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Home My WebLink About07-16-2025 Agenda * Tourism Board CITY OF Regular Meeting UBIjRN July 17, 2025 - 10:00 AM City Hall Council Chambers WASHINGTON AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Tourism Board Meeting scheduled for Thursday July 17, 2025 at 10:00 a.m. will be held in person and virtually. Virtual Participation Link: To listen to the meeting by phone or Zoom, please call the number below or click the link: Telephone: 253 205-0468 Zoom: https://us06web.zoom.us/i/89887033391?pwd=aYvbOXDcvFeBGV0fDvSb7bp2F4NF1T.1 ROLL CALL AGENDA MODIFICATIONS AUDIENCE PARTICIPATION This is the place on the agenda where the public is invited to speak to the Board on any issue. A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Jenn Francis, Economic Development Manager 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Jenn Francis, Economic Development Manager Fax number: 253-804-3114 Email written comments to: jfrancis©auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting the Community Development Department in person, by phone (253) 215-8744, or by email (jfrancis@auburnwa.gov). ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS Page 1 of 5 A. Open Public Meeting Act Presentation - City Clerk Shawn Campbell B. Hotel/Motel Fund Update - Jenn Francis DISCUSSION ITEMS A. Update on New Board Members B. Events Update C. Brainstorming for new tourism ideas UNFINISHED BUSINESS NEW BUSINESS ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.gov). Page 2 of 5 CITY OF J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM WASHINGGTTON Agenda Subject: Meeting Date: Hotel/Motel Fund Update - Jenn Francis July 17, 2025 Department: Attachments: Budget Impact: Community Development Hotel Motel Fund Financial Report - June 2025, Budget Tracking 2025 Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 3 of 5 2025 Hotel / Motel Fund Performance Through June 2025 Hotel Motel Fund Revenues 2025 YTD 2025 Total 2025 YTD Variance to Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total Budget Budget-June Budget Hotel/Motel Excise Tax 11,977 9,539 9,251 11,980 13,740 13,304 69,790 145,000 58,424 11,366 International Film Festival Admission - - - - - - - - - - Investment Income 1,837 1,646 1,862 1,674 1,848 - 8,867 26,000 13,000 (4,133) Total Fund Revenues 13,814 11,185 11,113 13,654 15,588 13,304 78,657 171,000 71,424 7,233 Hotel Motel Fund Expenditures 2025 YTD 2025 Total 2025 YTD Variance to Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total Budget Budget-June Budget Other Wages - - - - - - - 48,950 24,475 24,475 Benefit Expenditures - - - - - - - 8,800 4,400 4,400 Office&Operating Supplies - - - - - - - 3,200 1,600 1,600 Services and Charges 75 75 - 13,636 - 40,909 54,695 143,600 71,800 17,105 Transfers Out - - - - - - - - - - Total Fund Expenditures 75 75 - 13,636 - 40,909 54,695 204,550 102,275 47,580 Fund Operating Income/(Loss) 13,739 11,110 11,113 17 15,588 (27,605) 23,961 (33,550) Year: 2025 2025 Budgeted Beginning Fund Bal. $ 470,231 YTD Estimated Ending Fund Bal $ 494,192 Page 4 of 5 104.00.557.300.41 Budgeted: $60,200.00 PROFESSIONAL SERVICES Remaining: -$409,981.80 Item Date Amount Auburn Area Chamber-Tourism Contract Jan&Feb 3/4/2025 $13,636.36 Auburn Area Chamber-Tourism Contract March 2025 5/1/2025 $13,636.36 Auburn Area Chamber-Tourism Contract April2025 5/30/2025 $13,636.36 Auburn Area Chamber-Toursim Contract May 2025 6/5/2025 $13,636.36 Auburn Area Chamber-Tourism Contract June 7/1/2025 $13,636.36 Grants Approved in 2025 Auburn Area Chamber $150,000.00 Emerald Downs-Indian Relay Race $8,000.00 Emerald Downs-T-Rex Races World Championship $15,000.00 Petpalooza $10,000.00 Veterans Day Parade $8,000.00 Flight Club-Parrot Expo $10,000.00 Total Grants Approved $201,000.00 Page 5 of 5