HomeMy WebLinkAbout05-19-2025 Special Agenda
Human Services Committee
Special Meeting
May 19, 2025 - 4:00 PM
1 East Main Street
Annex Conference Rm 1
2nd Floor
AGENDA
CALL TO ORDER
PUBLIC PARTICIPATION
A. The Human Services Committee Special Meeting scheduled for Monday, May 19th 2025 at 4:00 p.m. will be
held in person and virtually.
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 248 953 040 008
Passcode: AA2Tw5
Dial in by phone
+1 509-530-1507,,207853047# United States, Spokane
(509) 530-1507,,207853047# United States (Toll-free)
Find a local number
Phone conference ID: 207 853 047#
ROLL CALL
AUDIENCE PARTICIPATION
This is the place on the agenda where the public is invited to speak to the Board on any issue.
A. The public can participate in-person or submit written comments in advance.
Participants can submit written comments via mail, fax, or email. All written comments
must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be
350 words or less.
Please mail written comments to:
City of Auburn
Attn: Jody Davison, CDBG Coordinator
25 W Main St
Auburn, WA 98001
Please fax written comments to:
Attn: Jody Davison, CDBG Coordinator
Fax number: 253-288-3132
Page 1 of 38
Email written comments to: jdavison@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of a
difficulty attending a meeting of the governing body, the City requests notice of the need for
accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can
request accommodation to be able to provide a remote oral comment by contacting Human
Services Department in person, by phone 253-876-1965, or by email
(jdavison@auburnwa.gov).
PUBLIC HEARING
A. A Public Hearing to consider City of Auburn's intent to seek a HUD 108 Loan
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Section 108 Loan Application Proposal
Redevelopment and Expansion of the Resource Center
COMMUNICATION RECEIVED
A. Letter from Compass Housing Alliance
APPROVAL OF MINUTES
A. Discussion and Approval of the April 28, 2025 meeting minutes
B. Discussion and Approval of the amended March 28, 2025 meeting minutes
ACTION ITEMS
A. Discussion and Approval of Interview Questions and Vacancy Procedures for Human
Services Committee
UNFINISHED BUSINESS
A. 2024 Unallocated Human Services Funding Discussion and Potential Action
SCHEDULE FOR UPCOMING MEETINGS
A. The next regularly scheduled meeting of the Human Services Committee is June 23, 2025,
at 4:00 pm.
ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office and on the City website
(http://www.auburnwa.gov).
Page 2 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
Section 108 Loan Application Proposal
Redevelopment and Expansion of the Resource Center
May 19, 2025
Department: Attachments: Budget Impact:
Human Services City of Auburn, WA Draft 108
Application - POST PUBLISHED
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 3 of 38
Section 108
Loan Application Proposal
Redevelopment and Expansion
of the
Resource Center
Auburn, WA
May 2025
Page 4 of 38
Auburn, WA Section 108 Loan Application Page | 2
TABLE OF CONTENTS
GENERAL INFORMATION ............................................................................................................................................ 1
SECTION I .................................................................................................................................................................... 2
Discussion of the Proposed Activities in the Context of the Applicant’s Community Development Objectives as
Included in its HUD Consolidated Plan ................................................................................................................ 2
Requested Amount of Section 108 Assistance .................................................................................................... 2
108 Citizen Participation ..................................................................................................................................... 3
Specific Section 108 Certifications and Other CDBG Certifications to Accompany an Application ..................... 4
SECTION II ................................................................................................................................................................... 4
Project Information............................................................................................................................................. 4
Section 108 Closing ........................................................................................................................................... 12
Form of Assistance ............................................................................................................................................ 12
Information on Organizational Arrangements .................................................................................................. 12
Sources and Uses .............................................................................................................................................. 13
Use of Section 108 Funds ................................................................................................................................. 13
Other Financing Sources ................................................................................................................................... 14
Revenue and Operating Expenses .................................................................................................................... 14
Proposed Repayment Terms............................................................................................................................. 14
Collateral ........................................................................................................................................................... 14
SECTION III PROGRAM REQUIREMENTS ................................................................................................................... 16
Eligible Section 108 Activity and associated citations to 24CFR 570.703 and 24 CFR 570.203 for components of
that project ....................................................................................................................................................... 16
Description of CDBG national objective(s) that the project(s)/project components will meet and associated
citations to 24 CFR 570.208 .............................................................................................................................. 16
SECTION III: LOAN FUND APPLICATIONS ................................................................................................................... 20
Page 5 of 38
City of Auburn, WA Section 108 Loan Application - Page | 3
GENERAL INFORMATION
Applicant: Mayor and City Council of Auburn
Amount of Current CDBG Allocation $619,474
Amount Requested (in $1,000 increments) $3,000,000
Applicant Information:
Chief Elected Official: The Honorable Nancy Backus, Mayor
Address: 25 W. Main Street
Auburn, Washington 98001
Email: nbackus@auburnwa.gov
City Contact: Kent Hay
Human Services Director
Address: 25 W. Main Street
Auburn, WA 98001
Project Location: 2814 Auburn Way North, Auburn, WA 98002
Email: khay@auburnwa.gov
Submitting Agency: City of Auburn Human Services Department
Agency Contact: Jody Davison
CDBG Program Coordinator
25 W. Main Street
Auburn, WA 98001
Email: jdavison@auburnwa.gov
Project Location 2814 Auburn Way North
Auburn, WA 98002
Applicants Congressional District(s): 8th District
Page 6 of 38
City of Auburn, WA Section 108 Loan Application - Page | 4
EXECUTIVE SUMMARY
The City of Auburn is requesting a Section 108 Loan in the amount of $3 Million Dollars to support the redevelopment
and expansion of the City Resource Center located at 2814, 2816, 2818 Auburn Way North, Auburn, WA in the
Christopher neighborhood. Loan proceeds will be used to support direct construction costs and the required financing
fees. Loan funds will be administered by the City’s Human Services Department and will be repaid through the
agency’s annual Community Development Block Grant (CDBG) allocation. The Human Services Department proposes
to close on the loan in the Summer 2025. Funds would be paid over 20 years at a variable interest rate with the
understanding that final underwriting will be determined by HUD.
Constructed in 1979, the Auburn Resource Center originally was used as a retail space until 2020 when the City began
leasing 80% of the property. The City’s leasehold changed the primary uses of the property from retail to service. The
City subleased space to the Auburn Food Bank, We Care Daily Clinics and number of other smaller non-profits focusing
on providing support services to those experiencing or on the verge of homelessness. In addition, the City established
a Community Day and Night Shelter at the property. In December 2024, the City purchased the property for $6.13
million.
Figure 1. Ribbon Cutting Ceremony December 2024
Page 7 of 38
City of Auburn, WA Section 108 Loan Application - Page | 5
SECTION I
Discussion of the Proposed Activities in the Context of the Applicant’s Community Development Objectives as
Included in its HUD Consolidated Plan
Support for public facilities is referenced in multiple sections of the City of Auburn’s proposed Consolidated Plan which
covers the period of January 2025 – December 2029. Public facility improvements are identified as a priority in the SP-
25 Priority Needs section of the Plan. (see pp 94.) These improvements are also a specifically stated goal in the Plan.
(See SP-45 Goal Summary pages 104 - 105.)
The facility as it currently exists does not meet the needs of Auburn residents or fulfil the intended purpose of the
space. The images below are of the Resource Center space (left) and the Community Court (right). The space lacks
adequate ventilation, lighting, electrical, facilities and private meeting space. Service providers who meet with clients
lack privacy as they engage with clients to discuss confidential and private topics.
Resource Center and Community Court space March 2025
Page 8 of 38
Outline Denotes the Area Proposed for Remodel
Page 9 of 38
Page 10 of 38
Outline in Red Notes Community Court Space with Purple Noting the Resource Center Space
Page 11 of 38
City of Auburn, WA Section 108 Loan Application - Page | 9
Requested Amount of Section 108 Assistance
The City of Auburn is requesting $3 Million Dollars ($3,000,000) in Section 108 assistance to be used as an investment
in rehabilitation of the Auburn Resource Center.
108 Citizen Participation
Public involvement in the proposed activities described in this Application began with an initial introduction to the
Auburn City Council on April 28th, 2025. A public meeting was held on May 19th to discuss the redevelopment of the
city’s Resource Center. The City began the required 30-day notification and public- comment period on the draft
Section 108 Loan Application on May 3rd, 2025, by posting a Notice in the Seattle Times, placing the draft on its
website, and sending an email notification about the availability to comment to interested citizens, partners, elected
officials, and residents. The draft application was also posted on Speak Up Auburn, an on-line community
engagement platform hosted by the City’s Human Services Department.
Summary of Public Comments
Auburn Received a total of ____ comments
Summary of comments or views not accepted and the reasons for not accepting them:
____________________________TBD)
A summary of comments and the City’s response:_________________________________________ (TBD)
Specific Section 108 Certifications and Other CDBG Certifications to Accompany an Application
The required certifications are attached to this application.
Page 12 of 38
City of Auburn, WA Section 108 Loan Application - Page | 10
Page 13 of 38
City of Auburn, WA Section 108 Loan Application - Page | 11
SECTION II
Project Information
Site, Facility Description & Proposed Improvements:
Section 108 funds will be allocated for the redevelopment of the Auburn Resource Center, located at 2801-2826
Auburn Way North, Auburn, WA 98002. Originally built in 1979 as retail space, the 29,000 sq. ft. facility transitioned
in 2020 when the City began leasing 80% of the property, shifting its primary function from retail to service -oriented
uses. In December 2024, the City purchased the property for $6.13 million. The City now subleases portions of the
space to the Auburn Food Bank, We Care Daily Clinics, and several smaller non-profits focused on providing support
to individuals experiencing or at risk of homelessness. The City has also established the Ray of Hope day shelter and
the Sundown night shelter on the premises.
The Auburn Resource Center is the first of its kind in South King County, offering a unique service model. Each week,
its doors open to the community, providing a centralized hub where various non-profit organizations come together
to offer services ranging from health care and financial assistance to support housing, ID/document assistance, and
substance abuse treatment for individuals.
Located in the North Auburn, Resource Center is easily accessible via a major bus line and is situated in an area with
the highest concentration of extremely low-Income households. Over 38% of residents in this region fall below the
HUD median family income limits.
The facility is a single-story building with a total gross area of 29,074 sq. ft., located on a 2.63-acre site, with ample
parking space.
As part of the redevelopment, the City plans to modify the current space used for the Auburn Resource Center and
Community Court. The improvements will include a conference room, private meeting spaces, a reception area, and
upgraded, accessible restrooms for clients. Additionally, the renovation will address plumbing, roof, and foundation
modifications, fire sprinkler systems, electrical upgrades, interior signage, and the creation of new office spaces.
Since the site was originally leased by the City, the interior of the leased space has undergone one upgrade and
modernization efforts. However, the City lacks funding for the comprehensive redevelopment that is proposed.
Page 14 of 38
City of Auburn, WA Section 108 Loan Application - Page | 12
Low Income areas of Auburn, WA, Showing the Centrally Located Resource Center
Project Schedule
Construction on the facility is expected to begin in January 2026 and will take approximately 12 months to complete.
It is anticipated that the Resource Center and Community Court will temporarily relocate to the Les Gove Park facility,
another City owned facility, during construction. It is anticipated that the Resource Center will reopen in March 2026
following the completion of construction.
The construction contract is expected to be advertised in the Seattle Times and will follow City procurement policies
and include Davis-Bacon wage requirements, and BABA. The advertising, review, and award process is anticipated to
last five months.
Prior to advertising work, the City requires that all funds are committed to the project. To have Section 108 funds
available by the estimated Fall of 2025 construction advertising date, the Human Services Department anticipates
seeking approval from the City Council to submit a final Section 108 Loan Application in June 2025. The request for
board approval will have been preceded by a 30-day public comment period. Part 58 Environmental Review is
expected to receive a FONSI Notice in Spring 2025.
The table below outlines key dates associated with the proposed construction and renovations:
ENVIRONMENTAL REVIEW & RELEASE OF FUNDS
ACTIVITY START DATE DURATION
Environmental Review Spring 2025 1 Month
Release of Draft Application/30-Day Public Comment Period/Review
and Incorporation of Comments
Spring 2025 30 days
HUD Release of Funds Notification Spring 2025 30 days
Section 108 APPLICATION REVIEW & APPROVAL
ACTIVITY START DATE DURATION
City Council Estimates Approval of Department of Human
Services Ability to Submit Final Application and Execute Loan
Documents
Spring 2025 30 days
Formal Submission of Draft Section 108 Application for HUD
Review
Summer 2025 90-120 days
PREDEVELOPMENT
ACTIVITY START DATE DURATION
Geotech Survey Fall 2020 Complete
Design Development Spring 2021 Complete
FINANCING APPROVAL
ACTIVITY START DATE DURATION
Approval of Section 108 Application from HUD Summer 2025 120 days
Estimates Approval of Section 108 Loan Documents Fall 2025 45 days
Page 15 of 38
City of Auburn, WA Section 108 Loan Application - Page | 13
CONSTRUCTION
ACTIVITY START DATE DURATION
Review & Submission of Permits January 2026 30 days
Preparation of Construction Documents Completed
Resource Center Closes February 2026 9 months
Procurement, Advertise Construction Contract, Review, Award, Notice
to Proceed
January 2026
Contract Awarded/ Notice to Proceed March 2026 30-45 days
Submit Application for Building Permits March 2026 30 days
Construction Begins April 2026
Construction Complete April 2026 9-12 months
Center Reopens October 2026
Section 108 Closing
The City is seeking to close on its financing with HUD in Summer 2025 prior to the start of the public procurement
process. An early fall closing will provide sufficient time to satisfy City requirements and finalize construction and bid
documents for advertising.
Form of Assistance
Funds will be made available directly to the Human Services Department.
Information on Organizational Arrangements
Funds will be accepted by the Human Services Department with project construction managed by the Public Works
Department within the City. The City has on-staff inspectors to manage all construction projects. Projects receive a
variety of City, state, and federal funds. Recent and current projects with federal funds include the 5th Street
Sidewalk Improvement project in 2023 and 2024.
Sources and Uses (to be updated)
USES
Design $50,000
Renovations, Furniture, Equipment & Art $2,922,400
Construction Administration, Management, Inspections $300,000
Section 108 Financing Fee to be paid with Section 108 loan
proceeds.
$24,600
TOTAL USES $3,000,000
SOURCES
Section 108 Loan $3,000,000
TOTAL SOURCES $3,000,000
Use of Section 108 Funds
$3 million of the Section 108 Loan proceeds will be used towards renovation and new construction costs
Page 16 of 38
City of Auburn, WA Section 108 Loan Application - Page | 14
including:
• Bathroom upgrades
• Installation of ADA accessible signage
• Commercial plumbing fixtures
• LED light fixtures
• HVAC upgrades
• Wall relocation and finishes
• Exterior doors
• Roof and foundation modifications/repairs
• Interior walls/floor/ceiling finishes
• Plumbing upgrades
• Fixed furnishings
• Electrical work
Detailed Construction Estimates, along with a construction budget highlighting items that will be paid for with Section
108 Loan funds, can be found at the end of the document and are currently being updated.
Revenue and Operating Expenses
As a City-owned facility, the Auburn Resource Center offers its services and facility to all members of the public free of
charge. Annual operating costs are approximately $1 Million and are included in the City’s Operating Budget.
Proposed Repayment Terms
The Human Services Department, on behalf of the Mayor and City Council of Auburn, are requesting a Section 108
Loan in the amount of $3 million dollars. The loan would be repaid over 10 years from Auburn’s annual Community
Development Block Grant allocation at a variable interest rate. Future loan restructuring may be sought by the City.
Auburn understands that final terms and payment amounts are subject to HUD underwriting standards and bond
sales, and that the loan repayment amount may be different from what is being projected.
Collateral
Subject to appropriations, the borrower shall deposit amounts sufficient to satisfy the necessary account balance
within 30 days of the date in which the borrower’s bond rating falls below the minimum bond rating and maintain the
necessary account balance until all notes are fully paid and satisfied.
Borrower shall only make withdrawals from the debt service reserve account for the purpose of paying Section 108
payment obligations or for the investment of funds into the debt service reserve investment account.
If Borrower makes any withdrawals from the debt service reserve account to pay Section 108 payment obligations,
then subject to appropriations, borrower shall replenish the debt service reserve account to the necessary account
balance within 30 calendar days.
Borrower shall not incur, create, assume, or permit to exist, any lien or encumbrance on the debt service reserve
account other than as provided in this Contract. “
Page 17 of 38
City of Auburn, WA Section 108 Loan Application - Page | 15
SECTION III PROGRAM REQUIREMENTS
[Please note that HUD can assist in identification of this information.]
Eligible Section 108 activity and associated citations to 24CFR 570.703 and 24 CFR 570.203 for components of that
project.
The rehabilitation of the Auburn Resource Center is eligible activities pursuant to Subpart M, Section 570.703 (l) of
CFR 24 Housing and Urban Development; Subtitle B. Regulations Relating to Housing and Urban Development;
Chapter V; Subchapter C. Section 570.703 (l) allows for the acquisition, construction, reconstruction, rehabilitation or
historic preservation, or installation of public facilities.
The payment of credit subsidy costs is eligible under Subpart M at Section 570.712(a). The costs are payable from the
grant allocated to the issuer pursuant to the Act (including program income derived therefrom) or from other
sources. However, costs are only payable from guaranteed loan funds if the fee is deducted from the disbursement of
guaranteed loan funds.
Description of CDBG national objective(s) that the project(s)/project components will meet and associated citations
to 24 CFR 570.208
Supporting documentation demonstrating how national objectives will be met
Example: For LMI area benefit (24 CFR 570.208(a)(1)), please provide maps and census information or survey data on
proposed area.
The rehabilitation and expansion of the Auburn Resource Center meets the national objective of an activity
benefitting low and low to moderate-income persons found in CFR 24 Housing and Urban Development; Part 570
Community Development Block Grants Section 570.208(a)(1)(i). The activity will serve residents citywide which
comprises three (4) census blocks groups made up of (21) twenty census tracts. The following table contains the low
and moderate-income population tabulations and percentages for each of the census block groups. It also calculates
the low and moderate-income percentage of the area in total which is 79.2 percent.
Following the block group data is a map of the catchment area that will be served by the project with census tract
and neighborhood boundary overlays.
Low Low-
Mod
1Low-
Mod &
Med
Low-
Mod-
UNIV
Low % Low-mod
% State County Tract Block
group
Neighborhood
Names
630 795 955 1,070 58.9% 74.3% 53 33 305.01 1 North Auburn
705 800 1,030 1,045 67.5% 76.6% 53 33 305.01 2 North Auburn
460 620 1,115 1,775 25.9% 34.9% 53 33 305.03 3 North Auburn
515 910 1,235 1,595 32.3% 57.1% 53 33 305.03 2 North Auburn
860 1,055 1,600 1,645 52.3% 64.1% 53 33 305.03 1 North Auburn
190 320 465 590 32.2% 54.2% 53 33 305.04 1 North Auburn
660 925 1,270 1,605 41.1% 57.6% 53 33 305.04 3 North Auburn
625 875 1,230 1,420 44.0% 61.6% 53 33 305.04 2 North Auburn
670 845 1,130 1,215 55.1% 69.5% 53 33 305.04 4 North Auburn
5315 7145 10030 11960
59.7% Poverty Density for the Area
1 CDBG low and moderate-income data - HUD Exchange
Page 18 of 38
City of Auburn, WA Section 108 Loan Application - Page | 16
The poverty density for this area is derived dividing the LOWMOD by LOWMODNIV2
Reference Maps
Auburn Census Block Map showing the location of the proposed project
3Qualified Census Tract Area in Auburn, Washington
Neighborhoods with the greatest low-income populations are the Lea Hill and North Auburn neighborhoods. The
Auburn Resource Center is centrally located within these neighborhoods and is easily accessible to Auburn’s most
vulnerable populations. The resource center ‘s location is noted with the red x.
2 LOWMODUNIV = Persons with the potential for being deemed Low MOD. Used as a denominator in calculation.
3 Qualified Census Tracts (QCTs) and Difficult Development Areas (DDAs) | HUD USER
Page 19 of 38
City of Auburn, WA Section 108 Loan Application - Page | 17
4Draft Construction Estimate (being updated)
5PROPOSED COMMITMENT SCHEULE
Principal Due (date is TBD) Amount
August 1st, 2026 $ 284,000
August 1st, 2027 $ 284,000
August 1st, 2028 $ 284,000
August 1st, 2029 $ 284,000
August 1st, 2030 $ 284,000
August 1st, 2031 $ 284,000
August 1st, 2032 $ 284,000
August 1st, 2033 $ 284,000
August 1st, 2034 $ 284,000
August 1st, 2035 $ 284,000
August 1st, 2036 $ 284,000
August 1st, 2037 $ 284,000
August 1st, 2038 $ 284,000
August 1st, 2039 $ 284,000
August 1st, 2040 $ 284,000
August 1st, 2041 $ 284,000
August 1st, 2042 $ 284,000
August 1st, 2043 $ 284,000
August 1st, 2044 $ 284,000
August 1st, 2045 $ 233,956.71
$3,000,000
4 January 2024 Estimate (currently being updated)
5 Final Payment amount and interest will be determined in underwiring
Element Element Total Cost Per. SF
Foundation $7,235 $1.21
Superstructure $4,500 $.75
Exterior Enclosure $14,800 $2.48
Roofing $5,700 $.95
Exterior Const. $410,787 $68.68
Interior finishes $150,163 $25.11
Plumbing $100,614 $100,614
HVAC $401,575 $67.14
Fire Protection $30,802 $5.15
Electrical $328,498 $54.92
Fixed Furnishing $24,493 $4.10
Demolition $43,733 $7.31
General Cond./Require. $201,636 $33.71
Insurance/Bond $27,321
Cont. Overhead $100,292 $16.77
Escalation $16,683 $2.79
Page 20 of 38
City of Auburn, WA Section 108 Loan Application - Page | 18
Certification(s)
Certifications to Accompany HUD Section 108 Loan Guarantee Program Applications for Entitlement Public
Entities ENTITLEMENT PUBLIC ENTITY CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing Section 108 application
submission requirements, the undersigned certifies, on behalf of the entitlement public entity and to the
best of his or her knowledge and belief, that:
1. It possesses the legal authority to make the pledge of grants required under 24 CFR 570.705(b)(2).
2. It has made efforts to obtain financing for activities described in the application without the use of
the loan guarantee, it will maintain documentation of such efforts for the term of the loan
guarantee, and it cannot complete such financing consistent with the timely execution of the
program plans without such guarantee.
3. It possesses the legal authority to submit the application for assistance under 24 CFR Part 570,
Subpart M and to use the guaranteed loan funds in accordance with the requirements of Subpart
M.
4. Its governing body has duly adopted or passed as an official act a resolution, motion or similar
official action:
(a) Authorizing the person identified as the official representative of the public entity to
submit the application and amendments thereto and all understandings and assurances
contained therein, and directing and authorizing the person identified as the official
representative of the public entity to act in connection with the application to provide such
additional information as may be required; and
(b) Authorizing such official representative to execute such documents as may be required to
implement the application and issue debt obligations pursuant thereto (provided that the
authorization required by this paragraph may be given by the local governing body after
submission of the application but prior to execution of the contract required by
§570.705(b)).
5. Before the submission of its application to HUD, it has:
(a) furnished citizens with information required by 24 CFR 570.704(a)(2)(i).
(b) held at least one public hearing to obtain the views of citizens on the community
development housing needs.
(c) prepared its application in accordance with the citizen participation requirements and
made the application available to the public.
6. It follows a detailed citizen participation plan that meets the requirements described in
570.704(a)(2).
7. It will affirmatively further fair housing, and the guaranteed loan funds will be administered in
compliance with:
(a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d et seq.); and
(b) The Fair Housing Act (42 U.S.C. 3601-3619).
8. In the aggregate, at least 70 percent of all CDBG funds, as defined at §570.3 to be expended during
the one, two or three consecutive years specified by the public entity for its CDBG program will be
for activities which benefit low-and moderate-income persons, as described in criteria at
Page 21 of 38
City of Auburn, WA Section 108 Loan Application - Page | 19
§570.208(a).
9. It will comply with the requirements governing displacement, relocation, real property acquisition,
and the replacement of low-and-moderate income housing described in §570.606.
10. It will comply with the requirements of 24 CFR 570.200(c)(2) regarding the use of special
assessments to recover the capital costs of activities assisted with guaranteed loan funds.
11. (Where applicable, the public entity may also include the following additional certification.)It lacks
sufficient resources from funds provided under this subpart or program income to allow it to
comply with the provisions of 24 CFR 570.200(c)(2), and it must therefore assess properties owned
and occupied by moderate income persons, to recover the non -guaranteed loan funded portion of
the capital cost without paying such assessments in their behalf from guaranteed loan funds;
12. It will comply with the other provisions of title I of the Housing and Community Development Act
of 1974 as amended (42 U.S.C. 5301 et seq.) and with other applicable laws.
City of Auburn, Washington
_____________________ __________________
Nancy Backus, Mayor Date
Page 22 of 38
City of Auburn, WA Section 108 Loan Application - Page | 20
Certifications to Accompany HUD Section 108 Loan Guarantee Program Applications for Entitlement Public
Entities
SECTION 108 LOAN GUARANTEE PROGRAM Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
City of Auburn, Washington
_______________________
Nancy Backus, Mayor
_______________________
Date
Page 23 of 38
City of Auburn, WA Section 108 Loan Application - Page | 21
SECTION 108 LOAN GUARANTEE PROGRAM
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this commitment providing for the United States to insure or
guarantee a loan, the undersigned shall complete and submit Standard Form -LLL, “Disclosure Form to Report
Lobbying,” in accordance with its instructions.
Submission of this statement is a prerequisite for making or entering this transaction imposed by section
1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
City of Auburn, Washington
_______________________
Nancy Backus, Mayor
_______________________
Date
Page 24 of 38
Page 25 of 38
Page 26 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
Letter from Compass Housing Alliance May 19, 2025
Department: Attachments: Budget Impact:
Human Services Letter from Compass Housing
Alliance
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 27 of 38
Page 28 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
Discussion and Approval of the April 28, 2025 meeting minutes May 19, 2025
Department: Attachments: Budget Impact:
Human Services Draft April Minutes
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 29 of 38
Human Services Committee
Regular Meeting
April 28, 2025 - 4:00 PM
1 East Main Street
Annex Conference Rm 1
2nd Floor
MINUTES
CALL TO ORDER
A. Meeting was called to order at 4 PM by Carmen Goers
ROLL CALL
A. Roll call attendance: Present and voting; Carmen Goers, chair; David Wright,
alternate; Sue Miller, Heather Wise, Amber Lott, Erica Tomas.
Staff present: Kent Hay, Jody Davison
PUBLIC PARTICIPATION
A. Public attendees: Andy Glover, David Harrison
AGENDA MODIFICATIONS
A. No Agenda modifications submitted
CORRESPONDENCE
A. Email from Catholic Community Services
B. Email from Suzanne Pak
APPROVAL OF MINUTES
A. It was moved by Committee member Sue Miller, seconded by Committee
member Heather Wise that the committee approve the
Human Services Committee meeting minutes for the Month of March 24, 2025
motion carried.
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Presentation by YMCA Arcadia, Cassie Dallas. Arcadia reported that they
Page 30 of 38
housed 60 young adults in 2024.
B. Presentation by Vine Maple Place Michelle Fretz. Vine Maple Place is a single-
parent focused on working with 60 agencies and 100 property owners to house
1,700 families in 2024. 73% of their clients reported food insecurity. 50% of
their clients are already homeless, with the other 50% on the verge.
In 2024, the agency adjusted to focus on efficiency in order to process families
more quickly. Their goal by 12/2026 is to serve a thousand families per month.
The cost for one family from start to finish in their program is $5000.
DISCUSSION ITEMS
A. 2024 Unallocated Human Services Funding Discussion. The committed
requested Q1 2025 service provider reports to view current performance as
part of the decision making process.
B. Committee Vacancy Protocol. The committee asked Kent Hay to pre-screen
applications. Committee members will submit two interview questions to staff
which will be reviewed at the next meeting. The committee will also develop a
committee vacancy process to follow moving forward.
SCHEDULE FOR UPCOMING MEETINGS
A. The regularly scheduled meeting on May 26th 2025 will be held one week
earlier, on May 19th, due to the Memorial Day Holiday.
ADJOURNMENT
A. David Wright presented a motion to adjourn, seconded by Amber Lott
Motion carried
Meeting adjourned at 5:04 PM
APPROVED this____day of ___________, 2025
__________________ _____________________________
Carmen Goers, Chair Kent Hay, Human Services Director
Page 31 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
Discussion and Approval of the amended March 28, 2025 meeting minutes May 19, 2025
Department: Attachments: Budget Impact:
Human Services 2025.03 Draft Amended Minutes
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 32 of 38
*
CITY OF * * BURN WASHINGTON
CALL TO ORDER
Human Services Committee
Regular Meeting
March 24, 2025 - 4:00 PM
1 East Main Street
Annex Conference Rm 1
2nd Floor
Amended
MINUTES
A.Chair Carmen Goers called the meeting to order at 4:04 pm in the Auburn City
Annex, Conerence Room 1, located at 1 East Main Street, Auburn, Wa
ROLL CALL
A.Committee members present: Chair, Carmen Goers, Committee members
Erica Tomas, Sue Miller David Wright, Heather Weiss and Amber Lott.
Suzanne Pak was excused.
The following staff members present included: Human Services Director, Kent
Hay, Jody Davison and Christina Alexander.
Community members present: David Harrison, Executive, Katie Dillan,
Program Manager from FUSION
CORRESPONDENCE
A.Letter from West Side Baby
Letter from Vine Maple Place
ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A.Presentation to Committee by FUSION
B.Presentation to Committee by the Auburn Food Bank
APPROVAL OF MINUTES
It was moved by Committee Member Erica Tomas, seconded by Committee Member
Sue Miller that the Committee approve the Human Services Committee Meeting
minutes for February 24, 2025. Motion carried.
DISCUSSION ITEMS
A.Public Comment on the 2024 Consolidated Action Plan Evaluation Report.
The City of Auburn is seeking public input on the 2024 draft Consolidated
Page 33 of 38
Page 34 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
Discussion and Approval of Interview Questions and Vacancy Procedures
for Human Services Committee
May 19, 2025
Department: Attachments: Budget Impact:
Human Services Interview questions for Human
Service's Committee applicants
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 35 of 38
DRAFT
Interview questions for Human Services Committee Vacancy
1. Tell us about yourself.
2. Can you tell us about your history with the City of Auburn? Live here? Work
here? What do you like/dislike about the city?
3. What experiences have you had interacting with human services that have led to
your interest in serving on this committee? What specific strengths would you bring
to the Human Services Committee?
4. Describe a time when you had to collaborate with a group to make a
recommendation or decision that affected others. What was your role, and how did
you navigate differing perspectives?
5. Do you have experience with grant writing and if so, can you tell us about it?
6. Are you familiar with any current city-funded human services programs? If so, what
are your thoughts on their effectiveness?
7. How do you feel about prioritizing funding for programs that directly lead to housing
and stability, even if that means other programs may lose funding?
8. In your opinion, what is the biggest Human Services challenge that Auburn is facing
today, and what do you think effective effort towards addressing it would look like?
9. Are there any other social service agencies that you’ve worked with?
Page 36 of 38
AGENDA BILL APPROVAL FORM
Agenda Subject: Meeting Date:
2024 Unallocated Human Services Funding Discussion and Potential
Action
May 19, 2025
Department: Attachments: Budget Impact:
Human Services 2025.Q1 Funded Agency Report
Administrative Recommendation:
Background for Motion:
Background Summary:
Councilmember: Staff:
Page 37 of 38
Name
Annual
Funding
Amount
Quarterly
Funding
Amount
Paid Amount
Amount Per
Resident Per
Quarter
Annual Resident Qterly Res.
Goal
Qterly. Res.
Actual SU 1 Goal SU 1
Actual SU 2 Goal SU 2
Actual SU 3 Goal SU 3
Actual SU 4 Goal SU 4
Actual Type of Service
Asian Counseling 10,000$ 2,500$ 2,500$ 250$ 42 10 64 147 387 Case Management
Auburn Respite 10,000$ 2,500$ 2,500$ 313$ 32 8 9 60 72 Adult Day Care
CCS - Emergency Svc 10,000$ 2,500$ 2,500$ 833$ 12 3 6 3 2 Financial Aid
CCS K&R House 10,000$ 2,500$ 2,500$ 500$ 20 5 3 593 377 Bed Night
CCS VSP 10,000$ 2,500$ 2,167$ 500$ 20 5 18 184 287 Home Visit
Childrens Home Society 10,000$ 2,500$ 2,500$ 31$ 320 80 85 38 102 Basic Needs Distribution (Household)
Christ Com. Free Dental 10,000$ 2,500$ 2,500$ 38$ 260 65 71 44 54 8 17 13 0 Medical, Dental, Kits
Crisis Connection - Teen 10,000$ 2,500$ 2,500$ 139$ 72 18 131 10 31 2 0 2 100 Contact, Info & Referral, Suicide Prev. Class
East Side Housing Stability 10,000$ 2,500$ 2,500$ 833$ 12 3 12 4 15 5 5 60 Min Legal, Info & Referral
Fusion 10,000$ 2,500$ 2,500$ 179$ 56 14 35 21 21 60 min housing counseling
Health Point Dental 10,000$ 2,500$ 2,500$ 625$ 16 4 1633 8 2593 Dental Care
Health Point Medical 10,000$ 2,500$ 2,500$ 833$ 12 3 6928 7 4907 Medical Care
Housing Connector 25,000$ 6,250$ 6,250$ 36$ 688 172 288 60 11 11 79 2 10 38 21 Navigation, Long Term Placement, Long Term Placement, financial Aid, Training, Case Mgmt.
Orion 50,000$ 12,500$ 12,500$ 3,125$ 16 4 9 4 14 2 23 Enrollment, Placement
Sound Gen. Meals 20,000$ 5,000$ 5,000$ 2,500$ 8 2 91 550 7628 Meals
Sound Gen. Medical 10,000$ 2,500$ 2,500$ 625$ 16 4 17 41 119 482.5 1902 One Way Trip (one person), Miles Driven with a participant
St. Stephen Housing 30,000$ 7,500$ 7,500$ 1,875$ 16 4 34 424 976 4 34 Transtional Bed Night, Person
The Auburn Food Bank - $Asst.75,000$ 18,750$ 18,750$ 272$ 276 69 210 46 83 Financial Aid
YMCA Arcadia 100,000$ 25,000$ 25,000$ 2,500$ 40 10 11 225 283 25 45 63 Drop in Shelter Visit, One to One Case Management, Shelter Bed Night
YMCA Eviction Prev.100,000$ 25,000$ -$ 1,667$ 60 15 0 6 0 Financial Aid
YWCA APSH 30,000$ 7,500$ 7,500$ 750$ 40 10 47 100 70 60 minute case management
Valley Cities Counseling 10,000$ 2,500$ 750$ 250$ 40 10 3 10 3 10 3 Financial Aid, Case Management
Vine Maple Place 25,000$ 6,250$ 25,000$ 46$ 548 137 453 137 142 74 128 17 25 Case Mangement (individuals), Housing Stability (individuals), Employment on Exit (individuals)
West Side Baby 100,000$ 25,000$ 2,500$ 156$ 640 160 205 4500 10730 20 278 Basic Needs, Bundled Supplies
The Auburn Food Bank - Night 180,000$ 45,000$ 45,000$ 9$ 19716 4929
The Auburn Food Bank - Day 130,000$ 32,500$ 32,500$ 6$ 20500 5125
251,250$ 220,417$
Paid Out 220,416.67$
Remaining 30,833$
Page 38 of 38