000 value • Available at both $50k or $100k level dotter oIurne Issue PACIFICLi.... - gioixi R/�CEWAYS Page 21 of 126 The P/ace to Ra c e • • • • • • • • • • • • • • • • • • • • dr- all. ..... Midway Display , ..,‘ , -e�_:w _ i Space • Q. � s .... -,... ., .. ..,a --. - • See and be seen at prime Pacific -� R L. -� Raceways events �' ( ±_' - :,� 1. . • - • Promote your brand or offer the - :-- - A. �:T .i.t. -4 . ;, — _ r. opportunity to City partners f T i _ . Pi mp• Includes booth at NHRA NW ,t „ a. ':0 nit. `� r -% . Nationals, HondaFest, Pacific ,,_.,f � ... I 1 Northwest Historics and more! f' yfixtr.., ... 4 • Available at both 50k or 100k l'►— ri 4i 1 . level ��.�, - ; _ '. NW' \ R -.. ...,.P rACIFIC l 71f" "r� i 0 r fS � Y 14r •'�' ` Ii'� _' , �; / F � 3 a U : I �_ _ _ —■ . _ Ai • t < x, _ "l sJ1 ram. _ , rt _ s �asr i ar �n_ . w P .r r a -_-,' ' -,l-_'_4.4_ii`k.—..-... .;...,„.--:-..-A.‘v,..W7..%-.-..:i''-_,.-,_.•„j-.-_-..fi.i\.,r.. -A'-'2,.\ 1--'-_-_-.-„`.,6•..-8.-4.5 r,i,. ,' s*e4.__1,1„•-„1._,+. V2 a 7 7 7 11 Ai";\'1.5:1(. ""'" ,, m k14,„,4.-.,i,Xo\,\-r:i1 ,'t'm'� 7-_ - 'l ,7, `gy1 I.tr 0. _T. K R --Ii.i--.-, +!' ''' 1_'/ i_t4t 4—_-. 7-1---2-)-- 4,i.. ar 1 \`` , `— _ `ram '` \ ,, ,..i'_.-' --_- ' : . --- :*x .1%,* • • --_._.,,,, / - rFP` i t I . �f' �y-_. „ Erg• _ � ircv.. IL ,,,,,j,t Nilliff.......=-- , ........ , • City of Auburn hotels, restaurants and entertainment eature. on Raceway website • Strategically placed Explore Auburn web ads on pacificraceways.com Raceway Value • Promote City of Auburn hotels, shopping, recreation in email blasts before I m pression select race weekends to thousands of fans throughout the season • Bring our audience to the City with Car Shows and Cruise events Package sponsored and promoted by the Raceways • PA announcements at Raceway events • Available at both $50k or $100k level Page 23 of 126 `. . . ,. . •fix 1 , - r • - ..! Finish Line Club . .. , � W , . - - . 1 -; Naming Rights - _..., ,(i?yees,jaiewf.„ ., S t " eat , . auk& . ,,,ma .„....7 , 11.3 , , . , . hi Alimigg . ., Litt , ..,.. - I' • int Private hospitality p}'F�C,�L Pccr tent for 300 * 1 '�- super fans branded Explore - Auburn : 1 all 11- 0 OW a ' ; • Located on midwaywith food, _ r beverages, shade and a view of flail' f - - the dragstrip finish line • • - �• • •- • Exclusive ability to interact and - _ .: .-• : - • • market Explore Auburn with - - . _ - _ prime audience =- -- � _� ` .y . � - ,ti • $10k value ,. ��-r : . •- : r . • Available at $100k level only f:' r- - = • • Page 24 of 126 .-„, ., .. .., ., NHRA NW Nationals __ -- WY Tickets and HospitalityI Aillnifrib• Reach out to City partners or civic groups to ,, • _ soft say Thank You ! - --' `_ 2. _ mow . _ • + 1191hi. PLAY EAT STAY A►Y • 50 NHRA NW Nationals tickets at $50k level r , THE ' -1. ($3,250 value) or 100 NHRA NW Nationals ; _ r tickets at $100k level ($6,500 value) r '--- -�- �'T� - - ^�4 • 50 Finish Line Club Hospitality tickets at ` �'�•- - � $100k level only ($3,750 value) pAc•FI� �w� ,VSVS PACIFIC RACEWAYS The Place to Race At the Finish Line 1 $50,000 Investment $100,000 Investment Fence line super sign $152,298 ✓ =m ✓ mM Starting line prime sign $256,260 ✓ Triple barrier wall sign $12,000 ✓ ✓ mMI - Total facility billboard $25,000 ✓ Thursday fan fest $15,000 J Targeted outreach $15,000 ✓ Media perks $10k/$75k ✓ ✓ Track Insider sponsorship $5,000 ✓ V Midway display $5,000 V ✓ Value impression package $10,000 ✓ ✓ Finish Line Club name + tickets $10,750 ✓ NHRA tickets $3250/$6500 V ✓ Total value $197,548 $587,808 i, P LORE PACIFIC Alli ,� .��__.- RACEWAYS **Cost of signage responsibility of advertiser** WA The P/ace to Race age �b of 11b CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Veterans Day Parade LTAC Grant Application March 19, 2025 Department: Attachments: Budget Impact: Community Development Veterans Day Parade Application $8,000 Packet Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Jason Krum Page 27 of 126 CITY OF -* 2025 Lodging Tax Grant Fund Application WASHINGTON See application due dates in Section 3 for 2025 submittal deadlines Complete application materials may be submitted: By email to ifrancis(aauburnwa.aov -OR- By mail to: City of Auburn, Attn:Jenn Francis, 25 West Main Street, Auburn, WA 98001 Lodging Tax Advisory Committee Mayor Nancy Backus, Chair Represent Business Authorized to Collect Represent Business Authorized to Receive Andy Cho, Garner Hotel Auburn Susan Roberts, Gosanko Chocolate Aman Ghag, Holiday Inn Express, Auburn Bob Fraser, Emerald Downs Vacant Elizabeth Butchko, Outlet Collection City Staff Support Jenn Francis, Economic Development Manager ifrancis(aauburnwa.aov (253) 215-8774 1 2025 LTAC Grant Application Page 28 of 126 TABLE OF CONTENTS 1. Lodging Tax Funding Guidelines Page 3 2. Information on Lodging Tax Funds and Who May Apply Page 4 3. Schedule Page 5 4. Reporting Requirements Page 6 5. Submittal Checklist Page 7 6. Insurance Requirements if Funded Page 8 7. Application Page 9 2 2025 LTAC Grant Application Page 29 of 126 1. LODING TAX FUNDING GUIDELINES Background The objective of the City of Auburn Lodging Tax Advisory Committee process is to support projects, which encourage eligible tourism and cultural activities and support tourism facilities in Auburn. The process is reviewed annually and the guidelines are updated in accordance with reported success of existing programs, potential for new programs, and changes in state law.A calendar for the application process will be established but will allow for emerging opportunities as they arise. Objectives for Hotel/Motel Tax Funds: • Generate increased tourism in Auburn resulting in overnight stays at local hotels. • Generate maximum economic benefit through overnight lodging, sale of meals and goods, and construction of tourism-related facilities. • Increase recognition of Auburn throughout the region as a destination for tourism. • Increase opportunities for tourism by developing new visitor activities. Allocation Guidelines: • The City, on an annual basis, shall seek funding proposals from organizations seeking to use Hotel/Motel Tax funds for promoting tourism. • Organizations seeking funding must complete an application form. • The Lodging Tax Advisory Committee shall review the proposals and make recommendations to City Council as to which applications should receive funding. • The final funding decision will be made by the City Council in the form of approval or denial of the recommendations - no amendments to recommendations will be made by the City Council. • Once approved for funding an organization must enter into a contract with the City and funding will be provided on a reimbursable basis. • Organizations receiving funding must submit a report at the end of the calendar year. 3 2025 LTAC Grant Application Page 30 of 126 2. INFORMATION ON LODGING TAX FUNDS & WHO MAY APPLY WHAT ARE "LODGING TAX FUNDS?" Lodging taxes are paid when people purchase lodging, such as renting a room at a hotel. HOW CAN THOSE FUNDS BE USED? Washington State law (RCW 67.28.1815) requires that funds be expended "...solely for the purpose of paying all or part of the cost of tourism promotion,acquisition of tourism-related facilities, or operation of tourism-related facilities..." Tourism promotion is defined as "...activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists." WHERE CAN THE FUNDS BE USED? The funds are to be used to draw tourists to stay in Auburn lodging overnight. WHO CAN APPLY FOR FUNDS? Any organization, including private businesses,can use the funds to advertise and promote tourism through the media.The promotion must be designed to attract tourists to Auburn with the goal of increasing the number of overnight stays in the City's lodging facilities. WHO DECIDES WHICH APPLICATIONS GET FUNDED? All complete application packets are reviewed by the Lodging Tax Advisory Committee (LTAC), which is charged with making recommendations for funding to the Auburn City Council who will make the final funding approval. 4 2025 LTAC Grant Application Page 31 of 126 3. SCHEDULE Below are the anticipated important dates for the 2025 grant application process. • Applications will typically be due no later than 5:00pm the Friday • Applications will be included with the regular LTAC agenda packet emailed to the committee and available online at least one week prior to the LTAC meeting. • LTAC will meet to discuss applications and to make funding recommendations at the next regularly scheduled meeting. • Any LTAC recommended funding requests will be scheduled for City Council final decision at the first scheduled meeting approximately two weeks after the LTAC recommendation. 1st Application Cycle 2nd Application 3rd Application Cycle Cycle Applications due 5:00PM, Friday, 5:00PM, Friday, 5:00PM, Friday, no later than: March 7, 2025 June 13, 2025 October 31, 2025 Public LTAC 10:00AM, Wednesday, 10:00AM, Wednesday, 10:00AM, Wednesday, meeting: March 19, 2025 July 9, 2025 November 12, 2025 City Council 7:00PM, Monday, 7:00PM, Monday, 7:00PM, Monday, decision: April 21, 2025 July 21, 2025 December 1, 2025 5 2025 LTAC Grant Application Page 32 of 126 4. REPORTING REQUIREMENTS Entities who receive lodging tax grant funds must report a significant amount of information to the city. This information includes: • Overall Attendance - the total number of people predicted to attend this activity, the actual number of people who attended this activity, and the method used to determine the attendance. • Attendance, 50+ miles - the number of people who travelled greater than 50 miles predicted to attend this activity,the actual number of people who travelled greater than 50 miles to attend the activity, and the method used to determine the attendance. • Attendance, Out of State, Out of Country-the number of people from outside the state and country predicted to attend this activity, the actual number of people from outside the state and country who attended this activity, and the method used to determine the attendance. • Attendance, Paid for Overnight Lodging - the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attended this activity and paid for overnight lodging, and the method used to determine the attendance. • Attendance, Did Not Pay for Overnight Lodging - the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and the method used to determine the attendance. • Paid Lodging Nights-the total projected and estimated actual number of paid lodging nights. One lodging night = one or more persons occupying one room for one night. 6 2025 LTAC Grant Application Page 33 of 126 5. SUBMITTAL CHECKLIST Place a check mark by each item to indicate your review & inclusion in your submittal packet. 1. ❑✓ Submit complete application packet by 5:00pm, of the associated due date. o Email application to ifrancis( auburnwa.aov or mail to City Hall (Attention: Jenn Francis), 25 West Main Street, Auburn, WA 98001. o Be sure to use application for FY2025 grant awards (template with preset font and margins) o Late applications will not be accepted 2.❑✓ All questions on application have been answered in a detailed,yet concise manner. 3.❑✓ Application has been reviewed and includes: a. ❑✓ Signature by a person authorized to bind the agency to a contract b.❑✓ Attachments that are no larger than 11" x 17" c. ❑ For Non-Profits, a copy of 501(c)3 or 501(c)6 tax exemption determination letter ✓❑ N/A d.❑ Marketing plan for the proposed project e. ❑ Operating budget for the proposed project f. ❑ Your organization's most recent Balance Sheet g.❑ Your organization's Articles of Incorporation and/or Bylaws h.❑ Documentation showing your governing body's authorization to submit the grant request Documentation consists of meetina minutes in which the governing body's resolution, motion or other official action is recorded. Examples include: "The board approves for (individual's name) to submit an Auburn lodging tax funding request, or (Individual's name) has the governing body's authorization to make funding requests for(name of the agency"or"I am the person organizing this event and am submitting this funding request for (name of event)). i. ❑ List of your current Board of Directors or other governing body of your organization The list must include names, phone numbers, addresses, and identify the principal officers of your governing body. j. ❑ Signed letter from your governing body Chairperson that provides the name, title, address and telephone number for the person authorized to sign this application. 7 2025 LTAC Grant Application Page 34 of 126 6. INSURANCE REQUIREMENTS (IF FUNDED) Unless otherwise waived by the Auburn Legal Department in writing, a Certificate of Insurance listing Auburn as additionally insured and including these minimum requirements will be required for all recipients (if funded): 1. Throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain general liability insurance with an insurance carrier licensed to do business in the State of Washington, and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance,$1,000,000 each occurrence and $2,000,000 aggregate, with a deductible of not greater than $5,000. 2. Where automobiles are used in conjunction with the performance of this Agreement throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain automobile liability insurance with an insurance carrier licensed to do business in the State of Washington and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance, $1,000,000 each occurrence or combined single limit coverage of$1,000,000. 3. General liability insurance and, if applicable, automobile liability insurance coverage shall be provided under a comprehensive general and automobile liability form of insurance, such as is usual to the practice of the insurance industry, including, but not limited to all usual coverage referred to as Personal Injury--including coverage A, B and C. If applicable, automobile liability insurance shall include coverage for owned, non- owned, leased or hired vehicles. 4. Auburn shall be named as an additional insured on all required policies, except automobile insurance, and all such insurance as is carried by the Contractor shall be primary over any insurance carried by Auburn. The Contractor shall provide a certificate of insurance to be approved by Auburn's Economic Development Manager prior to contract execution. 5. Auburn shall have no obligation to report occurrences unless a claim is filed with the Auburn City Clerk's office; nor shall Auburn have an obligation to pay premiums. 6. In the event of nonrenewal or cancellation of or material change in the coverage required, thirty (30) days written notice will be furnished to Auburn's Economic Development Manager prior to the date of cancellation, change or nonrenewal. Such notice to be sent to the City of Auburn - Economic Development Manager,25 West Main St., Auburn, WA 98001 or ifrancis(aauburnwa.gov. 7. It is further provided that no liability shall attach to the City of Auburn by reason of entering into a contract with the City,except as expressly provided within the terms and conditions of that contract. 8 2025 LTAC Grant Application Page 35 of 126 7.APPLICATION FOR LTAC GRANT FUNDING 1. Project Information a. Project Project Name: Auburn's 60th annual Veterans Parade & Observance Amount of Lodging Tax Funding Requested: $ 8,000.00 (Amount Requested must match Project Budget column a "Lodging Tax Funding Requested") Total Project Cost: $ 22,000.00 (Total Project Amount must match Project Budget column c "Total Project Cost") b. Applicant Organization Name of Applicant Organization: Auburn Parks, Arts & Recreation Department Mailing Address: 910 Ninth Street SE Auburn, WA 98002 Tax ID Number: 91-6001228 Organization Unified Business Identifier (UBI): 171-000-010 UBI Expiration Date: 05/31/2025 Type of Organization: Municipality (Non-profit, For-profit, Municipality, Private business, etc.) c. Contact: Name: Kristy Pachciarz Title: Special Events Coordinator Telephone: 253-931-3052 Email: kpachcia @auburnwa.gov OR events@auburnwa.gov Signature: Cc�✓� The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used only for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her knowledge. 9 2025 LTAC Grant Application Page 36 of 126 2. Project Description a. Event Date(s): Saturday, November 8, 2025 b. Event Location: Main Street in downtown Auburn c. If there is a charge or fee for this activity, please describe how much and why. The parade and the Remembrance Ceremony are available for viewing at no charge. We don't charge for parade participation. There is a fee for the breakfast and lunch portions d. Please provide a detailed,yet concise scope of work (mandatory). and/or proposed project/activity. Include information on the area the project will serve, its expected impact and list the responsible party(s). Auburn's Veterans Parade is a long-standing tradition and a signature event for Auburn. Hosted since 1965, it has grown into one of the largest parades of its kind in the country that typically boasts over 150 units and nearly 4,000 parade participants. The parade draws an audience of 10,000+ and is also livestreamed on KOMO 4. While the parade is the focal point, the City of Auburn also hosts a Luncheon (in conjunction with the Washington Department of Veterans Affairs Service Award Program). We also work with 3. Beneficiaries Please list and provide specific information regarding all individuals, businesses, areas, or organizations that will directly benefit from the project/activity. 1. The Auburn economy benefits from having an influx of 15,000 people attend an event, who may also chose to stop and buy gas, groceries, food, retail products; and visit other Auburn attractions (Mall) or Casino). I know many of the groups who participate in the parade meet for breakfast before and/or lunch after. 2. Veterans get the opportunity to participate and/or watch and get much deserved 4. Tourism Benefit a. Estimate how the funds will increase the amount of people traveling to Auburn to stay overnight in paid accommodations. The funds would enable us to specifically target Veterans and active military members and their friends and family that reside 50+ miles from Auburn that we would otherwise not reach if we did not receive this grant. We plan to promote Auburn Tourism and b. Estimate how the funds will increase the amount of people traveling to Auburn from more than 50 miles from their residences. We plan to target Veterans and active military members that live 50+ miles from Auburn, that otherwise, likely wouldn't know about the event. c. Estimate how the funds will increase the amount of people traveling to Auburn from outside their state or country. In addition to specifically targeting areas 50+ miles from Auburn, including Yakima, Centralia, Moses Lake and Wenatchee, we have plans to target the various military bases including: Spokane (Fairchild AFB), Whidbey Island (Naval Air Station), Everett (Naval Base). and Kevoort (Naval UnderSea Warfare Center). 10 2025 LTAC Grant Application Page 37 of 126 5. Goals/Monitoring Describe the goals of the project. Will the project result in an increase in overnight stays by visitors in Auburn? If so. how will this increase be tracked and monitored? How will an increase in the sale of goods and services as a result of the proiect be measured? What other short or long-term economic benefits will occur and how will that be tracked? Why do you believe those project/activity outcomes are feasible? Note -Applicants will be required to submit a post-funding report providing pertinent data evaluating tourism benefits resulting from the use of lodging tax funds as compared with the estimates contained in this application. The purpose of Auburn's Veterans Parade & Observance is to positively focus on honoring our country's veterans and active military personnel. Through our parade, we focus recognition on congressionally recognized Veteran Service Organizations and their auxiliaries, the military and military reserve, National Guard and ROTC. The goals and purposes of Auburn's Veterans Parade & Observance are to give honor to our country's veterans and to their military missions of defending freedom around the world. With an estimated 15,000 people in attendance (between parade participants and spectators), we believe the event will attract overnight stays, especially when promoting the event State-wide. We will track participants through the City of Auburn Placer.ai services to see where attendees are coming from and their resulting visiting patterns. 6. Funding Requirements Due to funding constraints, partial funding may be recommended by the LTAC. If partial funding is received, how will that impact the project/activity? Please describe: We are requesting funds specifically to target Veterans and active military members and their friends and family that live over 50+ miles away from Auburn that we would otherwise not reach if we did not receive this grant. If partial funding is received, we would be forced to purchase less advertising and our target would be Auburn and the surrounding areas. 7. Use of Funds Provide detail on how the funds will be used. For example, $20,000 of the funds will be used for marketing, $5,000 for administration, $10,000 for Consultants, etc. We are requesting $8,000.00 in funds to support Auburn's Veterans Parade & Observance. We plan to use the funds specifically to target Veterans and active military members and their friends and family. We will do this by purchasing target packages through Northwest Military, purchase print and digital advertising through Sound Publishing in locations near the aforementioned military bases, utilize social media to target the aforementioned areas and use radio advertising and other direct marketing options to target this group. 11 2025 LTAC Grant Application Page 38 of 126 8. Project Budget (for non-capital projects). Do not include in-kind contributions. Income: A diversified funding base is important to the success of any project. Please list all other sources of funding for the project, both anticipated and confirmed and when that funding will be available to the project. Include your own funding, sponsorships, other grants, etc. Funding Source: List all revenue sources anticipated Amount Confirmed Date Available for 2025. Yes/No Do not include requested Lodging Tax Funds Luncheon Reservation Fees $2,000.00 No 11/08/2025 Banner Program $ 1,500.00 No 10/01/2025 Food Vendor Fees $600.00 No 11/08/2025 Event Sponsorships $0.00 No 11/08/2025 City of Auburn General Fund $9,900.00 Yes 01/012025 Expenses: Based on full funding, please list project costs. Note: Certain expenses may not be reimbursable, at the sole discretion of the City of Auburn. You will only be reimbursed at the authorized rates. Insurance is not an eligible cost. Lodging Tax Other Funds (Do Total Project Funds not include "in- Cost ** Requested * kind" dollars) Personnel (salaries & benefits) $ 0.00 $ 0.00 $ 0.00 Administration (rent, utilities, postage, supplies,janitorial $ 0.00 $ 0.00 $ 0.00 services, etc.) Marketing/Promotion $ 8,000.00 $ 4,000.00 $ 12,000.00 Direct Sales Activities $ 0.00 $ 0.00 $ 0.00 Minor Equipment $ 0.00 $ 0.00 $ 0.00 Travel $ 0.00 $ 0.00 $ 0.00 Contract Services $ 0.00 $ 10,000.00 $ 10,000.00 Other Describe below $ 0.00 $ 0.00 $ 0.00 TOTAL COST $ 8,000.00 $ 14,000.00 $ 22,000.00 12 2025 LTAC Grant Application Page 39 of 126 Description for Direct Sales Activities, Contract services include the rental of sound equipment and audio Contract Services, engineers, fees associated with hosting the luncheon and banners for Travel and Others the Banner Tribute Program. In-Kind Contributions ***Note - Personnel, administration, and other support (portable restrooms, street barriers, etc.) comes from other City's budgets and not calculated as part of the direct event budget. *Amount in column a"Lodging Tax Funds Requested"must match "Amount of Lodging Tax Funding Requested"under la of application. **Amount in column c "Total Project Cost"must match "Total Project Cost" under la of application. 9. Funding History a. Was this project funded with Auburn lodging tax funds in a prior fiscal year? Yes b. If you answered yes to 9a, provide prior years and how much funding was granted. 2016 - $6.500.00 2017 - $2,500.00 2018 - $3,500.00 2019 - $3,500.00 2021 - $8,000.00 2022 - $8,000.00 2023 - $8,000.00 2024 - $8,000.00 Note - the event was not held in the traditional format in 2020 due to the Covid-19 pandemic. 10. Indicate what efforts have been made to access funding from additional sources? It is important to us to keep the focus on the event itself and what we're celebrating during the parade. Thus, we don't actively seek sponsorships, but typically have a few sponsors that are a good 'fit' and help offset some of the costs associated with the event. 11. Coordination and Collaboration Please provide information about any other organizations or agencies involved in this project/activity. Describe their level of involvement. Describe how this project coordinates with other tourism promotion efforts or services in the area, including Chambers of Commerce, local festivals, local lodging and restaurants.You may attach up to three letters of support from these organizations. The American Legion Auburn Post 78 works with us to offer the community breakfast and co-hosts the Remembrance Ceremony and Lighting of the Flame. The Auburn VFW hosts an Open House that is held after the parade. With Chapters across the state and beyond, these organizations are a great tool to help us promote the event outside of Auburn. As previously mentioned, we partner with the Washington Department of Veterans Affairs, who hosts their Outstanding Service Awards at the 13 2025 LTAC Grant Application Page 40 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: Date Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 41 of 126 12.Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters,and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: 1.3 .25 Date Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 42 of 126 2024 Funding Report Summary The $8,000.00 Explore Auburn Lodging Tourism Grant money was an extremely important facet of the success of the event and is added on top of the funding that we use to advertise the event locally. We utilized the grant monies to target active members of the military stationed at various military bases (Fairchild, Whidbey Island, Everett, and Keyport) and their friends and family. We also targeted communities outside the 50-mile radius of Auburn including Yakima, Oak Harbor and Bellingham and Eastern Washington. Most of the ads purchased with the tourism funding included the Explore Auburn branding and pointed visitors to the exploreauburn.com website. The information below details how we specifically utilized the funds. If you'd like to view samples of the promotional pieces, please let me know. Northwest Military - $2,500.00 • Geo Target 8 Cities for 5-weeks (Coupeville/Oak Harbor, Spokane, Fort Flager, Chehalis, Silverdale, Everett, Poulsbo & JBLM) • 160,000 total impressions / 20,000 per location Sound Publishing - $1,480.00 • 5 print ads for $177.00 each: Everett Daily Herald (10/26 and 11/2); Central Kitsap Reporter (10/25); North Kitsap Reporter (10/25); Oak Harbor News Times (10/26) • 51,000 impressions on above pages/locations to run 14 days before event (10/25 — 11/8) = $595.00 Radio Ads - $2,000.00 • 30-second ads; aired 11/4-11/8 on KVI & 101.5 HANK FM (Seattle Radio) Digital Marketing - $1,470.00 • Facebook & Instagram o Boosted in the following areas (Oct. 13 — Nov. 9) from the Tourism page: ■ Centralia, WA (+40 miles) ■ Vancouver, WA (+25 miles) ■ Ritzville, WA (+50miles) ■ Wenatchee, WA (+13 miles) ■ Bellingham, WA (+16 miles) ■ Yakima, WA (+25 miles) ■ Moses Lake, WA (+25 miles) ■ Cle Elum (+20 miles) ■ Oak Harbor (+16 miles) Seattle's Child Dedicated E-blast - $550.00 • Released November 1 Page 43 of 126 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Petpalooza LTAC Grant Application March 19, 2025 Department: Attachments: Budget Impact: Community Development Petpalooza and Dog Trot $10,000 Application Packet Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Jason Krum Page 44 of 126 CITY OF -* 2025 Lodging Tax Grant Fund Application WASHINGTON See application due dates in Section 3 for 2025 submittal deadlines Complete application materials may be submitted: By email to ifrancis(aauburnwa.aov -OR- By mail to: City of Auburn, Attn:Jenn Francis, 25 West Main Street, Auburn, WA 98001 Lodging Tax Advisory Committee Mayor Nancy Backus, Chair Represent Business Authorized to Collect Represent Business Authorized to Receive Andy Cho, Garner Hotel Auburn Susan Roberts, Gosanko Chocolate Aman Ghag, Holiday Inn Express, Auburn Bob Fraser, Emerald Downs Vacant Elizabeth Butchko, Outlet Collection City Staff Support Jenn Francis, Economic Development Manager ifrancis(aauburnwa.aov (253) 215-8774 1 2025 LTAC Grant Application Page 45 of 126 TABLE OF CONTENTS 1. Lodging Tax Funding Guidelines Page 3 2. Information on Lodging Tax Funds and Who May Apply Page 4 3. Schedule Page 5 4. Reporting Requirements Page 6 5. Submittal Checklist Page 7 6. Insurance Requirements if Funded Page 8 7. Application Page 9 2 2025 LTAC Grant Application Page 46 of 126 1. LODING TAX FUNDING GUIDELINES Background The objective of the City of Auburn Lodging Tax Advisory Committee process is to support projects, which encourage eligible tourism and cultural activities and support tourism facilities in Auburn. The process is reviewed annually and the guidelines are updated in accordance with reported success of existing programs, potential for new programs, and changes in state law.A calendar for the application process will be established but will allow for emerging opportunities as they arise. Objectives for Hotel/Motel Tax Funds: • Generate increased tourism in Auburn resulting in overnight stays at local hotels. • Generate maximum economic benefit through overnight lodging, sale of meals and goods, and construction of tourism-related facilities. • Increase recognition of Auburn throughout the region as a destination for tourism. • Increase opportunities for tourism by developing new visitor activities. Allocation Guidelines: • The City, on an annual basis, shall seek funding proposals from organizations seeking to use Hotel/Motel Tax funds for promoting tourism. • Organizations seeking funding must complete an application form. • The Lodging Tax Advisory Committee shall review the proposals and make recommendations to City Council as to which applications should receive funding. • The final funding decision will be made by the City Council in the form of approval or denial of the recommendations - no amendments to recommendations will be made by the City Council. • Once approved for funding an organization must enter into a contract with the City and funding will be provided on a reimbursable basis. • Organizations receiving funding must submit a report at the end of the calendar year. 3 2025 LTAC Grant Application Page 47 of 126 2. INFORMATION ON LODGING TAX FUNDS & WHO MAY APPLY WHAT ARE "LODGING TAX FUNDS?" Lodging taxes are paid when people purchase lodging, such as renting a room at a hotel. HOW CAN THOSE FUNDS BE USED? Washington State law (RCW 67.28.1815) requires that funds be expended "...solely for the purpose of paying all or part of the cost of tourism promotion,acquisition of tourism-related facilities, or operation of tourism-related facilities..." Tourism promotion is defined as "...activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists." WHERE CAN THE FUNDS BE USED? The funds are to be used to draw tourists to stay in Auburn lodging overnight. WHO CAN APPLY FOR FUNDS? Any organization, including private businesses,can use the funds to advertise and promote tourism through the media.The promotion must be designed to attract tourists to Auburn with the goal of increasing the number of overnight stays in the City's lodging facilities. WHO DECIDES WHICH APPLICATIONS GET FUNDED? All complete application packets are reviewed by the Lodging Tax Advisory Committee (LTAC), which is charged with making recommendations for funding to the Auburn City Council who will make the final funding approval. 4 2025 LTAC Grant Application Page 48 of 126 3. SCHEDULE Below are the anticipated important dates for the 2025 grant application process. • Applications will typically be due no later than 5:00pm the Friday • Applications will be included with the regular LTAC agenda packet emailed to the committee and available online at least one week prior to the LTAC meeting. • LTAC will meet to discuss applications and to make funding recommendations at the next regularly scheduled meeting. • Any LTAC recommended funding requests will be scheduled for City Council final decision at the first scheduled meeting approximately two weeks after the LTAC recommendation. 1st Application Cycle 2nd Application 3rd Application Cycle Cycle Applications due 5:00PM, Friday, 5:00PM, Friday, 5:00PM, Friday, no later than: March 7, 2025 June 13, 2025 October 31, 2025 Public LTAC 10:00AM, Wednesday, 10:00AM, Wednesday, 10:00AM, Wednesday, meeting: March 19, 2025 July 9, 2025 November 12, 2025 City Council 7:00PM, Monday, 7:00PM, Monday, 7:00PM, Monday, decision: April 21, 2025 July 21, 2025 December 1, 2025 5 2025 LTAC Grant Application Page 49 of 126 4. REPORTING REQUIREMENTS Entities who receive lodging tax grant funds must report a significant amount of information to the city. This information includes: • Overall Attendance - the total number of people predicted to attend this activity, the actual number of people who attended this activity, and the method used to determine the attendance. • Attendance, 50+ miles - the number of people who travelled greater than 50 miles predicted to attend this activity,the actual number of people who travelled greater than 50 miles to attend the activity, and the method used to determine the attendance. • Attendance, Out of State, Out of Country-the number of people from outside the state and country predicted to attend this activity, the actual number of people from outside the state and country who attended this activity, and the method used to determine the attendance. • Attendance, Paid for Overnight Lodging - the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attended this activity and paid for overnight lodging, and the method used to determine the attendance. • Attendance, Did Not Pay for Overnight Lodging - the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and the method used to determine the attendance. • Paid Lodging Nights-the total projected and estimated actual number of paid lodging nights. One lodging night = one or more persons occupying one room for one night. 6 2025 LTAC Grant Application Page 50 of 126 5. SUBMITTAL CHECKLIST Place a check mark by each item to indicate your review & inclusion in your submittal packet. 1. ❑✓ Submit complete application packet by 5:00pm, of the associated due date. o Email application to ifrancis( auburnwa.aov or mail to City Hall (Attention: Jenn Francis), 25 West Main Street, Auburn, WA 98001. o Be sure to use application for FY2025 grant awards (template with preset font and margins) o Late applications will not be accepted 2.❑✓ All questions on application have been answered in a detailed,yet concise manner. 3.❑✓ Application has been reviewed and includes: a. ❑✓ Signature by a person authorized to bind the agency to a contract b.❑✓ Attachments that are no larger than 11" x 17" c. ❑ For Non-Profits, a copy of 501(c)3 or 501(c)6 tax exemption determination letter ✓❑ N/A d.❑ Marketing plan for the proposed project e. ❑ Operating budget for the proposed project f. ❑ Your organization's most recent Balance Sheet g.❑ Your organization's Articles of Incorporation and/or Bylaws h.❑ Documentation showing your governing body's authorization to submit the grant request Documentation consists of meetina minutes in which the governing body's resolution, motion or other official action is recorded. Examples include: "The board approves for (individual's name) to submit an Auburn lodging tax funding request, or (Individual's name) has the governing body's authorization to make funding requests for(name of the agency"or"I am the person organizing this event and am submitting this funding request for (name of event)). i. ❑ List of your current Board of Directors or other governing body of your organization The list must include names, phone numbers, addresses, and identify the principal officers of your governing body. j. ❑ Signed letter from your governing body Chairperson that provides the name, title, address and telephone number for the person authorized to sign this application. 7 2025 LTAC Grant Application Page 51 of 126 6. INSURANCE REQUIREMENTS (IF FUNDED) Unless otherwise waived by the Auburn Legal Department in writing, a Certificate of Insurance listing Auburn as additionally insured and including these minimum requirements will be required for all recipients (if funded): 1. Throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain general liability insurance with an insurance carrier licensed to do business in the State of Washington, and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance,$1,000,000 each occurrence and $2,000,000 aggregate, with a deductible of not greater than $5,000. 2. Where automobiles are used in conjunction with the performance of this Agreement throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain automobile liability insurance with an insurance carrier licensed to do business in the State of Washington and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance, $1,000,000 each occurrence or combined single limit coverage of$1,000,000. 3. General liability insurance and, if applicable, automobile liability insurance coverage shall be provided under a comprehensive general and automobile liability form of insurance, such as is usual to the practice of the insurance industry, including, but not limited to all usual coverage referred to as Personal Injury--including coverage A, B and C. If applicable, automobile liability insurance shall include coverage for owned, non- owned, leased or hired vehicles. 4. Auburn shall be named as an additional insured on all required policies, except automobile insurance, and all such insurance as is carried by the Contractor shall be primary over any insurance carried by Auburn. The Contractor shall provide a certificate of insurance to be approved by Auburn's Economic Development Manager prior to contract execution. 5. Auburn shall have no obligation to report occurrences unless a claim is filed with the Auburn City Clerk's office; nor shall Auburn have an obligation to pay premiums. 6. In the event of nonrenewal or cancellation of or material change in the coverage required, thirty (30) days written notice will be furnished to Auburn's Economic Development Manager prior to the date of cancellation, change or nonrenewal. Such notice to be sent to the City of Auburn - Economic Development Manager,25 West Main St., Auburn, WA 98001 or ifrancis(aauburnwa.gov. 7. It is further provided that no liability shall attach to the City of Auburn by reason of entering into a contract with the City,except as expressly provided within the terms and conditions of that contract. 8 2025 LTAC Grant Application Page 52 of 126 7.APPLICATION FOR LTAC GRANT FUNDING 1. Project Information a. Project Project Name: Auburn's Petpalooza & Dog Trot 3K/5K Fun Run Amount of Lodging Tax Funding Requested: $ 10,000.00 (Amount Requested must match Project Budget column a "Lodging Tax Funding Requested") Total Project Cost: $ 51,700.00 (Total Project Amount must match Project Budget column c "Total Project Cost") b. Applicant Organization Name of Applicant Organization: Auburn Parks, Arts & Recreation Department Mailing Address: 910 Ninth Street SE Auburn, WA 98002 Tax ID Number: 91-6001228 Organization Unified Business Identifier (UBI): 171-000-010 UBI Expiration Date: 05/31/2025 Type of Organization: Municipality (Non-profit, For-profit, Municipality, Private business, etc.) c. Contact: Name: Kristy Pachciarz Title: Special Events Coordinator Telephone: 253-931-3052 Email: kpachcia @auburnwa.gov OR events@auburnwa.gov Signature: Cc�✓� The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used only for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her knowledge. 9 2025 LTAC Grant Application Page 53 of 126 2. Project Description a. Event Date(s): Saturday, May 17, 2025 b. Event Location: Game Farm Park, 3030 R Street SE, Auburn, WA 98002 c. If there is a charge or fee for this activity, please describe how much and why. The Petpalooza festival is FREE for festival-goers to attend. There is a participation fee for the Dog Trot Fun Run, which is customary for a race to help to off-set the cost of L......1:...... r...... ...... d`nc T cL............. .J...........J:...... ..... ...L...... IL... ..........L....1:...... ............ A .........1.. d. Please provide a detailed,yet concise scope of work (mandatory). and/or proposed project/activity. Include information on the area the project will serve, its expected impact and list the responsible party(s). Auburn's Petpalooza is a large-scale festival designed for animal/pet lovers. The 'FREE' to attend event is held annually, each May, and features a variety of animal entertainment and attractions for all to enjoy. The festival is kicked off with a popular Dog Trot 3K/5K Fun Run at 9:30am. The festival, held from 10am-5pm, features a petting zoo, inflatable rides and other children's activities, a variety of pet contests, an agility area, Flydog demos, over 125 vendors, pet adoptions, low-cost pet services and loads more. The r__i:.._i __._..__ ♦L__ �n nnn. _u_._�___ -._� �_.__ra_ ♦L____ :._ _u_._�-'--- _i_.__ ._.ate •L__ 3. Beneficiaries Please list and provide specific information regarding all individuals, businesses, areas, or organizations that will directly benefit from the project/activity. 1. The Auburn economy benefits from having an influx of 15,000 people attend an event, who may also chose to stop and buy gas, groceries, food, retail products; and visit other Auburn attractions (Mal or Casino). 2. Attendees will benefit from the opportunity to attend this FREE event and have access to low-cost pet services, free samples, information, entertainment, attractions, and more. 4. Tourism Benefit a. Estimate how the funds will increase the amount of people traveling to Auburn to stay overnight in paid accommodations. The funds would enable us to specifically target pet-loving individuals that live 50+ miles from Auburn that we would otherwise not reach if we did not receive this grant. We plan to promote Auburn Tourism and encourage people to 'Stay & Play in Auburn all weekend' b. Estimate how the funds will increase the amount of people traveling to Auburn from more than 50 miles from their residences. We plan to target pet-loving individuals that live 50+ miles from Auburn, that otherwise, likely wouldn't know about the event. Petpalooza is a niche event in our area - there's nothing else like it! In addition to event promotion, we have plans to bring in a c. Estimate how the funds will increase the amount of people traveling to Auburn from outside their state or country. In addition to specifically targeting areas 50+ miles from Auburn, including Yakima, Centralia, Moses Lake and Wenatchee, we have plans to purchasing advertising via CityDog Magazine to target the Portland-metro area and Vancouver, B.C, Canada. 10 2025 LTAC Grant Application Page 54 of 126 5. Goals/Monitoring Describe the goals of the project. Will the project result in an increase in overnight stays by visitors in Auburn? If so. how will this increase be tracked and monitored? How will an increase in the sale of goods and services as a result of the proiect be measured? What other short or long-term economic benefits will occur and how will that be tracked? Why do you believe those project/activity outcomes are feasible? Note -Applicants will be required to submit a post-funding report providing pertinent data evaluating tourism benefits resulting from the use of lodging tax funds as compared with the estimates contained in this application. The goal of Auburn's Petpalooza is to provide the community with a fun and safe, family/pet-friendly event experience, while giving vendors the opportunity to showcase their products/services. With an estimated 15,000 people in attendance; we believe the festival will attract overnight stays, especially when promoting the event State-wide and the Portland and Vancouver, B.C. areas. We will track participants through the City of Auburn Placer.ai services to see where attendees are coming from and their resulting visiting patterns. We can get an estimate of the increased visitors to Auburn by tracking Dog Trot participants and paid vendors, and by talking with visitors at the event. In the past, after the completion of the event, we have called local hotels to gauge who may have been in town for the event. While there is not a tool to directly measure the result of sale of goods/services, testimonials tell 6. Funding Requirements Due to funding constraints, partial funding may be recommended by the LTAC. If partial funding is received, how will that impact the project/activity? Please describe: We are requesting funds specifically to target pet-loving individuals and event-lovers that live over 50+ miles away from Auburn that we would otherwise not reach if we did not receive this grant. If partial funding is received, we would be forced to purchase less advertising and our target would be Auburn and the surrounding areas. 7. Use of Funds Provide detail on how the funds will be used. For example, $20,000 of the funds will be used for marketing, $5,000 for administration, $10,000 for Consultants, etc. We are requesting $10,000.00 in funds to support Auburn's Petpalooza and Dog Trot. We plan to use $8,000.00 to support our marketing efforts (CityDog Portland, CityDog Vancoucer, B.C., radio, target marketing via social media) and $2,000.00 to help support the national canine touring act (also featured on TV), which we believe will be an additional incentive to attend the festival. 11 2025 LTAC Grant Application Page 55 of 126 8. Project Budget (for non-capital projects). Do not include in-kind contributions. Income: A diversified funding base is important to the success of any project. Please list all other sources of funding for the project, both anticipated and confirmed and when that funding will be available to the project. Include your own funding, sponsorships, other grants, etc. Funding Source: List all revenue sources anticipated Amount Confirmed Date Available for 2025. Yes/No Do not include requested Lodging Tax Funds Vendor Fees $ 12,000.00 No 05/17/2025 Sponsorships $ 10,000.00 No 05/17/2025 Dog Trot Registrations $ 10,000.00 No 05/17/2025 T-Shirt sales $500.00 No 05/17/2025 City of Auburn General Fund $9,200.00 Yes 01/01/2025 Expenses: Based on full funding, please list project costs. Note: Certain expenses may not be reimbursable, at the sole discretion of the City of Auburn. You will only be reimbursed at the authorized rates. Insurance is not an eligible cost. Lodging Tax Other Funds (Do Total Project Funds not include "in- Cost ** Requested * kind" dollars) Personnel (salaries & benefits) $ 0.00 $ 0.00 $ 0.00 Administration (rent, utilities, postage, supplies,janitorial $ 0.00 $ 0.00 $ 0.00 services, etc.) Marketing/Promotion $ 8,000.00 $ 7,000.00 $ 15,000.00 Direct Sales Activities $ 0.00 $ 0.00 $ 0.00 Minor Equipment $ 0.00 $ 0.00 $ 0.00 Travel $ 0.00 $ 1,200.00 $ 1,200.00 Contract Services $ 2,000.00 $ 25,300.00 $ 27,300.00 Other Describe below $ 0.00 $ 8,200.00 $ 8,200.00 TOTAL COST $ 10,000.00 $ 41,700.00 $ 51,700.00 12 2025 LTAC Grant Application Page 56 of 126 Description for Direct Sales Activities, Contract services include the petting zoo, stage entertainment, rental Contract Services, of stage/sound equipment and audio engineers, inflatable rides and Travel and Others other attractions, race timing, portable restrooms and electrical rental needs. Travel includes the hotel rooms that we are contracted to provide for our entertainers. Other includes supplies for the event; t-shirts, medals and bibs as part of the Dog Trot; water for the race and general event supplies, In-Kind Contributions We typically get some gift cards and pet treats that are used towards dog trot and pet contest prizes in the amount of approximately $1,200.00. ***Note - Personnel, administration, and other support comes from other City's budgets and not calculated as part of the direct event hiicinet_ *Amount in column a"Lodging Tax Funds Requested"must match "Amount of Lodging Tax Funding Requested"under la of application. **Amount in column c "Total Project Cost"must match "Total Project Cost" under la of application. 9. Funding History a. Was this project funded with Auburn lodging tax funds in a prior fiscal year? Yes b. If you answered yes to 9a, provide prior years and how much funding was granted. 2016 - $5,000.00 2017 - $2,500.00 2018 - $3,500.00 2019 - $5,000.00 2023 - $8,000.00 2024 - $8,000.00 10. Indicate what efforts have been made to access funding from additional sources? We are actively seeking sponsorships, which help offset the costs of hosting the event. 11. Coordination and Collaboration Please provide information about any other organizations or agencies involved in this project/activity. Describe their level of involvement. Describe how this project coordinates with other tourism promotion efforts or services in the area, including Chambers of Commerce, local festivals, local lodging and restaurants.You may attach up to three letters of support from these organizations. The Downtown Auburn Cooperative in conjunction with the Auburn VFW, operates the Beer& Wine Garden. We work closely with the Auburn Police and City of Auburn M&O to manage and help support the street closures associated with the Dog Trot. The Family Dog Training Center offers a free agility area at the festival. In previous years, the Auburn Youth Council runs the three water booths along the Dog Trot course and have offered free face painting at the event. For numerous years, we 13 2025 LTAC Grant Application Page 57 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: Date Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 58 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local,state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: trez±20104 3 .3 . 25 Date Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 59 of 126 2024 Funding Report Summary We received an $8,000.00 Explore Auburn Lodging Tourism Grant to support our 2024 event. Receiving the grant was an extremely important facet of success of the event.We utilized the grant money to add extra marketing efforts to the festival, allowing us to target pet lovers and their friends and family. Due to the additional tourism funding, we were also able to target communities outside the 50-mile radius of Auburn including Centralia, Yakima, and Bellingham. Our marketing pieces utilizing tourism funding boasted pet- friendly lodging options and linked to the Explore Auburn website.We had 19 vendors from 50+ miles away and 15 indicated they used local lodging accommodations. 10 of our vendors were from Oregon.We also had vendors from Pe Ell, Oak Harbor, Port Angeles and several more cities 50+ miles from Auburn.We had 42 Dog Trot participants who travelled 50+ miles to participate from cities like Yakima, Ellensburg, Shelton, Coupeville and Vancouver.We had participants from Florida, Pennsylvania and Utah.We also had numerous participants with Olympia addresses. Of the total 590 Dog Trot participants, 410 (69%)were from outside of Auburn. The information below details how we specifically utilized the funds. If you'd like to view samples of the promotional pieces, please let me know. CityDog Seattle - $3,100.00 • E-newsletter banner for January, February, March, April and May • Dedicated E-mail for April and May • Featured event package with upgraded calendar listing (Jan-May) • Homepage pop-up for March, April and May • CityDog Magazine Back Cover (Northwest Edition - digital); Jan-May • Lead banner on Seattle site and CityDog calendar page • Al generated editorial snippets embedded in relevant content o Ads featured Explore Auburn logo and digital ads linked to exploreauburn.com CityDog Portland -$500.00 • Homepage pop-up for April and May • Al generated editorial snippets embedded in relevant content digital ads featured Explore Auburn logo and linked to exploreauburn.corn CityDog Vancouver, B.C. - $500.00 • Homepage pop-up for April and May • Al generated editorial snippets embedded in relevant content digital ads featured Explore Auburn logo and linked to exploreauburn.corn Radio Advertising (the new HANK 101.5— REAL COUNTRY) - $2,000.00 • 30x :30 second commercials M-F, 6a-7p • 16x :30 second commercials Sat/Sun, 9a-7p • 20x :30 second commercials M-Sun, 6a-11 p • ROS banner ads on cranktheHANKseattle.com • Inclusion in 25x Crank it with HANK name mentions Radio Advertising (95.7 The Jet via iHeartMedia) - $700.00 • 32x :15 second commercials M-F, 6a-12a (voiced by Bender) Page 60 of 126 Facebook & Instagram - $1,200.00 • Boosted to the following areas: ■ Centralia, WA (+40 miles) ■ Vancouver, WA (+25 miles) ■ Ritzville, WA (+50miles) ■ Wenatchee, WA (+13 miles) ■ Bellingham, WA (+16 miles) ■ Yakima, WA (+25 miles) ■ Moses Lake, WA (+25 miles) ■ Cle Elum (+20 miles) ■ Oak Harbor (+16 miles) ads noted to check exploreauburn.com for event details • Boosted Dog Trot ($500.00) post March 27-March 31 • Boosted a general festival ($700.00) post May 2-15 Page 61 of 126 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Flight Club (Parrot Expo) LTAC Grant Application March 19, 2025 Department: Attachments: Budget Impact: Community Development Fight Club Parrot Expo Application Packet Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 62 of 126 7.APPLICATION FOR LTAC GRANT FUNDING 1. Project Information a. Project • Project Name: 0R0) wRo1 -expo Amount of Lodging Tax Funding Requested: $ 10,000 (Amount Requested must match Project Budget column a "Lodging Tax Funding Requested") Total Project Cost: $17, 00 0 (Total Project Amount must match Project Budget column c `Total Project Cost") b. Applicant Organization Name of Applicant Organization: 1Ll6- #+T CZ,a5 otA tf>6moki Mailing Address: 30 �2AD ANS- S- A,lit r`ti, t,JA 6)Top 1 Tax ID Number: 35.-,21-I Ito 2v to Organization Unified Business Identifier (UBI): (00 b C i 7- '62_, 0 UBI Expiration Date: \Z _ ._3\J 2 0, 2,5 Type of Organization: 50\ C ( ) ( i cf✓r1 'dl pa - Vlull' ane SoC-(� (Non-profit, For-profit, Municipality, Private business, etc.) rlor rut far i--Z }i c. Contact: Name: L)L- P ( D63 � �e DR1tC° Title: f p-t S i 'r kb e:E-j Telephone: , - um - 4 4 5 2- Email: fie.\0 i E e-Th „,Q c�- e&-iii I a .L-61 o►�s . y1,7 act AOc%►t-b , fin.t', 1) 0-WWII, C:tz'Y1 Signature: S The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used only for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her knowledge. 9 2025 LTAC Grant Application Page 63 of 126 2. Project Description a. Event Date(s): Soar ' 2� 2026 b.. Event Location: E(1,4. , fib) ) A-to-C36c �� (,J " c. If there is a charge or fee for this activity, please describe how much and why. Al laN1 /f i'r IA16 - • d. Please provide a detailed, yet concise scope of work (mandatory).and/or proposed project/activity. Include information on the area the project will serve, its expected impact and list the responsible party(s). 4),ied Vi)efinta tiepo 14 a GeritAGZAX ei'011 �� GU -C� ;1,,,,afx2;;;:i �` anted z-74e Oa: GCPa4' jeit Le i�� ^ 04.4,7 rz.-ra( a Gle./r.�C c3rzz4 f 7 _- f` G Q lr�/2 1/41kave- (i��d ad zes- gv .4 -t, Q176:0 alteo aLth1cc i e.tryi4 et,i( av{2 thz �] -�� Cittee/ ft-i a, /zees c-Jc.ai< . vJj��q.,/d� � - dli Vv i I lluUW a°—)2— a6a ya i i`e lrY�-u/C-1 WI�L � � : eneficiariies eels-a/i4v Hp t Please list and provide specific information regarding all individuals businesses, areas, or organizations that will directly benefit from the project/activity.4ft'ta--770ri `` 1 131V3 t 2S�-` Av-36Poe-TAT/04) 1utULK S t' tog0/„A �L.T�t3 .. S(�v2pool- to 1i' a IMP ram[rnct.elc�, Go per 3 ru s. s r Qau "-e-ed u� )t ak a-ka- !9e � as In -s LIU I kb S'C�utZ�,NTs +� 5u� ,+ 0 jlP t e Ali �--kd b OJ1ex S. 4 Tourism Benefit a. Estimate how the funds will increase the amount of people traveling to Auburn to stay overnight in paid acc?mmodations. J.0 GOZ a,re # 61ed f5,111 �v ary �e s�, Ao+ °��a d u�sc '�- i� 1 ' oar c o� �f-�u C�o v w e c . eafj-(2, 1'1 rite 54V-1 741,60 u rut burr - de5 t e 4 oyy ke e-r' b. Estimate how the funds will increase the amount of people traveling to Auburn from more than 50 miles from their residences. P�-�im se c:k s rla# ( Yla vie a d o tfet Oak') 5 0 e ct Gc cl f4-mdcutce 44c0.60.4 , more, acU etc;� t v-e tiq ev ` t tvor-e e0. (19 a h -es 64. s eGk� �5` YC�e� as a, w�'��', tOW) ((,�.. c. Esti hate ho the funds will increase the amount of people traveling to Au-burn 470 from outside their state or country. kfrx. aa0e1/4-h ern4ke na-S>rt chi sce-aC a 5 L J f LC . L t A Re U-ox s uer dun £ cAk cOuL buer.5 1, e. a)-7 r.vk_65 * Ga cEv Safi a r c r a�accB D�.c�C . tA- a fcc-� c ow\ c c ? J) Za �1'rn(�C� -au(r�i t+(�q I ; 2025 LTAC Grant Application J Page 64 of 126 5. Goals/Monitoring Describe the goals of the project. Will the project result in an increase in overnight stays by visitors in Auburn? If so. how will this increase be tracked and monitored? How will an increase in the sale of aoods and services as a result of the oroiect be measured? What other short or long-term economic benefits will occur and how will that be tracked? Why do you believe those project/activity outcomes are feasible? Note -Applicants will be required to submit a post-funding report providing pertinent data evaluating tourism benefits resulting from the use of lodging tax funds as compared with the estimates contained in this application. F .cPDua- bt I :A- b s- l,--) no w cell n A( 'To 3ciA/6 N it-al R�loact.. -9l6ek Ekr; Z.) 13 . 1\+1e &Lz 1 c &jt\l7 Na CAiAA6 / 1 F61Ai() ' rAato 1 SCArLC f'C'Li( Di o.,t3 No-c OVIL.E5 iNb 'me. 1 c1-04es1W- Gig S S Lc .. AiT�SfY��c [x�(°r' A:-t-_, �(' Glfl[ L L4(A OW ,t) 'f t M M cm. t S- tott, C ,ut A--f 'TO 6 `b �lOCt25 V A 5 U,q 7 (-Cq. eg.5 /A 1-C� > (`rG, PF W fe_L) tivv(At,c et 5 e i.le lc co tki tT n(2.. 6. Funding Requirements rzsU Ate, 01,op K/ S.d-1AL MD I A iLl(lc(..c7S, Due to funding constraints, partial funding may be recommended by the LTAC. If partial funding is received, how will that impact the project/activity? Please describe: ov-A u -t vtdA 1 t 5 ve u-edi .i t -wear c cr w r fZ Jor Mo DoCfps of Selatternfte5 h e . -s-ort VrA cv ; I ) n 0 CO ncot' ca_s �1 7. Use of Funds Provide detail on how the funds will be used. For example, $20,000 of the funds will be used for marketing, $5,000 for administration, $10,000 for Consultants, etc. ,ictfleCS u.AIt OD% u:ti bi (119 6L0 aq .-- . ads 4 5)cy--o ear tyvt .- (j H 2-073- i\'1e-1,\ PAGlirk OD5-t- kd `lvl S.4c - , I (Yte5 . 4-5 i --Ou_ No(\0,--c i/A (54 -1-01/1. ct A }QA\011[(U) Ca,fA_ 11 2025 LTAC Grant Application Page 65 of 126 8. Project Budget (for non-capital projects). Do not include in-kind contributions. Income: A diversified funding base is important to the success of any project. Please list all other sources of funding for the project, both anticipated and confirmed and when that funding will be available to the project. Include your own funding, sponsorships, other grants, etc. Funding Source: List all revenue sources anticipated Amount Confirmed Date Available for 2025. Yes/No Do not include requested Lodging Tax Funds P k PM,PLC-IL 6 P- fi $40,000 des eiL L Z. j -- PF.1 qv i2.1 C )NS[ia, SA L .S $ 6 - U i too Nl j eJ r'. r Fel- s-i--D« s $ 3 1\I0 N f t-t 1TiD P,� SA-L..s-_-,-A-Le,:-- $ n.vz� h=_0 1.51�4.5 Expenses: Based on full funding, please list project costs. 1 ,c 0 ') Note: Certain expenses may not be reimbursable, at the sole discretion of the City of v)`'. Auburn. .. You will only be reimbursed at the authorized rates. Insurance is not an eligible cost. Lodging Tax Other Funds (Do Total Project Funds not include "in- Cost ** Requested * kind" dollars) Personnel (salaries & benefits) f,-extieAM tiA`\r�., ot.)wv1 $ 0 - U12 $ ( Wi2 6 0,H) $ =>,C c7 ------- - Administration (rent, utilities, 1t7 e AL postage, supplies,janitorial $ $ . $ 1 (suv J services, etc.) r pOt. 'iJ Si Marketing/Promotion $p� $ 0 ,0 0 $� � 1A1117f�>it C , cr 0 , DDv Direct Sales Activities 0. 01.7 2- ��(� $ $ ` 0 L17 Minor Equipment $ 0 L lA $ $ . or) .m,t (,- Travel iLt$ js617 $ , 12U� � 617 S$ P r= Contract Services $ 0~ UT $ 0 . 01) $ 0 , tip Other Describe below $ 0 # LIV $ 00 ' efp $ JtUV TOTAL COST $ $ $ �� i� 12 2025 LTAC Grant Application Page 66 of 126 uaEe)!Iddy}ue.ij Olin SZOZ 0001, (�o GAncyt'in 0 rN ��3 (5000i)vd ) cra?--1-45 3-.711d 32) + Or ?-7 ' `71101_1�(53d2 a1':;�� 3J -�Qrv.' -' joy}J Wal`i •sUo peZ!Ue6ao asauf woa41aoddns4o saallai do gaelle,Cew no,C •slueanelsaa pue buibpoi 'sienpse leaoi 'aoaawwoD �o saagwegD 6U!pnIoui 'eaae aqp ui saoinaas JO slaoga uopowoad wsiano} aagpo -l1! saleuipaooa siqp. Moq agiaasaQ lUawanIonui 4o lanai „pup. ag4aosaG -Alinp.oe/.oafoad ui penIonu! saiouabe JO suon.eziuebao aaglo AUe lnoge uoiEewao4.Ui apinoad aseald l �� d 1,10 uopeaogelfoo pue uol}eu11p1oo0 •tl vc o2. \kvv s5/said r:M -- z, o 1V)--k ITV N'ALL -rld ?V"0.7 ,saoanos ieuoE ippe WOa4 6uipun4 ssaooe apew uaeq aneq sJaojda legM a1eaipuI •pL `ao • gQ3 'GJ$ •paluea6 seM buipun4 uanw Moq pue saeaA aouad epinoad 'e6 o saA paaaMsue no/CA •q OeaA Ieos!4 aoiad e u! spun; xel 6u!6pol uangny qf!M papun41.oafoad sEgl seM •e icaols!H 6uipund •6 •uoj o i,ddo Jo of Japun „Iso3 .aafaid 10701„ L.p3oua 7snu1„�so3 4oat0ld /0.301„ o uwnfoo u! .1unouiV .ua. Oorfddo4o pf iapun„pasanbad 6u!pun xoi 5urbpo-7 Jo 3unow'y Lp oul.lsnw„pa_lsenbad spun xoi 6u!Epo-7„D uurnfoo ur 3unou.Jy* suoinquluoD puiy�-uI (LQ 0006 C3 3 Sr-7)93Q1)3;C -41 Y: o GU- `� saaq�p pue !anal' 03.'030q. 3 -1)4 'sao!naaSlaealuoD ty- O'000 l — 3"?AA-% 'sep!A J,ay safes `? 0i9. - 51Ast a.2 OD GOOD. — NCILI.:n'` 1oaafa ao4 UopolaosaC Page 67 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from . this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: S_ Date Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 68 of 126 FLIGHT CLUB FOUNDATION -INCOME AND EXPENSES Sum of Net Income After Sum of Net Row Labels `' Fees Expenses Assets-Current $ 1,755.37 01.04.1140 Operations(Assets-Current)-Accounts Receivable $ 480.00 05.15.1140 Store(Assets-Current)-AR $ 1,275.37 01.02.1111 Operations(Assets-Current)-Checking • Expenses $ 247.54 $ (4,700.90) 01.71.5110 Operations(Expenses)-Affiliations $ (65.00) 01.75.5600 Operations(Expenses)-Office Supplies $ (64.61) 01.80.5200 Operations(Expenses)-Salaries $ 247.54 $ (3,678.67) 06.35.5110 Events(Expenses)-Expenses $ (22.61) 01.85.5700 Operations(Expenses)-Vehicle Expense $ (124.38) 07.50.5110 Expo(Expenses)-Advertising $ (745.63) Liabilities-Current $ (2,575.52) 01.36.2120 Operations(Liabilities-Current)-IT $ (473.76) 01.45.2120 Operations(Liabilities-Current)-Shipping $ (171.55) 02.30.2120 Ambassadors(Liabilities-Current)-Trip Expenses $ (73.54) 03.40.2120 Parrott Program(Liabilities-Current)-Medical $ (162.32) 05.20.2120 Store(Liabilities-Current)-AP $ (1,694.35) • Nonprofit Equity $ (220.00) 01.50.3110 Operations(Nonprofit Equity)-Permits&Licensing $ (20.00) 01.55.3110 Operations(Nonprofit Equity)-Trademark $ (200.00) • Revenue $ 3,200.40 01.60.4700 Operations(Revenue)-Donations-Unrestricted $ 148.51 02.20.4700 Ambassadors(Revenue)-Show $ 800.00 03.50.4700 Parrott Program(Revenue)-Donations-Restricted $ 50.00 04.15.4700 Memberships(Revenue)-Membership Dues $ 147.95 06.40.4600 Events(Revenue)-Donations-Unrestricted $ 23.95 07.12.4600 Expo(Revenue)-Exhibitor Registration $ 195.53 07.35.4600 Expo(Revenue)-Photo $ 1,834.46 •TBD $ 750.00 $ (314.15) 00.00.1000 (TBD)-Unreconciled $ 750.00 $ (314.15) #NIA (blank) Grand Total $ 5,953.31 $ (7,810.57) Page 69 of 126 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: I u N 13 20 35-2462010 DLN: 17053094356043 FLIGHT CLUB FOUNDATION Contact Person: _ 31425 52ND AVE S CUSTOMER SERVICE ID# 31954 AUBURN, WA 98001 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: December 21, 2012 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Sincerely, „. /7;'' e4::"9,-2..34.4.1407 Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 Page 70 of 126 Flight Club Foundation ARTICLES OF ORGANIZATION EIN#35-2462010 1 ARTICLES OF ORGANIZATION Flight Club Foundation Established December 21, 2012 The Following articles of Organization are for a non profit corporation in the commonwealth of Washington State. This corporation hereby adopts the following Articles: Article 1 : Name The name of the Non Profit Corporation is the Fliaht Club Foundation. Article 2: Principal Address and Mailina Address 2.01. The complete street address of the initial designated principal office is: 31425 52nd Ave S. Auburn, WA 98001 2.02. The complete mailing address is: PO Box 1793 Stanwood, WA 98292 Article 3: Reaistered Aaent 3.01. Name of initial registered agent is: Debra L. Goodrich 3.02. Street Address of the registered agent is: 31425 52nd Ave S. Auburn, WA 98001 Article 4: Statement of Acceptance by Reaistered Aaent I, Debra Goodrich, hereby acknowledge that the undersigned non profit corporation accepts the appointment as the Initial Registered Agent of Flight Club Foundation. the Non Profit Corporation named in these Articles of Organization. Signature: Article 5: Duration The duration of the Non Profit Organization shall be perpetual. Page 71 of 126 Flight Club Foundation ARTICLES OF ORGANIZATION EIN#35-2462010 Article 6: Manaaement The Non Profit Organization is managed through the three initial founders of the organization herein named Debra L. Goodrich, President, Jackie Cottrell, Vice-President and Kathleen Morrison, Comptroller/Treasurer. The Board conducts research and information to relay to the Founders. The Founders, with the Final Decision being the President, executing all administrative duties of the Foundation. The "Specialties" of Board members outline the types of tasks that fall under their leadership role of those positions. Article 7: Board Members The Board of Directors shall constitute a minimum of three (3) members and not to exceed (10) of the Non Profit Corporation. The member names, titles and addresses are as follows: (1)Debbie Goodrich, President and Founding Member. 31425 52nd Ave S. Auburn, WA 98001 (2)Jackie Cottrell, Vice-President and Founding Member. 18906 98th Ave NW. Stanwood, WA 98292 (3)Kathleen Morrison, Comptroller and Founding Member. 16285 Airport Way S. Apt #102 Seattle, WA 98108 (4)Tom Cusworth, Board Member Specialty: Director of Acquisitions. 238th PI SW. Edmonds, WA 98026 (5)Reta Bray, Board Member Specialty: Event Manager and Parrot Nutrition Advisor. 214th PI SW. Edmonds, WA 98026 (6)Jarrod J. Scott, PhD. Board Member Specialty: Scientific/Research Advisor. Bigelow Laboratory for Ocean Sciences. 60 Biegelow Dr. East Boothbay, ME 04544 (7)Geoffery S. Combs, MBA, CPA. Board Member Specialty: Tax Advisor. 38255 Ridge Rd. Agate, CO 80101-9729 (8)Brandon Butler, MA Advertising. Board Member Specialty: Marketing Advisor. 7357 34th Ave SW. Seattle, WA 98126 (9)Renee Landin, Board Member Specialty: Volunteer coordinator 4005 S. Bell St. Tacoma, WA 98148 Page 72 of 126 Flight Club Foundation ARTICLES OF ORGANIZATION EIN#35-2462010 3 Article 8: Membership This Foundation will consist of two formats of membership. Active Membership members participate with their birds at weekly meetings held at the Lake City Community Center, AKA"Flight Club". Admittance to Active Membership is by invitation- only. Active Membership is limited to no more than 15 members. The Candidate for Admittance must first visit without their bird and discuss with current Active Members in detail their history, birds' history and be willing to answer any questions. Then, a consensus by the Active Membership to a Yea or Nea for Admittance. President determines final decision. Once the decision is reached, the Candidate will be notified by phone, email or other communication by the President. A monthly fee will be requested should the Candidate participate. Regular Membership members participate by volunteering for Flight Club Foundation events, or may visit the birds as they fly at our weekly meetings. They are not permitted to bring any animal into the meeting space of Lake City Community Center. They also do not participate in any administrative or executive functions. Their fee shall be annual. Both Memberships shall have access to any promotional opportunities gained by the Foundation. They shall receive the either quarterly or 6 month based bulletin. They shall have access to Foundation-only media sites, amongst other opportunities. Access to open social media outlets does not require membership fees. Article 9: Initial Contribution The total amount of cash and a description of agreed upon value of property other than cash contributed will be donated to another organization of likeness in business at the time and approved by the three founding members after receiving input from the Board and the membership. The final decision is that of the President. Article 10: Purpose The purpose for which this Foundation is organized is to conduct any and all lawful business for which Non Profit Corporations can be organized pursuant to RCW 24.03. This includes but is not limited to: conducting educational workshops, seminars, conferences, expos, or lectures regarding the plight of parrots and their integral relationship to mankind. In addition to granting awards to other businesses of like format, education, research, conservation or other like needs. Article 11 : Liability Pursuant to RCW 24.03, any and all debts, obligations or other liabilities of Flight Club Foundation are solely the responsibility of the corporation named in these Articles of Organization. Any volunteer, officer or member of Flight Club Foundation will not be held personally liable for such debts of liabilities solely by reason of their title. Page 73 of 126 Flight Club Foundation ARTICLES OF ORGANIZATION EIN#35-2462010 4 Article 12: Dissolution Plan Should the Founding Members, Board of Directors as described in the Bylaws of the Flight Club Foundation decide to dissolve the foundation, the following plan will be in effect: (a) All three Founding Members must agree dissolution is necessary. (b) The Board must be notified electronically, in writing and in person before funds are dissolved or liquidated. All current Board members at time of decision must sign a document the decision is final and liquidation is to proceed. (c) The Membership, Active and Regular, must be notified in writing either electronically or by mail before funds are dissolved or liquidated. (d) All indebtedness in any form is to be addressed with remaining funds. (e) The President shall elect the final award based on input from the Board and the Members of the Foundation. All awards are to be sent to a named recipient of like business via grant as research, education, conservation, adoption, rescue or other like non profit group in business at the time. Decision of the President is Final. Article 13: Oraanizer I, Debra L. Goodrich, residing at 31425 52nd Ave S., Auburn, WA 98001 execute these Articles of Organization dated this 11th day of January, 2013. Organizer Signature Correspondence: Debbie Goodrich President Flight Club Foundation 31425 52nd Ave S. Auburn, WA 98001 ph: 253-951-4452 email: info@flight-club-foundation.org www.flight-club-foundation.org Page 74 of 126 FLIGHT CLUB FOUNDATION ILVE3 501 c(3)nonprofit organization helping parrots and people alike as a licensed humane society for parrots. T 253-951 4452 P 253 333 0090 FOUNDATION fliahtclubfoundation@zmail.com FIN#35-2462010. RE: Documentation prepared per Bank Requirements. Meeting Minutes attended via Zoom on December 17th 2024 7pm Taken by: Lisa Lease Position: Secretary Official Notes of Flight Club Foundation for the Approval of the Board for 2025. We are voting for approval of the following positions: On the Executive Board: Debbie Goodrich-(Tie Breaker Vote) President and CEO Ellen Lane- Co-President Gail Ackerman-Vice President Kathy Morrison-Treasurer Yvonne Yeager-Comptroller Lisa Lease-Secretary On the Voting Board: Renee Landin-Volunteer Director )111 Ron Jellum-Director of Logistics Ali Morland-Ombudsman Adrianna Clark-Events-Director Dr. Ev Volutra PhD-Director of Parrot Nutrition and Conservation Brianna Howd-Social Media Director. Dr. Bridget Ferguson DVM-Veterinary Advisory Board Dr. George Olah PhD-Scientific Advisor Bob Dawson-Sanctuary/Rescue Advisor All voted in favor. Approved and Passed All Executive members listed and are approved for the 2025 year. Meeting adjourned by Debbie Goodrich. Typed by: Lisa Lease Secretary on February 1 St 2025 from notes taken on December 17th 2024 Appr ed B : Date: 1 7' President and CEO 69(3/cb,) / f1i,,htclubfoundation.or Page 75 of 126 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Downtown Auburn Cooperative LTAC Grant Application March 19, 2025 Department: Attachments: Budget Impact: Community Development Downtown Auburn Cooperative $87,000 Application Packet Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 76 of 126 COY OF AUBURN 2025 Lodging Tax Grant Fund Application WASIIINGTON See application due dates in Section 3 for 2025 submittal deadlines Complete application materials may be submitted: By email to jfrancis(c auburnwa.aov -OR- By mail to: City of Auburn,Attn:Jenn Francis, 25 West Main Street, Auburn, WA 98001 Lodging Tax Advisory Committee Mayor Nancy Backus, Chair Represent Business Authorized to Collect Represent Business Authorized to Receive Andy Cho, Garner Hotel Auburn Susan Roberts, Gosanko Chocolate Aman Ghag, Holiday Inn Express, Auburn Bob Fraser, Emerald Downs Vacant Elizabeth Butchko, Outlet Collection City Staff Support Jenn Francis, Economic Development Manager ifrancis©auburnwa.aov (253) 215-8774 1 2025 LTAC Grant Application Page 77 of 126 TABLE OF CONTENTS 1. Lodging Tax Funding Guidelines Page 3 2. Information on Lodging Tax Funds and Who May Apply Page 4 3. Schedule Page 5 4. Reporting Requirements Page 6 5. Submittal Checklist Page 7 6. Insurance Requirements if Funded Page 8 7. Application Page 9 2 2025 LTAC Grant Application Page 78 of 126 1. LODING TAX FUNDING GUIDELINES Background The objective of the City of Auburn Lodging Tax Advisory Committee process is to support projects, which encourage eligible tourism and cultural activities and support tourism facilities in Auburn. The process is reviewed annually and the guidelines are updated in accordance with reported success of existing programs, potential for new programs, and changes in state law.A calendar for the application process will be established but will allow for emerging opportunities as they arise. Objectives for Hotel/Motel Tax Funds: • Generate increased tourism in Auburn resulting in overnight stays at local hotels. • Generate maximum economic benefit through overnight lodging, sale of meals and goods, and construction of tourism-related facilities. • Increase recognition of Auburn throughout the region as a destination for tourism. • Increase opportunities for tourism by developing new visitor activities. Allocation Guidelines: • The City,on an annual basis,shall seek funding proposals from organizations seeking to use Hotel/Motel Tax funds for promoting tourism. • Organizations seeking funding must complete an application form. • The Lodging Tax Advisory Committee shall review the proposals and make recommendations to City Council as to which applications should receive funding. • The final funding decision will be made by the City Council in the form of approval or denial of the recommendations - no amendments to recommendations will be made by the City Council. • Once approved for funding an organization must enter into a contract with the City and funding will be provided on a reimbursable basis. • Organizations receiving funding must submit a report at the end of the calendar year. 3 2025 LTAC Grant Application Page79of126 ! 2. INFORMATION ON LODGING TAX FUNDS & WHO MAY APPLY WHAT ARE "LODGING TAX FUNDS?" Lodging taxes are paid when people purchase lodging, such as renting a room at a hotel. HOW CAN THOSE FUNDS BE USED? Washington State law (RCW 67.28.1815) requires that funds be expended "...solely for the purpose of paying all or part of the cost of tourism promotion,acquisition of tourism-related facilities, or operation of tourism-related facilities..." Tourism promotion is defined as "...activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists." WHERE CAN THE FUNDS BE USED? The funds are to be used to draw tourists to stay in Auburn lodging overnight. WHO CAN APPLY FOR FUNDS? Any organization, including private businesses,can use the funds to advertise and promote tourism through the media.The promotion must be designed to attract tourists to Auburn with the goal of increasing the number of overnight stays in the City's lodging facilities. WHO DECIDES WHICH APPLICATIONS GET FUNDED? All complete application packets are reviewed by the Lodging Tax Advisory Committee (LTAC), which is charged with making recommendations for funding to the Auburn City Council who will make the final funding approval. 4 2025 LTAC Grant Application Page 80 of 126 3. SCHEDULE Below are the anticipated important dates for the 2025 grant application process. • Applications will typically be due no later than 5:00pm the Friday • Applications will be included with the regular LTAC agenda packet emailed to the committee and available online at least one week prior to the LTAC meeting. • LTAC will meet to discuss applications and to make funding recommendations at the next regularly scheduled meeting. • Any LTAC recommended funding requests will be scheduled for City Council final decision at the first scheduled meeting approximately two weeks after the LTAC recommendation. 2025 Grant Application Process Timeline r � j `2nd Application 1st Application Cycle 3rd Application Cycle Applications due 5:00PM, Friday, 5:00PM, Friday, 5:00PM, Friday, no later than: March 7, 2025 June 13, 2025 October 31, 2025 Public LTAC 10:00AM, Wednesday, 10:00AM, Wednesday, 10:00AM, Wednesday, meeting: March 19, 2025 July 9, 2025 November 12, 2025 City Council 7:00PM, Monday, 7:00PM, Monday, 7:00PM, Monday, decision: April 21, 2025 July 21, 2025 December 1, 2025 5 2025 LTAC Grant Application Page 81 of 126 4. REPORTING REQUIREMENTS Entities who receive lodging tax grant funds must report a significant amount of information to the city. This information includes: • Overall Attendance -the total number of people predicted to attend this activity, the actual number of people who attended this activity, and the method used to determine the attendance. • Attendance, 50+ miles - the number of people who travelled greater than 50 miles predicted to attend this activity,the actual number of people who travelled greater than 50 miles to attend the activity, and the method used to determine the attendance. • Attendance, Out of State, Out of Country-the number of people from outside the state and country predicted to attend this activity,the actual number of people from outside the state and country who attended this activity, and the method used to determine the attendance. • Attendance, Paid for Overnight Lodging - the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attended this activity and paid for overnight lodging, and the method used to determine the attendance. • Attendance, Did Not Pay for Overnight Lodging - the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and the method used to determine the attendance. • Paid Lodging Nights-the total projected and estimated actual number of paid lodging nights. One lodging night = one or more persons occupying one room for one night. 6 2025 LTAC Grant Application Page 82 of 126 5. SUBMITTAL CHECKLIST Place a check mark by each item to indicate your review & inclusion in your submittal packet. 1. El Submit complete application packet by 5:00pm, of the associated due date. o Email application to jfrancisaauburnwa.ciov or mail to City Hall (Attention: Jenn Francis), 25 West Main Street,Auburn, WA 98001. o Be sure to use application for FY2025 grant awards (template with preset font and margins) o Late applications will not be accepted 2.Z All questions on application have been answered in a detailed,yet concise manner. 3.0 Application has been reviewed and includes: a. 0 Signature by a person authorized to bind the agency to a contract b.0 Attachments that are no larger than 11" x 17" c. 0 For Non-Profits, a copy of 501(c)3 or 501(c)6 tax exemption determination letter 0 N/A d.0 Marketing plan for the proposed project e. 0 Operating budget for the proposed project f. 0 Your organization's most recent Balance Sheet g.0 Your organization's Articles of Incorporation and/or Bylaws h.0 Documentation showing your governing body's authorization to submit the grant request Documentation consists of meetina minutes in which the governing body's resolution, motion or other official action is recorded. Examples include: "The board approves for (individual's name) to submit an Auburn lodging tax funding request, or (Individual's name) has the governing body's authorization to make funding requests for(name of the agency"or"I am the person organizing this event and am submitting this funding request for (name of event)). i. 0 List of your current Board of Directors or other governing body of your organization The list must include names, phone numbers, addresses, and identify the principal officers of your governing body. j. 0 Signed letter from your governing body Chairperson that provides the name, title, address and telephone number for the person authorized to sign this application. 7 2025 LTAC Grant Application Page 83 of 126 6. INSURANCE REQUIREMENTS (IF FUNDED) Unless otherwise waived by the Auburn Legal Department in writing, a Certificate of Insurance listing Auburn as additionally insured and including these minimum requirements will be required for all recipients (if funded): 1. Throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain general liability insurance with an insurance carrier licensed to do business in the State of Washington, and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance, $1,000,000 each occurrence and $2,000,000 aggregate, with a deductible of not greater than $5,000. 2. Where automobiles are used in conjunction with the performance of this Agreement throughout the life of this Agreement the Contractor and its Subcontractors shall, at their own expense, maintain automobile liability insurance with an insurance carrier licensed to do business in the State of Washington and with minimum coverage as follows: Bodily Injury Liability and Property Damage Liability Insurance, $1,000,000 each occurrence or combined single limit coverage of$1,000,000. 3. General liability insurance and, if applicable, automobile liability insurance coverage shall be provided under a comprehensive general and automobile liability form of insurance, such as is usual to the practice of the insurance industry, including, but not limited to all usual coverage referred to as Personal Injury--including coverage A, B and C. If applicable, automobile liability insurance shall include coverage for owned, non- owned, leased or hired vehicles. 4. Auburn shall be named as an additional insured on all required policies, except automobile insurance, and all such insurance as is carried by the Contractor shall be primary over any insurance carried by Auburn. The Contractor shall provide a certificate of insurance to be approved by Auburn's Economic Development Manager prior to contract execution. 5. Auburn shall have no obligation to report occurrences unless a claim is filed with the Auburn City Clerk's office; nor shall Auburn have an obligation to pay premiums. 6. In the event of nonrenewal or cancellation of or material change in the coverage required, thirty (30) days written notice will be furnished to Auburn's Economic Development Manager prior to the date of cancellation, change or nonrenewal. Such notice to be sent to the City of Auburn - Economic Development Manager,25 West Main St.,Auburn, WA 98001 or ifrancisna auburnwa.aov. 7. It is further provided that no liability shall attach to the City of Auburn by reason of entering into a contract with the City,except as expressly provided within the terms and conditions of that contract. 8 2025 LTAC Grant Application Page 84 of 126 7.APPLICATION FOR LTAC GRANT FUNDING 1. Project Information a. Project Project Name: Downtown Auburn Cooperative Amount of Lodging Tax Funding Requested: $ 87,000.00 (Amount Requested must match Project Budget column a "Lodging Tax Funding Requested") Total Project Cost: $ 87,000.00 (Total Project Amount must match Project Budget column c "Total Project Cost") b. Applicant Organization Name of Applicant Organization: Downtown Auburn Cooperative Mailing Address: 262 E Main ST Auburn, WA 98002 Tax ID Number: 91-1659537 Organization Unified Business Identifier (UBI): UBI Expiration Date: Type of Organization: non profit (Non-profit, For-profit, Municipality, Private business, etc.) c. Contact: Name: Cheryl Rakes Title: Executive Director Telephone: 2533686839 Email: info@downtownaauburncooperative.org Signature: l ` % `f'''ti(" R rkerY" � Q. i j c� n The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used only for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her knowledge. 9 2025 LTAC Grant Application Page 85 of 126 2. Project Description a. Event Date(s): Annual 2005 b. Event Location: located in the BIA of the City of Auburn c. If there is a charge or fee for this activity, please describe how much and why. N/A d. Please provide a detailed,yet concise scope of work (mandatory) and/or proposed project/activity. Include information on the area the project will serve, its expected impact and list the responsible party(s). Please see Marketing Plan in this packet We are a Mainstreet Member and the RWC says Mainstreets can apply for LTAC dollar. 3. Beneficiaries Please list and provide specific information regarding all individuals, businesses, areas, or organizations that will directly benefit from the project/activity. All the Businesses in the BIA area, downtown auburn. It would open up to moe retail shopping, dining, entertainment downtown. 4. Tourism Benefit a. Estimate how the funds will increase the amount of people traveling to Auburn to stay overnight in paid accommodations. We get a lot of people travel through downtown when they are on their way to a concert and recreation and we need to capture that market. See our Marketing plan attached b. Estimate how the funds will increase the amount of people traveling to Auburn from more than 50 miles from their residences. It would increase LTAC dollars and being able to do a lot more advertising locally and farther away for people for events, shopping and playing in Auburn. Again see Marketing Plan c. Estimate how the funds will increase the amount of people traveling to Auburn from outside their state or country. people come from outside the state to see concerts at the Amphitheater or big events and that would increase LTAC dollars. They often stop through downtown to eat, get there drink on before a concert so it brings in money to the local economy. We have to advertise more and farther away that we are the Gateway city 10 2025 LTAC Grant Application Page 86 of 126 5. Goals/Monitoring Describe the goals of the project. Will the project result in an increase in overnight stays by visitors in Auburn? If so. how will this increase be tracked and monitored? How will an increase in the sale of goods and services as a result of the broiect be measured? What other short or long-term economic benefits will occur and how will that be tracked? Why do you believe those project/activity outcomes are feasible? Note -Applicants will be required to submit a post-funding report providing pertinent data evaluating tourism benefits resulting from the use of lodging tax funds as compared with the estimates contained in this application. Yes I believe it will. We will have more money for advertising outside the area and work with the hotels on on some package deals that they could have a great stay in Auburn. The short term would be that everyone can benefit from this concept, the hotels, retail, restaurants, recreation, and get repeat businesses because they fall in the love with the Pacific Northwest. It could be tracked by package deals, hotel stays, increase in revenue downtown. 6. Funding Requirements Due to funding constraints, partial funding may be recommended by the LTAC. If partial funding is received, how will that impact the project/activity? Please describe: It would keep us from hiring a second person which we really need ASAP. We wouldn't be able to do as much advertising because that is where we really lack funds. Now is the time for us to get going on things to make downtown a destination. If partial funding we would just have to do what we have been doing and trying to make it work. I just know we can't do it with one person and the one we have isn't making much more than min wage. 7. Use of Funds Provide detail on how the funds will be used. For example, $20,000 of the funds will be used for marketing, $5,000 for administration, $10,000 for Consultants, etc. Personnel (salaries & benefits) $ 50,000.00 Administration (rent, utilities, postage, supplies,janitorial services, etc.) $10,000.00 Marketing/Promotion $25,000.00 Minor Equipment (computer, (desk ect for 2nd person) Travel $1000 11 2025 LTAC Grant Application Page 87 of 126 8. Project Budget (for non-capital projects). Do not include in-kind contributions. Income: A diversified funding base is important to the success of any project. Please list all other sources of funding for the project, both anticipated and confirmed and when that funding will be available to the project. Include your own funding, sponsorships, other grants, etc. Funding Source: List all revenue sources anticipated Amount Confirmed Date Available for 2025. Yes/No Do not include requested Lodging Tax Funds City of Auburn BIA for January $5,428.81 Yes 03/15/2025 City of Auburn BIA incoice for Feburay $ 17,677.78 Yes 03/15/2025 City of Auburn Contract $12,500.00 Yes 03/15/2025 e-)tiH (4.-u8o th ,c t 97/ /DS- C/' ‘ Ok '4L13 u & $ L 3, 3`'13. I a-/31/ S Expenses: Based on full funding, please list project costs. Note: Certain expenses may not be reimbursable, at the sole discretion of the City of Auburn. You will only be reimbursed at the authorized rates. Insurance is not an eligible cost. Lodging Tax Other Funds (Do Total Project Funds not include "in- Cost** Requested * kind" dollars) Personnel (salaries & benefits) $ 50,000.00 $ $ 50,000.00 Administration (rent, utilities, postage, supplies,janitorial $ 10,000.00 $ $ 10,000.00 services, etc.) Marketing/Promotion $ 25,000.00 $ $ 25,000.00 Direct Sales Activities $ $ $ Minor Equipment $ 1,000.00 $ $ 1,000.00 Travel $ 1,000.00 $ $ 1,000.00 Contract Services Other Describe below $ $ $ TOTAL COST $ 87,000.00 $ $ 87,000.00 12 2025 LTAC Grant Application Page 88 of 126 Description for Direct Sales Activities, Contract Services, Travel and Others In-Kind Contributions *Amount in column a"Loaging Tax Funds Requested"must match "Amount of Lodging Tax Funding Requested"under la of application. **Amount in column c "Total Project Cost"must match "Total Project Cost"under la of application. 9. Funding History a. Was this project funded with Auburn lodging tax funds in a prior fiscal year? no b. If you answered yes to 9a, provide prior years and how much funding was granted. 10. Indicate what efforts have been made to access funding from additional sources? We do receive some from the City of Auburn and BIA. We also have a membership we have started that if your businesses is outside of the BIA you can join the Downtown Auburn Cooperative for a fee. 11. Coordination and Collaboration Please provide information about any other organizations or agencies involved in this project/activity. Describe their level of involvement. Describe how this project coordinates with other tourism promotion efforts or services in the area, including Chambers of Commerce, local festivals, local lodging and restaurants.You may attach up to three letters of support from these organizations. We partner with the City of Auburn on Events We do with our restaurants and businesses 13 2025 LTAC Grant Application Page 89 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters,and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: C?. � --- 03/06/2025 Date Cheryl Rakes Executive Director Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 90 of 126 Downtown D Auburn cooperative March 5, 2025 To Whom It May Concern: I am writing to saythat our Executive Director Cheryl Rakes at 262 E Main ST, Auburn, WA 98002 is authorized to sign the application for LTAC. Her phone number is (253) 368-6838. Thank You, C h al Banks Vice President Downtown Auburn Cooperative Page 91 of 126 . I cj'2. 9 ? Y 7 /�j��'I�� y 4�waTArsoA FILED r Corporations:division ,I J�1�r�tiJ1t`1.[� °4 '. C'"SCi'P:f1F WARW1N "t`." Office of the Secretary of State ,�r�1�+ +++�� ie 505 B.Union,2nd Floor Of STAI E cr • DEC 1 9 1�pr P.O.Box 40234 ✓ �� Olympia,WA, 98504"0234 GiALPH mono Information: (206)'7537115 NONPROFIT CORPORATION ARTICLES ICL OF INCORPORATION The undersigned,for the purpose of forming a corporation under the nonprofit laws of the State of Washington, RCW 24.03,hereby adopts the following Articles of Incorporation: ARTICLE I The name of the corporation shall be: Q-LA�i u u n i°VJ `ACC t1 ✓U�'w u�C�. C(�l 11 ARTICLE II The term of existence shall be: (check only one box) Ia. perpetual ❑ -(number of)years ARTICLE III The purposes for which the corporation is organized are as follows: () c c,,11 ecA C`.' '..J"4 C71� -e s ARTICLE IV The name of the Registered Agent of the corporation is: c7/ l r' r°'t % V F r)<' ua The street address of the Registered Office,which is also the address of the Registered Agent is as follows: Number and Street 1 U 1, . .. . City A.-1,kLn ��..�., , WA Zip Coded a- The post office box number,which may be used in conjunction with the Registered Agent address,located in the same city,is: PO Box# City , WA Zip Code NONPROFIT ARTICLES OF INCORPORATION(R/2/92)OR Paaa 1 of 2 ARTICLE V There shall be 1 I director(s)serving as the initial Board of Directors. Their names and addresses are as follows(attach additional pages if necessary): Name Address City State Zip Code 0611(co-cdvxe.tr. 3to o\ l.-e.w,br\ 1 krce_one. , Ac-+-031,t.s kn , LA)A 9 dot a La( , ;Budd 1c\-t us" st✓ a-k l -Ocac. NC \CJ 0 WA-et WA 9g O /�' � ,LeLvrt, T\ 1 . ARTICLE VI In the event of dissolution of the corporation, the net assets are to be distributed as follows: U l 61/4l.:.)0tu .CS I c .c c„kc cisCC.>,: ;sv , ac- c l ouveyk,t, n U • -t .., a -c\cis ‘irs o- . JeiN.Q cos voiccA--KAY) ,cuYi, \ ek.A) ,..,,n..-0,k 6. ,_.(i-,-m,(1.,,,,(3., rib) Ashcw\-. , f Por\axi- y3 ci t-S- , c-400,\1 bQ (i- s'h kloLx d k ci (N o pc&v- u v�cl,. t oek- u, , or cAyc e Dc0.- -n wht,e.h ti u.5 es-u01.►.S d ids -tenc -e x-e -t- v"r of e. �j DI(c-�. ) (.3" ARTICLE WE. The name and address of each incorporator is as follows(attach additional pages if necessary): Name Address City State Zip Code .a` CAco,11\P C 36°\ L-e,`Y\o'm tree Lan c--- . AIA,kou.m w A �t �Dct \(0.-r eo 3-udC 1c-\.1o5 SE a_ P kGCfP MC4\2 0 a\.\ l.0 I\ c17;O"'� IN WITNESS WHEREOF each incorporator has affixed his/her signature on this \S day of uec-eAv. r- , 19 'NA , 1/1/1frIeSseS ) �` ,"5--Ke-ta,:z,z.....------ 4414 -.,, :'�� s, 4;:_ f�t s, fit^ j'" (r, "'rl ( ( +`cam. - _� t iAl �� Ul L l-..' 1... CONSENT TO APPOINTMENT AS GISTERED AGENT I, , / / ,,) ,, fk(',hereby consent to serve as Registered Agent in the state of Washington for the corporation herein named.I understand that as agent for the corporation,it will be my responsibility to accept Service of Process in the name of the corporation;to forward all mail to the corporation;and to immediately notify the Office of the Secretary of State in the event of my resignation or of any change in the Registered Office address of the corporation for which I am agent. /,) / -' `i i/ _;% it-("r_/ , `:; j (Date) *(Signature of agent designated in Article I' ) *Must be signed to meet filing requirements NONPROFIT ARTICLES OF INCORPORATION(R/2192)OR Page 2 at 2 — -- • -- _--_- -_____---_----__.--._ Page 93 of 126 Additional Board of Directors Pat Cavanaugh 26 East Main Street, Auburn, WA 98002 Regan Dugger 320 Auburn Way South, Auburn, WA 98002 Kathy Heim 102 West Main Street, Auburn, WA 98001 Phyllis Heppenstall 901 West Main Street, Auburn, WA 98001 Darrell Majors 140 East Main Street, Auburn, WA 98002 Kerri Olsen 222 East Main Street, Auburn, WA 98002 Audrey Pitre 112 East Main Street, Auburn, WA 98002 Stacey Smythe 29 First Street SE, Auburn, WA 98002 Page 94 of 126 Downtown Auburn Cooperative Marketing Plan for 2025 1. Identify Your Target Audience Understanding our potential guests is crucial. Common segments include: • Business Travelers: Need amenities like meeting rooms, high Tspeed Internet, and shuttle services. • Leisure Travelers: Look for relaxation amenities such as pools, spas, and recreational activities. • Families: Require larger rooms, child-friendly amenities, and family-oriented services. • Event Attendees: Need meeting rooms, catering services, and event facilities 2. Highlight Local Attractions Promote nearby attractions to make Auburn hotels more appealing and add a package that would include something downtown: • Emerald Downs: A popular horse racing track. • The Outlet Collection Seattle:A large shopping complex. • Flaming Geyser State Park: Ideal for outdoor activities. • Muckleshoot Casino: Offers gaming, entertainment, and dining • Post Mark for the Arts • Breweries and Wine Establishment - • Stores that are a Makers Market • Events that the City or Downtown Auburn Cooperative put on downtown • Work with schools to find out when big sports or dance events are happening that bring people out of town to offer hotel packages. 3. Leverage Digital Marketing • Content Marketing: Optimize the DAC website for search engines and create engaging content about Auburn and our hotels in Auburn • Social media: Use platforms like Instagram, Facebook, TikTok and Twitter to share updates, promotions, and local events. • Email Campaigns: Send newsletters with special offers, local event information, and hotel news 4. Offer Special Packages and Promotions Work with Hotels to offer packages for different kind of Travelers • Weekend Getaways: Include local tours, dining vouchers, and spa treatments. Page95of126 • Family Packages: Offer discounts on adjoining rooms, free meals for kids, and tickets to local attractions. • Sports Events and Dance Events • Business Packages: Provide meeting room access, free Wi-Fi, and shuttle services to local business hubs 5. Collaborate with Local Businesses Partner with local attractions, restaurants, and event organizers to create bundled offers and cross- promotions. This can help you reach a wider audience and provide added value to our travelers. We need to highlight our historic buildings in Auburn. Maybe give tours to guests that stay in Auburn. 6. Encourage Guest Reviews and Testimonials Positive reviews can significantly influence potential guests. Encourage satisfied customers to leave reviews on platforms like our social media, google. 7. Host Events and Activities Organize events such as beer &wine fest, wine tastings, cooking classes, Octoberfest, or local tours to attract guests and create memorable experiences By implementing these strategies, we can effectively attract more guests to our hotels in Auburn, WA. This will make Auburn a destination city and we will promote it as such and build on the Downtown Area. MAIN S7R5t7 AMERICA N,,f r ri v racnryhlxnd. octillV Imworr,rl:' (4:kS 1:bhi DOWNTOWN � AUBURN COO PL pATIV� #destinationdowntownauburn #downtownauburncooperative #buylocalstaylocal Page 96 of 126 rr� jp• ��. Washington State , atpu — r MAIN� STREET ,' PROGRAM To: Downtown Auburn Cooperative Attn: Cheryl Rakes Date: January 3, 2023 Re: Washington Main Street Affiliate application Ms. Rakes, On behalf of the Washington State Main Street Program, I'm pleased to officially welcome the Downtown Auburn Cooperative to the Washington State Main Street Program (WSMSP) network as an Affiliate, effective January 1, 2023. The purpose of WSMSP's Affiliate designation is to provide access to resources and networking opportunities for entities that have an interest in revitalizing their downtown or neighborhood commercial district. WSMSP is a program of the Department of Archaeology & Historic Preservation, managed under contract by the Washington Trust for Historic Preservation. Affiliate designation does not authorize use of the Main StreetTM trademark name, which is owned by the National Main Street Center. As an Affiliate, Auburn can take advantage of services and benefits through the WSMSP in order to grow in your capacity and expertise in asset-based revitalization. Your organization is responsible for sending at least one representative to the annual RevitalizeWA Conference, completing an annual report showcasing a success story or best practice example, and most importantly for learning about the Main Street ApproachTM which is a time-tested framework for community-driven, comprehensive downtown revival. To welcome Auburn and develop a shared vision of what WSMSP support might best align with 2023 goals, I'll be following up on this acceptance letter to plan a virtual celebration which can be used to share this news with your core team as well as broader stakeholders. Congratulations! I look forward to continuing to work with your community to achieve your goals for a thriving downtown district. Please feel free to contact me with any questions. Blue skies, Jonelle McCoy Main Street Specialist Washington Trust for Historic Preservation imccov<c)oreservwa.ora 0 206-624-9449 IC 509-202-4299 Page97of126 I January 2024 thru February 2025 Website Visits 6,289 plus (301 last 30 days) Social Views 10, 597 plus (1,089 last 30 days) Facebook Age and gender Men 23.80% Women76.20% Too cities Auburn,WA 25.4% Kent,WA 2.5% Seattle, WA 2.5% Federal Way,WA 2.3% Bonney Lake,WA 1.9% Tacoma,WA 1.7% Birmingham,AL 1.3% Auburn,AL 1.2% Covington,WA 1.1% Pacific,WA 1% Ton countries United States 102.5% Nigeria 0.2% Bangladesh 0.1% Canada 0.1% Germany Page 98 of 126 0.1% Kenya 0.1% Puerto Rico 0.1% United Kingdom 0.1% Vietnam 0.1% Follows 0 191 4, 359°0 4 2 l r � L 111 Jan 1 Apr 10 Jul 19 Oct 27 Feb 4 Visits 0 7.2K T32.4% 200 150 100 50 �41114 0 Jan 1 Apr 10 Jul 19 Oct 27 Feb 4 Page 99 of 126 Content interactions 0 1 .9K 80 60 40 20 ILA Jan 1 Apr 10 Jul 19 Oct 27 Feb 4 Potential Views Estimated audience size 249,200,000 -293,200,000 Age & gender Women Men Women 54.2 Men 45.8 0%5%10%15%20% 18- 25- 35- 45- 55- 65+ 24 34 44 54 64 Women 3.1 7.9 10.4 9.5 10.4 12.9 Men 3.9 9 10 8.2 7.4 7.3 Women 54.2% Men 45,8% Top Pities Page 100 of 126 New York, New York 2,9% Houston, Texas 1,3% Los Angeles, California 1.2% Chicago, Illinois 1% Phoenix,Arizona 0.7% San Antonio,Texas 0.7% Philadelphia, Pennsylvania 0.6% Dallas, Texas 0,6% Atlanta, Georgia 0,4% Denver, Colorado 0.4©% Top countries United States 100% Compare your performance against businesses in the Non-Profits & Religious Organizations category Results are based on businesses with similar organic 28-day reach in your category. Edit category Published content 22 Higher than others Higher than others How often your business published versus others in this category Published content 25th percentile 50th percentile 75th percentile Your business Page 101 of 126 25th 50th 75th Your percentilepercentile busines percentile s Published 2 7 17 22 content Over the last 28 days,you typically published more posts and stories compared to other businesses in this category. Keep up the great work by scheduling content in advance. Create post Facebook followers 3.2K Higher than others Higher than others Typically: 1.3K Follows 19 Higher than others Higher than others Typically: 8 Content interactions 80 Similar to others Similar to others Typically: 149 Number of Facebook host from Jan 1 St. 2024- Oct 31 St. 2024 Post 162 Likes 578 Love 153 Wow 7 Care 13 Angry 9 Comments 42 Share 23 Content Overview from Jan 1", 2024- March 3rs, 2025 Views 54.6 K Reach 49.3 K 3 second view 2.2 K 1 min views 51 Content Interaction 1.9 K Page 102 of 126 We do have accounts on TikTokand Instagram that we are going to start using more when we can get another person hired. Newsletter sent out once a month. This is a average Open Rate 32.9% Click rate 0.88 Bounce rate 4.70%(usually from businesses that have moved out of the BIA) Unsubscribe 2.1 Page 103 of 126 0 W L N a aY c E.E wN 3 `2 2 -2 c i0 v J C C O Q a 5 .0 Q o C-E....- N v 1p L a ° • ° rn m u a� ro N U 3 C &H J —VI C • S 7:5 CInCXa a v Co . . C 'C -1 -0 in m v E DCI) • I a Q `€ om c 0) z Q 3S 3S 1 N O w Z a) MS(SF LA eri x g r E& 4- t C GStSL ivi w Fet ;f EStNE -- 1. w 't sStSE 4( w .X z A � a CO '' C L D _0 ,:.,,,.„ .\\:,...7.1...... N. '''.' ‘.\\4%,i 2 \\:\\\\\'' ' ' ::.\\\\\:.%%:\.\\\\\ ' 1 C o $ O O a 0 to 0 � ro ��\\\\\\\\\ to m a MN 1S!� co% lS $ E Page 104 of 126 Downtown Auburn Cooperative 2025 Budget Income In Anticipated Out Net Memberships, Individual & $500 $500 business Sponsorship I $5,000 I $5,000 Gift Card Donations I $1000 I I $1,000 City of Auburn Contract $25,000 I I $25,000 Business Improvement area (BIA) $50,000 I $50,000 $5000 B&O Tax incentive program If you get it. Total Income I $6,500 I $80,000 I 0 $81,400 Expenses In Out Net Organization Cell Phone $1900 (1,900) Facebook-included with Advert 0 0 Website fees Go Daddy $648 ($648) Mainstreet Program Mainstreet Dues $400 ($400) Mainstreet Conference $3,500 ($3,500) Mainstreet Local Conference $2,300 ($2,300) Office and Operations Executive Director $40,896 ($40,896) Payroll taxes $2,938 ($2,938) Computer Maintenance & Backup $250 ($250) Postage/mailing service $100 ($100) Printing/Copying/Supplies $1000 (1,000) Rent $10,800 ($10,800) Signs/business cards $750 ($750) Utilities/internet $1700 ($1700) Legal Accounting/Bookkeeping $1500 ($1500) Annual report Secretary of the $50 ($50) State Bank Fees $25 $(25) City Business License $0 $0 CPA $500 $(500) Dues $200 ($200) Insurance-Liability, D and 0 $3000 ($3000) Legal Fees $500 ($500) Page 105 of 126 f Donations $2000 ($500) Snacks/Meeting 1 $600 ($600) Gifts Total Expenses $0 $75557 ($75,557) Events Advertising $2000 ($2000) Event Fixtures $1000 ($1000) Beer Wine/vendor $7000 $10,000 ($3000) Easter Pictures $500 $450 0 Girls Night Out $1500 $700 $900 Makers Craft pop up (3 days) $850 $900 0 Petpalooza $2200 $1000 $1200 National Night Out $500 $450 0 Pub Crawls (3) $2000 $700 $750 Santa Pictures $6900 $2000 $4700 Total Planned Events $21,450 $19,200 $9,239 Net Activity for the year In Anticipated Out $21450 $80,000 $94,757 $6693/Net This budget is if we made the community level with Mainstreet and can do the B&O Tax incentive. Page 106 of 126 i Downtown Auburn Cooperative Profit and Loss January-February, 2025 TOTAL Income Event income 1,633.28 Total Income $1,633.28 GROSS PROFIT $1,633.28 Expenses Advertising&Marketing Advertising promotional 546.63 Total Advertising&Marketing 546.63 Dues&Subscriptions 163.41 Event Expenses Event Expense 307.32 Event Permit 50.00 Total Event Expenses 357.32 LC B 120.00 Legal& Professional Services 243.28 Office Expenses Office Expense 218.81 Office Fixture 60,00 Office Supplies 265.44 Total Office Expenses 544.25 Payroll Tax Expenses 735.12 Payroll Wage Expenses 8,333.34 Snack/Meeting 44.10 Telephone&Utilities Cell Phone 524.44 Electricity 173,36 Telephone 221,34 Total Telephone&Utilities 919.14 Total Expenses $12,006.59 NET OPERATING INCOME -10,373.31 Other Income Interest Income 18,48 Total Other Income $18.48 NET OTHER INCOME $18.48 NET INCOME $-10,354.83 Accrual Basis Friday, February 28,2025 03:25 PM GMT-WOO 111 Page 107 of 126 ARTICLES OF AMENDMENT TO ARTICLES •P INC fr1}RPORATFi•N OF I OWNTS WN AUBURN COOPERATIVE Pursuant to the provisions of RCW 24.03A of the Washington Nonprofit Corporation Act, the undersigned adopts the following Articles of Amendment to the Articles of Incorporation: 1. The name of record of the corporation is: Downtown Auburn Cooperative. 2. The Articles of Incorporation are hereby amended in their entirety as set forth in the attached Exhibit A. which is incorporated herein by this reference. 3. At a meeting held on'Smeary.( , 2023, the Board of Directors of the corporation adopted a resolution approving the amendments to the Articles of Incorporation as set forth above. A quorum was present at the meeting and a majority of the Directors then in office adopted the resolution. The corporation has no members. 4. These Articles of Amendment shall be effective on filing with the Washington Secretary of State. The undersigned is an officer of the corporation and is acting in an authorized capacity. ,2 DATED: �,." r , 20 • Downtown Auburn Cooperative By:_67 � ,� 'e49,101 [I istina Driessen], President • Page 108 of 126 EMU I IT A AMENDED ARTICLES OF IINCORP RATI•N OF DOWNTOWN AUBURN COOPERATIVE The undersigned, in order to form a nonprofit corporation under Chapter 24.03A of the Revised Code of Washington, hereby signs and verifies the following Articles of Incorporation. Article I: Name The name of the corporation shall be the Downtown Auburn Cooperative (hereinafter referred to as the"Corporation"). Article II: Duration The Corporation shall have perpetual existence. Article III: Registered Office and Agent The address of the registered office of the Corporation shall be 262 E Main St, Auburn, WA 98002. The name of the registered agent of the Corporation at such address shall be Executive Director. Article IV: Purposes and Powers Section 1. Purposes. The Corporation is organized exclusively for charitable, religious, scientific, literary, and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), including but not limited to the following: A. The Corporation purpose of the Corporation is to promote and enhance the vitality of Historic Downtown Auburn through programs and events that celebrate our unique culture while providing a forum for members to share knowledge, common experiences and problems. B. The Corporation shall publish community information regarding its activities and other data relevant to downtown revitalization. Such publications and resources may include the following: a. an organization brochure; b. special event flyers,pamphlets,posters, social media or brochures; c. the regular newsletter of the Corporation. C. To aid, support, and assist by gifts, contributions or otherwise, other corporations, community chests, funds, and foundations organized and operated exclusively for 2 �.. Pam?1O1of 6 charitable, scientific, or educational purposes, no part of the net earnings of which inures to the benefit of any private shareholder or individual, and no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation. D. To do any and all lawful activities which may be necessary, useful, or desirable for the furtherance, accomplishment, fostering, or attainment of the foregoing purposes, either directly or indirectly and either alone or in conjunction or cooperation with others, whether such others be persons or organizations of any kind or nature, such as corporations, firms, associations, trusts, institutions, foundations, or governmental bureaus, departments, or agencies. • Section 2. Powers. In general, and subject to such limitations and conditions as are or may be prescribed by law, or in the Corporation's Articles of Incorporation or bylaws, the Corporation shall have all powers which now or hereafter are conferred by law upon a corporation organized for the purposes set forth above, or are necessary or incidental to the powers so conferred, or are conducive to the attainment of the Corporation's purposes. Article V: Limitations All of the purposes and powers of the Corporation shall be exercised exclusively• for charitable, scientific, and educational purposes in such manner that the Corporation shall qualify as an exempt organization under Section 501(c)(3) of the Code or any successor provision, and that contributions to the Corporation shall be deductible under Section 170(c)(2) of the Code or any successor provision. No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, except as otherwise permitted to an organization described in Section 501(c)(3) of the Code or any successor provision. The Corporation shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of (or in opposition to) any candidate for public office. Notwithstanding any other provisions of these Articles of Incorporation, the Corporation shall not carry on any activities not permitted to be carried on (a) by a corporation exempt from federal and state income taxes under Section 501(c)(3) of the Code or any successor provision, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Code or any successor provision. No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable, to its members, directors, officers, or other private persons, except that the Corporation is authorized or empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes. Upon the winding up and dissolution of the Corporation, the assets of the Corporation remaining after payment of, or provision for payment of, all debts and 3 liabilities of the Corporation, shall be distributed to an organization or organizations, as determined by the board of directors, recognized as exempt under Section 501(c)(3) of the Code or any successor provision, and used exclusively to accomplish the purposes for which this Corporation is organized. Article VI: Directors The powers and duties, number, qualifications, terms of office, manner of election, time, and criteria for removal of directors shall be as set forth in the bylaws of the Corporation. Article VII: Iirector Liability Limitations A director shall have no liability to the Corporation for monetary damages for conduct as a director, except for acts or omissions that involve intentional misconduct by the director, or a knowing violation of law by a director, where the director votes or assents to a distribution which is unlawful or violates the requirements of these Articles of Incorporation, or for any transaction from which the director will personally receive a benefit in money, property, or services to which the director is not legally entitled. If the Washington Nonprofit Corporation Act is hereafter amended to authorize corporate action further eliminating or limiting the personal liability of directors, then the liability of a director shall be eliminated or limited to the full extent permitted by the Washington Nonprofit Corporation Act, as so amended. Any repeal or modification of this Article shall not adversely affect any right or protection of a director of the Corporation existing at the time of such repeal or modification for or with respect to an act or omission of such director occurring prior to such repeal or modification. Article VIII: Indemnification Section 1. Right to Indemnification. Each person who was, or is threatened to be made a party to or is otherwise involved (including, without limitation, as a witness) in any actual or threatened action, suit or proceeding, whether civil, criminal, administrative, or investigative, by reason of the fact that he or she is or was a director or officer of the Corporation or, while a director or officer, he or she is or was serving at the request of the Corporation as a director, trustee, officer, employee, or agent of another corporation or of a partnership,joint venture, trust or other enterprise, including service with respect to employee benefit plans, whether the basis of such proceeding is alleged action in an official capacity as a director, trustee, officer, employee or, agent or in any other capacity while serving as a director, trustee, officer, employee, or agent, shall be indemnified and held harmless by the Corporation, to the full extent permitted by applicable law as then in effect, against all expense, liability, and loss (including attorney's fees, judgements, fines, ERISA excise taxes or penalties, and amounts to be paid in settlement) actually and reasonably incurred or suffered by such person in connection therewith, and such indemnification shall continue as to a person who has ceased to be a director, trustee, officer, employee, or agent and shall inure to the benefit of his or her heirs, executors, and administrators; provided, however, that except as 4 . a . -- — - - - _- — P2ge.111.of ?Fi provided in Section 2 of this Article with respect to proceedings seeking solely to enforce rights to indemnification, the Corporation shall indemnify any such person seeking indemnification in connection with a proceeding (or part thereof) initiated by such person only if such proceeding (or part thereof) was authorized by the board of directors of the Corporation. The right to indemnification conferred in this Section 1 shall be a contract right and shall include the right to be paid by the Corporation the expenses incurred in defending any such proceeding in advance of its final disposition; provided, however, that the payment of such expenses in advance of the final disposition of a proceeding shall be made only upon delivery to the Corporation of an undertaking,by or on behalf of such director or officer, to repay all amounts so advanced if it shall ultimately be determined that such director or officer is not entitled to be indemnified under this Section 1 or otherwise. Section 2. Right of Claimant to Bring Suit. If a claim for which indemnification is required under Section 1 of this Article is not paid in full by the Corporation within 60 days after a written claim has been received by the Corporation, except in the case of a claim for expenses incurred in defending a proceeding in advance of its final disposition, in which case the applicable period shall be 20 days, the claimant may at any time thereafter bring suit against the Corporation to recover the unpaid amount of the claim and, to the extent successful in whole or in part, the claimant shall be entitled to be paid also the expense of prosecuting such claim. The claimant shall be presumed to be entitled to indemnification under this Article upon submission of a written claim (and, in an action brought to enforce a claim for expenses incurred in defending any proceeding in advance of its final disposition, where the required undertaking has been tendered to the Corporation), and thereafter the Corporation shall have the burden of proof to overcome the presumption that the claimant is not so entitled. Neither the failure of the Corporation (including its board of directors, independent legal counsel, or its members, if any) to have made a determination prior to the commencement of such action that indemnification of or reimbursement or advancement of expenses of the claimant is proper in the circumstances nor an actual determination by the Corporation (including its board of directors, independent legal counsel, or its members, if any) that the claimant is not entitled to indemnification or to the reimbursement or advancement of expenses shall be a defense to the action or create a presumption that the claimant is not so entitled. Section 3. Non-exclusivity of Rights. The right to indemnification and the payment of expenses incurred in defending a proceeding in advance of its final disposition conferred in this Article shall not be exclusive of any other right which any person may have or hereafter acquire under any statute, provision of the Articles of Incorporation, bylaws, agreement, vote of members, if any, or disinterested directors or otherwise. Section 4. Insurance, Contracts and Funding,. The Corporation may maintain insurance at its expense to protect itself and any director, trustee, officer, employee, or agent of the Corporation or another corporation, partnership,joint venture, trust, or other enterprise against any expense, liability, or loss, whether or not the Corporation would have the power to indemnify such persons against such expense, liability, or loss under 5 the Washington Business Corporation Act, as applied to nonprofit corporations. The Corporation may, without further membership action, enter into contracts with any director or officer of the Corporation in furtherance of the provisions of this Article and may create a trust fund, grant a security interest, or use other means (including, without limitation, a letter of credit) to ensure the payment of such amounts as may be necessary to effect indemnification as provided in this Article. Section 5. Indemnification of Employees and Agents of the Corporation. The Corporation may, by action of its board of directors from time to time, provide • indemnification and pay expenses in advance of the final disposition of a proceeding to employees and agents of the Corporation with the same scope and effect as the provisions of this Article with respect to the indemnification and advancement of expenses of directors and officers of the Corporation or pursuant to rights granted pursuant to, or provided by, the Washington Business Corporation Act, as applied to nonprofit corporations, or otherwise. Article IX: !:ylaws Subject to the provisions of these Articles of Incorporation, the bylaws, and Washington law, the authority to make, alter, amend, or repeal bylaws is vested in the board of directors. The board of directors may exercise its authority under this Article at any regular or special meeting of the board of directors. IN WITNESS WHEREOF, I have hereunto set my hand this ) day of ,2022. Downtown Auburn Cooperative Kristi a Driessenj, President 6 Downtown Auburn \o/ cooperative Board Meeting .i l I1 ii .iii, .1 1 .1, il.. 1 ii I..ili 1. I I I I I I 1 I I nl tl Il iili ii1 1i1 II III!1111ai1 i II.....Ili: iiti 1il 11 I. i.i.ii .i :: 1i sill v it !lulduu LJiYIf. ,,dpJ NeJi e:NW+. iJmn....I.LLLJ,IF/ January 21, 2025 - 10:00am; DAC Office Present Executive Board Members: Name: Cheryl Rakes - Executive Director Name: Stephanie Cox- President Name: Chantal Banks - Co-Vice President Name: Jordan Yada - Treasurer Name: Kelly Murray- Secretary Absent from Meeting: Name: Stacy Bonaparte: Co-Vice President Present Members and Guests: Name: Shari- Board Member Name: Kristina Driessen - Board Member Name: Auburn Area Chamber of Commerce - Kacie Bray and 2 other staff Name: John Rottle - Board Member Name: Emerson - Board Member Name: Diane - Board Member Name: Vance - Board Member Name: Giovanni DiQuattro - Rainbow Cafe' The General Board meeting of the Downtown Auburn Cooperative meetings was called to order at 10:00. and was called to order by Stephanie. Old Business I. Review of the Agenda A. The Agenda for the meeting was distributed, it was approved by Kristina Driessen and Seconded by Jordan Yada It was voted on and unanimously approved. Page 114 of 126 II. Approval of the previous minutes A. The Minutes for the meeting was distributed, it was approved by and seconded by it was unanimously approved. Ill. Treasurer's report A. Checking: $16,290.53 B. Savings: $62,158.91 IV. New Member introduction New Business Item one: Chamber of Commerce/Tourism board Description: Kacie Bray gave updates on the Chamber of Commerce and Tourism board's events. She presented and handed out a packet of information on past events they have participated in, while showing the board their outreach success and efforts. We all agree that their activities, outreach, and ingenuity has been a great way to create a large name for themselves. Their social media presence was also presented and a great example for other organizations to see. They also handed out new posters they have created online and are planning to sell. Item two: Main Street Conference updates Description: The Main Street Conference is a great training opportunity for board of directors. All members are invited to attend at their own cost, but Cheryl and one board member will be covered by the DAC to attend. LTAC Grant The board voted and approved for Executive Director Cheryl Rakes to submit a Auburn Lodging tax funding request and make funding request for the Downtown Auburn Cooperative., The main street conference is April 7th - 9th in Philadelphia. Stephanie was invited to join Cheryl but due to the new location of her dance theatre and moving, Stephanie decided it might be too much at this time. The invite was then passed on to Chantal, who accepted. Item three: Quarter one goals I. January A. Complete presentation for city 1. Kristina will be presenting at council meeting last monday in January B. Finalize 2025 event schedule Page 115 of 126 C. Prepare agenda, meeting, project plan template D. Develop a budget, plan for PL presentation at each meeting E. Tax filing plan F. Establish a point person for St. Patty's Day Pub Crawl & Clean Sweep 1. Diane and Kelly will work together on contacts, graphics, handing out flyers, and connecting with other committees. G. Send a monthly newsletter II. February A. LTAC application B. Point person have completed St. Patty's Day project plan C. Point person for clean sweep established- reach out to AHS horticulture 1. Kristina will be a point person D. Website update - Tickets for St. Patty's day on sale? E. Send a monthly newsletter F. Draft Q2 goals- address at least 1 deficit as identified by Main Street Association III. March A. Finalize and Execute the St. Patty's day Pub Crawl B. Clean sweep project plan fully completed C. Petpalooza point person established D. Send a monthly newsletter Item four: Committee Updates Design Committee: Discussion: Kristina presented the committee meeting notes from their meeting on 1/9 at 11am. They came up with an in-depth SWOT analysis to look at the committee expectations, plans, and future. She went into budget information for various projects, while we all talked. Outcome: The next meeting for the committee is 2/11/25. Economic Vitality Committee: Discussion: Jordan presented an in-depth email with a summary of what they discussed and recap from their January meeting. A SWOT analysis was conducted and they have created a great approach when moving forward. Jordan presented a pamphlet example for the DAC flyer and adding a QR code and information about the regular scheduled M&M's. Outcome: Creating a set schedule of mix and mingles so we can move forward with a QR code on pamphlets that will directly take them to a DAC calendar. Page 116 of 126 1 Promotion Committee: Discussion: Vance presented the meeting from the promotion committee. Promotion committee will be meeting twice a month until we all get more comfortable with duties for event planning. Discussed social media platforms and getting all login information from Cheryl to start working on promoting upcoming events. Promotions committee will be dividing up duties dependent on each individual's strengths and familiarity with the different platforms. Diane and Stacy will be less involved in social media, while other members will be focusing on graphics and promoting online. Organization Committee: Discussion: Stephanie gave an update regarding the committee meeting and the big discussion of our committee job duties. We all agree that all committees should communicate with one another to avoid overlapping and repeating assignments. Went over the new project plan template to help organize the heads of each event. Item five: Member News,General Discussion Talked about shared drive and putting down dates when members are out of town, as well as checking it regularly for meeting dates and deadlines. Sixth Item:Annual meeting date on February 21, 2025 This will be an open meeting during our regular meeting. VI. Agenda and Time of Next Meeting The next General meeting will be held Tuesday. February 21. 2025. The meeting was adjourned at 11:00 by Jordan The minutes submitted Page 117 of 126 Board of Directors Downtown Auburn Cooperative Name Phone number address Position Cheryl Rakes 253 670 0903 262 E Main ST Executive Director Stephanie Cox 253 217-2652 238 E Main St President Centel Banks 253 368-6836 2 E Main ST Co Vice President Stacy Bonaparfe 206 234-6031 262 E Main ST Co Vice President Jordan Yada 206 584-0803 1001 D ST NE Treasurer Kelly Murray 253 948-5187 1015 24th ST NE Secretary Kristina Driessen 206 227-6996 16 A ST SE Board Member Vance Olsen 253-2498492 335 E Main ST Board Member BillyJack Newman 253-951-6911 131 E Main ST Board Member Shari Nirschl 480-242-7274 226 E Main ST Board Member Diane Marunda 206-816-4241 201 Auburn WAy N Board Member ste B I Emerson Folker 253 329-8539 1 E Main ST ste 200 Board Member Page 118 of 126 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Emerald Downs (Indian Relay Race) LTAC Grant Application March 19, 2025 Department: Attachments: Budget Impact: Community Development Emerald Downs Indian Relay $8,000 Races Application Packet Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Jason Krum Page 119 of 126 7.APPLICATION FOR LTAC GRANT FUNDING 1. Project Information a. Project Project Name: IV cA1 -' Q2 `-7 PCC"e S Amount of Lodging Tax Funding Requested: $ S'OO a (Amount Requested must match Project Budget column a "Lodging Tax Funding Requested") Total Project Cost: $ L 7 )---ad 0 h�(Total Project Amount Must match Project Budget column c "Total Project Cost") b. Applicant Organization Name of Applicant Organization: Ennc-dot 0c n s Mailing Address: -) 11 `1,-)1,,'\ 1AA 9 - Taxle q ID Number: ‘--[" — a 0 I t Organization Unified Business Identifier (UBI): lid 3y j S r9cL( UBI Expiration Date: Type of Organization: LL_(, (Non-profit, For-profit, Municipality, Private business, etc.) c. Contact: Name: N1 ,, Ze Lv Title: Pc Telephone: Z13 - C -MCI Li Email: 'On ZQ 2n-��°r;l cl/d s_ CdA'N Signature: --1 The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used only for the purposes set forth herein, and verifies that all the information contained in this application is valid and true to the best of his/her knowledge. 9 2025 LTAC Grant Application Page 120 of 126 2. Project Description a. Event Date(s): - I r i 1 b. Event Location: '�r-.L-.1)\ Cc( C. If there is a charge or fee for this activity, please describe how much and why. tl 0 — � .�.5 G�, 0,1 17 c ��. „ 5:�. Goat, d. Please provide a detailed,yet concise scone of work (mandatory),and/or proposed project/activity. Include information on the area the project will serve, its expected impact and list the responsible party(s). + 14�f�1✓ he4'T Co lot Cy_ l 4 l."c (1 GCC be I �A.YP� I II Ct i • • 3. Beneficiaries Please list and provide specific information regarding all individuals, businesses, areas, or organizations that will directly benefit from the project/activity. 4. Tourism Benefit a. Estimate how the funds will increase the amount of people traveling to Auburn to stay overnight in paid accommodations. w b. Estimate how the funds will increase the amount of people traveling to Auburn from more than 50 miles from their residences. k„ c‘14-(7,,... 'Q,/<J 'fear. C. Estimate how the funds will increase the amount of people traveling to Auburn from1I outside their state or country. All it 4tci- 3' lK / '�/: i,� .r, G,� G •• I 1Jlq S -ev'` I s�` Q-E_ J gt s G �t ar I ecc -f�u`� ,c) �... 11 br C-Pc di Li 5)( �j 10 2025 LTAC Grant Application Page 121 of 126 5. Goals/Monitoring Describe the goals of the project. Will the project result in an increase in overnight stays by visitors in Auburn? If so. how will this increase be tracked and monitored? How will an increase in the sale of aoods and services as a result of the oroiect be measured? What other short or long-term economic benefits will occur and how will that be tracked? Why do you believe those project/activity outcomes are feasible? Note -Applicants will be required to submit a post-funding report providing pertinent data evaluating tourism benefits resulting from the use of lodging tax funds as compared with the estimates contained in this application./\^ / _ cti 1^r i ✓ w l ( . I I U CAi17 11 7 �G 11 l�r � S ( 11,, L. ('�sLI ��t ' a �e Is - '�c✓l , ^ J � S 6. Funding Requirements Due to funding constraints, partial funding may be recommended by the LTAC. If partial funding is received, how will that impact the project/activity? Please describe: 7. Use of Funds Provide detail on how the funds will be used. For example, $20,000 of the funds will be used for marketing, $5,000 for administration, $10,000 for Consultants, etc. AllI V1 • ( r eL l a r,\ c. CRrr r.�IYl L J�1!`■ s ; U : ; L l l V (G, Y` ,—t �� i i )t, C M , s a - ,/ 7 C 13-C Ci� H� 11 2025 LTAC Grant Application Page 122 of 126 8. Project Budget (for non-capital projects). Do not include in-kind contributions. Income: A diversified funding base is important to the success of any project. Please list all other sources of funding for the project, both anticipated and confirmed and when that funding will be available to the project. Include your own funding, sponsorships, other grants, etc. Funding Source: List all revenue sources anticipated Amount Confirmed Date Available for 2025. Yes/No Do not include requested Lodging Tax Funds • Vf i7fc R/Scs *Tf��Y I $ l7o 000 v C S Sr �� t--1pI( $ $ $ Expenses: Based on full funding, please list project costs. Note: Certain expenses may not be reimbursable, at the sole discretion of the City of Auburn. You will only be reimbursed at he authorized rates. Insurance is not an eligible cost. Lodging Tax Other Funds (Do Total Project Funds not include "in- Cost ** Requested * kind" dollars) Personnel (salaries & benefits) $ $ $ Administration (rent, utilities, postage, supplies,janitorial $ $ $ services, etc.) Marketing/Promotion $ $ Lr0 U $ Rio 6 Direct Sales Activities $ $ $ Minor Equipment $ $ $ Travel $ Uo v $ iv i do v $ Z 3) co C) Contract Services $ $ $ Other Desc�r'i�be below 1 r i2 es TOTAL COST $ (CI da o $ 1ti1 'To o $ 12`, v d o 12 2025 LTAC Grant Application Page 123 of 126 Description for Direct Sales Activities, Contract Services, Travel and Others [A-- In-Kind Contributions � d - z *Amount in column a"Lodging Tax Funds Requested"must match "Amount of Lodging Tax Funding Requested"under la of application. **Amount in column c "Total Project Cost"must match "Total Project Cost"under la of application. 9. Funding History a. Was this project funded with Auburn lodging tax funds in a prior fiscal year? y PS b. If you answered yes to 9a, provide prior years and how much funding was granted. "N_ f‹'`T 10. Indicate what efforts have been made to access funding from additional sources? A\) a 11. Coordination and Collaboration Please provide information about any other organizations or agencies involved in this project/activity. Describe their level of involvement. Describe how this project coordinates with other tourism promotion efforts or services in the area, including Chambers of Commerce, local festivals, local lodging and restaurants.You may attach up to three letters of support from these organizations. 13 2025 LTAC Grant Application Page 124 of 126 12. Certification The applicant hereby certifies and confirms: 1. That it does not now nor will it during the performance of any contract resulting from this proposal unlawfully discriminate against any employee, applicant for employment, client, customer, or other person(s) by reason of race, ethnicity, color, religion, age, gender, national origin, or disability; 2. That it will abide by all relevant local, state, and federal laws and regulations; 3. That it has read and understands the information contained in this application for funding and is in compliance with the provisions thereof, and; 4. That the individual signing below has the authority to certify to these provisions for the applicant organization, and declares that he/she is an authorized official of the applicant organization, is authorized to make this application, is authorized to commit the organization in financial matters, and will assure that any funds received as a result of this application are used for the purposes set forth herein. Signature: 3- 7^ -- Date 0.-11‘10 7:0 ps Printed Name &Title of Chief Administrator/Authorizing Official 14 2025 LTAC Grant Application Page 125 of 126 Marketing Plan-Muckleshoot Gold Cup Indian Relay June 1 3-1 5 2025 Relay is a well established event at Emerald Downs and one of the biggest and richest relay races in the country. Teams are invited by invitation only. Each team brings an average of 30 people to Auburn. The event is promoted through our web site,Facebook Page and other social media.We run Facebook ads in Washington,Idaho,Montana,and British Columbia.. We send email blasts to everyone on our list(approx 20,000) The event is also promoted on all race days preceding the event. We offer free admission to allTribal members as this is a cultural event. We bring in a drum group from eastern Washington and have local Pow Wow dancers and performances. Page 126 of 126