HomeMy WebLinkAbout11-20-2024 Agenda Airport Advisory Board
* * Regular Meeting
CITY OF November 20, 2024 - 8:00 AM
A1JBUIRN Airport Office
Conference Room 1
WASHINGTON
AGENDA
CALL TO ORDER
PUBLIC PARTICIPATION
A. The Municipal Airport Advisory Board Meeting scheduled for Wednesday, November 20,
2024 at 8:00 a.m. will be held in person and virtually.
To attend the meeting virtually, call into the meeting at 1.509.530.1507, Phone Conference
ID: 830 767 780#
ROLL CALL
AGENDA MODIFICATIONS
AUDIENCE PARTICIPATION
This is the place on the agenda where the public is invited to speak to the Board on any issue.
A. Participants can provide comments in person or submit written comments in advance of
the scheduled meeting. Participants can submit written comments via mail or email. All
written comments must be received prior to 7:00 a.m. on the day of the scheduled meeting
and must be 350 words or less.
Please mail comments to:
City of Auburn
Attn: Angela Klein, Airport Office Assistant
2143 E St NE Suite 1
Auburn, WA 98002
Email comments to:
airport@auburnwa.gov
If an individual requires an accommodation to allow for remote oral comment because of a
difficulty attending a meeting of the governing body, notice of the need for accommodation
is needed by 7:00 a.m. on the day of the scheduled meeting. Participants can request an
accommodation to be able to provide remote oral comment by contacting the Airport Office
in person, by phone (253) 333-6821, or email to airport(a�auburnwa.gov.
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APPROVAL OF MINUTES
A. SEPTEMBER 18, 2024 REGULAR MEETING
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
ACTION ITEMS
A. 2025 MEETING SCHEDULE (10 MIN)
DISCUSSION ITEMS
A. AIRPORT BOARD COMPOSITION REVIEW (5 MIN)
B. CAPITAL PROJECT STATUS AND TRACKING MATRIX (10 MIN)
C. ANNUAL WORK PLAN UPDATE FOR 2025 (15 MIN)
GUIDANCE AND INFORMATION ITEMS
A. AIRPORT MANAGER REPORT (10 MIN)
B. AIRPORT ADMINISTRATION REPORT (5 MIN)
C. AIRPORT MAINTENANCE REPORT (5 MIN)
SCHEDULE FOR UPCOMING MEETINGS
A. Scheduled meetings of the Airport Advisory Board are as follows*:
2025 Regular Meeting Schedule:
TBD
Unless otherwise noted and advertised, all meetings will start at 8 a.m. and will take place
at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn, WA
98002.
*Please note that subject to advanced public noticing the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office and on the City website
(htto://www.auburnwa.aov).
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CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
SEPTEMBER 18, 2024 REGULAR MEETING November 20, 2024
Department: Attachments: Budget Impact:
Public Works September 18, 2024 Meeting
Minutes
Administrative Recommendation:
Approve the minutes for the regular meeting on September 18, 2024.
Background for Motion:
Move to approve the minutes for the regular meeting on September 18, 2024.
Background Summary:
See attached.
Councilmember: Staff:
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AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
MEETING DATE: Sept. 18, 2024
MEETING TIME: 8:00 A.M.
MEETING LOCATION: Airport Office Building Conference Room
Meeting Attendance Record:
Board Members:
Andrea Prasse, Chairperson
Deanna Clark, Vice Chair (absent — excused)
Wayne Osborne, Board Member
Joe Nessel, Board Member
Jay Miner, Board Member
Justin Heater, Board Member (absent — excused)
Chad Ellison, Board Member
Ingrid Gaub, Public Works Director
Tim Mensonides, Airport Manager
Angela Klein, Airport Administrative Assistant
Ethan Kimes, Airport Operations Technician
A. CALL THE MEETING TO ORDER:
Chairperson Prasse called the meeting to order and welcomed attendees.
B. PUBLIC COMMENTS: There were no public comments.
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AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
C. APPROVAL OF MINUTES: A motion was made by Board Member Osborne to
approve the March 20, 2024 Auburn Airport Advisory Board Meeting Minutes.
Board Member Nessel seconded the motion.
MOTION CARRIED, 5-0
D. PRESENTATIONS: NONE
E. BOARD ACTION ITEMS:
1. 2025 AIRPORT FEE SCHEDULE
Manager Mensonides presented the proposed 2025 Airport Fee Schedule.
Questions and discussion followed. A motion was made by Board Member
Osborne to recommend approval of the 2025 fee schedule to City Council.
Board Member Nessel seconded the motion. Chairperson Prasse abstained.
MOTION CARRIED, 4-0, 1 Abstention
F. BOARD DISCUSSION ITEMS:
1. CAPITAL PROJECT STATUS
Manager Mensonides shared the status of completed and upcoming capital
projects, including the 2024 runway rehabilitation project, AWOS and
beacon, J & G hangar row door installation and replacement, and electrical
upgrade work on hangars in row F.
2. TRACKING MATRIX
Manager Mensonides shared updates to the tracking matrix and discussed
continued hangar and middle ramp development. Questions and
discussion followed.
G. BOARD GUIDANCE AND INFORMATION ITEMS:
1. AIRPORT OPERATIONS SPECIALIST REPORT
Operations Specialist Kimes reported on the summer's construction
projects, new seasonal employee Brian Kruml (returning), and the LED
lighting upgrades in the office building and hangar units. Upcoming projects
will include upgrading hangar pins and upgrading locks to one universal
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AUBURN AIRPORT ADVISORY BOARD
MEETING MINUTES
master key. Kimes also discussed wildlife and changes in staffing for the
USDA. Questions followed.
2. AIRPORT ADMINISTRATION SPECIALIST REPORT
Office Assistant Klein reported on tie-down and hangar rental status, fuel
sales and the hangar wait list. Klein also reported on the Veterans mural
dedication, the Valley Fliers and Goose murals, and the 2024 Young
Eagles flights at Auburn Airport Day.
3. AIRPORT MANAGER'S REPORT
Manager Mensonides reported on the recent painting of a Compass Rose
by local volunteers, organized by the 99s and answered questions. He also
discussed changes in leases and results of a recent land appraisal.
Mensonides also discussed the 2025-26 annual budget, 2024 intern Adrien
Hagele and her projects, including community signs and the annual airport
inspection. He also reported on an operation count service coming soon, a
new 180-degree camera installed on top of J row, and the lease of the
south lot. Questions and discussion followed.
H. SCHEDULE FOR UPCOMING MEETINGS:
Regular Meeting Schedule:
November 20, 2024
I. ADJOURNMENT OF MEETING
There being no other business, Board Member Osborne made a motion to
adjourn the meeting. Board Member Nessel seconded the motion. The motion
carried unanimously, 5-0 and the meeting adjourned at 9:07 a.m.
APPROVED this 20th day of November, 2024
Angela Klein, Board Secretary
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CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
2025 MEETING SCHEDULE (10 MIN) November 20, 2024
Department: Attachments: Budget Impact:
Public Works Proposed 2025 Schedule
Administrative Recommendation:
Approve 2025 Meeting Schedule.
Background for Motion:
Move to approve 2025 Meeting Schedule.
Background Summary:
See attached.
Councilmember: Staff:
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AUBURN
MUNICIPAL
AIRPORTOr AUBURN, WASHINGTON
To: Auburn Airport Board
From: Tim Mensonides, Airport Manager
CC: Ingrid Gaub, Public Works Director
Date: 10/31/2024
Re: 2025 AAB Meeting Schedule
Below is the proposed regular AAB meeting schedule for 2025. Meetings will be held the third
Wednesday of every other month with the July meeting not being held to accommodate for airport
events, projects and staff schedules. Meetings will be held in the airport office conference room. Meeting
times will be from 8am-9:30am.
• January 15, 2025
• March 19, 2025
• May 14, 2025 *Airport Staff will be at the state airport conference May 21*
• September 17, 2025
• November 19, 2025
2143 E ST NE, SUITE 1 I AUBURN, WA 98002 I 253-333-6821
AUBURNMUNICPALAIRPORT.COM I AIRPORT@AUBURNWA.GOV
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CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
AIRPORT BOARD COMPOSITION REVIEW (5 MIN) November 20, 2024
Department: Attachments: Budget Impact:
Public Works Airport Board Composition
Administrative Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Councilmember: Staff:
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*
CITY OF * * Memorandum
]\IJB1JR.t1 Public Works Department
*
WASHINGTON
To: Airport Advisory Board Members
From: Tim Mensonides, Airport Manager
Date: November 6, 2024
Re: Airport Board Composition
The Annual Work Plan for the Board includes a task for the Board to discuss if there is a
desire for any changes to the Board's composition each year. The Board previously
considered changes to this in November of 2017 and recommended that the number of
Board Members be increased from 5 to 7. These changes were adopted by the City
Council in early 2018. The Board has reviewed this annually since 2018 and has not
recommended any further changes. All 7 Board member positions are currently filled,
with one being vacated at the end of the year.
This is the opportunity for the Board to discuss if they would like to make any additional
recommendations to the City Council on changes to the Board's composition.
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AUBURN* MORE THAN YOU IMAGINED
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CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
CAPITAL PROJECT STATUS AND TRACKING MATRIX (10 MIN) November 20, 2024
Department: Attachments: Budget Impact:
Public Works Capital Project and Board
Tracking Matrix
Administrative Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Councilmember: Staff:
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Capital Projects
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT'S NEXT STAFF START DATE EST.COMPL. EST. COST
DATE
Runway Rehab, RSA, Grading,
New PAPI installation, Taxiway
City/CW Alpha lighting, Runway Project substantially complete. FAA Flight Check and PAPI Project Close out Wickstrom/ Nov-21 Nov-24 $4,055,555
Desigination:17/35, New Inst. commissioning. Mensonides
Approach
(90/10)
AWOS, Beacon, Emergency o
City/CW Generator 90% Design Bid out project Mensonides Nov-23 Jun-26 $1,111,110
Annual Maintenance and Repair
City (including pavement) Completed crack sealing and striping Target projects in 2025 Mensonides May-25 Oct-25 $100,000
Annual Maintenance and Repair Progressively upgrading interior lights and electrical in F row
City of Facilities hangar, improving hangar bolts in Y/Z hangars. Complete current projects,target 2025 projects Mensonides Apr-24 Feb-25 $100,000
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AIRPORT BOARD - TRACKING MATRIX
KRA Key Result Area/Goals Start
Lead Narrative Description Completion Date
Reference [1] (Not in Priority Order) Date
Develop new hangars on the SE corner of the airport with multiple businesses
1 1 Continued Hangar Public Works Director/Airport placed in larger box style hangars. Seek opportunities for additional hangar 1Q 2020 On going
Development Manager development on the airport to address the high demand for hangar space within the
region.
Airport Manager/Public Works Redevelopment of the middle ramp area to accommodate the Airport Office,
1-3 Middle Ramp Development Director improve access and parking. Seek partnerships for development of space for 3Q 2022 On going
additional business use.
Annual review of the Airport Marketing Focus to be responsive to changing market
conditions and needs with a focus on marketing and leasing the two on airport
Public Works Director/Airport development sites approved in the approved Airport Master Plan to prospective
2-2 Airport Marketing Focus Manager/Airport Advisory tenants and developers. Other areas of focus are emerging technologies, alternative 1Q 2024 2Q 2024
Board/Economic Development fuels, recruitment of on airport Businesses, and better incorporation of the Airport
into other City events. Current focus for on airport business development includes
expanded flight training, permanent maintenance facility, expansion of avionics and
restaurant opportunities.
Airport Manager/Public Works Pursue opportunities for physical growth of the Airport consistent with the approved
2-3 Airport Expansion Areas Director Airport Master Plan including a runway extension and opportunities for partnerships 1Q 2023 On going
for both on-airport and adjacent property development.
Airport Westside Conduct an environmental analysis of the west side development area to confirm
2-4 Environmental Analysis Airport Manager the location and extent of wetlands/environmental resources, potential mitigation 4Q 2023 4Q 2024
strategies and anticipated mitigation costs
3 2 Viable Instrument Airport Manager Work with FAA to determine the steps and work necessary to create a viable 2Q 2020 2Q 2024
Approach instrument approach for the airport. Install the approach.
N/A Annual Tasks Public Works Director/Airport
Staff/Airport Advisory Board 1.Annual Fee Update Completed: September
2. Capital Improvement Plan Update Completed: March
3. Board Composition Review Anticipated: November
4. Board Work Plan Update for 2025 Anticipated: November
[1] KRA 1 = Facility& Infrastructure; KRA 2 = Economic/Community Development; KRA 3 = Operation Enhancement/Expansion
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CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
ANNUAL WORK PLAN UPDATE FOR 2025 (15 MIN) November 20, 2024
Department: Attachments: Budget Impact:
Public Works 2025 Annual Board Work Plan
Memo
Administrative Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 14 of 16
*
CIT1JBu1u4
F * Memorandum
WASHINGTON
To: Airport Advisory Board
From: Tim Mensonides, Airport Manager
Cc: Ingrid Gaub, Director of Public Works
Date: November 6, 2024
Re: 2025 Annual Board Work Plan
Each year the Board develops an annual work plan for the upcoming year that is utilized in
agenda setting, coordination with City staff and development of policy and fiduciary
recommendations to City Council.
Work plans serve two important key functions for an advisory body such as the Airport
Advisory Board. First, a work plan will assist the Board in ensuring that it is efficient in the
conduct of its work. As a volunteer body, the Board should maximize its time together and
with staff to satisfy its advisory responsibilities as specified in Chapter 2.33 of the Auburn
City Code. Second, a work plan is an important communication tool to the City Council, staff
and interested parties about the focuses of the Board during the upcoming calendar year.
Work plans should present enough information to provide clear guidance as to what the
Board would like to work on. In addition, the number of work tasks should not be excessive
and should be reasonably tied back to the Board and City staff's overall availability and
ability to complete the tasks identified for 2025.
In developing its work plan, the Board should consider the following:
• City Council established or adopted goals and priorities, including the City's
Comprehensive Plan, annual Council goals, master plans, budget, and so on.
• Resource availability - budget, staff support, committee member time.
• Departmental work priorities of the Public Works Department.
• Board members' knowledge, interest, and expertise.
The 2025 Annual Board Work Plan approved by the Board will be presented to the
Auburn City Council at a future City Council meeting by the Board chairperson
accompanied by the Airport Manager.
To assist the Board in thinking about potential 2025 Annual Board Work Plan items, we
have provided the following list that includes the 2025 items from the draft Strategic Plan
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Page 15 of 16
Update and additional policy and guidance items that staff would like to review with the
Board in 2025.
• KRA 1-1 — Continued Hangar Development—Anticipated Completion: On-Going
Seek opportunities for additional hangar development on the airport to address the
high demand for hangar space within the region. Work with lessee of SE parcel as
hangar development is scheduled to take place over the next 3 years.
• KRA 1-3 — Middle Ramp Development—Anticipated Completion: 2028
Redevelopment of the middle ramp area to accommodate the Airport Office,
improve access and parking. Seek partnerships for development of space for
additional business use.
• KRA 2-2 - Annual review of the 2025 Airport Marketing Focus —Anticipated
Completion: 2nd qtr 2025
• KRA 2-3 — Airport Expansion Areas - Anticipated Completion: On-Going
Pursue opportunities for physical growth of the Airport consistent with the
approved Airport Master Plan including a runway extension and opportunities for
partnerships for both on-airport and adjacent property development.
• Installation of Automated Weather Observation System —Anticipated Completion:
2nd Qtr 2026
• Airport Master Plan Update —Anticipated Start: 2030
• Other routine items for review with the Board in 2025 include:
o Annual Fee Update
o Annual Capital Improvement Plan Update
o Airport Board Composition Review
o Airport Board Annual Work Plan Update for 2025
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