HomeMy WebLinkAbout09-17-2025 Agenda Airport Advisory Board
* * Regular Meeting
CITY OF * September 17, 2025 - 8:00 AM
A1JB1JiR.N Airport Office
Conference Room 1
WASHINGTON
AGENDA
CALL TO ORDER
PUBLIC PARTICIPATION
A. The Municipal Airport Advisory Board Meeting scheduled for Wednesday, September 17,
2025 at 8:00am will be held in person and virtually.
Virtual Participation Link:
To listen to the meeting by phone or Teams, please call the number below or follow the
link:
Telephone: 1-509-530-1507
Conference ID: 983 327 998#
Teams Link: Join the meeting now
Meeting ID: 217 256 515 948
Passcode: Be9af7r5
ROLL CALL
AGENDA MODIFICATIONS
AUDIENCE PARTICIPATION
This is the place on the agenda where the public is invited to speak to the Board on any issue.
A. Participants can provide comments in person or submit written comments in advance of
the scheduled meeting. Participants can submit written comments via mail or email. All
written comments must be received prior to 5:00 p.m. on the day before the scheduled
meeting and must be 350 words or less.
Please mail comments to:
City of Auburn Attn: Angela Klein, Airport Administrative Specialist
2143 E St NE Suite 1
Auburn, WA 98002
Email comments to:
airport@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of
difficulty attending a meeting of the governing body, notice of the need for accommodation
is needed by 5:00 p.m. on the day of the scheduled meeting. Participants can request
accommodation to be able to provide remote oral comment by contacting the Airport Office
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in person, by phone (253) 333-6821, or email to airport@auburnwa.gov.
APPROVAL OF MINUTES
A. APPROVAL OF MINUTES FOR THE MEETING ON MAY 14, 2025
ACTION ITEMS
A. 2026 AIRPORT FEE SCHEDULE
DISCUSSION ITEMS
A. CAPITAL PROJECT STATUS AND BOARD TRACKING MATRIX
B. AIRPORT BUDGET UPDATE
GUIDANCE AND INFORMATION ITEMS
A. AIRPORT MANAGER REPORT
B. AIRPORT ADMINISTRATION REPORT
C. AIRPORT MAINTENANCE REPORT
SCHEDULE FOR UPCOMING MEETINGS
A. 2025 REGULAR MEETING SCHEDULE:
November 19
Unless otherwise noted and advertised, all meetings will start at 8 a.m. and will take place
at the Auburn Airport Office Conference Room 1 located at 2143 E St. NE, Auburn, WA
98002.
*Please note that subject to advanced public notice the Board may elect to schedule
additional special meetings beyond the meeting dates specified above.
ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office and on the City website
(http://www.auburnwa.gov).
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CITY OF
J\iJBIJIIF4 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Meeting Date:
APPROVAL OF MINUTES FOR THE MEETING ON MAY 14, 2025 September 17, 2025
Department: Attachments: Budget Impact:
Public Works May 14,2025 Minutes
Administrative Recommendation:
Move to approve the minutes for the meeting on May 14, 2025
Background for Motion:
Background Summary:
See attached.
Councilmember: Staff: Tim Mensonides
Page 3 of 13
Airport Advisory Board
Special Meeting
* May 14, 2025 - 8:00 AM
CITY OF Auburn Airport Office
AUBURN*
2143 E Street NE
WASHINGTON Auburn, WA 98002
MINUTES
CALL TO ORDER
Vice Chairperson Clark called the meeting to order and welcomed attendees.
PUBLIC PARTICIPATION
The meeting was held in person and virtually.
ROLL CALL
Present: Wayne Osborne,Jay Miner, Justin Heater, Chad Ellison, Deanna Clark
(virtually), Greg Ramig
Excused absence:Andrea Prasse
City Staff: Public Works Director Ingrid Gaub, Airport Manager Tim Mensonides, Airport
Administrative Specialist Angela Klein, Airport Associate Abbie Weir, Airport Associate
Aaron Serden
Outside Presenter: Doug Wilson, FBO Partners
AUDIENCE PARTICIPATION
None.
APPROVAL OF MINUTES
A. MARCH 19TH, 2025 REGULAR MEETING
It was moved by Board Member Osborne that the Board approve the Airport Advisory
Board minutes for March 19, 2025. Board Member Heater seconded the
motion. Motion carried, 6-0.
DISCUSSION ITEMS
A. AIRPORT DEVELOPMENT UPDATE (15 MIN)
Doug Wilson presented on his business FBO Partners which remodeled the former Air
Tech space. Wilson recently leased the four-acre parcel that is the south lot and
shared current plans for south lot development.
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Questions and discussion followed.
B. CAPITAL PROJECT STATUS AND BOARD TRACKING MATRIX (5 MIN)
Manager Mensonides reported on the status of the airport's capital projects, including
the AWOS, beacon and emergency generator planned for 2026. He then updated the
board on the regular tracking matrix.
GUIDANCE AND INFORMATION ITEMS
A. AIRPORT MANAGER REPORT (10 MIN)
Manager Mensonides shared on the upcoming event with the Cascade War Birds and
Airport Day. He introduced new employee Aaron Seerden, discussed the stormwater
document known as the SWPPP, and the status of derelict aircraft at the airport.
Questions and discussion followed.
B. AIRPORT ADMINISTRATION REPORT (5 MIN)
Administrative Specialist Klein reported on current hangar and tie-down status as well
as the current wait list for hangars. She also discussed planning for Airport Day,
Saturday July 12th.
C. AIRPORT MAINTENANCE REPORT (5 MIN)
Manager Mensonides reported on maintenance operations at the airport including
mowing with the wide-area mower, fuel sales, fuel nozzle replacement, SWPPP update,
yellow helicopter Hs, and USDA work with birds' nests in hangars.
SCHEDULE FOR UPCOMING MEETINGS
A. 2025 Regular Meeting Schedule:
September 17
November 19
Unless otherwise noted and advertised, all meetings will start at 8 a.m. and will
take place at the Auburn Airport Office Conference Room 1 located at 2143 E
St. NE, Auburn, WA 98002.
*Please note that subject to advanced public noticing, the Board may elect to
schedule additional special meetings beyond the meeting dates specified
above.
ADJOURNMENT
APPROVED this day of 2025.
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Angela Klein, Board Secretary
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CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
2026 AIRPORT FEE SCHEDULE September 17, 2025
Department: Attachments: Budget Impact:
Public Works 2026 Hangar Rents and Airport
fees
Administrative Recommendation:
Airport Board recommends approval of the proposed 2026 Hangar Rents and Airport Fees to the City
Council.
Background for Motion:
Background Summary:
Staff will review the proposed changes to the Hangar rents and fees with the Board.
Councilmember: Staff: Tim Mensonides
Page 7 of 13
Proposed 2026 Airport Fees
Space Type Basic Rent 2026 Security Total Rev Fee to Tenant Month Rate # of Annualized
2025 Rate Fee to City Inc' SLHT* Change Units Increase Rev
Open Hangar(D,E,F) $ 268.00 2.7% $ 275.00 $ 10.00 $ 285.00 $ 321.59 $ 7.00 51 $ 4,284.00
Open Hangar(C) $ 319.00 2.7% $ 328.00 $ 10.00 $ 338.00 $ 381.40 $ 9.00 6 $ 648.00
Enclosed Hangar(G,H,J) $ 513.00 2.7% $ 527.00 $ 10.00 $ 537.00 $ 605.95 $ 14.00 48 $ 8,064.00
Enclosed Hangar(Y,Z) $ 597.00 2.7% $ 613.00 $ 10.00 $ 623.00 $ 702.99 $ 16.00 37 $ 7,104.00
Enclosed Hangar(Y,Z w/storage) $ 767.00 2.7% $ 788.00 $ 10.00 $ 798.00 $ 900.46 $ 21.00 3 $ 756.00
Tie down $ 87.00 50.0% $ 131.00 $ 10.00 $ 141.00 $ 159.10 $ 44.00 54 $ 28,512.00
Storage Unit $ 172.00 2.7% $ 177.00 $ 10.00 $ 187.00 $ 211.01 $ 5.00 7 $ 420.00
(East D,E,F,G,H; West E,G)
Storage Unit (Z/Y west) $ 234.00 2.7% $ 240.00 $ 10.00 $ 250.00 $ 282.10 $ 6.00 2 $ 144.00
Vehicle Parking $ 78.00 2.7% $ 80.00 $ 10.00 $ 90.00 $ 101.56 $ 2.00
Total $ 49,932.00
*SLHT (State Leasehold Tax) = 12.84%
Annual Increases Closed Hangar Rates in the Region (SLHT included)
2019 - 3.3% Enclosed Open Tie Down
2020 - 2% Auburn $605-900 $321-381 $159
2021 - 0% (COVID) Proposed
2022 - 5% Paine $497-770
2023 - 7% Renton $462 $185
2024 - 4.5% Boeing $981-1,118 $149
2025- 3.6% Tacoma $417-478 $67-91
2026 - 2.7% Puyallup $295 $67-91
Olympia $345-500 $269 $68-110
Harvey $438-556 $257 $74
*2026 Budget planned a 2% increase *Auburn waitlist for closed hangars is nearly 50 people=10+year expected wait * No increase on tie down rates for 7+ years
*June 2025 CPI 2.7% *Tie down space is antcipated to decrease with hangar development on south ramp
*Approx 60% of Airport revenue comes from hangars and tie-downs
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CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
CAPITAL PROJECT STATUS AND BOARD TRACKING MATRIX September 17, 2025
Department: Attachments: Budget Impact:
Public Works Capital Project and Board
Tracking Matrix
Administrative Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Staff will review the Capital project status and Board Tracking Matrix.
Councilmember: Staff: Tim Mensonides
Page 9 of 13
Capital Projects
Capital Project Status
LEAD PROJECT DESCRIPTION CURRENT STATUS WHAT'S NEXT STAFF START DATE EST. COMPL. EST. COST
DATE
City/CW F Hangar Row Upgrades Design Bidding Mensonides Nov-25 Dec-26 $ 1,500,000
City/CW AWOS, Beacon, Emergency Obtained FAA funding for entire project, preconstruction Construction scheduled to begin end of September Wickstrom/ Nov-23 Sep-26 $ 1,111,110
Generator conference on September 11 Mensonides
(95/5)
Completed crack sealing of taxilanes B-J, pavement patching
City Annual Pavement Maintenance scheduled as part of AWOS project Plan 2026 projects Mensonides May-25 Nov-25 $ 150,000
Annual Maintenance and Repair Interior electrical upgrades of F hangar row complete, working Identify other possible projects:
City of Facilities on replacing all faded signage Paint the Classic Helicopter building, Mensonides Jan-25 Feb-26 $ 100,000
Install exterior lighting on open hangars
City/CW Airport Master Plan Planning &Securing FAA funding Scoping Mensonides Jan-30 Jan-32 $ 5,000,000
(90/10)
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AIRPORT BOARD - TRACKING MATRIX
KRA Key Result Area/Goals Start
Reference [1] LeadI Narrative Description Date Completion Date
(Not in Priority Order)
Develop new hangars on the SE corner of the airport with multiple businesses
1-1 Continued Hangar Public Works Director/Airport placed in larger box style hangars. Seek opportunities for additional hangar 1Q 2020 On going
Development Manager development on the airport to address the high demand for hangar space within the
region.
Airport Manager/Public Works Redevelopment of the middle ramp area to accommodate the Airport Office,
1-3 Middle Ramp Development Director improve access and parking. Seek partnerships for development of space for 3Q 2022 On going
additional business use.
Annual review of the Airport Marketing Focus to be responsive to changing market
conditions and needs with a focus on marketing and leasing the two on airport
Public Works Director/Airport development sites approved in the approved Airport Master Plan to prospective
2-2 Airport Marketing Focus Manager/Airport Advisory tenants and developers. Other areas of focus are emerging technologies, alternative 1Q 2025 19-Mar-25
Board/Economic Development fuels, recruitment of on airport Businesses, and better incorporation of the Airport
into other City events. Current focus for on airport business development includes
expanded flight training, permanent maintenance facility, expansion of avionics and
restaurant opportunities.
Airport Manager/Public Works Pursue opportunities for physical growth of the Airport consistent with the approved
2-3 Airport Expansion Areas Director Airport Master Plan including a runway extension and opportunities for partnerships 1Q 2023 On going
for both on-airport and adjacent property development.
N/A Annual Tasks Public Works Director/Airport
Staff/Airport Advisory Board 1. Annual Fee Update Anticipated: September
2. Capital Improvement Plan Update Completed: March
3. Board Composition Review Anticipated: November
4. Board Work Plan Update for 2026 Anticipated: November
[1] KRA 1 = Facility& Infrastructure; KRA 2 = Economic/Community Development; KRA 3 = Operation Enhancement/Expansion
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CITY OF
J\I.JBU1R.ts4 AGENDA BILL APPROVAL FORM
WASHINGGTTON
Agenda Subject: Meeting Date:
AIRPORT BUDGET UPDATE September 17, 2025
Department: Attachments: Budget Impact:
Public Works Airport Fund Financials - June
2025
Administrative Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Staff will review the year to date expenditures and revenues with the Board.
Councilmember: Staff: Tim Mensonides
Page 12 of 13
2025 Airport Operating Fund (F435)-Through June 2025
Budget YTD BUDGET COMPARISON
Actual Actual Actual Actual Actual Actual 2025 YTD 2025 Total Variance to Percent of YTD Variance
YTD Budget
Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total-June Budget Budget-$'s Budget to Budget
Airport Revenues
Airport Security Service 3,394 3,482 3,573 3,422 3,528 3,545 20,943 38,700 (17,757) 54% 19,350 1,593
Aviation Fuel Sales 71,938 51,192 76,916 111,159 121,149 125,807 558,162 1,060,600 (502,438) 53% 530,300 27,862
Property Lease 36,297 36,297 36,297 36,297 36,297 36,297 217,782 397,200 (179,418) 55% 198,600 19,182
Tie Down&Hangar Rent 72,385 75,038 76,123 72,285 73,897 74,361 444,088 808,860 (364,772) 55% 404,430 39,658
State Grants - - - - - - - 53,201 (53,201) 0% 26,601 (26,601)
FFA Direct Federal Grant - - - - - - - 1,017,434 (1,017,434) 0% 508,717 (508,717)
Total Charges for Services $184,014 $166,009 $1 63 $234,871 240,010 $1,240,975 $3,375,995 $(2,135,020) 37% $ 1,687,998 $ (447,022)
Budget
Actual Actual Actual Actual Actual Actual 2025 YTD 2025 Total Variance to Percent of YTD Budget YTD Variance
Operating Expenditures Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total-June Budget Budget-$'s Budget to Budget
Salaries&Wages 27,280 27,538 28,256 27,824 27,650 27,756 166,305 328,270 161,965 51% 164,135 (2,170)
Benefits 12,719 12,446 12,731 12,363 13,141 13,138 76,537 165,987 89,450 46% 82,994 6,456
Other Wages 1,430 1,378 2,538 7,385 6,729 6,241 25,701 80,000 54,299 32% 40,000 14,299
Office&Operating Supplies 621 386 770 1,663 787 981 5,210 12,000 6,790 43% 6,000 790
Fuel Consumed 148 - 174 237 425 103 1,086 2,500 1,414 43% 1,250 164
Fuel Purchased for Resale 57,613 39,453 59,614 86,446 96,641 98,967 438,734 901,500 462,766 49% 450,750 12,016
Small Tools and Equipment - - - - - 43 43 3,000 2,957 1% 1,500 1,457
Professional Services 7,238 4,049 4,957 8,089 8,443 6,657 39,434 98,100 58,666 40% 49,050 9,616
Communication - - - - - - - - - - -
Travel - - - - 586 691 1,277 4,000 2,723 32% 2,000 723
Advertising 143 - - 2,455 - - 2,598 2,500 (98) 104% 1,250 (1,348)
Insurance 9,009 - - - - - 9,009 - (9,009) - (9,009)
Public Utility Service - 13,478 12,567 11,843 2,441 20,246 60,575 111,600 51,025 54% 55,800 (4,775)
Repairs and Maintenance 6,502 16,218 833 559 2,295 1,266 27,674 116,000 88,326 24% 58,000 30,326
Miscellaneous 569 1,705 646 911 1,472 2,075 7,379 23,200 15,821 32% 11,600 4,221
Construction Projects - - 94,508 2,577 68,299 16,127 181,511 1,639,375 1,457,864 11% 819,688 638,177
Interfund Charges 82,409 27,249 27,249 27,249 27,249 27,249 218,654 398,898 180,244 55% 199,449 (19,205)
Total Operating Expenditures $ 205,681 $ 143,901 $ 244,845 $ 189,602 $ 256,158 $ 221,539 $ 1,261,726 $3,886,930 $2,625,204 32% $1,943,465 $681,739
Actual Actual Actual Actual Actual Actual 2025 YTD 2025 Total Variance to Percent of YTD Variance
Other Revenues Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total-June Budget Budget-$'s Budget YTD Budget to Budget
Interest Revenue 1,801 1,622 11,292 4,157 4,368 4,641 27,882 10,400 17,482 268% 5,200 22,682
Miscellaneous Revenue 3,220 1,065 635 14,498 1,060 23,756 44,234 4,000 40,234 1106% 2,000 42,234
Gifts,Pledges,Grants-Private Sources - - 500 - - - 500 - 500 - 500
Intergovernmental Loan - - - - - - - - - - -
Increase in Restricted Deposits (2,104) 3,565 391 (822) - 1,859 2,889 - 2,889 - 2,889
Increase in Deferred Credits (46,271) 2,269 10,042 8,934 22,930 (29,826) (31,922) - (31,922) - (31,922)
Total Non Operating Revenues $ (43,353) $ 8,520 $ 22,859 $ 26,768 $ 28,358 $ 431 $ 43,584 $ 14,400 $ 29,184 303% $7,200 $36,384
Actual Actual Actual Actual Actual Actual 2025 YTD 2025 Total Variance to Percent of YTD Variance
Other Expenditures Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total-June Budget Budget-$'s Budget YTD Budget to Budget
Net Change in Restricted Net Assets
Operating Transfer Out - -
Debt Service Interest Expense - - - - 14,461 - 14,461 16,500 2,039 88% 16,500 2,039
Intergovernmental Loan Payment - - - - 77,161 - 77,161 - (77,161) - (77,161)
Debt Service Principal - - - - - - - 75,344 75,344 0% 75,344 75,344
Total Other Expenditures $ - $ - $ - $ - $ 91,622 $ - $ 91,622 $91,844 $222 100% $91,844 $222
NET Change in Working Capital I ($65,021) $30,627 ($29,076) $60,329 ($84,551) $18,902 I ($68,789)! ($588,379)
Budgeted Beginning W/C: Jan 1,2025 $1,926,743
Ending Working Capital,YTD 2025 1$1,857,954 1 Page 13 of 13