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Home My WebLink About2025-0212 - - Professional_Service_Agreement_AT_Productions 2025 - AT Productions Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 Contract No. CONTRACTUAL AGREEMENT FOR PROFESSIONAL SERVICES The City of Auburn agrees to contract: AT Productions ATTN:Austin Taylor and Josh Dunham 1530 22' Street NW,Ste.105 Auburn,WA 98001 To perform the following professional services: Provide sound services(sound system and related equipment)and audio engineers a(No stag i ng) for the 2025 Memorial Day Ceremony.See attached quotes for more details. The contractor is required to perform said services on: P1-- May 26,2025.See attached quote for list of dates,times and location details. The agreed fee to be paid is: $989.39 The agreed fee will be paid in the form of a check(s)on the normal schedule of payments used by the City Financial Department. The contractor is required to invoice the City on said event for services rendered. The City shall provide the following: Access to electricity for sound system,when needed and adequate space for set-up. Prior to performing any services under this Agreement,the contractor shall provide the City with proof of General Liability insurance covering products-completed operations and contractual liability with limits no less than$1,000,000 each occurrence, $1,000,000 general aggregate. The City shall be named as an insured on User's General Liability insurance policy. The City may terminate all or part of this contract with or without cause at any time. The City will provide support services (department brochure,printing programs,flyers,etc.)to the contractor regarding the event upon request. The City will provide working references for the contractor upon request. Any delay in the performance of any obligation under this Agreement shall be excused,if and so long as the performance of the obligation is prevented,delayed or otherwise hindered by any act not within the control of a party such as fire, cyber/ransomware attack,earthquake,flood,explosion,actions of the elements,riots,mob violence,strikes,pandemic,lockouts, and emergency orders of the state or federal government. Contractor shall defend,indemnify and hold the City,its officers,officials,employees and volunteers harmless from any and all claims,injuries,damages,losses or suits including attorney fees,arising out of or resulting from the acts,errors or omissions of the Contractor in performance of this Agreement,except for injuries and damages caused by the sole negligence of the City. The Contractor must provide a Washington State Patrol Criminal Background check,in compliance with RCW 43.43.830 et seq.,for themselves and/or their employees where any person will or may have unsupervised access to children under sixteen years of age,or to developmentally disabled persons,or to vulnerable adults during the course of his or her employment or involvement with the business or organization. The contractor shall notify and receive approval from the Special Events Coordinator for any substitutes,changes,or cancellations in the above-named performed service. Subcontracting of the services of this contract is not allowed unless prior approval is received by the department. The contractor will provide the Special Events Coordinator will a program 10 days before the aforementioned event date. Page 1 Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 The Contractor agrees and understands that he/she is an independent contractor and not the agent or employee of the City. The manner and means of providing the professional services herein are under the sole control of the Contractor. The Contractor shall be solely responsible for reporting his/her hours,earnings,income tax,and social security to the applicable federal and state agencies. The contractor understands that he/she is not entitled to any of the benefits provided by an employer to employees including but not limited to disability and unemployment insurance. The City of Auburn and the Contractor have executed this agreement as of May 13, 202 5 (—Signed by: Signed by: ! Initial atA tA, l'atiter 5/1/202 5 9UUf oeu tatr III\ Crifi'asy2o3BAs4B . Jul'-Me14e'r'," d ks&Recreation Director, g City of Auburn rSigned by: r Cktuaufr 5/1/2025 —roa4ovordao6v io. Immer Chevalier,Cemetery Manager Page 2 Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 A-r Event Budget Summary /Agreement Quote Number 25-0229 PRODUCTIONS STAGE•SOUND•LIGHTS Name Auburn Memorial Day Service 2025 1530 22nd St NW Suite 105 Auburn,WA 98001 Phone 253.414.1993 Submittal Date 4/24/2025 Budget Prepared For City of Auburn City of Auburn 25 W Main St Auburn,WA 98001 US Event Information and Budget Summary Mountain View Centenary 2020 Mountain View Dr SW Auburn,WA 98001 Description Cost Rental $375.00 Labor $490.00 Travel $32.00 Subtotal $897.00 Sales Tax $92.39 Grand Total $989.39 Deposit Amount Due to Secure $494.69 Deposit Due by 5/26/2025 By signing below you acknowledge you have read and agree to the Terms and Conditions located on page two of this agreement. t I (—Signed by: [—Pt a Signed: 5uut WeUf Date: 5/13/2025 City- I"`I Title: Parks Di rector Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 AorAT Productions LLC Quote 1530 22nd St NW Suite 105 Auburn, WA 98001 Quote Number: 25-0229 PRODUCTIONS Phone: 253.414.1993 Auburn Memorial Day Service 2025 STAGE•SOUND•LIGHTS www.atproductions.biz Client Venue / Site City of Auburn Mountain View Centenary 25 W Main St 2020 Mountain View Dr SW Auburn, WA 98001 Auburn, WA 98001 US 'Account Manager Project Lead Customer PO Warehouse Terms Tax Rule Status Cliff Verhoeff N/A Auburn 50DEP/5000D Auburn Sales Confirmed Tax IShipping Method I Stage Load In I 5/26/2025Production 8 00 AM I Show Start N/A Ship Date Stage Load Out Production Load Out Return Date 5/26/2025 8:00 AM 5/26/2025 12:00 PM 5/26/2025 1:00 PM Type Qty. Description Note Time Rate Price Price Ext. Audio Rental 1 Red Cable Pack 1 Day Rate 0.00 0.00 Rental 2 XLR Microphone Cable-50' (Red) 1 0.00 0.00 Rental 20 XLR Microphone Cable-25' (Yellow) 1 0.00 0.00 Rental 10 XLR Microphone Cable- 15' 1 0.00 0.00 (Orange/Brown) Rental 2 XLR Stereo Loom- 10'(Orange) 1 0.00 0.00 Rental 5 XLR Microphone Cable-5' (Brown) 1 0.00 0.00 Rental 1 Behringer X32 Compact 1 Day Rate 75.00 75.00 Rental 1 Straight Stand Mic Stand 1 Day Rate 0.00 0.00 Rental 3 DR Pro Boom Mic Stand 1 Day Rate 0.00 0.00 Rental 1 DJ Dual CD Player 1 Day Rate 0.00 0.00 Rental 2 Ultimate TeleLock Support Stand 1 Day Rate 0.00 0.00 Rental 4 JBL VRX 932LA 1 Day Rate 75.00 300.00 Rental 4 NL4 Jumper- 1' 1 Day Rate 0.00 0.00 Rental 1 Shure SLX2 SM58 Transmitter 1 Day Rate 0.00 0.00 Rental 1 Shure SLX4 Reciever 1 Day Rate 0.00 0.00 Audio Total: $375.00 Labor Labor 1 Audio Engineer-Al 5 Hourly Rate 58.00 290.00 Labor 1 Stage Hand Load In, Setup, 5 Hourly Rate 40.00 200.00 Rehearsal, Operate, Load Out, Strike Labor Total: $490.00 Travel Travel 8 Mileage Each 4.00 32.00 Travel Total: $32.00 4/24/2025 10:21 AM Page 1 of 2 Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 AT Productions LLC Quote(Quote Number:25-0229) Legal: Subtotal: $897.00 All Delivery and Labor charges are estimated. Actual labor charges will be Sales Tax: $92.39 billed on the final invoice. Unless otherwise written, Day Rate labor is based on a 10hr day. Overtime is billed hourly at 1.5x base hourly rate Delivery and Pickup: $0.00 after 10 hours per day. Hourly labor is subject to a 4-hour minimum on all Total: $989.39 personnel. Total Applied Payments: $0.00 Quote shows the Cash or Check discounted price. There is an additional Balance Due: $989.39 3.5% processing fee for all Credit Card transactions. If a balance is not paid in full by the due date, all discounts are VOID, and subject to late fees. Customers are liable for any damage to rental equipment up to the full replacement value and loss of use. Equipment and Liability insurance is the customers responsibility. A COI naming AT Productions, LLC or a Damage Waiver may be required. Quotes are valid for 30 days. We cannot guarantee pricing or availability until receipt of a signed quote and 50% deposit. Cancellation of an event less than 14 days before an event incur a fee of 50% of the invoice total. Events cancelled within 24 hours will be billed the full invoice total. I have read and agree to confirm this quote and the AT Productions Rental Terms and Conditions. XiSigned by: inmai UU I°Ufatle P13 5/13/2025 Authorized signature JULIE KRUEGER 4/24/2025 10:21 AM Page 2 of 2 Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 A-rAuburn I Quote Number 25-0229 1530 22nd St NW Suite 105 Auburn, WA 98001 Name Auburn Memorial Day Service Phone: 253.414.1993 www.atproductions.biz Account Manager Cliff Verhoeff PRODUCTIONS I Quote Date 4/24/2025 STAGE•SOUND•LIGHTS Client Venue/Site City of Auburn Mountain View Centenary 25 W Main St 2020 Mountain View Dr SW Auburn,WA 98001 Auburn, WA 98001 US Ship Date Return Date Status Terms Total 5/26/2025 8:00 AM 5/26/2025 1:00 PM Confirmed 50DEP/5000D $989.39 Agreement By my signature, I (the individual, or a person authorized to act on behalf of the organization, firm, partnership, entity, or corporation named as Client (the "Client") on the Quote) agree to the purchase of this package as quoted. I understand that this is the full extent of rental items provided by AT Productions, LLC (hereinafter referred to as "Lessor" or "Company"), and that this proposal reflects my needs accurately. Company agrees to provide the Equipment, Labor and Other Services as outlined in the Quote and in connection with the event identified in the Quote, subject to the following Terms of Production Services and Rentals: Quote & Pricing Validity All quoted prices are good for thirty (30) days from the Date of Quotation. To ensure these prices and continued Rental Equipment Availability, please sign and return this Quotation as soon as possible. This Order is Subject to Change based on request(s) by Client and their Representatives prior to date that the order is shipped. Onsite additions may not be possible. Time is of the essence. Deposit Policy A 50% Deposit is required with this signed order, unless arranged in advance and agreed upon by AT Productions. If Client chooses to cancel this Order more than 30 days before Event Commencement Date (hereinafter referred to as "Date") for any reason, the Deposit will be forfeited as liquidated damages in consideration of having held equipment & staffing available for Client. Cancellations made 14 days or less prior to Date will be subject to a charge of an additional 25% of Quoted Price. If customer has pre-paid any or all of the Quoted Price, these fees will be withheld from any issued refund. In addition, Company will invoice the Client and the Client will be responsible for all Equipment and Services provided to the Client up to the date upon Company becomes aware of the cancellation or termination by the Client, but in no case will these charges exceed the total Quoted Price. In their sole discretion, AT Productions may choose to allow any part of the forfeited Deposit to be applied to a future date. Permits Unless specifically indicated as being a part of this quote, Lessor is not obtaining nor providing any required national, state or local permits or other legal requirements that may be necessary for Client's event taking place. This includes (but is not limited to) public assembly, liquor, mechanical and/or electrical permits or inspections. Receipt of Equipment With the acceptance and/or receipt of a Production & Rental Package, the undersigned Client (or their authorized representative) affirms that all items listed on the Shipping Manifest (detailing all items provided under this agreement) have been received in working order. Any shortages must be reported at time of delivery. Any non-functioning item(s) should be reported as soon as possible, but in any case before the conclusion of the rental agreement, for any consideration to be available. Docusign Envelope ID: FD7B87F6-686C-4997-9556-1397C7D09A89 Liability Client agrees to be responsible for all actions at their event, including the acts of their staff, volunteers, guests, and production partners. This responsibility includes ensuring the safety and security of Lessor's property at all times. Client assumes liability for any damage to or theft of Lessor's property, and agrees to be liable to Lessor for the full retail cost of any item(s) not returned to Lessor. Even though AT Productions will take all reasonable precautions to ensure the safety of their property, Client accepts overall responsibility for any loss(es). Client is encouraged to obtain insurance coverage(s), at their sole expense, to provide coverage for Lessor's assets. Mobile Stage Events where AT Productions is providing a temporary stage of any sorts, a Mobile Stage Technician is required, at the expense of the client, to be on site for the duration of the event. This technician shall have full authority to cancel a performance or evacuate the stage in the event of any dangerous circumstances, not limited to inclement weather, crowd rush, or unsafe use of the stage. Wind ratings and policies are outlined in the High Wind Action Plan attached to quotes with mobile stage and are available upon request. Return of Rental Equipment Rental term begins on the date and time specified as "Ship Date," and terminates on the date and time specified as "Return Date," unless amended in writing on this contract. Rental charges commence upon pick up from Company premises or delivery of Goods to Customer and end upon return of Goods to company premises. Customer agrees to pay a full deposit at the time Goods are taken out and pay additional charges or late fees at the return of Goods to Company's premises covering all costs for the use thereof. Failure to return Goods on the expiration and Due Date in certain circumstances will be considered a theft, resulting in criminal prosecution. Title to the Goods is, and shall remain, in the name of the Company. If Goods are levied upon for any reason whatsoever, Company may retake Goods without notice or legal process and may take all action reasonably necessary to do so. Event Access & Conduct AT Productionss staff as listed will require (1) one All-Access event badge each. AT Productions (hereinafter "Company") personnel are not volunteers, and as such any "Volunteer Agreement" paperwork of any kind signed by any Company staff member or subcontractor will not create any agreement between Company and Client with regards to any listed policies, penalties or restrictions. AT Productions maintains high standards of professionalism to which all Company staff members are required to uphold at all times while at an event. Any concerns regarding the onsite conduct or behavior of any Company staff member must be reported to Company management within 24 hours of incident(s). Failure to report any alleged incidents to management within this time frame will be deemed a release by Client of any liability or considerations to them from Company. 5/1/2025 5/1/2025 Date: Date: Signed by: Initial Signed by: Client Ihk-fle CWeAper ( P� Company I autsfiw 1 t r Signature: II Signature: Name/Title: IMMER CHEVALIER Cemetery Managame/Title: Austin Taylor president