HomeMy WebLinkAbout5605RESOLUTION NO. 5605
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN INTERLOCAL AGREEMENT BETWEEN
PIERCE COUNTY, THE PUYALLUP INDIAN TRIBE AND
SEVERAL PIERCE COUNTY CITIES FOR THE CREATION
AND OPERATION OF SOUTH SOUND HOUSING
AFFORDABILITY PARTNERS (SSHAP)
WHEREAS, the cities of cities within Pierce County, the Puyallup Indian Tribe and.
Pierce County share a common interest in addressing homelessness; and
WHEREAS, the parties wish to enter into an Interlocal Agreement for the creation
and operation of South Sound Housing Affordability Partners (SSHAP); and
WHEREAS,
SSHAP
will formulate affordable
housing
policies and programs
specific to Pierce
County,
complimenting current
efforts
by public and private
organizations to address housing needs locally; and
WHEREAS, the most efficient and expeditious way for the parties to address
affordable housing needs is through cooperative action and the pooling of public and
private resources.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Interlocal Agreement between
Pierce County, the Puyallup Tribe and other Pierce County cities for the creation and
operation of South Sound Housing Affordability Partners, which agreement will be in
substantial conformity with the agreement attached as Exhibit A.
Resolution No. 5605
July 27, 2021
Page 1 of 2
Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed: , x =�= !:;I. .. Z oa-.\�
ATTEST:
Shawn Campbel , MMC, tity Clerk
Resolution No. 5605
July 27, 2021
Page 2 of 2
CITY OF AUBURN
- 9. . - MM
"US, MAY—d1k
APPROVED AS TO FORM:
Kendra Comeau, City Attorney
Rev. 2019
Intergovernmental Agreement for SSHA3P,
South Sound Housing Affordability Partners
(Effective Date: Date, of. Execution)
This Intergovernmental Agreement ("Agreement") is entered -
into by and between the Cities of ??, Pierce County (each municipal
corporations and political subdivisions of the State of
Washington), and the Puyallup Tribe of Indians, a federally -
recognized Indian tribe (the Tribe') Individually each member of
SSHA3P is a "Party" and' collectively, the "Parties". This
Agreement relates to the creation and operation of a joint
undertaking among the Parties hereto to be known as the South Sound
Housing Affordability Partners ("SSHA3P"). This Agreement is made
pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, and
has been authorized by the legislative body of each government.
WHEREAS, the recent increases in the cost to purchase or rent
housing in Pierce County has resulted in more than one-third.of
all households in the county considered cost -burdened, paying more
than 300 of their income for housing costs; and
WHEREAS, in the past decade increases in Pierce County median
home sales prices (1080) and rental rates (780) have dramatically
outpaced the increases in median household incomes (100); and
WHEREAS, the recent global pandemic has placed new pressures
on the housing market, with the economic downturn resulting in -
many households unable to afford rent or mortgage payments,
anticipated increases in the number of evictions and foreclosures
(including among those small rental property owners who have not
been receiving rental payments), and at the same time increased
demand for purchasing homes due to historically low interest rates
and the large increase in the number of those now working remotely;
and
WHEREAS, the Parties have a common goal to ensure the
availability of housing that meets the needs of residents and
workers at all income levels in Pierce County, including but not
limited to families, veterans, and seniors;' and
WHEREAS, the Parties share a common' goal to eliminate housing
inequities for all races, ethnicities and other vulnerable or,
marginalized communities and geographic locations in Pierce'
County; and
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WHEREAS, the Parties wish to provide a sound base of housing
policies and programs in Pierce County and to complement the
efforts of local governments and existing public and private
organizations to address housing needs in Pierce County; and
WHEREAS, the Parties wish to act cooperatively to formulate
policies that create access to affordable/attainable housing
policies and strategies that address housing stability by helping
homeowners and renters stay in their homes, ensure an ample housing
supply that remains affordable for all income levels, provide
incentives for affordable/attainable housing for lower and middle
income households, foster efforts to preserve and provide access
to affordable/attainable housing by combining public funding with
private -sector resources, and support implementation of the goals,
of the Washington State (the "State") Growth Management Act,
related countywide planning policies, and other local policies and
programs relating to providing access to affordable and attainable
housing, and to do so efficiently and expeditiously; and
WHEREAS, the Parties have determined that the most efficient
and effective way for the Parties to address access to affordable
and attainable housing needs in Pierce County is through
cooperative action and pooling their resources to create a larger
scale of activities than any one Party could accomplish on their
own, achieve economies of scale, and leverage other public and
private resources; and
WHEREAS, the intent of this cooperative undertaking is not to
duplicate efforts of non-profit corporations and other entities
already providing affordable/attainable-housing-related services;
and
WHEREAS, a cooperative work plan with a primary focus on the
production and preservation of affordable/attainable housing, is
needed because the lack of access to affordable/attainable housing
is one of the key contributors to homelessness;
WHEREAS, the Parties are each empowered to promote the public
health, safety, and welfare, pursuant to RCW 36.32.120(7), RCW
35.22.195, and RCW 35A.11.020; and
WHEREAS, the parties are authorized by Revised Code of
Washington 39.34 to enter into agreements for the joint exercise
of governmental powers.
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
NOW, THEREFORE, the Parties agree to the above Recitals and
the following terms and conditions:
1. DEFINITIONS. The following terms used in this Agreement
are defined as follows:
a. Administering Agency - One or more of the Parties
that will provide administrative support services on behalf of
SSHA3P. The role of the Administering Agency will be to serve as
the fiscal agent for SSHA3P, in accordance with the requirements
of chapter 39.34 RCW, and provide space and administrative support
for the SSHA3P staff. These roles could be provided by one Party
or the roles could be split and provided by two Parties.
b. Advisory Board - A board consisting of 15 to 20
community members and/or key stakeholders appointed by the
Executive Board to provide advice and recommendations to the
Executive Board on policy needs related to housing stability,
program design and development, land and/or funding resource
allocation for enhancing access to affordable/attainable housing
projects, and other immediate affordable/attainable housing needs,
and to provide public education and community outreach support.
C. Area of Activity - The area in Pierce County where
SSHA3P is expected to conduct its work, and where future expansion
of SSHA3P membership could occur, as further described in Exhibit
A.
d. Direct Service Housing -. Direct service housing
programs may include but are not limited to relocation assistance
programs, rent voucher and/or deposit loan programs.
e. Executive Board - The governing board for SSHA3P
comprised of members as provided herein, which will act on behalf
of all Parties and as may be in the best interest of SSHA3P in
order to carry out the purposes of this Agreement.
f. SSHA3P Fund - A fiduciary fund established by the
Administering Agency, as authorized by RCW 39.34.030', to be known
as the "Operating Fund of the SSHA3P Executive Board". Within the
SSHA3P Fund may be established various subfunds and/or subaccounts
including but not limited to a "SSHA3P Operating Account" and a
"Housing Capital Funds Account".
i. SSHA3P Operating Account - A subaccount or
subfund created by the Administering Agency for the receipt of
contributions from the Parties and other private or public
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
entities, for the purpose of paying for the operations of and
supporting the SSHA3P annual budget.
ii. Housing Capital Funds Account - A subaccount or
subfund established by the Administering Agency within the SSHA3P
Fund for the purpose of administering the voluntary contributions
of Parties, or other public or private entities, to
affordable/attainable housing projects and programs, to be known
as the SSHA3P Housing Capital Funds Account. The amounts in the
Housing Capital Funds Account will be held and disbursed by the
Administering Agency.
iii. Individual Account (s) - One or more
subaccounts or subfunds established within the Housing Capital
Funds Account for each Party to this Agreement that chooses to
contribute to the Housing Capital Funds Account. Contributions to
an Individual Account from a Party may be released only upon, and
in accordance with, the written direction of that Party.
g. SSHA3P Executive Manager - The managing lead staff
for SSHA3Pwill be responsible for carrying out the SSHA3P annual
work plan, as developed by the Executive Board, and other terms of
this Agreement. The Executive Manager will be an employee of the
Administering Agency subject to the human resource rules and
requirements of that agency.
h. SSHA3P Staff - The full-time and part-time staff
hired or assigned by the Administering Agency with the
responsibility for carrying out the SSHA3P work plan, under the
direction of the SSHA3P Executive Manager.
2. PURPOSE. All Parties to this Agreement have
responsibility for local, regional and tribal planning for the
provision of housing affordable to residents that work and/or live
in Pierce County. The Parties agree to act cooperatively to
formulate housing policies that address access to
affordable/attainable housing, housing stability and to foster
efforts to preserve and create affordable/attainable housing by
combining public funding or other resources with private -sector
resources. In order to accomplish the purposes of this Agreement,
the Parties agree to create a joint, voluntary and cooperative
undertaking responsible for administering the activities described
herein. The cooperative undertaking among the Parties will be
called the South Sound Housing Affordability Partners ("SSHA3P").
The Parties further intend that this Agreement serve a's a framework
for all participating municipalities within the broader SSHA3P Area
of Activity to do the aforementioned work. It is the intent of the
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
Parties to create a collaboration that involves members
representing broad geographic_ diversity .across the county,
governments of different sizes, and regional perspectives about
affordable, attainable and accessible housing, needs and solutions.
The Parties encourage other cities and tribes and other public and
private entities in Pierce County within the SSHA3P Area of
Activity to join the Parties in this endeavor.
3. STRUCTURE; CREATION OF JOINT BOARD. By executing this
Agreement, the Parties hereto create a joint board pursuant to RCW
39.34.030(4) to govern SSHA3P. The joint board created by this
Agreement will be called the "Executive Board" and will be composed
of members as provided for,in Section 5.a of this Agreement. The
Joint Board created in this Agreement is not a separate legal or
administrative entity within the meaning of RCW 39.34.030(3). The
Executive Board will act on behalf of all Parties and as may be in
the best interest of SSHA3P in order to carry out the purposes of
this Agreement. The Executive Board is not authorized to own
assets or have employees.
4. RESPONSIBILITIES AND AUTHORITY. In order to carry out
the purposes of SSHA3P and this Agreement, the Executive Board will
have the responsibility and authority to:
a. Create and implement an annual work plan approved
by the Executive Board to guide the work of SSHA3P Staff. The work
plan will include activities that may benefit multiple
participating jurisdictions or individual jurisdictions. The work
plan activities will be consistent with the purpose described in
this Agreement. The Executive Board will determine how it will
track, monitor and report on progress on the work plan and the
timeliness of deliverables. For purposes of accountability and
transparency, this will include methods for timely reporting to
members and to the public.
b. Make decisions regarding the allocation of public
and private funding deposited into the SSHA3P Housing Capital Funds
Account for the purpose of enhancing access to
affordable/attainable housing.
C. Recommend to the Administering Agency to enter into
agreements with third parties for the use and application of public
and private funds contributed by individual Parties to the SSHA3P
Fund, including the Housing Capital Funds Account established in
Section 14, under terms and conditions as may be agreed by the
individual contributing Parties, as further described in Section
14. At least annually, report to the Parties on the geographic
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
distribution of all housing capital funds as recommended by the
SSHA3P Executive Board.
d. Guide the SSHA3P Staff in the performance of the
following duties:
i. Provide recommendations to the Parties regarding
local and regional policies to improve access to
affordable/attainable housing. SSHA3P Staff may
assist the Parties in developing strategies and
programs to achieve State Growth Management Act
housing goals, growth targets, local Comprehensive
Plan Housing Element goals, and local housing
strategy plans, as appropriate.
ii. SSHA3P Staff may provide technical assistance as
requested to any Party considering adoption of land
use incentives or requirements, or programs to
enhance access to affordable/ attainable housing.
SSHA3P Staff may research model programs, develop
draft legislation, prepare briefing materials and
make presentations to planning commissions' and
councils on request by a Party. SSHA3P Staff may
assist Parties in developing strategies and
programs to implement county -wide
affordable/attainable housing policies to meet
State Growth Management Act objectives, growth
targets, local Comprehensive Plan Housing Element
goals, and local housing strategy plans for an
equitable and rational distribution of low- and
moderate -income housing.
iii. Facilitate cooperation between the private and
public sector with regard to the provision of and
access to affordable/attainable housing. SSHA3P
Staff may communicate directly with private
developers, financial institutions, non-profit
corporations and other public entities to assist in
the implementation of affordable/attainable
housing projects. SSHA3P Staff may work directly
with any Party to provide technical assistance with
regard to the public . funding of
affordable/attainable housing projects and the
implementation of affordable/attainable housing
regulatory agreements for private developments.
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
iv. SSHA3P Staff may also identify public and private
sites that are available for affordable/attainable
housing and develop housing alternatives for such
sites.
V. After the Housing Capital Fund is created, develop
standard regulatory agreements acceptable to
private and public financial institutions to
facilitate the availability of funding for private
and public projects containing affordable/
attainable housing, and other documents and
procedures as appropriate.
vi. Provide other technical advice to any Party upon
request and, as staff capacity allows, enter into
agreements to provide technical assistance to other
public entities on a reimbursable basis.-
vii. Provide support and educational activities and to
monitor legislative and regulatory activities and
proposed policy changes related to enhancing access
to affordable/ attainable housing at the county,
state and federal levels. Ensure that the Parties
to this Agreement have a strong Pierce County voice
in federal, state and regional decision making
regarding affordable/attainable housing programs,
policy and funding. All lobbying activities will
comply with state laws and regulations.
viii. After the Housing Capital Fund is created, develop
and carry out procedures for monitoring of
affordable/attainable units and to administer
direct service housing programs on behalf of any
Party.
ix. Work directly with other public and private
entities for the development of affordable/
attainable housing policies and encourage the
provision and preservation of affordable/
attainable housing.
X. Work with the Advisory Board appointed under this
Agreement and Pierce County agencies and
organizations working on regional housing stability
and access to affordable and attainable housing,
identify trends and promising practices, and
mobilize those agencies and organizations to
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SSHAP Intergovernmental Agreement DRAFT July 9, 2021
support Pierce County positions in regional, state
and federal decision -making forums.
xi. Support public and private fundraising efforts of
public and private entities (including non-profit
corporations) to raise funds to carry out the
purposes of this Agreement. Enter into agreements
with those entities for the use of such funds in
order to carry out the purposes of this Agreement.
xii. As recommended by the Executive Board, accept
public and private funding, receive and invest
those funds in accordance with State and Federal
law, and take other appropriate and necessary
action to carry out the purposes of this Agreement.
S. EXECUTIVE BOARD.
a. Membership. SSHA3P will be governed by an Executive
Board composed of individuals who represent the perspectives of
their governments.
• For cities/towns: Members will either be Mayors or, as
designated by the Mayor, Council members or a City
Manager/Administrator.
• For tribes: Members will be the Tribal Council Chair or a
member of the Tribal Council as designated by the Chair.
• For the county: Members will be the County Executive, and the
County Council Chair (or their designee).
Each Party will have one vote on the Executive Board. For purposes
of voting, the County shall be considered an individual Party and
entitled to one vote. The vote will be split equally between the
County's two Executive Board members.
Municipalities, local governments, tribes and public agencies
within the Area of Activity may become Parties to this Agreement
with representation on the Executive Board described in this
Section 5, upon satisfaction of the requirements of Section 20.
The Executive Board will administer this cooperative undertaking
under the terms of this Agreement and under any procedures adopted
by the Executive Board.
b. Officers. The Chair and Vice Chair of the Executive
Board will be elected by the members of the Board from the Board
membership. The Chair, or in their absence the Vice Chair, will
preside over all meetings of the Executive Board; and will, in the
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absence of an Executive Manager provided for in Section 6 of this
Agreement, process issues, organize meetings and provide for
administrative support as required by the Executive Board. The
Chair will serve a one-year term, but may be reelected by the
Executive Board for one additional term.
C. Alternate Member. Each member of the Executive
Board may designate one alternate member who will serve in the
place of the member on the Executive Board during. the member's
absence from a meeting. Notice of the designation will be provided
to the Chair of the Executive Board. An alternate member may only
vote on behalf of the Party if the Chair has received written
notice of the alternate's appointment. It is not intended that
alternates will serve on the Board in an ongoing capacity.
d.
Powers. It is intended that the Executive Board
will serve as
a decision -making body for SSHA3P. The Executive
Board will have
the power to:
i.
develop and recommend an annual budget and annual
work plan for SSHA3P and oversee the management of
the SSHA3P Fund;
ii.
adopt procedures for the administration of SSHA3P
(including securing any necessary legal counsel as
needed) and for the conduct of meetings;
iii.
make recommendations to the Parties concerning
planning, policy, programs and the funding of
projects to enhance access to affordable/attainable
housing;
iv.
establish policies for the expenditure of SSHA3P
budgeted items;
V.
work with the designated Administering Agency (see
Section 6) to carry out the terms of this Agreement;
vi.
work with the Administering Agency to establish a
special fund within the Administering Agency as
authorized by RCW 39.34.030, to be known as the
"Operating Fund of the SSHA3P Executive Board"
("SSHA3P Fund") within which Fund may be established
various accounts and subaccounts including but not
limited to a "SSHA3P Operating Account" (into which
will be deposited funding for the SSHA3P operating
budget) and a "Housing Capital Funds Account";
vii.
hold regular meetings on those dates and at those
places as the Executive Board may designate;
viii.
recommend that the Administering Agency enter into
contracts and agreements for the provision of
personnel and other necessary services to SSHA3P,
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including accounting and legal services and the
purchase of insurance, and advise the Administering
Agency to execute such other contracts, agreements
or other legal documents necessary with public and
private entities for SSHA3P to carry out its
purposes;
ix. work with the Administering Agency to: establish
the responsibilities for the SSHA3P Executive
Manager, conduct the hiring process and performance
review for that position and direct and oversee the
activities of the SSHA3P Executive Manager;
X. create a recruitment process and appoint members of
the Advisory Board;
xi. assist with incorporating and/or work with a non-
profit corporation to accept grants, donations and
other funds on behalf of SSHA3P and recommend the
Administering Agency to enter into contracts or
other agreements with such agency for the use of
those funds to carry out the purposes of this
Agreement; and
xii. take whatever other action is necessary to carry
out the purposes of this Agreement.
6. ADMINISTRATION AND OVERSIGHT. The Executive Board will
have final decision -making authority on behalf of SSHA3P over all
legislative priorities and administrative matters within the scope
of this Agreement. The Executive Board may delegate responsibility
for general oversight of the operations of SSHA3P to an Executive
Manager. The SSHA3P Executive Manager will submit quarterly budget
performance and progress reports on the status of the work program
elements to the Executive Board and annually to the legislative
body of each Party. The reports and their contents will be in a
form acceptable to the Executive Board.
The Executive Board will, by two-thirds supermajority vote,
designate one or more of the Parties to serve as the Administering
Agency, which will provide administrative support services on
behalf of SSHA3P. To change the Administering Agency, the Executive
Board will, by two-thirds supermajority vote, designate one or
more of the Parties to serve as the Administering Agency. Each
Party that serves in the capacity of Administering Agency hereby
agrees to comply with the terms of this Agreement applicable to
the Administering Agency in order to permit SSHA3P to carry out
its purposes. SSHA3P will be staffed with personnel funded by the
Parties and/or independent contractors contracting with the
Administering Agency on behalf of SSHA3P.
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Any Party providing personnel to SSHA3P will remain solely.
responsible for the continued payment of all compensation and
benefits to those personnel as well as for any worker's
compensation claims. All Parties will cooperate fully in assisting
SSHA3P to provide the services authorized in this Agreement.,
7. MEETINGS OF EXECUTIVE BOARD.
a. Frequency. The Executive Board will meet as often
as it deems necessary, but not less often than quarterly. Executive
Board meetings will comply with the requirements of the State Open
Public Meetings Act (OPMA).
b. Quorum. A quorum at any meeting of the Executive
Board will consist of the Board members (or alternates) who
represent a simple majority of the Board's membership.
C. Action. No action may be taken except at a meeting
where a quorum exists. Action by the Executive Board requires an
affirmative vote by a majority of the Board members present at a
meeting, provided however, that a supermajority (two-thirds of all
Board members) will be required to change the Administering Agency,
or to modify the proposed contribution methodology for dues and
assessments (see Section 15). Official action by the Executive
Board may be conducted by motion, resolution, declaration, or such
means as determined to be necessary by the Executive Board in their
procedures for conducting meetings (referred to in 5.d above),
provided however, changing the Administering Agency or Agencies
shall be completed by resolution. All official action of the
Executiive Board shall be recorded in its official minutes. Each
Executive Board member, or his or her alternate, will have one
vote on any proposed action; except that shared member voting shall
be in accordance with the Executive Board's approval under Section
5 (a) . Proxy voting will not be allowed. To the extent applicable
to meetings of the Executive Board, the Executive Board will comply
with applicable requirements of the Washington State Open Public
Meetings Act (chapter 42.30 RCW).
8. ADVISORY BOARD.
a. Purpose and Role. The Executive Board will create an
Advisory Board to provide advice and recommendations on the work
of SSHA3P. Specific objectives shall be to advise the Executive
Board regarding: assessment of affordable/attainable housing needs
for different populations in Pierce County; the development of
policies and/or funding resources to meet those needs; the
priorities for allocation of future SSHA3P capital resources to
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create or preserve access to affordable/attainable housing; input
on program design and development related to housing affordability
and stability; suggested approaches to federal, state and regional
legislative advocacy; and providing support for public education
and community outreach activities. The Advisory Board will be
created before the end of the first year of SSHA3P operations (with
the start of the year defined as the hiring of the SSHA3P Executive
Manager).
b. Membership. The Advisory Board will consist of not
more than twenty (20) and not less than fifteen (15) community
members and/or key stakeholders. The Executive Board will appoint
members to the Advisory Board. Appointed members must have
knowledge and understanding of affordable/attainable housing and
be committed' to the furtherance of improving access to
affordable/attainable housing for all in Pierce County. Membership
should reflect a geographic diversity of Pierce County cities,
towns, tribes and unincorporated areas. Membership will reflect
one-third consumers of affordable/attainable housing (rental and
ownership housing), one-third developers, designers, planners,
managers of affordable/attainable housing, and one-third advocates
and advisors who work on land use and housing issues.
c. Terms. Appointments will be for a three-year term.
When the Advisory Board is created, the initial terms of members
shall be staggered as follows:
• One-third shall be appointed for a one-year term
• One-third shall be appointed for a two-year term
• One-third shall be appointed for a three-year term
The membership categories of the Advisory Board, described in
section 8.b above, will be evenly distributed across the three
initial terms.
d. Recruitment and Termination. The Executive Board will
adopt procedures for the recruiting, convening and administration
of the Advisory Board. A member may be removed from the Advisory
Board by the Executive Board with or without cause on a majority
vote of membership of the Executive Board.
e. Officers. When the Advisory Board has been duly
created, the members shall elect a Chair and Vice Chair, who will
be responsible for working with the SSHA3P Executive Manager to
set agendas and facilitate meetings.
f. Conflict of Interest. Members of the Advisory Board
shall comply with Ch. 42.23 RCW, the Code of Ethics for Municipal
Officers. It is the responsibility of each Board Member to declare
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potential conflicts of interest. The Chair shall be responsible
for mediating differences of opinion on these matters as they may
arise.
9. MEETINGS OF ADVISORY BOARD.
a. Frequency. The Advisory Board will meet as often
as it deems necessary, but not less often than quarterly.
b. Quorum. A quorum at any meeting of the Advisory
Board will consist of the Board members who represent a simple
majority of the Board's membership. Advisory Board members may
participate in any meeting by phone and/or video conferencing for
all purposes, including but not limited to voting and establishing
a quorum.
C. Action. No action may be taken except at a meeting
where a quorum exists. Action by the Advisory Board requires .an
affirmative vote by a majority of those members attending a Board
meeting where a quorum exists. Official action by the Advisory
Board may be conducted by motion, resolution, declaration, or other
means as determined to be necessary by the Advisory Board. Proxy
voting is not allowed. To the extent applicable to meetings of
the Advisory Board, the Advisory Board will comply with applicable
requirements of the Washington State Open Public Meetings Act
(chapter 42.30 RCW).
10. AGREEMENT DURATION. This Agreement will be in full force
and effect for a period commencing as provided in Section 34, and
ending December 31, 2023. This Agreement will automatically renew
for successive two-year terms, unless sooner terminated under the
provisions of this Agreement.
11. TERMINATION OF AGREEMENT. This Agreement may be
terminated at any time by affirmative vote of a majority of the
legislative bodies of the Parties to this Agreement. Parties may
consider multiple factors/reasons for termination, including but
not limited to the timeliness of work plan deliverables and the
sufficiency of dues to support the work plan and SSHA3P staff.
Upon termination of this Agreement, all property acquired during
the life of the Agreement will be disposed of in the following
manner:
a. all property contributed without charge by any
Party will revert to the contributing Party;
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b. all property purchased on behalf of SSHA3P after
the effective date of this Agreement will be distributed to the
Parties based on each Party's pro rata contribution. to the overall
budget at the time the property was purchased;
C. except as provided in Subsection d. below, all
unexpended or reserve funds will be distributed to the Parties
based on each Party's pro rata contribution to the overall budget
in effect at the time the Agreement is terminated;
d. all uncommitted monies in the Housing Capital Funds
Account will be distributed to the Parties by remitting the total
uncommitted amounts remaining in each Party's Individual Account
(as described in Section 14) to that Party; and
e. each Party that has funded a project through the
Housing Capital Funds Account will be substituted for the
Administering Agency with regard to all project financing
documents, and the Administering Agency will be released from
further obligations with respect thereto.
12. WITHDRAWAL. If a Party wishes to withdraw from
participation in this Agreement, it may do so after the initial
term if its Legislative Body first gives six months advance written
notice to the Executive Board of its intention to withdraw, which
notice will be due on or before June 30, 2023. If notice of an
intent to withdraw is timely received, withdrawal will be effective
as of 11:59 p.m. on December 31, 2023. The initial members of
SSHA3P agree they will participate for at least through the first
full term of the collaboration.
After December 31, 2023, an opportunity is provided once per year
for a Party to withdraw from this Agreement. Under this provision,
advance written notice must be provided from the Legislative Body
of any Party to this agreement to the Executive Board on or before
June 30, of its intention to withdraw from participation in the
Agreement, effective as of 11:59 p.m. on December 31st of that
current year.
Any Party withdrawing from this Agreement will remain legally and
financially responsible for any obligation incurred by the Party
pursuant to the terms of this Agreement, including but not limited
to any project financing documents executed by the Administering
Agency on behalf of that Party, during the time the withdrawing
Party was a member of SSHA3P. A notice of withdrawal may be revoked
by the Party that submitted the notice only by approval of a
majority of the Executive Board to accept the revocation. Any
14
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
Party that provides written notice of its intent to withdraw may
continue to vote on all matters before the Executive Board prior
to the effective date of its withdrawal, except the budget and
work plan for the following year.
13. BUDGET. The fiscal year for SSHA3P will be January 1 to
December 31 of any year. The first year budget and anticipated
second year budget for SSHA3P are attached to this Agreement as
Exhibit B and incorporated herein by this reference. Approval of
this Agreement by the legislative body of each Party includes
approval of the SSHA3P budgets through the first full term of the
agreement. For subsequent years, on or before July lst of each
year, a recommended operating budget for SSHA3P for the following
budget year will be prepared, reviewed and recommended by the
Executive Board and transmitted to each Party. The recommended
operating budget will contain an itemization of all categories of
budgeted expenses and will contain an itemization of the amount of
each Party's contribution, including in -kind services, toward that
budget. Contributions to the SSHA3P annual budget may also come
from other public or private entities. The Executive Board will
approve acceptance of those contributions.
a. No recommended budget will become effective until
approved by the legislative body of each Party and adopted by the
Executive Board, except for SSHA3P's first full term (2021, 2022
and 2023). Once the legislative body of each Party has approved
its contribution to SSHA3P, either separately or through its budget
process, and the SSHA3P budget has been adopted by the Executive
Board, each Party will be obligated to make whatever
contribution(s) is budgeted for that Party. If a Party does not
approve the budget in a timely manner, the Executive Board may
adopt the annual budget and work plan with a two-thirds majority
vote.
b. Each Party's contribution(s) will be transmitted to
SSHA3P on an annual basis no later than the end of the first quarter
of each calendar year, unless otherwise provided in the budget
document. The Administering Agency will submit invoices to each
Party for their annual dues payments. Each Party will specify the
amount of its contribution to be deposited by the Administering
Agency into the SSHA3P Operating Account, as well as the amount,
if any, to be deposited into the Party's Individual Account within
the SSHA3P Housing Capital Funds Account established by Section
14.
C. If any Party is delinquent by more than three months
in the payment of its approved operating budget contribution to
15
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
the SSHA3P Operating Account, that Party will not be entitled to
vote on matters before the Executive Board until the delinquency
has been paid. A Party's decision not to contribute funds to its
Individual Account, or its delinquency in funding the same will
not affect that Party's voting rights on the Executive Board.
14. HOUSING CAPITAL FUNDS ACCOUNT ESTABLISHED; PROCEDURES
FOR ADMINISTERING HOUSING CAPITAL FUNDS ACCOUNT CONTRIBUTIONS. If
authorized by resolution of the Executive Board, the Administering
Agency may establish and maintain a subaccount or subfund within
the SSHA3P Fund for the purpose of administering the contributions
of Parties, or other public or private entities, to
affordable/attainable housing projects and programs, to be known
as the SSHA3P Housing Capital Funds Account. The amounts in the
Housing Capital Funds Account will be held and disbursed by the
Administering Agency as described in this Agreement.
a. Within the Housing Capital Funds Account, a sub -
account or subfund will be established for each Party to this
Agreement that chooses to contribute to the Housing Capital Funds
Account. Such sub -accounts are collectively referred to as the
"Individual Accounts." The Executive Board will work with the
Administering Agency to create policies and procedures for the
release of those funds.
b. A subaccount may be established within each
Individual Account for each project or program funded in whole or
part by a Party from its Individual Account. Such sub -accounts
are referred to as "Project Accounts." The intent is to create a
structure that enables each Party to easily track the use of their
contributed funds.
C. The Administering Agency will maintain records
sufficient to separately track the deposits, withdrawals and
interest earnings, within each Individual Account and each Project
Account, and will provide quarterly reports to all Parties as to
the status of funds in each Individual Account and Project Account.
The Administering Agency's responsibilities under this Section may
be delegated to the SSHA3P Executive Manager to the extent
consistent with applicable law and as the Administering Agency and
Executive Board may agree.
d. Funds transmitted to SSHA3P for deposit in the
Housing Capital Funds Account will be held by the Administering
Agency on behalf of SSHA3P until directed for application by the
contributing Party (as described in 14.a. above). Uncommitted
funds in an Individual Account will be remitted to the contributing
16
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
Party within 45 days of receipt of written request from the Party
signed by its chief executive officer, or upon the Party's
withdrawal from SSHA3P in accordance with the terms of Section 12,
or on the dissolution of SSHA3P per Section 11.
e. Funds held by the Administering Agency on behalf of
SSHA3P will be subject to laws applicable to public funds,
including but not limited to limitations on investments for public
funds as provided in State law and the State constitutional
limitations on the gifting of public funds. Investment earnings
will be credited to each Individual Account and Subaccount on a
pro rata basis.
f. The Executive Board will develop standard forms of
approvals and agreements to be used in the application of funds
contributed to the Housing Capital Funds Account (collectively,
referred to as "project financing documents"), consistent with the
following goals and procedures:
i. The SSHA3P Executive Board will authorize the
application of specified amounts of Individual
Account monies to projects or programs consistent
with the purpose of the SSHA3P Capital Fund, and
will authorize and recommend the SSHA3P Executive
Manager, and the Administering Agency to take such
actions as necessary to accomplish this. At least
two weeks prior to the Executive Board action they
will notify the individual parties whose funds will
be used for such projects or programs of the various
terms to accompany their authorizations, and will
at a minimum include terms related to:
1. amount of funds allocated;
2. project description, including minimum
affordability requirements, if any;
3. nature of the funding commitment (loan, grant,
or other);
4. in the event the funding commitment is provided
as a loan, the general repayment terms including
but not limited to the term of the loan and
applicable, interest rate(s); and
5. a general description of the security interests,
if any, to be recorded in favor of the Party.
ii. For each individual housing project or program to
be funded through the Housing Capital Funds
Account, the developer, owner or administrator of
such project or program (generally referred to as
Ry7
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
the "developer"), will enter into the necessary set
of agreements (project financing documents) with
the Administering Agency. The project financing
documents will specify that the Administering
Agency is acting as administering agency on behalf
of each Party that is providing Housing Capital
Funds Account funding to the project or program
pursuant to this Agreement and RCW 39.34.030(4),
and will identify each participating funding Party.
The project financing documents will be consistent
with general forms of agreement approved by the
Executive Board and the terms and conditions
approved by the legislative bodies of the funding
Parties. To the extent permitted by law, the
project financing agreements will incorporate all
terms and conditions relative to the use and (if
applicable) repayment of such funds, and provide
for transfer of the Housing Capital Funds Account
monies from the funding Parties to the developer.
iii. Funding contributions to, and repayments (if any)
from, specific projects and programs will be
recorded by the Administering Agency, including
recording of monies deposited and withdrawn from
each Party's Individual Account and Project
Accounts. Repayments (if any) under any project
financing agreement will be applied pro rata to the
funding Parties' Individual Accounts based on the
ratio of funding contributed to the project by each
Party, unless the funding Parties otherwise agree.
iv. Unless the Parties funding a project or program
through the Housing Capital Funds Account otherwise
agree, a default, termination or other action
against a developer or other third party may be
declared only after securing approval in writing of
the chief executive officers of funding Parties
which together have contributed not less than 51%
of the total SSHA3P member funding to the project.
The Administering Agency will provide reasonable
notice and information regarding the status of
projects as necessary to each funding Party' s chief
executive officer to allow them to make a timely
decision in this regard. Funding Parties not
consenting to such default, termination or other
action will be bound by the decision of the
majority. All funding Parties will be obligated on
:
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
a pro rata basis (based on their contributions to
the project) to pay to the Administering Agency its
reasonable costs and expenses incurred as a result
of declaring a default, terminating an agreement or
taking other action against a developer or other
third party. Any funds recovered through such
enforcement proceedings will be allocated to the
funding Parties Individual Accounts pro rata based
on their respective funding contributions to a
project.
V. The Executive Board may from time to time authorize
the Administering Agency to administer housing
project agreements entered into before the
effective date of this Agreement, upon terms
consistent with this Agreement and subject to 'the
consent of the Administering Agency and the Parties
to such agreements.
15. DUES, ASSESSMENTS AND BUDGET AMENDMENTS. Contributions
to the SSHA3P Operating fund will be based on groupings of like -
sized cities (based on population), or whatever contribution
methodology is approved by a two-thirds majority of the Executive
Board. Funding for the activities of SSHA3P will be provided solely
through the budgetary process. Unless otherwise specified in this
Agreement, no dues, charges or assessments will be imposed or
required of the Parties except upon unanimous vote of the
membership of the Executive Board and ratification by the
legislative body of each Party subject to the dues, charges or
assessments. An approved budget (the overall revenues and
expenditures) will not be modified until approved by the
legislative body of each Party and finally adopted by the Executive
Board. If a Party agrees to totally fund an additional task to the
work program, not currently approved in the budget, the task may
be added to the work plan and the budget amended to reflect the
funding of the total cost of such task by the requesting Party,
upon approval by a majority of the membership of the Executive
Board without approval by the individual Parties. Notwithstanding
the foregoing, contributions by a Party to its Individual Account
within the Housing Capital Funds Account will be solely within the
discretion of that Party and are not considered "dues or
assessments."
16. PUBLIC RECORDS REQUESTS. Each party to this agreement
shall be responsible for retaining and producing the records it
creates, owns or uses, in accordance with applicable public records
access and retention laws and regulations. Nothing in this Section
19
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
is intended to require a Party to collect or produce records that
are not prepared, owned, used, or retained by that agency as
defined by the Public Records Act (RCW 42.56), other than as
provided for herein.
The Administering Agency shall be responsible for maintaining and
storing, in compliance with the state Public Records Act (Chapter
42.56 RCW), those records of the Executive Board and Advisory
Committee that are created by the Administering Agency in
connection with this Agreement (SSHA3P Records). SSHA3P records
may include, but are not limited to, Executive Board and Advisory
Committee meeting agendas, meeting summaries, reports, plans,
budgets, and other related documents. For purposes of the Public
Records Act, the SSHA3P Executive Manager shall serve as the Public
Records Officer with respect to requests for SSHA3P records and
the Administering Agency shall be responsible for ensuring
compliance with RCW 42.56.152 (Training -Public Records Officers).
Upon receipt of a request for SSHA3P records, the SSHA3P Executive
Manager, serving as the SSHA3P Public Records Officer, shall timely
share the request with the Parties. In the event that the SSHA3P
Executive Manager shares a request for SSHA3P records with the
Parties, each party notified by the SSHA3P Executive Manager shall
cooperate with the SSHA3P Executive Manager as requested to fulfill
the request. Parties who receive requests for SSHA3P records or
records related to SSHA3P are also encouraged, but not required,
to share those with the SSHA3P Executive Manager.
Each party shall indemnify and hold the other party to this
Agreement harmless for any and all claims, demands, damages,
lawsuits, liabilities, losses, liens, expenses including
reasonable attorney's fees and costs arising from a public records
require (collectively "Claims"), to the extent attributed to the
indemnitor party's Fault. The term "Fault" as used herein shall
have the same meaning as set forth in RCW 4.22.015. This obligation
to indemnify and hold the other party harmless shall survive
termination of this Agreement.
17. INDEMNIFICATION AND HOLD HARMLESS.
a. Each Party will indemnify, defend and hold other
Parties (including without limitation the Party serving as, and
acting in its capacity as, SSHA3P's Administering Agency), their
officers, officials, agents and volunteers harmless from any and
all claims, injuries, damages, losses or suits including attorney
fees, arising out of that Party' s wrongful acts or omissions in
connection with the performance of its obligations under this
Agreement, except to the extent the injuries or damages are caused
20
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
by another Party. If there is any recovery under this Section, the
Party responsible for any wrongful acts or omissions will pay any
judgment or lien arising from the acts or omissions, including all
costs and other Parties' reasonable attorney's fees. If more than
one Party is held to be at fault, the obligation to indemnify and
to pay costs and attorney's fees, will be only to the extent of
the percentage of fault allocated to each respective Party by a
final judgment of the court.
b. If a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of
liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent
negligence of a Party (including without limitation the Party
serving as, and acting in its capacity as, SSHA3P's Administering
Agency), its officers, officials, employees, and volunteers, the
Party's liability hereunder will be only to the ,extent of the
Party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes
the Party's waiver of immunity under Industrial Insurance Title 51
RCW, solely for the purpose of this indemnification. This waiver
has been mutually negotiated by the Parties. The provisions of
this Section will survive the expiration or termination of this
Agreement.
C. Each Party (including without limitation the Party
serving as, and acting in its capacity as, SSHA3P1s Administering
Agency) will give the other Parties proper notice of any claim or
suit coming within the purview of these indemnities.
18. INSURANCE. The Executive Board, SSHA3P Executive Manager
and the Administering Agency will take such steps as are reasonably
practicable to minimize the liability of the Parties associated
with their participation in this Agreement, including but not
limited to the utilization of sound business practice. The
Executive Board will determine which, if any, insurance policies
may be reasonably practicably acquired to cover the operations of
SSHA3P and the activities of the Parties pursuant to this Agreement
(which may include general liability, errors and omissions,
fiduciary, crime and fidelity insurance), and will direct the
acquisition of same.
19. AMENDMENTS. Any' amendments to this Agreement must be in
writing. This Agreement may be amended upon approval of the
legislative bodies of all Parties to this Agreement, evidenced by
the authorized signatures of those Parties as of the effective
date of the amendment. This Section will not be construed to
21
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
require amendment of this Agreement for the addition of a new Party
contemplated under Section 20 or for any related revision to
Executive Board membership authorized in Section 5(a) or Advisory
Board membership in Section 8(b). The Executive Board will review
this Agreement, no less than every five years, to determine if the
purposes of SSHA3P are being achieved and if any amendments or
modifications to the Agreement are needed.
20. ADDITIONAL PARTIES. Municipalities, local governments,
tribes, and public agencies within the SSHA3P Area of Activity may,
on execution of the Agreement and approval of the budget and work
plan by its legislative body, become a Party to this Agreement on
affirmative vote of at least fifty percent of the Executive Board.
The Executive Board will determine by a vote of at least fifty
percent of its membership what, if any, funding obligations the
additional Party will commit to as a condition of becoming a Party
to this Agreement.
21. SEVERABILITY. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this Agreement, will
not affect the validity of the remaining provisions of the
Agreement.
22. CONFLICT RESOLUTION. Whenever any dispute arises between
the Parties or between a Party or Parties, the Executive Board, or
the Administering Agency (referred to collectively in this Section
as the "Parties") under this Agreement which is not resolved by
routine meetings or communications, the parties agree to seek
resolution of such dispute in good faith by meeting, as soon as
feasible. The meeting will include the Chair of the Executive
Board, the SSHA3P Executive Manager, and the representative(s) of
the Parties involved in the dispute. If the parties do not come
to an agreement on the dispute, any party may pursue mediation
through a process to be mutually agreed to in good faith between
the parties within 30 days, which may include binding or nonbinding
decisions or recommendations. The mediator(s) will be individuals
skilled in the legal and business aspects of the subject matter of
this Agreement. The parties to the dispute will share equally the
costs of mediation and assume their own costs.
23. SURVIVABILITY. Notwithstanding any provision in this
Agreement to the contrary, the provisions of Section 10 (Agreement
Duration), Section 11 (Termination of Agreement), Section 12
(Withdrawal), Section 16 (Public Records Requests), and Section 17
(Indemnification and Hold Harmless) will remain operative and in
full force and effect, regardless of the withdrawal or termination
of any Party or the termination of this Agreement.
22
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
24. WAIVER. No term or provision of this Agreement will be
deemed waived and no breach excused unless that waiver or consent
is in writing and signed by the Party claimed to have waived or
consented.
25. SUBSEQUENT BREACH. Waiver of any default will not be
deemed a waiver of any subsequent default. Waiver of breach of
any provision of this Agreement will not be deemed to be a waiver
of any other or subsequent breach and will not be construed to be
a modification of the terms of the Agreement unless stated to be
such through written approval of all Parties.
26. NOTICE. Any notice to the Executive Board will be in
writing and will'be addressed to the Chair of the Executive Board
and to the SSHA3P Executive Manager. In the absence of a SSHA3P
Executive Manager, notice will be given to the chief executive
officer of the Administering Agency. Any notice to an Officer or
Party will be sent, to the address specified by the chief executive
officer of the Party.
27. ASSIGNMENT. No Party may sell, transfer or assign any
of its rights or benefits under this Agreement without Executive
Board approval.
28. APPLICABLE LAW AND VENUE. This Agreement and any rights,
remedies, or obligations provided for in this Agreement will be
governed, construed, and enforced in accordance with the
substantive and procedural laws of the State. The Parties agree
that the venue for any legal action under this Agreement is in the
County in which a project is located, provided that the venue for
any legal action against Pierce County may be filed in accordance
with RCW 36.01.050.
29. RETAINED RESPONSIBILITY AND AUTHORITY. Parties retain
the responsibility and authority for managing and maintaining
their own internal systems and programs related to
affordable/attainable housing activities.
30. INDEPENDENT CONTRACTORS. Each Party to this Agreement
is an independent contractor with respect to the subject matter of
this Agreement. No joint venture or partnership is formed as a
result of this Agreement.
Nothing in this Agreement will make any employee of one Party an
employee of another party for any purpose, including, but not -
limited to, for withholding of taxes, payment of benefits, worker's
23
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
compensation pursuant to Title 51 RCW, or any other rights or
privileges accorded by virtue of their employment. No Party assumes
any responsibility for the payment of any compensation, fees,
wages, benefits or taxes to or on behalf of any other Party's
employees. No employees or agents of one Party will be deemed, or
represent themselves to be, employees of another Party.
31. NO THIRD PARTY BENEFICIERIES. This Agreement is for the
benefit of the Parties only, and no third party will have any
rights under this agreement.
32. NONDISCRIMINATION. The Parties will comply with the
nondiscrimination requirements of applicable federal, state and
local statutes and regulations.
33. COUNTERPARTS. This Agreement may be signed in
counterparts and, if so signed, will be deemed one integrated
Agreement. Parties will submit copies of signed Agreements to the
Administering Agency, or to Pierce County before an Administering
Agency is selected.
34. FILING AND EFFECTIVE DATE; PRIOR AGREEMENTS. This
Agreement will become effective (`.Date. of, Execution'), subject to
its approval by the legislative bodies of all jurisdictions who
are members of SSHA3P as of (Date'of Execution), and, pursuant to
RCW 39.34.040, upon recording this Agreement or posting this
Agreement on a Party' s web site or other electronically retrievable
public source. Although this Agreement may be approved and signed
by a Party after the Agreement's effective date, all acts
consistent with the authority of this Agreement that occur on or
after , (Date:of.Execution), are hereby ratified and affirmed, and
the terms o,f this Agreement will be deemed to have applied.
(Signature Page Follows)
24
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
Approved and executed this
,2019.
Name of Party:
By:
Its:
25
Approved as to form
City Attorney
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
day of
Exhibit A - SSHA3P Area of Activity (Map)
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BY
ARE' OF CTIVITY-
Pierce County:B®ur9dary
.
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26
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
EXHIBIT B - SSHA3P Budgets for First 2.5 Years
NOTE: The following budgets are
draft and won't be finalized,
until the final number of member
governments are identi f ied . The
numbers may also change
depending the amount of outside
revenue raised.
The following provides draft
budgets for years 1 (6 months of
operations)2 and 3. There are
two scenarios: one in which ten
governments participate and the
other in which 16 governments
participate.
27
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
DRAFT BUDGET PROPOSAL (10 Governments)
YEAR, 1(2021) 1_ FTE
Fundin for 6 Months Operations
_..:... .. M........._A..._ _._._......._....:._..._.. _......
Annual Expense Budget
Full-time manager with salary/taxes/benefits
$ .
154,000
Administrative & policy support with salary/taxes/benefits (3 months)
$
-
Direct Expenses - travel, phone, postage
$
12,000
Insurance
$
15,000
Space
$
12,000
SubTotal
$
193,000
10% Overhead/Administration Fee
$
19,300
TOTAL
$
212,300
Cost for 6 months of Operations:
$
106,150
Revenue Budget
Outside sources* (Philanthropy, aligned organizations) $ 7,500
Office Space (in -kind donation) [Pro -rated] $ 6,000
Shared among participating governments (see below) $ 92,650
TOTAL $ 106,150
Shares for Participatina aovernments:
Population
(OFM 2021 est)
% of Population
Grouped by
Population Size
Auburn
10,050
1%
$ 2,250
Fife
10,360
1%
$ 2,250
Gig Harbor
11,490
1%
$ 2,250
Lakewood
60,330
7%
$ 8,500
Puyallup
43,040
5%
$ 6,500
Puyallup Tribe
6,000
1%
$ 1,500
Steilacoom
6,555
1%
$ 1,500
Sumner
10,500
1%
$ 2,250
Tacoma
214,700
27%
$ 22,000
Unincorporated Pierce Co
436,840
54%
$ 46,000
TOTAL
809,8651
1 $ 95,000
W
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
YEAR 2 (2022) » .5' FTE
10 Governments Providing Full Year 'of OI
Annual Expense Budget
=rations Funding:
Full-time manager with salary/taxes/benefits/inflation for 2nd year
$
159,390
Administrative & policy support with salary/taxes/benefits/inflation 2nd yr
$
67,636
Direct Expenses - travel, phone, postage
$
12,420
Insurance
$
15,000
Space
$_
12,000
SubTotal
$
266,446
10%Overhead/AdministrationFee
$
26,645
TOTAL m i
293,090s
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in -kind donation) $ 12,000
Shared among participating governments (see below) $ 266,090
TOTAL is', 293,090.
Shares for aarticiaatina aovernments:
Population
(OFM 2021 est)
% of Population
Grouped by
Population Size
Auburn
10,050
1%
$ 5,250
Fife
10,360
1%
$ 5,250
Gig Harbor
11,490
1%
$ 5,250
Lakewood
60,330
7%
$ 22,000
Puyallup
43,040
5%
$ 15,500
Puyallup Tribe
6,000
1%
$ 4,250
Steilacoom
6,555
1%
$ 4,250
Sumner
10,500
1%
$ 5,250
Tacoma
214,700
27%
$ 66,000
Unincorporated Pierce Co
436,840
54%
$ 134,000
TOTAL
809,865
$ 267,000
29
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
�..._._._... __ m _.. YEAR 3 (2023) - 1.5 FiE,.�.....
i
16Governments Providing Full Year of Operations Funding
Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 3rd year $ 164,969
Administrative & policy support with salary/taxes/benefits/inflation 3rd yr $ 70,003
Direct Expenses - travel, phone, postage $ 12,855
Insurance $ 15,000
Space $ 12,000
SubTotal $ 274,826
10% Overhead/Administration Fee $ 27,483
TOTAL' 302,309
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in -kind donation) $ 12,000
Shared among participating governments (see below) $ 275,309
TOTAL 302;309�
Shares for participating governments:
Population
(OFM 2021 est)
% of Population
Grouped by
Population Size
Auburn
10,050
1%
$ 5,434
Fife
10,360
1%
$ 5,434
Gig Harbor
11,490
1%
$ 5,434
Lakewood
60,330
7%
$ 22,770
Puyallup
43,040
5%
$ 16,043
Puyallup Tribe
6,000
1%
$ 4,399
Steilacoom
6,555
1%
$ 4,399
Sumner
10,500
1%
$ 5,434
Tacoma
214,700
27%
$ 68,310
Unincorporated Pierce Co
436,840
54%
$ 138,690
TOTAL
809,865
$ 276,345
30
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
DRAFT BUDGET PROPOSAL (16 Governments}
YEAR 1 {2021} 1 FTE
'Punding for 6 Months a erations: ;
Annual Expense Budget
Full-time manager with salary/taxes/benefits
$
154,000
Administrative & policy support with salary/taxes/benefits (3 months)
$
-
Direct Expenses - travel, phone, postage
$
12,000
Insurance
$
15,000
Space
$
12,000
SubTotal
$
193,000
10% Overhead/Administration Fee
$
19,300
TOTAL
$
212,300
Cost for 6 months of Operations:
$
106,150
Revenue Budget
Outside sources* (Philanthropy, aligned organizations) $ 7,500
Office Space (in -kind donation) [Pro -rated] $ 6,000
Shared among participating governments (see below) $, 92,650
TOTAL $ 106,150
Shares for participating governments:
Population
(OFM 2021 est)
% of Population
Grouped by
Population Size
Auburn
10,050
1%
$ 2,000
Dupont
9,605
1510
$ 2,000
Edgewood
13,000
1%
$ 2,000
Fife
10,360
1%
$ 2,000
Fircrest
6,860
1%
$ 2,000
Gig Harbor
11,490
1%
$ 2,000
Lakewood
60,330
7%
$ 7,000
Milton
6,845
1%
$ 2,000
Orting
8,675
1%
$ 2,000
Puyallup
43,040
5%
$ 5,000
Puyallup Tribe
6,000
1%
$ 1,000
Steilacoom
6,555
1%
$ 1,000
Sumner
10,500
1%
$ 2,000
Tacoma
214,700
24%
$ 20,000
University Place
33,730
4%
$ 5,000
Unincorporated Pierce Co
436,840
49%
$ 41,000
TOTAL
888,5801
$ 98,000
31
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
YEAR 2 (2022) -1S FTF
16 Governments Providing Full Year of Operations Funding
Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 2nd year
$
159,390
Administrative & policy support with salary/taxes/benefits/inflation for 2nd year
$
67,636
Direct Expenses - travel, phone, postage
$
12,420
Insurance
$
15,000
Space
$ 12,000
SubTotal
$
266,446
10%Overhead/Administration Fee
$
26,645
TOTAL'
293,090
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in -kind donation) $ 12,000
Shared among participating governments (see below) $ 266,090
TOTAL 4�" 293,090
Shares for participating governments:
Population
(OFM 2021 est)
% of Population
Grouped by
population_ size
Auburn
10,050
1%
$ 5,000
Dupont
9,605
1%
$ 5,000
Edgewood
13,000
1%
$ 5,000
Fife
10,360
1%
$ 5,000
Fircrest
6,860
1%
$ 3,000
Gig Harbor
11,490
1%
$ 5,000
Lakewood
60,330
7%
$ 20,000
Milton
6,845
1%
$ 3,000
Orting
8,675
1%
$ 5,000
Puyallup
43,040
5%
$ 12,000
Puyallup Tribe
6,000
1%
$ 3,000
Steilacoom
6,555
1%
$ 3,000
Sumner
10,500
1%
$ 5,000
Tacoma
214,700
24%
$ 60,000
University Place
33,730
4%
$ 12,000
Unincorporated Pierce Co
436,840
49%
$ 120,000
TOTAL
888,580
1 $ 271,000
32
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
YEAR 3 (2023) -1.5 FTE
16 Govern ments.Providing'Fu[l,Year of Operations Funding
Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 3rd year $ 164,969
Administrative & policy support with salary/taxes/benefits/inflation for 3rd year $ 70,003
Direct Expenses - travel, phone, postage $ 12,855
Insurance $ 15,000
Space $ 12,000
SubTotal $ 274,826
10% Overhead/Administration Fee $ 27,483
,ss
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in -kind donation) $ 12,000
Shared among participating governments (see below) $ 275,309
TOTAL $ `" 3#i2...3U9 s
Shares for participating governments:
Population
(OFM 2021 est)
% of Population
Grouped by
population size
Auburn
10,050
1%
$ 5,175
Dupont
9,605
1%
$ 5,175
Edgewood
13,000
1%
$ 5,175
Fife
10,360
1%
$ 5,175
Fircrest
6,860
1%
$ 3,105
Gig Harbor
11,490
1%
$ 5,175
Lakewood
60,330
7%
$ 20,700
Milton
6,845
1%
$ 3,105
Orting
8,675
1%
$ 5,175
Puyallup
43,040
5%
$ 12,420
Puyallup Tribe
6,000
1%
$ 3,105
Steilacoom
6,555
1%
$ 3,105
Sumner
10,500
1%
$ 5,175
Tacoma
214,700
24%
$ 62,100
University Place
33,730
4%
$ 12,420
Unincorporated Pierce Co
436,840
49%
$ 124,200
TOTAL
888,580
$ 280,485
33
SSHAP Intergovernmental Agreement DRAFT July 9, 2021