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HomeMy WebLinkAbout06-23-2025 Agenda Human Services Committee Regular Meeting CITY of * June 23, 2025 - 4:00 PM A1JJ1JJJJ 1 East Main Street Annex Conference Rm 1 WASHINGTON 2nd Floor AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Human Services Committee Meeting scheduled for Monday, June 23, 2025, at 4:00 p.m. will be held in person and virtually. Microsoft Teams Need help? Join the meeting now Meeting ID: 248 953 040 008 Passcode:AA2Tw5 Dial in by phone +1 509-530-1507..207853047# United States,Spokane (509)530-1507..207853047# United States(Toll-free) Find a local number Phone conference ID:207 853 047# For organizers: Meeting options I Reset dial-in PIN ROLL CALL AGENDA MODIFICATIONS AUDIENCE PARTICIPATION This is the place on the agenda where the public is invited to speak to the Board on any issue. A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Jody Davison, CDBG Coordinator 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Jody Davison, CDBG Coordinator Fax number: 253-288-3132 Page 1 of 39 Email written comments to: jdavison@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting Human Services Department in person, by phone 253- 876-1965, or by email (jdavison@auburnwa.gov). ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS A. Presentation by Orion Industries APPROVAL OF MINUTES A. Discussion and Approval of the May 19th Meeting Minutes B. Discussion and Approval of the June 9th Meeting Minutes DISCUSSION ITEMS ACTION ITEMS UNFINISHED BUSINESS A. Committee Vacancy Interview - Ashley Samuel NEW BUSINESS SCHEDULE FOR UPCOMING MEETINGS A. The next regularly scheduled meeting of the Human Services Committee is July 28, 2025, at 4:00 PM. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.clov). Page 2 of 39 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Presentation by Orion Industries June 23, 2025 Department: Attachments: Budget Impact: Human Services 2025 Presentation - Auburn Human Services Committee updated Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 3 of 39 ORION Auburn Human Services Committe June 23 , 2025 ORION Orions Mission ... ..wili. 4, v. We believe everyone 4 should have the opportunity to work. We offer hope -- i and create paths to i , employment through building esteem, mentoring , 01011P a" Li training , education, • community services and � 4: y ' successful businesses. ORION U . S . Unemployment 2024 U.S. Unemployment Rates iiiiir:h ' • People without disabilities — 3.9% 10 . '' • People with disabilities — 8.1 t People with disabilities are twice as likely , i . *1 . to be unemployed and three times more likely to live in poverty than people without t. disabilities. They are also twice as likely to • f:r _a work part time and in service occupations. i . err (BLS) 1 III " l Formerly incarcerated individuals experience um extreme rates of unemployment, hovering around six out of every 10 people being �,.- � ,� jobless from the time of release to four years ,. after release. (US Chamber) m_ .*,.. 7 A i r . Page 6 of 39 Hi Orion sto ry .r_. _ • Social Enterprise 501 (c)(3) established in 1957 by Y .� ,'1 parents of children with disabilities fr. i i • Wood shop and metal shop training developed in partnership with a local church : l • Goal since the start of Orion has been (and still is) � „� to assess, train, educate and to provide vocational r_ services to individuals with disabilities and/or 4`� tr •' �' barriers to employment 2. 1 Theory of Change + ORION Goal: "Build stability, ability, and belief to access and sustain long-term employment." Four Key Outcomes • Gain Employment • Reduce Barriers • Gain (Soft and Technical) Skills • Build Self-Esteem ' -� _.- ' . _ Page 8 of 39 Business ' ORION Our _, _ __ __ _ __- _ _ .�,.� • Award-winning aerospace manufacturing business that manufactures components for every -, , 71' Boeing commercial aircraft ',,4 _ - - , • Manufacture over 1 .5 million parts :,174 I .5;' 427' . r r .• :1._ i"' -ti r;{ ..k: ' annually `= ; -: ,."-- ' ' , 1F-_ I. "`_ • Trainingprograms are integrated into ,'} "j - . ; � this buiness as on-the-job training :.. - - •Allia Two locations, Auburn and Mukilteo - Ill'',-.; . .1 \ , 4. - � ,: i PP • We hold ourselves to the highest ,I f � q adir ' '' s'141/ standards for performance, quality, and safety. Quality metrics: 99.94% `' ! r &A 1141111a .I gill*e / Page 9 of 39 gEmploymentTrainin & + ORION The Orion Training Process CUSTODIAL II �G COMPANIES TRAINING SEEKING EMPLOYEES JOB _ JOB SEEKER TRAINED 1 SEEKER 1 MANUFACTURING IN MANUFACTURING CI= TRAINING & MANUFACTURING JOB \\\\_ >> EMPLOYMENT 0 TRAINING i >> co PROGRAMS V 1 DEVELOPMENT / 0 0 AEROSPACE MENTORING O JOB PLACEMENT o PLANNING IN THE COMMUNITY CLERICAL `\ V., O NAL COUNSELING TRAINING \ AZ JOB SEEKER TRAINED IN CLERICAL OR CUSTODIAL SKILLS Monday T r oRION ou s 1 Attend Tour Start 7.......-E/CIO Complete Intalm First Day! Paperwork _ Compete Orientation1166$4s1s:s • � Haickgnund Check COO o Attend Winning ei 19r Traits Class 4 Compete UA N..............a____.--eF with negative result 1-9 Identification Documents ORION Manufacturing Training • 4-6 months average • Paid minimum wage . • Assess and Train in different work areas `` i` • Work side by side with a mentor who * 4tit • Pi` j evaluates technical abilities and work - %ii r � .. ti, traits it it imitL41[ a■iarar • Classroom-based training (math, •WA btiatilid •.. „ i [11.IL-Iaia-- blueprint reading) • Monday - Thursday • Part time — when available N, . y „�-� • Swing shift available • t -I, I f+ 1 41-1 ORION Custodial Training Participants receive hands-on experience in Custodial practices / including: r (Att, , ,� • Restroom Cleaning • lit • Proper Chemical Dilution , Hard Floor Care _ • Carpet Care 1 ..� r • Best Practices of Disinfecting, and more OF Participants are paid minimum wage plus shift differential _ . . 1 ORIONClerical Customer Service• Self paced , k. • Instructor evaluates technical abilities and soft skills --_ : Ow,.,, • 8 — 12 weeks , .t _ • Classroom-based Training 3 hours "` A `" each day f A Examples of subjects studied include: • Keyboarding and Ten-key = - • Microsoft Office Suite - : - = • Customer Service Strategies : = • _ • Office Etiquette - • Receive stipend of $5/day What We Focus On ORION Qom eift • r► MI rr Attendance Attitude Appearance Team Work 11 J J 4111D fik 111 27 � or Time Communication Organization Respect Character Management ORION Vocational Counseling Participants receive support from a Vocational Counselor who provides: • Assessment and feedback on progress • Case management services to 77: help manage/minimize barriers • Assistance to set personal and professional goals • Job path exploration • Participant advocacy '`' Wraparound Support ORION • Each participant Consistent vocational counseling receives guidance and assistance to personal Manage obstacles reduce barriers Identify strengths and set personal and professional goals Connections to mental health, medical, dental, legal, food, clothing, identification, transportation, childcare, etc. ORION Job Development Job Developers work 1 : 1 with participants to provide guidance and assistance in finding permanent employment. • Job Match! • Resume development ' '' L3 ' .._, , • Job Applications i • Job Search guidance w : k ' • Interview Preparation ,t. i • Locate appropriate Employers t '' ' 'Xr • Other assistance as necessary 1` ;. `' • 90 days retention services A `� Employer/Industry Partners � ORION Providing feedback on upskilling and career opportunities 80+ employers / partners in the community including: • Tessera (Skookum Aerospace) • Sekisui • Competition Specialties • Hy-Tek • RBK Manufacturing • Skills Inc. • Boeing • AJAC — link with Apprenticeship opportunities • ATS ORION41- DA111: 7i°2? tILITY Low IncomeelL Developmental 16% 33% Hearing4% Limited English Female Homelessness Medical 8% Justice Involved Neurological 15% Learning disorders in 66% Orthopedic 12% la Male Limited education Psychiatric 26% Limited experience Substance Abuse 10% No transportationriii 1% Visual Q Other Non-binary Other 8% � � ORION2024 Social Return on Investment ANNUAL RETURN ON History INVESTMENT FOR • SOCIAL ENTERPRISES • • 2019 — 336 served (72 Auburn) NUMBER OF JOB MATCHES MADE IN 2024 113 • 2020 — 247 served (54) PEOPOVER ET PE ACEDPAST IN JOBS 500 • 2021 — 256 served (55) OVER THE PAST 10 YEARS 2,500 AVERAGE STARTING WAGE $20.52PER HR. • 2022 — 280 served (60) AVERAGE NUMBER OF HOURS 38 • 2023 — 401 served (67) PER WEEK Nearly all positions offered full time hours and benefits, 2024 — 378 served (50) which place individuals on a career path to increased • wage earning potential. � �rServices ORION ppSu o t rmli • Housing -:IJ -- -* l r - ._.. • Washington ID and Social Security : _ s . Card T, • Transportation = a._ • Food Handlers card - I 0j- . , -;""! '-.( • Starter tool set for job ill .1 ' • ORCA card/ Fuel Cards , _::-- r •sue , -: 7C ! �� 1 • Clothing � •1 ' : aiellA ti. V Tours 1 ORION immili • Auburn tours - - _ every Monday I . at gam - open niON I ! Min to all ! r ,tit • + ,1 mil 13008 • Mukilteo tours l by appointment ,. ;. , ., H � i ORION Questions ? Thank You! Nicole Zinn Nicole.zinn(c�orionworks.orq www.orionworks.org W CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Discussion and Approval of the May 19th Meeting Minutes June 23, 2025 Department: Attachments: Budget Impact: Human Services May 19th meeting minutes Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 25 of 39 Human Services Committee Special Meeting CITY OF * May 19, 2025 - 4:00 PM 1 East Main Street AUBURN Annex Conference Rm 1 WASHINGTON 2nd Floor MINUTES CALL TO ORDER Chair Carmen Goers called the meeting to order at 4:01 PM in the Auburn City Annex, Conference Room 1, located at 1 East Main Street, Auburn, WA. ROLL CALL Committee Members present: Chair Carmen Goers, David Wright, Amber Lott, Sue Miller, Heather Wise, Erica Thomas Committee Members absent: Erica Thomas Staff present: Human Service Director Kent Hay, Jody Davison, Christina Alexander AUDIENCE PARTICIPATION No one came forward to speak. AGENDA MODIFICATION A. Due to a notice of discrepancy, this agenda topic has been re-noticed for June 9,2025 @ 4:00 PM - 1 East main Street Annex Conference Rm1, 2nd Floor. PUBLIC HEARING A. A Public Hearing to consider the City of Auburn's intent to seek a HUD 108 Loan. Due to a notice discrepancy, this agenda topic hs been re-noticed for June 9,2025 © 4:00 PM -1 East Main Street Annex Conference Rm1 2nd Floor. Carmen Goers expressed that the build-out of the Auburn resource center is a strong investment in the community. Amber Lott expressed support for the project. Sue Miller expressed uncertainty around HUD financing but believes an investment the community needs to make. David Wright also expressed support for the project, as well as Heather Wise. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS A. Section 108 Loan Application Proposal Page 26 of 39 Redevelopment and Expansion of the Resource Center COMMUNICATION RECEIVED A. Letter from Compass Housing Alliance APPROVAL OF MINUTES A. Discussion and Approval of the April 28, 2025 meeting minutes Committee Member Sue Miller moved and Committee Member Amber Lott seconded to approve. Motion carried. B. Discussion and Approval of the amended March 28, 2025 meeting minutes Committee Member Sue Miller moved and Committee Member David Wright seconded to approve the Amended Minuets. Motion carried ACTION ITEMS A. Discussion and Approval of Interview Questions and Vacancy Procedures for Human Services Committee The committee will move forward with pre-interviews for the committee vacancy. Committe expressed a desire for an established protocol for filling a committee vacancy. UNFINISHED BUSINESS A. 2024 Unallocated Human Services Funding Discussion and Potential Action The committee reviewed the reporting and determined to add this to the agenda for the June 9th, 2025 meeting. SCHEDULE FOR UPCOMING MEETINGS A. The next regularly scheduled meeting of the Human Services Committee is June 23, 2025, at 4:00 pm. There will be a Special Human Services Meeting on June 9,2025 @ 4:00 pm. ADJOURNMENT It was moved by Amber Lott and seconded by David Wright. There being no further business to come before the Human Services Committee, the meeting was adjourned at 5:09 p.m. APPROVED this day of , 2025 Human Services Chair, Carmen Goers Director of Human Services, Kent Hay Page 27 of 39 Page 28 of 39 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Discussion and Approval of the June 9th Meeting Minutes June 23, 2025 Department: Attachments: Budget Impact: Human Services 2025.06. - DRAFT Minutes Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 29 of 39 Human Services Committee Special Human Services Meeting CITY OF * June 9, 2025 - 4:00 PM A11I31UJJ4'1 City of Auburn, Annex Building, Conference Room 1 WASHINGTON 1 East Main Street, Auburn, WA 98001 MINUTES CALL TO ORDER Chairperson David Wright called the meeting to order at 4:03 PM in the Auburn City Annex, Conference room 1, located at 1 East Main Street,Auburn,WA. ROLL CALL Committee Members present: David Wright, Erica Tomas, Heather Wise; Sue Miller,Amber Lott. Committee Members excused Chair Carmen Goers Staff Present: Human Service Director Kent Hay; Jody Davison; Christina Alexander AUDIENCE PARTICIPATION No one came forward to speak. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS PUBLIC HEARING ON HUD SECTION 108 LOAN David Wright called for public comment on the HUD 108 Loan for the Auburn Resource Center rebuild at 4:05PM. 4:06 PM Last call for public comment No public comments received 4:07 PM Period for public comment closed. ACTION ITEMS The committee reviewed the reporting for the 2024 Unallocated Human Services Funding. Committee member Erica Tomas moved to approve the following disbursement of the un-allocated Human Services funding:$50,000 to Vine Maple Place, 55,000 to Christ Free Community Clinic and 839,000.00 to the Auburn Food Bank. Motion seconded by Amber Lott Motion Carried ADJOURNMENT It was moved by David Wright and seconded by Erica Tomas.There being no further business to come before the Human Services Committee,the meeting was adjourned at 4:28PM. APPROVED this 23rd day of June 2025 Vice Chair, David Wright Kent Hay, Human Services Director Page 30 of 39 Page 31 of 39 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Committee Vacancy Interview - Ashley Samuel June 23, 2025 Department: Attachments: Budget Impact: Human Services 2025 Ashley Samuel Application for Human Services Committee Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 32 of 39 Auburn, WA Boards & Commissions Submit Date: Apr 03, 2025 Application Form Profile Ashley _ Samuel First Name Middle Last Name Initial ashleys@visionhouse.org Email Address 30117 50th Lane S Home Address Suite or Apt Auburn WA 98001 City State Postal Code Home: (470) 819-7696 Primary Phone Alternate Phone Which Boards would you like to apply for? Human Services Committee: Submitted Are there any special accommodations needed? c Yes c) No If yes, please list anything we can help with: Translation services, Hearing or ADA Accomodations Education DATES: 2009 LOCATION:(City, State) Atlanta, GA SCHOOL NAME: Strayer University Did you graduate? o Yes C No DEGREE RECEIVED: Bachelors in Accounting Ashley Samuel Page 33 of 39 Work Experience DATES: 2001-present Vision House Finance Director Employer Job Title ADDRESSS: (Street, City, State) 450 Bremerton Ave DUTIES: Oversee Accounting and Finance Department Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? My life consists of being a servant leader, and I serve communities in my career and personal life. My family is new to the Auburn area and being a new mother, I would like to be involved in the area where I'm raising my son. Whatever is needed to ensure domestic safety, economic progress, educational stability for the youth, and Enviornmental health. Ashley__Samuel_Resume_2024.docx Upload a Resume Demographics Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. Ethnicity fJ African American Gender w Female Job Specific Supplemental Questions Are you a City of Auburn resident? Yes r No Have you previously served on a City of Auburn Board, Commission, or Committee? C Yes r No Ashley Samuel Page 34 of 39 If yes, please explain which. Why are you interested in serving on this board or commission? My life consists of being a servant leader, and I serve communities in my career and personal life. My family is new to the Auburn area and being a new mother, I would like to be involved in the area where I'm raising my son. Whatever is needed to ensure domestic safety, economic progress, educational stability for the youth, and Enviornmental health. Please list any experience that would assist you in serving on this board. I currently work for a non-profit organization in Renton where we provide transitional housing for families experiencing homelessness. I also assist families with resources around childcare through federal and state funding. Please list your professional activities that relate to this position. I have experience in accessing community resources, evaluating economic opportunities and needs and developing strategic solutions. Please list your community activities that relate to this position. Are you related to any elected City official or staff member? r Yes No If yes, please provide the name of the City official or staff member, as well as your relationship. Do you or any of your family members work for, or serve on, the board of directors of any organization which has contracted with or applied for funding from the City of Auburn? C Yes r No If yes, describe the relationship. Are you involved in any personal, professional, or business pursuit that would affect your ability to make fair and impartial recommendations/decisions as a member of a City citizen advisory committee? r Yes 6* No Are you able to attend daytime meetings? 6* Yes r No Ashley Samuel Page 35 of 39 Are you able to attend evening meetings? r• Yes r No Reference #1: Please list a non-relative reference who can provide reliable information about you. Please be sure to list the following information: name, relationship to you, phone number, and e-mail address. Brianna Baines 425-351-3889 briannab@visionhouse.org. She is a coworker and friend Reference #2: Please list a non-relative reference who can provide reliable information about you. Please be sure to list the following information: name, relationship to you, phone number, and e-mail address. Derek Sciba 206-713-5564 dereks@visionhouse.org he is the Executive Director of Vision House whom I report to. Ashley Samuel Page 36 of 39 Ashley Samuel Professional Experience 30117 50th Lane S Vision House Organization April 2021 to Auburn, WA 98001 Finance Director Present (470) 819-7696 • Oversee the operations and development of the Shane4558(@amail.com company's finance department including recruiting staff: A/P, A/R , Payroll Areas of Practice • Supervise the preparation of quarterly and annual Payroll account reconciliations. Audit • Monitor and enforces compliance within tax and Asset Management financial reporting for grants Property Management • Advise colleagues and executive management on Accounts Payable Accounts Receivable decisions related to the company's finances. General Ledger Balancing • Mediate between the organization, employees, donors Cash Flow Analysis and board financial issues and resolutions Budget Facilitation • Manages the entire company's financial status Non-Profit Filings • Supervises Cash Flow, Billing, Banking, Collections and Business Compliance Construction transitions Computer Applications ADP ADP - Enterprise Quickbooks Gemini MS - Excel (pivot tables, v-look MC Construction/Rainier Property Services March 2018 to ups) Operations Accounting Manager 2020 MS - Access • Oversee Property Management Accounting for Point Great Plains Ruston Area in Tacoma Monarch • Prepare Monthly Financials for 8 Condominiums HOA's Reportsmith and Board of Directors Peoplenet • Manage Accounting for over 7 + retail entities Paylocity • Assisted with Lease-up and Apartment Management Donor Perfect AppFolio for New Buildings MasterBuilder • File Annual and Quarterly Tax documents SQL • Manages Investment Accounts • Manage Transition from the Developer and Operational Entities Education • Supports CFO and Controller with Strategic Financing Certificate: Planning Computer Administration • Administers Detail Budgets to Associations and Beta Tech, Columbia, SC Commercial Landlords Bachelors: • Supervises Cash Flow, Billing, Banking, Collections and Accounting Construction transitions Strayer University • Negotiate Resident and Retail Leases Licensed Insurance Agent Georgia School of Insurance Georgia Louisiana Page 37 of 39 South Carolina South Sound Physicians February 2018 Accounting Consultant - Contract to March 2018 Position • I was hired from South Carolina to learn South Sound Physicians outdated accounting system. Consult with them on which accounting programs are best for their company's structure and perform the merge. Staples December 2016 Accounts Receivable Team-lead to July 2017 • Processed Drop Box Payments • Reconciled and Submitted Charge-off Accounts • Processed daily reports and tasks for the Team member • Managed a team of 10 AR representatives June 2015 to December 2016 Hospitality Staffing Solutions Payroll Specialist • Process Payroll for West and Central Hotels- Over 100 properties • Manage Client Relations with General Managers • Managed Workers Comp Employee's payroll • Managed Basic HR documents for new/hires • Maintained Garnishment Documents Automatic Data Processing (ADP) Payroll Specialist II • Processed Payroll for Ralph Lauren and Realogy Employees • Monitored internal and external reporting files • Processed manual check entries for over 2500 employees Page 38 of 39 World Financial Group Commissions Accounting Manager • Analyzed Commissions Data from 13 Insurance companies • Processed Payroll for over 350 agents weekly • Processed IRS Garnishments and yearly 1099's • Reported Cash Flow and Income analysis to Department Heads and CEO Jackson & Coker Lt Accounting Manager • Process Provider Payroll • Managed a team of 4 Specialist • Distributed Payroll Checks and Client Invoices • Billed and collected deposits from clients • Coordinated company audits • Managed department office supplies • Processed Commissions; recorded general ledger entries • Coordinated department group outings • Processed and maintained all providers 1099's Page 39 of 39