HomeMy WebLinkAboutSKHHP Advisory Board Agenda 07.07.22Page 1 of 15
SKHHP Advisory Board
July 7, 2022, 6:00 – 8:00 PM
Virtual – Zoom Meeting
Zoom Link: https://us06web.zoom.us/j/89734407973?pwd=cnlISFU4dXFJaFN5TGIwTWlxZHlNZz09
Meeting ID: 897 3440 7973
Password: 981696
Phone: 253-215-8782
Time Agenda
6:00 Welcome (Joseph Cimaomo, City of Covington Councilmember)
6:15 Introductions / Opening
Highs and Lows – go around our virtual room and share something bad that happened
this week and something good that happened this week.
6:25 May 5 and June 2, 2022 Meeting Minutes (Attachments A and B)
6:30 Executive Board Liaison Report Out (Andrew Calkins)
6:40 SKHHP Performance Metrics
Discuss potential performance metrics to show progress and measure success. The
following potential metrics are based on discussion with the staff work group and
advisory board, organized by the three overarching bodies of work in SKHHP’s work
plan.
• Affordable housing investment
o SKHHP member jurisdiction contributions to housing capital fund
o Projects funded by SKHHP Housing Capital Fund
o Other public and private resources leveraged by projects awarded SKHHP
Housing Capital funds
• Housing policy and planning
o Cumulative affordable units in land use and incentive programs
• Outreach, Education, and Advocacy
o Work sessions with local, regional, state, and federal legislators
o Monthly Executive Board educational topics
o Collaborative educational opportunities
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7:10 Advisory Board Structure
• Draft Advisory Board bylaws
o Amendments include provisions for alternates (Attachment C)
o General check-in on bylaws and
• Proposed compensation structure (Attachment D)
o Memo on compensation structure is drafted for presentation to the SKHHP
Executive Board at their July 15 meeting.
7:50 Updates / announcements
8:00 Closing
ATTACHMENT A
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SKHHP Advisory Board Meeting
May 5 2022
MINUTES
I. CALL TO ORDER
Angela San Filippo called the virtual meeting to order at 6:05 PM.
Board member attendees: Kaitlin Heinen, Dr. Linda Smith, Jennifer Hurley, Andrew Calkins, Aaron
Johnson, Amy Kangas, Uche Okezie,
Board members absent: Ryan Disch-Guzman, Maju Qureshi, Dorsol Plants
Others in attendance: Angela San Filippo, and Brian Davis
II. ADVISORY BOARD MEMBER INTRODUCTIONS / OPENING
Angela San Filippo opened the meeting at 6:05 pm. Brian Davis, City of Federal Way Community
Development Director, interim City Administrator, and SKHHP Executive Board member introduced
himself, welcomed the advisory board, and participated in opening icebreaker.
III. APPROVAL OF MEETING MINUTES
Minutes from the April meeting approved by consensus.
IV. HOUSING CAPITAL FUND PRIORITY SETTING
San Filippo reviewed feedback from the staff work group. Advisory Board made some additional
suggestions to the list of priority populations and finalized the recommendation. The final
recommendation will be brought to the Executive Board at the May 20 meeting as part of the full
housing capital fund guidelines.
V. 2023 SKHHP WORK PLAN
San Filippo reviewed the SKHHP mission and objectives and the draft 2023 work plan. Intention was
to provide an overview of the work plan with more discussion at the next advisory board meeting. The
work plan process is to develop a draft work plan with input from the staff work group, advisory board,
and executive board which will be reviewed with each member council before being approved by the
executive board later this summer and adopted by each member council before the end of the year.
VI. EDUCATIONAL OPPORTUNITIES
San Filippo reviewed the upcoming educational topics at the next executive board meetings and the
tutorial by A Regional Coalition of Housing (ARCH) on housing fund application review that will be
brought to both the executive board and advisory board this summer. San Filippo asked for feedback
or ideas on educational topics the advisory board would like to see brought to the executive board
and opportunities they would find beneficial.
VII. ADVISORY BOARD RECRUITMENT
San Filippo provided an update on the latest round of advisory board recruitment and the request
from two different organizations that are considering applying to allow for alternates. San Filippo
asked advisory board members whether they would like to explore the idea of allowing alternates.
General agreement from the group to explore this topic further and discuss what parameters should
be applied to alternates.
VIII. UPDATES/ANNOUNCEMENTS
San Filippo adjourned the meeting at 7:55 pm.
ATTACHMENT B
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SKHHP Advisory Board Meeting
June 2, 2022
MINUTES
IX. CALL TO ORDER
Angela San Filippo called the virtual meeting to order at 6:05 PM.
Board member attendees: Andrew Calkins, Maju Qureshi, Jennifer Hurley, Menka Soni, Linda
Smith, Kaitlin Heinen, Amy Kangas, Dorsol Plants
Board members absent: Ryan Disch-Guzman, Uche Okezie, Aaron Johnson
Others in attendance: Angela San Filippo.
X. ADVISORY BOARD MEMBER INTRODUCTIONS / OPENING
Angela San Filippo opened the meeting at 6:05 pm with an opening icebreaker.
XI. APPROVAL OF MEETING MINUTES
Minutes from the May meeting will be taken up at the July meeting.
XII. EXECUTIVE BOARD LIASION REPORT OUT
First half of meeting focused on the housing capital fund guidelines and discussion around how to
incorporate jurisdiction support into evaluation process. Question about political/elected officials and
NIMBYism. When confronted with misinformation and classist attitudes it’s on elected officials to help
educate, worried that elected officials are not taking on that role.
Second half of the meeting was a presentation on the work plan and budget for 2023 and a
presentation from fair housing center for Washington – interesting to listen as a defense of attorney
and implementing many of those laws.
XIII. HOUSING CAPITAL FUND PRIORITIES
San Filippo shared concerns from one Executive Board member about the list of priority populations
and recommendation to focus more broadly on low-income households. The staff work group also
mentioned that the broad list of priorities does seem to include all low-income households.
Recommendation to consider a broad statement prioritizing populations that have been
disproportionately underserved, underfunded, or impacted and ask applicant to explain which
populations their project is targeting and how that meets the needs of those most disproportionately
impacted by housing costs, housing cost burden.
General agreement with a broad statement, but also concerned about equitable application. Data
shows that Black and other people of color are disproportionately impacted by housing and
disproportionately in shelters.
Agree with staff suggestion for applicant to identify populations. Discussion about the benefit of
spelling it out for applicants.
Discussion about local politics and NIMBYism. Recommendation rests in advisory board’s hands, like
the idea of applicant identifying the population they are serving. Broad statement on priority
population and question for applicant to identify will be brought forward as part of advisory board
recommendation on priority populations.
ATTACHMENT B
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XIV. 2023 SKHHP WORK PLAN
San Filippo referenced the review of the 2023 work plan from the last meeting and introduced
discussion on metrics to demonstrate impact of SKHHP.
Suggestions to look at SKHHP goals and create defining metrics. Suggest focus on Executive Board
– professional development around equity and system change, educating city, stakeholders, elected
officials.
In terms of investment: number of people housed, units preserved and con structed. Where supportive
services are located in relation to housing preserved and constructed.
San Filippo asked what metrics will resonate with community groups, stakeholders?
Populations that are being served by affordable housing investments and the geographic areas where
projects are located.
Organization also supports jurisdictions – how to establish metrics that track policy changes occurring
in SKC, achievements made with zoning.
Discussion on housing taken out of the housing stock, how many small landlords have closed and
large landlords taken over. This has been part of the argument against tenant protections and has
been used to discourage cities from passing tenant protections, question the data sources being used
for this type of metric.
XV. ADVISORY BOARD STRUCTURE
a. Consideration of alternates
San Filippo brought up discussion of allowing alternates on the advisory board, she reviewed the
overall eligibility requirements of advisory board members. Should alternates go through the same
application process and meet the same qualifications as prima ry members?
After some deliberation the advisory board agreed that alternates would be allowed for board
members representing an organization with a limitation on attendance. Alternates cannot attend more
than 25% of the meetings per year. Alternates will be required to meet the minimum qualifications but
will not be required to go through the interview process.
San Filippo will bring forward revisions to the advisory board bylaws reflecting the advisory board
recommendation to allow for alternates with stipulations.
b. Compensation structure
San Filippo introduced discussion on compensation for advisory board members that are not
otherwise compensated by their employer for time spent at advisory board meetings.
Suggestion to consider donating to organization that members are employed.
General agreement for proposal to compensation advisory board members at the $75/meeting rate.
XVI. UPDATES/ANNOUNCEMENTS
Update on SKHHP Program Coordinator position.
San Filippo adjourned the meeting at 7:48 pm.
ATTACHMENT C
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Article I
Name and purpose:
Section I:
South King Housing and Homelessness Partners (SKHHP) was formed on January 1, 2019 by
Interlocal Agreement among the jurisdictions of Auburn, Burien, Covington, Des Moines, Federal
Way, Kent, Normandy Park, Renton, Tukwila, and King County.
Section II:
SKHHP is governed by an Executive Board composed of either an elected official or City
Manager/Administrator for each city and the King County Executive, or their designated
representative. The SKHHP Interlocal Agreement calls for the establishment of a SKHHP Advisory
Board to provide advice and recommendation to the Executive Board on land and/or money
resource allocation for affordable housing projects, input on policy needs related to housing
stability, program design and development, recommendations for emergency shelter and other
immediate affordable housing needs, and to provide public education and community outreach
services.
Section III:
SKHHP’s mission is to work together and share resources to increase available options for South
King County residents to access affordable housing and preserve existing affordable housing
stock. SKHHP’s objectives include sharing technical information and resources to promote sound
housing policy, coordinating public resources to attract greater private and public investment,
and providing a unified voice for South King County.
Article II
Advisory Board:
Section I: Duties of board
SKHHP is committed to amplifying and ensuring community voices inform policy, programming,
and funding decisions that help increase housing stability throughout South King County. The
purpose of the Advisory Board is to
o Provide connection and advancement of the broader interests of local communities.
o Inform and influence SKHHP Executive Board decisions by drawing on collective
knowledge and experience to provide recommendations to the Executive Board on land
and/or money resource allocation for affordable housing projects, policy needs related
to housing stability, program design and development, emergency shelter and other
immediate affordable housing needs, and to provide public education and outreach.
o Strengthen Executive Board, staff workgroup, and other interested parties’
understanding of community needs and interests related to affordable housing and
homelessness in South King County.
ATTACHMENT C
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Section II: Composition
The SKHHP Advisory Board (not including alternates) will consist of not more than fifteen (15)
and not less than twelve (12) community members with knowledge and understanding of
affordable housing and homelessness issues in South King County, appointed by the SKHHP
Executive Board.
SKHHP will strive to ensure that the Advisory Board collectively represents equal demographic
distribution across South King County jurisdictions and incorporate the following knowledge and
experience:
o Affordable housing/nonprofit housing developers
o Tenant rights educators and advocates
o Personal and/or professional knowledge of homelessness
o Affordable rental and homeownership housing finance expertise
o Experience and knowledge of South King County communities and community-based
organizations and/or local and regional governance structures
Section III: Board Representation:
SKHHP recognizes the history of institutional racism in systemically marginalizing Black,
Indigenous and people of color (BIPOC) communities who continue to be disproportionately
affected by housing insecurity and homelessness. BIPOC communities are disproportionately
represented in people experiencing homelessness and housing insecurity and are currently and
historically underrepresented in positions of power. An estimated 45% of South King County
residents identify as BIPOC. SKHHP is committed to elevating the voices of BIPOC community
members and will prioritize BIPOC representation on the Advisory Board that reflects the
population of BIPOC communities in South King County.
Advisory Board members may be appointed as an individual or as a representative of an
organization. All Advisory Board members and alternates must meet the following
qualifications:
o Live, work, or be affiliated with service provisions within the South King County region
o Interest in collaboratively working in a team setting with various community and
government stakeholders
o Personal and/or professional commitment to understanding and working to undo the
impacts of institutionalized racism and disparities experienced by BIPOC communities
o Personal and/or professional expertise, and affiliation with agencies, coalitions,
organizations, or networks from/or serving the following communities:
• Low-income households
• Immigrant and refugee populations
• People living with disabilities and/or behavioral health needs
• People experiencing homelessness or housing insecurity including the following
population groups:
▪ Aging adults/seniors
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▪ BIPOC
▪ LGBTQ+
▪ Multigenerational households
▪ People with a criminal history
▪ Veterans
▪ Youth
Section IV: Alternates
Advisory Board members representing an organization may work with their organization and
SKHHP staff to appoint one alternate that meets the qualifications in Section III to serve in the
temporary absence of a regular board member. Alternate members may attend no more than
25% of Advisory Board meetings in a calendar year on behalf of the primary member.
During the absence of a member for whom the individual is an alternate, the alternate shall act
in the place of such member.
Section IV: Terms
A.) Advisory Board members may serve no more than two (2) consecutive four (4) year terms.
B.) To the extent a position becomes open, the Advisory Board may help SKHHP Staff identify,
recruit, and recommend new member(s) to be appointed by the SKHHP Executive Board.
C.) Advisory Board membership is voluntary and members retain the right to resign from their
position at any time for any reason.
Section V: Decision Making
A) Consensus decision-making consists of a cooperative process for making decisions in which
everyone consents to the decisions of the group. In this process, input is encouraged from
everyone. Ideas are presented to the board and are modified by the board until a decision is
unanimously made.
B) All board decisions will be made through the consensus process. In the event that, after a
prolonged discussion of an issue, a consensus cannot be reached, the following options are
available:
1) Table the issue with the goal of revisiting the discussion and coming to a decision
during the next meeting
2) Using a simple majority, take a vote to decide if the group is comfortable taking a
vote. If yes, the vote on the item in question must pass by two-thirds majority vote.
If option (B)(2) is activated and the initial vote does not pass by simple majority,
option (B)(1) must be utilized. If the Advisory Board is not able to reach a decision
using the process identified in this section, the Advisory Board may opt to move the
item forward to the Executive Board without a recommendation.
C) A quorum must be present for meetings to be consistent with the Open Public Meetings Act.
ATTACHMENT C
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Quorum defined as follows:
Number of active
Advisory Board
Members
12 13 14 15
Quorum 8 9 9 10
Section VI: Vacancies/removal/replacements
A) Members serve in an advisory capacity, as volunteers, without compensation.
B) Grounds for removal
1) Removal for excessive absenteeism
a) Each member is expected to demonstrate interest in the board’s activities
through the member’s participation in the scheduled meetings
b) If a member has three (3) consecutive absences from the meetings, SKHHP staff
shall notify the member in writing in an effort to ensure full participation in the
board
c) Members with four (4) consecutive absences or more than six (6) meetings within
one year will be recommended for removal to the SKHHP Executive Board
2) Removal for cause
a) A member may be removed for cause for any conduct by a member, which in the
opinion of the SKHHP Advisory Board and SKHHP staff violates group agreements
and is inappropriate, unsuitable, or harmful and which adversely affects, lowers, or
destroys the respect or confidence of SKHHP in the ability of the member to
perform their duties as a member of the board, or conduct which brings disrepute
or discredit to the board or to SKHHP
b) Wrongdoing, neglect of duty, or inability to perform his or her official duties
C) Procedure for Removal
A board member may be removed from the Advisory Board upon the recommendation of the
Advisory Board by the Executive Board on a majority vote of membership of the Executive
Board.
Article III
Officers:
Section I: Officer Positions
Advisory Board Officers will not be appointed. SKHHP staff will act as meeting chairs, prepare
meeting agendas, facilitate meetings, and provide administrative support to the Advisory Board
including taking meeting minutes and other tasks as needed.
Section VI: Executive Board Liaison
In order to support the work of relationship building between the Advisory Board and the
Executive Board, each month a different SKHHP Advisory Board member will be designated as
ATTACHMENT C
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the Executive Board liaison. The liaison duties include attending the Executive Board meeting
and reporting back to the Advisory Board at the following meeting. The expectation is that all
Advisory Board members will participate with a monthly rotation.
Article IV
Meeting of the Advisory Board:
Section I: Frequency
The board will meet as often as it deems necessary but not less than quarterly.
Section II: Attendance
In order for an Advisory Board member to be considered a participating member of the board,
the member must not miss four (4) consecutive meetings or more than six (6) out of twelve (12)
meetings annually (50% of the annual meetings held). Reasonable accommodations will be
provided to any member of the board upon request. Absences will be considered excused when
communication of intended absence is delivered to SKHHP staff in advance of the missed
meeting and with as much advance notice as possible.
Section III: Records
Record will be kept by SKHHP staff. SKHHP staff will keep records of the minutes during board
meetings and also of the actions taken by committees of the board. Records can be accessed by
all board members through SKHHP staff.
Article V
Committees:
Section I: Composition
Committees will be created and defined on an as needed basis and would never represent a
quorum of the group.
Article VI
Section I: Quorum:
A quorum at any meeting of the board will consist of the board members who represent a two-
thirds majority of the board’s membership. Board members may participate in any meeting by
phone or video conferencing for all purposes, including but not limited to voting and
establishing a quorum.
Section II: Rules of Procedure:
A) Consensus process occurs as follows:
1) Facilitator asks for someone to make a proposal
2) Notetaker captures the proposal so everyone can see it
3) Person making the proposal also explains their reason for making the proposal, provides an
ATTACHMENT C
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example, and restates it
4) Facilitator asks for clarifying questions and concerns, which creates an opportunity to
reshape the proposal
5) If proposal is reshaped, it must be restated
6) Facilitator asks for any remaining concerns
a. Objections / Stand Asides
i. Defined as not member’s preference but proposal does not pose a risk to
group’s mission or ability to do work and therefore does not prevent
proposal from moving forward
b. Blocks
i. Defined as blocking consensus because something about the proposal
undermines the group and risks the group’s ability to do work and stay in
alignment with mission
7) If none, consensus is achieved using verbal or visual indicators
Section III: Agenda:
Agendas will be distributed by SKHHP staff one week prior to meeting.
Section IV: Motions and Voting:
No action may be taken except at a meeting where a quorum exists. Proxy voting is not allowed.
Section V: Conflict of Interest:
Board members must disclose, to the best of their knowledge, all potential conflicts of interest as
soon as they become aware of them and always before any actions involving the potential conflict of
interest are taken. Board members will be prohibited from voting on any matter in which there is a
conflict of interest. A potential conflict of interest arises when a board member stands to benefit
from an action the Advisory Board takes or has another interest that impairs, or could be seen to
impair, the independence or objectivity of the Advisory Board. The minutes of any board meeting at
which a matter involving a conflict of interest or potential conflict of interest was discussed or voted
upon shall include: the name of the interested party and the nature of the interest, and the decision
as to whether the interest presented a conflict of interest. Potential conflicts of interest may include
situations in which a board member or a board member’s relative or business:
• Has an ownership or investment interest in any third party that the board is considering dealing
with;
• Serves on the board or, participates in the management of, or is otherwise employed by or
volunteers with any third party that SKHHP does business with or is considering doing business
with;
• Receives or may receive compensation or other benefits in connection with a transaction into
which SKHHP enters;
• Receives or may receive personal gifts or loans from third parties doing business with SKHHP;
• Has a close personal or business relationship with a participant in a transaction being considered
by SKHHP;
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• Would like to pursue a transaction being considered by SKHHP for their personal benefit.
Section VI: Open Public Meetings Act:
SKHHP Advisory Board business is subject to the Washington State Open Public Meetings Act
(Chapter 42.30 RCW).
Article VII
Amendments:
Section I: How to amend, process
Amendments to the Bylaws can be made through the consensus decision-making process by the
board as outlined in Article IV; Section II.
ATTACHMENT D
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Memorandum
South King Housing and Homelessness Partners
To: SKHHP Executive Board
Date: July 15, 2022
RE: SKHHP Advisory Board compensation proposal
Purpose
During the establishment of the Advisory Board and development of the 2022 budget, the
Executive Board included a line item for Advisory Board compensation with the intention of
having further discussions prior to establishing a structure to provide compensation for
advisory board participation.
The following information provides additional background as well as peer research that
informed a joint recommendation from the staff work group and Advisory Board for an advisory
board stipend.
Background
Research, including interviews with peer organizations across the region, indicate that
compensation for participation in advisory boards is a best practice and key element of success.
Compensation shows respect for volunteer time, reduces barriers for volunteer participation,
and shows organizational commitment to the work. Serving on an advisory board can demand a
significant amount of members’ time and can involve travel, childcare expenses, time off w ork,
or other associated expenses. These demands can create a burden on members and can even
create a barrier to participation for current or potential members. The Advisory Board operates
as a consulting body, providing unique and vital expertise that fac ilitates the success of the
organization in working toward its mission.
SKHHP values the Advisory Board members’ expertise, experience and time and is committed
to demonstrating support in line with contemporary best practices which point to the provision
of stipends or other compensation and subsequently budgeted $14,400 for Advisory Board
compensation in 2022.
Second Substitute Senate Bill (2SSB) 5793 which became effective June 9, 2022 removed a
major barrier to allowing compensation for lived experien ce on boards, commissions, councils,
committees, or other similar groups. In the findings of 2SSB 5793 the legislature found that
equitable policy discussion should include individuals directly impacted by the policy. The
legislature found that asking community members with lower financial means to volunteer
ATTACHMENT D
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their time and expertise while employees of local government or other organizations receive
compensation from their respective agency or organization for their time and experience
ultimately hinders full and open participation. As a result, the legislature found that removing
financial barriers for those individuals fosters increased access to government and enriches
public policy discussions and decisions, ultimately leading to more equitable and sustainable
outcomes (Washington State Office of Equity, 2022).
The Washington State Office of Equity Lived Experience Compensation Interim Guidelines and
Best Practices recommends a compensation structure for community members at a living wage.
The University of Washington publishes the Self-Sufficiency Standard every few years as a
measure of income adequacy for different households across Washington State. In the 2020
Self-Sufficiency report, UW determined the cost of living for a family of three in King Count y to
be about $45/hour.
Peer models
Organization/Advisory Group Stipend per member
East Bay Community Energy $50/meeting
Eastern Oregon Coordinated Care Organization $50/meeting
King County Community Partners Table $75/hour
Metro Transit Department $75/hour
King County DCHS Youth and Young Adult Division $25-$50/hour
King County Department of Natural Resources and Parks $50/hour
SKHHP Advisory Board Stipend Proposal
Consistent with best practices and peer models, the SKHHP staff work group and Advisory
Board recommends adopting a stipend of $75/meeting for eligible advisory board members.
Stipends are voluntary and advisory board members can choose to opt out of receiving the
stipend.
Participation on the SKHHP Advisory Board is voluntary and it is acknowledged that for some
members, time and engagement with the board is categorized as work time through an
employer, while for others, board membership is entirely on their own time. With this spectrum
of experiences in mind, advisory board members are eligible to receive compensation if they
are not already receiving compensation for their time by their employer.
Advisory Board members receiving stipends will receive the stipend for attendance of Advisory
Board meetings and for serving as the liaison at one Executive Board meeting per year. Advisory
Board members will be considered present at a meeting if they attend the majority of the
meeting.
The following proposal is a projection of the annual cost of providing advisory board stip ends
based on the number of advisory board members.
ATTACHMENT D
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# of advisory board members $75/meeting
12 $11,700
13 $12,675
14 $13,650
15 $14,625