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Home My WebLink About08-05-2025 Agenda Arts Commission * * Regular Meeting CITY OF * August 5, 2025 - 4:30 PM A1JJIJJ4 Postmark Center for Arts 20 Auburn Ave WASHINGTON AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Arts Commission Meeting scheduled for Tuesday, August 5, 2025 at 4:30 p.m. will be held in person and virtually. ZOOM Participation Link: https://us06web.zoom.us/j/87811253572 Meeting ID: 878 1125 3572 One tap mobile +12532050468„87811253572# US +12532158782,s,87811253572# US (Tacoma) • 877 853 5257 US Toll-free • 888 475 4499 US Toll-free ROLL CALL AGENDA MODIFICATIONS AUDIENCE PARTICIPATION A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Allison Hyde, Arts Program Supervisor 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Allison Hyde, Arts Program Supervisor Fax number: 253-931-4005 Email written comments to: ahyde@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting the Parks, Arts and Recreation Department in person, Page 1 of 6 by phone (253) 931-3043, or by email (ahyde@auburnwa.gov). APPROVAL OF MINUTES A. Approval of June 3, 2025 Minutes DISCUSSION ITEMS A. Auburn Downtown Park Public Art Project Update B. 2024-25 Sculpture Gallery People's Choice Award ACTION ITEMS A. 2024-25 Sculpture Gallery Purchase Award ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.gov). Page 2 of 6 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Approval of June 3, 2025 Minutes August 5, 2025 Department: Attachments: Budget Impact: Parks, Arts & Recreation 06.03.25 AAC Minutes Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 3of6 Arts Commission * Regular Meeting C1TY OF * June 3, 2025 - 4:30 PM AUBURN Postmark Center for Arts 20 Auburn Ave WASHINGTON MINUTES CALL TO ORDER Vice Chair Trisenda Mayfield calls meeting to order at 4:35pm. PUBLIC PARTICIPATION A. The Arts Commission Meeting scheduled for Tuesday, June 3, 2025 at 4:30 p.m. will be held in person and virtually. ZOOM Link: httbs://us06web.zoom.us/i/87198910923 Meeting ID: 871 9891 0923 One tap mobile +12532158782„87198910923# US (Tacoma) +12532050468„87198910923# US • 888 475 4499 US Toll-free • 877 853 5257 US Toll-free ROLL CALL Present: Andrea Dailey, Dr. Carol Crawford Danner, Tammy Dwight, John Harris, Amber Lott, Trisenda Mayfield, Ann Marie Natali, Rocky Salvador Excused: Kristine De Leon, Tori Olsen Unexcused: Dinah Rau, Carol Smetheram Staff: Allison Hyde, Arts Program Supervisor; Amanda Jenkinson, Arts Assistant; Alex Mojica, Arts Assistant; Shawn Campbell, City Clerk; Paul Byrne, Deputy City Attorney Guests: N/A AGENDA MODIFICATIONS AUDIENCE PARTICIPATION A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Page 4 of 6 Please mail written comments to: City of Auburn Attn: Allison Hyde, Arts Program Supervisor 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Allison Hyde, Arts Program Supervisor Fax number: 253-931-4005 Email written comments to: ahyde@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting the Parks, Arts and Recreation Department in person, by phone (253) 931-3043, or by email (ahyde@auburnwa.gov). APPROVAL OF MINUTES A. April 1, 2025 Minutes Commissioners are asked to review the minutes for the April 1, 2025 meeting. Commissioner John Harris moved that the minutes be accepted as written. Commissioner Amber Lott seconded the motion. Motion passed unanimously. DISCUSSION ITEMS A. OPMA training with Auburn City Clerks Paul Byrne, Deputy City Attorney speaks about Washington's Open Public Meetings Act (OPMA) RCW 42.30.010. Byrne goes over key definitions, such as Governing Body, Meeting, "Accidental" Meetings, and Meeting Interruptions. Violations of the Open Public Meetings Act include civil money penalties, and that all governing body actions taken in violation of the OPMA are null and void. Shawn Campbell, City Clerk speaks about the Public Records Act (PRA) RCW 42.56.010(4) and goes over key definitions such as Writing, Records and Records searches, and how to conduct communications. Questions may be directed to City Clerk Shawn Campbell or Deputy City Attorney Paul Byrne. B. Public Art Policies Arts Supervisor Allison Hyde tells the commission about the Auburn Downtown Public Art Call for Artists and its goal to create an integrated work for the new downtown park, currently under construction. Hyde explains that funding has been saved for the past Page 5 of 6 few years to allow for a large-scale public art piece and that the call for artists closes in a week. Hyde extends an invitation for commissioners to serve on the selection panel. C. Postmark Programming Grant Discussion Discussion will be postponed to next meeting. D. News and Updates Discussion will postponed to next meeting. ADJOURNMENT Meeting adjourned at 5:32PM. Page 6 of 6