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Home My WebLink About11-04-2025 Agenda Fire Relief and Pension Board * * Regular Meeting CITY OF November 4, 2025 - 2:30 PM AJJJ3JJRftPr4 City Hall 2nd Floor Conference Room 2 WASHINGTON AGENDA CALL TO ORDER PUBLIC PARTICIPATION A. The Fire Relief and Pension Board Meeting scheduled for November 4, 2025 at 2:30 p.m. will be held in person and virtually. Virtual Participation Link: To listen to the meeting by phone or Zoom, please call the number below or click the link: Telephone: 253 215 8782 Toll Free: 877 853 5257 Zoom: https://us06web.zoom.us/i/85096528686836 ROLL CALL AGENDA MODIFICATIONS PUBLIC COMMENT This is the place on the agenda where the public is invited to speak to the Board on any issue. A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Shawn Campbell, City Clerk 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Shawn Campbell, City Clerk Fax number: 253-804-3116 Email written comments to: scampbell@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting Shawn Campbell in person, by phone (253) 931-3039, or by email (scampbelk auburnwa.aov). APPROVAL OF MINUTES Page 1 of 10 A. Minutes of the August 5, 2025 Fire Relief and Pension Board Meeting (Recommendation: Board approve the August 5, 2025, minutes as distributed.) ACTION ITEMS A. Approval of Claims Approval of Pension and Healthcare Benefit payments to Fire Relief and Pensioners for the Period of July 1, 2025 through September 30, 2025 (Recommendation: Board approve the Pension and Healthcare Benefit payments through September 30, 2025.) DISCUSSION ITEMS A. Election for the 2026 - 2027 Fire Relief and Pension Board Position Board Secretary Campbell to provide the Board with the timeline for nominations and voting. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office and on the City website (http://www.auburnwa.gov). Page 2 of 10 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Minutes of the August 5, 2025 Fire Relief and Pension Board Meeting November 4, 2025 (Recommendation: Board approve the August 5, 2025, minutes as distributed.) Department: Attachments: Budget Impact: City Attorney 08-05-2025 Fire Relief and Pension Board Minutes Administrative Recommendation: Approve the August 5, 2025, minutes as distributed. Background for Motion: Background Summary: Councilmember: Staff: Page 3 of 10 Fire Relief and Pension Board * Regular Meeting CITY OF * * August 5, 2025 - 2:30 PM J_%'1JJ31JJs City Hall 2nd Floor Conference Room 2 WASHINGTON MINUTES CALL TO ORDER Mayor Backus called the meeting to order at 2:39 p.m. in the Room 2 of Auburn City Hall, 25 West Main Street. PUBLIC PARTICIPATION The meeting was held in person and virtually. ROLL CALL Fire Relief and Pension Board Members present included Mayor Nancy Backus, Finance Director Jamie Thomas, Fire Relief and Pension retiree Bob Wigley, Fire Relief and Pension retiree Bill Petersen, Deputy City Clerk Rebecca Wood-Pollock, and City Clerk Shawn Campbell. AGENDA MODIFICATIONS There were no modifications to the agenda. AUDIENCE PARTICIPATION No one came forward to speak. APPROVAL OF MINUTES A. Minutes of the May 13, 2025, Special Fire Relief and Pension Board Meeting Motion by Member Petersen, second by Member Wigley to approve the February 13, 2024 minutes. MOTION CARRIED UNANIMOUSLY. 4-0 ACTION ITEMS A. Approval of Claims Approval of Pension and Healthcare Benefit Payment to Fire Relief and Pensioners for the period of April 1, 2025, through June 30, 2025, in the amount of $59,696.10. Motion by Member Petersen, second by Member Wigley to approve the Page 4 of 10 expenses of the Fire Relief and Pension Fund. MOTION CARRIED UNANIMOUSLY. 4-0 PRESENTATIONS A. Open Public Meetings Act/Public Records Act Training City Clerk Campbell shared a presentation with the Board on the Open Public Meetings Act ("OPMA") and Public Records Act Training, including an overview of State law, repercussions and penalties, and emails. The Board discussed quorums, HIPAA regulations, external communications, OPMA enforcement, the Board's fund balance, and Director Thomas shared that she would bring a financial update to the next meeting. ADJOURNMENT There being no further business to come before the Fire Relief and Pension Board, the meeting adjourned at 2:57 p.m. APPROVED THIS 4th DAY OF November 2025. NANCY BACKUS, MAYOR ShawnCampbell, City Clerk Page 5 of 10 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Approval of Claims November 4, 2025 Approval of Pension and Healthcare Benefit payments to Fire Relief and Pensioners for the Period of July 1, 2025 through September 30, 2025 (Recommendation: Board approve the Pension and Healthcare Benefit payments through September 30, 2025.) Department: Attachments: Budget Impact: City Attorney 2025 Q3 Fire pension Memo Administrative Recommendation: Approve Pension and Healthcare Benefit payments as submitted. Background for Motion: Background Summary: Councilmember: Staff: Page 6 of 10 CITY OF * Interoffice Memorandum AUBURK WASHINGTON To: Fire Pension Board From: Jamie Thomas, Finance Director Date: October 28, 2025 Re: Fire Relief and Pension Benefits The following information is for the review and approval to the Fire and Relief and Pension Board at their quarterly meeting, scheduled for November 4, 2025. Approval of Claims 2025 payments not yet approved: $56,116.68 has been paid in fire pension benefits for the pay period July 1, 2025—September 30, 2025 and $6,139.92 has been paid July 1, 2025—September 30, 2025 for healthcare benefits. 2025 Quarter 3 EE Name Beneficiary Salary Benefits Henderson, Edward L Henderson, Eveline 6,460.56 - Kosko,Alan D 3,925.56 1,534.98 Nixon, Ray M Nixon, Dorothy 3,498.78 - Partridge, Kenneth Partridge,Jeanne 4,460.40 - Petersen, William R 4,979.76 1,534.98 Reno, Robert Eugene Reno,Annette 7,302.06 - Shropshire, Monroe S Shopshire, Meredith 5,959.98 - Tinsley, William T Tinsley, Mary Jane 8,650.74 - Volstad, Dale T 1,910.94 1,534.98 Wigley, Robert S 8,967.90 1,534.98 Total $ 56,116.68 $ 6,139.92 Page 1 of 1 AUBURN * MORE THAN YOU IMAGINED Page 7 of 10 CITY OF J\iJBIJIIF4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Meeting Date: Election for the 2026 - 2027 Fire Relief and Pension Board Position November 4, 2025 Board Secretary Campbell to provide the Board with the timeline for nominations and voting. Department: Attachments: Budget Impact: City Attorney 2025 Election Schedule, 2025 Nom Form Administrative Recommendation: Background for Motion: Background Summary: Councilmember: Staff: Page 8 of 10 CITY OF AUBURN INTER-OFFICE MEMORANDUM TO: All Fire Relief and Pensioners FROM: Shawn Campbell, Fire Relief and Pension Board Secretary DATE: November 4, 2025 RE: Fire Relief and Pension Board Representative Election Below is the election schedule for the term of Board Member to the Auburn Fire Relief and Pension Board. The term runs from January 1, 2026 to December 31, 2027. Any member wishing to run for the Fire Relief and Pension Board representative, must nominate himself or herself on the enclosed form. Only those nominating themselves will be placed on the election ballot. Please be aware that pursuant to state law only those subject to the Fire Relief and Pension Board may serve as a board member, if elected. If only one nomination is received that person will automatically become the duly appointed Boardmember. Enclosed is a nomination form, which can be completed and returned to me. ELECTION SCHEDULE Nomination requests mailed — November 7, 2025 Nominations due secretary 5:00 p.m. — November 19, 2025 Ballots Mailed — November 24, 2025 (if necessary) Ballots Due Postmarked by — December 8, 2025 Ballots Counted 3:00 p.m. — December 11, 2025 Ballots will be counted in the City Clerk's office. Anyone wishing to witness the ballot opening is welcome to attend. Notification to nominees of election results will be on December 12, 2025. Page 9 of 10 NOMINATIONS Any Fire Relief and Pensioner must nominate himself or herself for the Fire Relief and Pension Board representative position. The Board position is a two-year term requiring attendance at a quarterly Board meeting held on the first Tuesday of the second month of each quarter. I wish to nominate myself for the Fire Relief and Pension Board for a term beginning January 1, 2026 through December 31, 2027. Printed Name: Signature Date Return this nomination form in a sealed envelope by 5:00 PM, November 19, 2025 to: Shawn Campbell, Fire Relief and Pension Board Secretary 25 West Main Street Auburn, WA 98001 NOMINATIONS Any Fire Relief and Pensioner must nominate himself or herself for the Fire Relief and Pension Board representative position. The Board position is a two-year term requiring attendance at a quarterly Board meeting held on the first Tuesday of the second month of each quarter. I wish to nominate myself for the Fire Relief and Pension Board for a term beginning January 1, 2026 through December 31, 2027. Printed Name: Signature Date Return this nomination form in a sealed envelope by 5:00 PM, November 19, 2025 to: Shawn Campbell, Fire Relief and Pension Board Secretary 25 West Main Street Auburn, WA 98001 Page 10 of 10