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Home My WebLink About05-08-2025 Agenda Business Improvement Area * Regular Meeting CITY OF May 8, 2025 - 1:00 PM A1JJ1JJJ4 1 East Main Street Annex Conference Rm 2 WASHINGTON 2nd Floor AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Business Improvement Area Committee Meeting scheduled for Thursday May 8, 2025 at 1:00 p.m. will be held in person and virtually. Join Zoom Meeting https://us06web.zoom.us/j/89348041421?pwd=zZPBNX2eJB0csv0Obg2nZ03V7KBFa1.1 Meeting ID: 893 4804 1421 Passcode: 660652 One tap mobile +12532158782„89348041421# US (Tacoma) +12532050468„89348041421# US ROLL CALL AGENDA MODIFICATIONS AUDIENCE PARTICIPATION This is the place on the agenda where the public is invited to speak to the Board on any issue. A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Jenn Francis, Economic Development Manager 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Jenn Francis, Economic Development Manager Fax number: 253-804-3114 Email written comments to: jfrancis@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting the Community Development Department in person, by phone (253) 215-8744, or by email (jfrancis@auburnwa.gov). Page 1 of 19 FINANCIAL UPDATE A. BIA Financial Update - Jenn Francis ACTION ITEMS A. $16,500 Funding Request for Downtown Friday Night Events - Mayor Backus, Jenn Francis and Emerson Folker B. $8,000 Funding Request for Downtown Auburn Cooperative - Street Closure/Small Business Impact Assistance - Cheryl Rakes C. $5,000 Funding Request for Downtown Helpers - Josh Arndt, Real Estate Manager, Legal Department DISCUSSION ITEMS A. Eat Local Mondays and Food Trucks on Tuesdays - Emerson Folker & John Rottle UNFINISHED BUSINESS NEW BUSINESS ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS A. Downtown Auburn Cooperative Monthly Update ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.gov). Page 2 of 19 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: BIA Financial Update - Jenn Francis May 8, 2025 Department: Attachments: Budget Impact: Community Development BIA Financial Report for April 2025, January 2025 Invoice to city for BIA, February 2025 Invoice to city for BIA, March 2025 invoice to city for BIA Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 3 of 19 Business Improvement Area:$90,000 Item I Date I Amount January Invoice from DAC 1/31/2025 $5,428.81 February Invoice from DAC 2/28/2025 $17,677.78 March Invoice from DAC 4/13/2025 $5,226.46 Total Invoices from DAC $28,333.05 Contract with DAC is$67,000 Undetermined Funding as of 4/15/2025 is$23,000 Page 4 of 19 Downtown Auburn INVOICE Cooperative Experts in earning trusts INVOICE: 00012 262 E Main ST Auburn, WA 98002 DATE: 1/1 TO 1/312025 Phone: (253) 368-6838 TO: FOR: City of Auburn Contract for BIA do Jenn Francis/Emerson Folkner 25 W Main Auburn, WA 98002 Month of January Amount Total Advertising& Marketing 23 I.42 Dues & Subscriptions 145.73 Legal and Professional Services 121.64 Office Expenses 263.67 Payroll 3,537.50 Snack/Meeting 17.01 Phone/Utilities 1 1 1.1 1 Patriot Software 1000.73 Total Expenses 5,428.81 Due of invoice $5428.8I Page 5 of 19 Downtown Auburn INVOICE Cooperative Experts in earning trusts INVOICE: 00012 262 E Main ST Auburn, WA 98002 DATE: 2/2 TO 2/2025 Phone: (253) 368-6838 TO: FOR: City of Auburn Contract for BIA do Jenn Francis/Emerson Folkner 25 W Main Auburn, WA 98002 Month of February Amount Total Advertising& Marketing 3 15.21 Dues & Subscriptions 17.68 Legal and Professional Services 121.64 Office Expenses 280.58 Patriot Tax Quarterly 992.73 Payroll 3537.50 Snack/Meeting 27.09 Phone and Utilities 808.03 Event Expenses 357.32 LCB 120.00 Rent (for 1 year) 1 I,100.00 Total Expenses $17,677.78 Due of invoice $17,677.78 Page 6 of 19 Downtown Auburn Cooperative INVOICE 262 E Main ST Invoice: 00013 Auburn,WA 98002 Phone: (253) 368-6838 Date: 3/31/25 To: For: City of Auburn Contract for BIA c/o Jenn Francis/Emerson Folkner 25 W Main Auburn,WA 98002 Month of March Amount Total Sponsorship Advertising 174.65 174.65 Event Expense 58.48 233.13 Legal&Professional 159.14 392.27 Office Expense 100.83 493.14 Cell Phone 209.71 702.81 Puget Sound Energy 246.25 949.06 Internet/office phone 110.73 1059.79 Payroll/month 4166.67 5226.46 Total Expenses $5226.46 Page 7 of 19 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: $16,500 Funding Request for Downtown Friday Night Events - Mayor May 8, 2025 Backus, Jenn Francis and Emerson Folker Department: Attachments: Budget Impact: Community Development Friday Night Event Series $16,500 Funding Request Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 8 of 19 Friday Night Event Series Dates of the events are June 27th, July 25th and August 22rd The City will work with downtown businesses to participate in the events. We have received positive feedback from several downtown businesses who are interested in being onsite for all three of the dates. At least one of the events will include a car show. Cost per event: • Band with sound system - $2,000 • Rentals for event- $750 (tents, tables, chairs, etc.) • Marketing for social media, radio, etc. - $ 1,500 • Portable restrooms and sinks - $750 Total Cost per event- $5,000 3 Events @ $5,000 per event is $15,000 One time cost - banner for advertising event - $1,500 to be hung at City Hall Plaza Total Funding Request is $16,500 Page 9 of 19 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: $8,000 Funding Request for Downtown Auburn Cooperative - Street May 8, 2025 Closure/Small Business Impact Assistance - Cheryl Rakes Department: Attachments: Budget Impact: Community Development DAC Funding Request - 2025 $8,000 Multi-week rate sheet, DAC Funding Request Proposal - Map, DAC Funding Request Proposal to BIA- advertising only half quarter page Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 10 of 19 Full page 1/2 page (V) Ads Must Run within a 52 Week Time Frame. 6 col. x 20" 3 col. x20"10" x 20" 4.917" x 20" KING COUNTY PRINT RATES 1/2 page (H) 2025 Print Pricing 6 col. x10" 10" x 10" Size OPEN RATE 6 Ads 13 Ads 26 Ads 52 Ads 1/16 pg $205 $170 $160 $135 $110 1/8 pg $340 $285 $270 $245 $220 1/4 pg $650 $575 $520 $465 $415 1/16 page 1/2 pg $865 $735 $680 $630 $550 3 col. x 2.5" 1/4 page 4.917" x 2.5" 3 Col. x 10" Full $1350 $ 1100 $1100 $1100 $1100 4.917" x 10" Front Page Strip $435 $410 $385 $355 $300 1/8 page Faux Sticky $435 $410 $385 $355 $300 3col. x5" 4.917" x 5" Front page Broadsheet Sizes Column Sizes Flexi Magazine faux sticky 2 col.x 2.75" Front page strip 6 col.x 2" 10"x 2" 1 column 1.528" 1/8 pg 3.56"x 2.12" 3.22"x 2.75" (2.2 col x 2.1') 1/16 page 3 col.x 2.5" 4.917"x 2.5" 2 column 3.222" 1/4pg 3.56"x 4.4" Front page strip6 col. x 2" ■ (2.2col.x4.4') p g 1/8 page 3 col.x 5" 4.917"x 5" 3 column 4.917" �/z pg vertical 3.56"x 9" 10" x 2" (2.2 col.x 9') 1/4 page 3 col.x 10" 4.917"x 10" 4 column 6.611" �/2 pg horizontal..7.29"x 4.4" Sample sizes shown at 25%size= 1/2 page3 col.x 20" 4.917"x 20" 5 column 8.306" (4.4 col.x 4.4') p g (V) Full page 7.29"x9.00" 1/2 page(H) 6 col.x 10" 10"x 10" 6 column 10.00" F. ) Fullll p paage w/ Full page 6 col.x 20" 10"x 20" Double Truck 21.00" bleed 8.48"x 10.5" (5.1 col x 10.5') Contact your Sales Rep TODAY!! TONY WORRELL AUBURN re Y p ton .worrell@auburn- orter.com 206-304-9891 REPORTER Updated 01/08/25 Page 11 of 19 P - 8/3 1 "Businesses Open During Con .�•, -, _, Identify the Following Business ,; r 2nd St NE _ on the Sign: ::74;i ' 7-Ele ven ,' 7 r�; Mando's Disc Golf Pro Sho t�� ,�—_ L 1 Key Bank 71,1 . ..q. _ ►- - ''� Hard Closure I 1- -'1 ' I. • r fli (No Access) losure ' ��' "Businesses Open During Const Access Only" Sign 1 - ► 1 'T .� _ "\ Identify the Following Businesse y the Following Businesses the Sign (and logo if applicable): e on the Sign (and logo if �� >I Angel Boba & Sandwich ble): • . Dollar Latino '•anko Chocolate = ll I �, - Top Nails ► Bank -- ' ,f ,; 'el Rail Hop'n Brewing oft Hubert - State Farm Agent ,� r ? • _ - .- !`t�Ll=�° # 1st St NE -, lam '` ' -"� -r 1111111 !! ;l1111144,1W5I1�,1111111 1st St NE r +__ . . -�, t � Short-Term rr, I �, - 1LL i Work Area - Entrance Only - " 6 i • w , No Exit ci I _ , Access to this driveway will "'.1 .... ! , . : need to be fully closed while fi �♦. I�4��I ` r r constructing the concrete ` crosswalk at 1st St NEV Ensure this . ' • - *► ''�x r Work Area I fire hydrant is ��,, x� Full Closure accessible z=_ - , , Hard Closure �iv_" (No Access) �' m I �'�� tin �ii 1 un I � ,� 400 �o / / �4 �øIj.Mj5t . 40FI .1 I' • W_ -- * No Parking Area - .d 3-HR Parkin• 1 i Parking Turnaround •' i erved for Main .,,. 1 1 it Businesses) l �_ ' Ll. •II it 1 __ H 1 _ 11 Sri I t` ;�III I I1�1 r a ..�' - r�... Pedestrian Access to E ,,, III tr ,-4111p‘A frontingMain St and the ' -. - .!ra = accommodated except Pedestrian pathways 0 - 9 when sidewalk directly r and/or crossings to be 1 w . , door(s) are being place maintained and/or ' (1) --� temporarily installed (TYP) � Q - 1 4 ' \, r "+►,c' '' 4it€:1st �l. .+, ,� ' 1 Soft Closure 1 ,° 1100 "Local Access Only" Sign Businesses Open During ,;'� �N'��'., g"�� ., g ' Apilliliril Construction" Sinv 1 MI► , - 8/3 a Air k „, . 7 "Businesses Open During Con ,. F T, '- Identify the Following Business 2nd St NE on the Sign: 7-Eleven -' ' _ ' ' .7 4' Mando's Disc Golf Pro Sho • I, 7 ' L 1 Key Bank • 1 1--, "' Hard Closure losure (No Access) Businesses Open During Const Access Only" Sign 1 - �,� Identify the Following Businesse 1 the Following Businesses t _ the Sign (and logo if applicable): e on the Sign (and logo if �� ,�, � Angel Boba & Sandwich able): . •+ ', ' Dollar Latino ..anko Chocolate - ;_ . ',' '"'' Top Nails Bank {� 04, 'I , Rail Hop'n Brewing itt Hubert - State Farm Agent f .'wail" ur 'T�L I-. '' 1st St N E MP -"I ', MI !'f i IIIIL41iiI HIIII 1st St NE r ® 4,. . 4 1 i= r. - -F, i3O ; , '■ Short-Term _ I r41�44 ?III- Work Area Entrance Only -' ` 4 ' it 1 No Exit -, A Access to this driveway will "a -1] - -. need to be fully closed while tj ' +,, IP _ ; 1,�� constructing the concrete crosswalk atlstStNE. - s - ''* Ensure this •., - • *►` Work Area 1 ' fire hydrant is - ' __ . � ' Full Closure accessible z= h Hard Closure ii 9-._ , , ill m (No Access) / I m � lipmisuaRtr- . h i.:t'01 A 1111 i b11111 III !" //4,,AOrlerAt - E. M$tn St 4 .� i � l 1771l ' iiaad.1 . ' lei_,-I_i.L1L1 11 J �' ,,_ i Il i.il •'—� r No Parking Area - l ad 3 H R Parkl Parking Turnaround jb4100! arved for Main t lit Businesses) 11 111t,^� •'_, P ' - HI i I II I I I,I I - I " Pedestrian Access to E 1 Fl t tt '' 3 i •- ,� a _ . �� fronting Main St and the .��, i <= accommodated except Pedestrian pathways _ § when sidewalk directly and/or crossings to be UJj - , • - 'S door(s) are being place maintained and/or iii ,,, - rn temporarily installed (TYP) ¢ i , i ,z 1st St SE I 1 , . , , '\ l 1 Soft Closure . 9'. . ,Local Acce\ ssonIYHsin " "Businesses Open During � '�t'�t�- �aa�i . Construction" Sign I N'* p i �N Downtown Auburn cooperative INTRODUCTION: The Economic Development Committee, in partnership with the Design Committee has determined an economical disadvantage for small business during the anticipated City closing of portions of main street. See attached map. ANTICIPATED CLOSING DATES: June -August 2025. ANTICIPATED CHALLENGS FOR SMALL BUSINESSES: • Businesses affected approximately up to 30. • No main street parking. • Lot congestion • Less foot traffic • Customers deterred by road closure signs. • Public recognition for open businesses • Noise CITY OF AUBURN: Road Closure signage will include some of the names of businesses that will be open during construction. Anticipated that a small walkway will be provided to customers/business owners. DAC PLAN OF ACTION: • Provide daily social media posts reminding the community of the project and the ultimate benefit to the community. • Provide daily social media posts reminding the community that the small business remains open and needs the community's patronage during this time and is vital to the businesses and downtown. • In addition to social media posts, advertisements in Auburn Reporter and digital advertisement in Auburn Examiner newspapers will be placed each week to reach a larger audience. Budget for paid advertisement $8,000.00 0 1st publication of each month will contain map of closure and illustration of anticipated finished product. Anticipated to be one half page. Each publication would be $885.00 or$2,595.00 in total. Nonprofit discount, $692.00 each week for a total of$2,076.00. o Weeks 2-4 will include names of the downtown businesses affected and remind the public of need to support small businesses during the construction. Anticipated to be to be 1/4 page. ■ 1/4 page ad for 9 weeks. Each publication $650.00 or$5,850.00. Nonprofit discount $$520.00 or$4,680.00 in total. Page 14 of 19 Total for Auburn Reporter: $6,756.00 Remaining $1,244.00 for digital add Auburn Examiner. Page 15 of 19 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: $5,000 Funding Request for Downtown Helpers - Josh Arndt, Real Estate May 8, 2025 Manager, Legal Department Department: Attachments: Budget Impact: Community Development Downtown Helpers Costs - Static $5,000 - Josh Arndt Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 16 of 19 Downtown Helpers Monthly Hours&Costs Summary 20hrs/wk total for program Employees Hours Worked Total Cost Annual Budget Variance Employee Position Title Employee Number Expense Category Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total KEEN,DAKOTA 480 12,493.42 KEEN,DAKOTA DOWNTOWN PROJECT HELPER-NON PERS 9872 Other Wages 998.55 443.80 887.60 776.65 998.55 887.60 887.60 998.55 1,102.50 1,102.50 857.50 1,102.50 11,043.90 OLDS,CAMERON 531 13,858.69 (Tues&Friday) F.I.C.A. 76.40 33.96 67.92 178.28 (Total 1,011 26,352.11 15,000 (11,352.11)I Industrial Insurance 53.60 26.80 53.60 134.00 All add tax/fees Med&Life Insurance 2.61 1.16 2.32 106 05 136 35 121 20 121 20 136 35 135 00 135 00 105 00 135 00 1,137.24 Wage/Act$$/Var $ 22.19 $ 25.22 $ 3.03 Total 1,131.16 505.72 1,011.44 882.70 1,134.90 1,008.80 1,008.80 1,134.90 1,237.50 1,237.50 962.50 1,237.50 12,493.42 1 $ 24.50 $ 27.50 $ 3.00 (Total Hours Worked 45 20 40 35 45 40 40 45 45 45 ac ac 480 Employee Position Title Employee Number Expense Category Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total OLDS,CAMERON DOWNTOWN PROJECT HELPER-NON PERS 2262 Other Wages 1,442 35 643 51 1,375 78 776 65 998 55 998 55 998 55 980 00 980 00 1,102 50 980 00 980 00 12,256 44 (Mon&Thurs) F.I.C.A. 110.33 49.23 159.56 Industrial Insurance 8710 32 16 119 26 All Add tax/fees Med&Life Insurance 3.78 1.69 187.86 106.05 136.35 136.35 136.35 120.00 120.00 135.00 120.00 120.00 1,323.43 Total 1,643.56 726.59 1,563.64 882.70 1,134.90 1,134.90 1,134.90 1,100.00 1,100.00 1,237.50 1,100.00 1,100.00 13,858.69 'Total Hours Worked 65 29 62 35 45 45 45 40 40 45 40 40 531 15 Hours Week Employee Position Title Employee Number Expense Category Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Summary OLDS,CAMERON DOWNTOWN PROJECT HELPER-NON PERS 2262 Other Wages 1,442 35 643 51 1,375 78 1,220 45 1,442 35 1,442 35 1,331 40 1,592 50 1,470 00 1,715 00 1,470 00 1,715 00 16,860 69 Employees Hours Worked Total Cost Annual Budget Variance (Mon,Wed&Fri) F.I.C.A. 110.33 49.23 159.56 Industrial Insurance 8710 32 16 119 26 (Cameron,Olds 726 19,050.19 All Add tax/fees Med&Life Insurance 3.78 1.69 187.86 166.65 196.95 196.95 181.80 195.00 180.00 210.00 180.00 210.00 1,910.68 (Total 726 19,050.19 15,000 (4,050.19)1 TTotal 1 Mr726.59 1,563.64 1,387.10 1,639.30 1,639.30 1,513.20 1,787.50 1,650.00 1,925.00 1,650.00 1,925.00 19,050.19 ITotal Hours Worked 29 62 55 65 65 60 65 60 70 60 70 726 Wage/Act$$/Var $ 22.19 $ 25.22 $ 3.03 $ 24.50 $ 27.50 $ 3.00 Task List *Pick up and ensure that the pet waste station is stocked with waste bags and that the waste trash is emptied.(This is an everyday task as there is always uncollected waste.) *Pick up garbage around downtown.(This is a staple task since the need does not change with the seasons like some other tasks.) *Remove vegetation and debris.(Typically done after wind or storm events.) *Scrub/clean graffiti from transformer boxes.(This is done when graffiti can be scrubbed away rather than painted over.)(Yes,this is safe.) *Wash down garbage and recycling bins downtown.(Typically done in the Spring and Summer.) *Clean tables,benches,and flag boxes around City Hall,as well as oversized furniture in Plaza Park.(Typically a Spring and Summer task.) *Blow and clean around transformer boxes.(Typically done in the Kiss&Ride and Safeway lots in the Spring and Summer.) *Water the plants in the Kiss&Ride,B Street,and Safeway lots.(This is primarily an everyday task throughout the Summer.) *Weed planter boxes,areas,sidewalk crevices,and other locations as needed. *Blow off or sweep sidewalks around City Hall,downtown parking lots,the Justice Center,and other public spaces.(Spring through Fall task.) *Collect and bag leaves.(Fall activity.) *Deploy de-icer as needed. *Handle any other one-off tasks that arise. Core Work Area The primary work area of the downtown helpers spans from the Sounder Station(Kiss&Ride Lot)to the Justice Center,with a focus on maintaining sidewalks,downtown public parking lots,and other public spaces.While their primary responsibility lies within this area,they are authorized to collect bits of trash in other locations if it is contributing to a visual nuisance.The overarching goal of their work,and what they take pride in,is to enhance the appearance and cleanliness of the City,fostering a sense of pride in the downtown area. B!A Funding Request $5,000 Page 17 of 19 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Eat Local Mondays and Food Trucks on Tuesdays - Emerson Folker & John May 8, 2025 Rottle Department: Attachments: Budget Impact: Community Development Eat Local Website Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 18 of 19 CITY OF AUBURN eadtaeaCeri MONDAYS • EAT + DRINK + DOWNTOWN Current Restaurant Promotions 0 a S1J ISLW0ER SP0T Mb INTROS]LICING.. xnPrYcAs Wu wee Tuesday CfiTgaiS LUNCH BOX ��saILE>v�ER,,Raoo 5% OFF EAT LOCAL �� SPECIAL ENTIRE MENU! s $20 Include& Baked Chicken {+ Turkey Tail �rt5' I - .6 a Chopsuey/Curry _- $ Steamed Rice " Man St M.NOW n�oNosvcanas __....._,_.._ J&J Islander Spot P o ® ' Tuesday Special—Feeds two Chaska Bar&Grill Happy Crab Oddfellas CRACK INTO MONDAY Hungry for a deal°Join us on Lunch Box promo available Mondays from 11:00AM to between 11am to 4pm MONDAY SPECIAL 10:00PM for 15%off your 5%OFF Entire Menu order!Just use code +FREE Chicken Nuggets EATLOCAL15 on your online With any Seafood Combo orders or show your server purchase this promo! Use Discount Code: MONDAYCRAB5 Every Monday Dine-In& Takeout Discount code required at time of order A little reward for making it to Monday. Save a little,snack a little— because you deserve it. *Happy Crab reserves the right to modify or cancel this promotion at any time. Page 19 of 19