HomeMy WebLinkAbout2025-0535 - GF25-2616 - - Sound Generations Volunteer Services - Sound Generations Volunteer Services Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
CITY OF AUBURN AGREEMENT
FOR SERVICES WITH
SOUND GENERATIONS
Volunteer Transportation Program
THIS AGREEMENT made and entered into between the CITY OF AUBURN ("City"), a municipal
corporation of the State of Washington, and Sound Generations ("Provider"), whose address is 2208
2nd Avenue, Seattle, WA 98121.
In consideration of the conditions and the mutual promises and covenants contained in this Agreement,
the parties agree as follows:
1. Scope of Services
The Provider agrees to perform the tasks described in Exhibit "A" to this Agreement. The
Provider will be responsible for providing work products and services of a quality and
professional standard acceptable to the City. Without additional compensation, the Provider will
correct or revise any negligent errors, omissions or other deficiencies in any required plans,
designs, drawings, specifications, reports and/or other services, whether during or after the Term
of this Agreement. The City's approval of Provider's services will not in any way relieve the
Provider of responsibility for service accuracy and adequacy.
2. Additional Services
The Parties will amend this Agreement if additional services are required beyond those specified
in Exhibit A and/or included in the compensation amount for this Agreement. An amendment
must be written and agreed to by the Parties before Provider performs any additional services,
and it must specify the nature, scope, and payment terms for the additional services. If the time
period for completing additional services makes the advance signing of an amendment
impractical, the Provider agrees to perform only the additional services requested in writing by
an authorized City representative pending the signing of an Amendment as set forth in this
Section. The invoice procedure for any additional services is described in Section 4 of this
Agreement.
3. Provider's Representations & Qualifications
The Provider represents and warrants that it has all the required licenses, certifications and
qualifications to perform the services in this Agreement. Provider represents that its signatory to
this Agreement has the requisite legal authority to bind Provider to the terms and conditions of
this Agreement.
4. Compensation
a. As compensation for the Provider's performance of this Agreement, the City will pay the
Provider the fees and costs specified in Exhibit "A". The City's payments will fully
compensate Provider for work performed/services rendered and for all labor, materials,
supplies, equipment, overhead, profit, and incidentals necessary for Provider to complete
the work.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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b. Provider will submit quarterly invoices or statements to the City detailing progress toward the
metrics listed on Exhibit A tasks using the format, reporting requirements and template found
in Exhibit B. Upon its acceptance of the invoice or statement, the City will process in its next
billing/claim cycle and will remit payment to the provider (subject to any conditions or
provisions in this Agreement). This agreement's number must appear on all submitted
invoices. Provider will submit copies of any documents supporting an invoice or statement to
the City upon request.
c. If the Provider fails to perform services or a unit of services as defined in the Scope of
Services, the City may withhold payment in the amount of such undelivered services as
outlined in Exhibit"A".
d. The Provider will pay all "out of pocket" expenses and will not be entitled to reimbursement
from the City except for specific services, items, or activities listed in Exhibit "A", Scope of
Services as reimbursable goods or services.
5. Equity and Inclusion Training
In July 2019, Auburn's City Council approved the Inclusive Auburn Initiative to eliminate systemic
causes of disparities, racial and otherwise in the City of Auburn; promote inclusion and create
opportunities for full participation for every resident and business in the City of Auburn; and reduce,
and eventually eliminate, disparities of outcomes in our community. The Human Services Program
requires agencies receiving funding to participate in annual equity and inclusion training for their
program staff and volunteers.
a. Training. The annual equity and inclusion training is expected to cover themes related to
impacts of institutional racism,power and privilege, or implicit bias.
b. Scheduling. City of Auburn Human Service staff will coordinate four training options
throughout the year that meet these education requirements. Program staff will need to
register for training options and provide verification of attendance no later than December 1
of each contract year or program may not be eligible for full annual reimbursement.
Verification of workshop submitted to City Staff must include the following: Training session
attended,program attendees,and hours attended.
c. Alternatives. If the Providers utilizes in-house equity and inclusion training, approval is
required from Human Services staff to ensure training meets educational goals. If the
Provider utilizes a third-party for training, approval is required from Human Services staff to
ensure training meets education goals and Provider agrees to incur associated costs of
training.
6. Time for Performance, Term,and Termination of Agreement
a. The Provider will begin no work under this Agreement until authorized by the City in
writing. The term of this Agreement commences on the date that the last party signs it (as
reflected on the signature page). Once commenced, Provider shall complete the performance
of all services in Exhibit A, unless the Parties otherwise agree in writing. Reporting
requirements, timeline as well as report formats for all reports and reimbursement requests
must be in the form as noted in Exhibit B of this agreement.
b. Termination for cause. Either party may terminate this Agreement for cause with written
notice to the other party. A termination is "for cause" if a party substantially fails to perform
in accordance with the terms of this Agreement through no fault of the other party. The
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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notice will specify the termination reason(s) and its effective date. If the City terminates this
Agreement for cause, all City payments otherwise due to Provider will be suspended and the
City will have no further obligations to Provider.
a. Termination for Convenience. The City may terminate this Agreement for convenience upon
at least 7 days' written notice to the Provider. The notice shall contain the termination
effective date. If the termination is through no fault of the Provider,the City will compensate
Provider for services performed up to the termination effective date in accordance with the
Exhibit B compensation rate. This compensation will fully satisfy the City's obligations
under this Agreement and will discharge the City from any further obligations and liabilities
to the Provider (including any Provider claims of anticipated profits or other consequential
damages resulting from the termination).
b. Upon receipt of any termination notice, the Provider will promptly discontinue all services
and deliver to the City all data, drawings, specifications, reports, summaries, and such other
information and materials the Provider has accumulated,prepared, or obtained in performing
this Agreement(whether fully or partially completed).
c. The rights and remedies in this Section do not exclude any other legal or equitable rights or
remedies available to the City.
7. Ownership and Use of Documents
The City will own all documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials that the Provider creates or prepares in
performing this Agreement (the "Work Products"). The City may use these work products for any
lawful purpose. Provider acknowledges that this Agreement and the work products are public
records subject to RCW
42.56 unless exempt from public records disclosure requirements. The Provider agrees to fully assist
the City in identifying, locating, and copying any records Provider possesses that the City determines
in its sole discretion are responsive to a Public Records request.
8. Records Inspection and Audit
All City payments are subject to adjustment for any amounts found upon audit or otherwise to have
been improperly invoiced. The City may inspect and audit any Provider records and books of account
pertaining to any work performed under this Agreement for up to 3 years after the City's final
payment to Provider. If any litigation, claim, dispute, or audit is initiated before this 3-year period
expires, Provider shall retain all records and books of account for any work performed under this
Agreement until final resolution of any such litigation,claim, dispute,or audit.
9. Continuation of Performance
If any dispute or conflict arises between the parties while this Agreement is in effect, the Provider
agrees to cooperate and continue in good faith toward successful completion of its responsibilities
under this Agreement notwithstanding such dispute or conflict.
10. Independent Contractor
The Provider will perform the services as an independent contractor and will not be deemed by virtue
of this Agreement or the performance of it to be in a partnership,joint venture, employment, or other
relationship with the City. Nothing in this Agreement creates any contract relationship between the
City and the Provider's employees, agents, or subcontractors.
11. Administration of Agreement
This Agreement will be administered by Jim Wigfall,on behalf of the Provider, and by the City
Mayor(or designee) on behalf of the City.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
12. Notices
Notices or communications permitted or required under this Agreement will be written and delivered
to the following addresses:
Notice to the City: Notice to Provider:
Human Services Department Jim Wigfall
City of Auburn Sound Generations
25 West Main St 2208 2nd Avenue,
Auburn,WA 98001-4998 Seattle,WA 98121
Phone: 253.876.1965 206.727.6201
Email: jdavison@aubumwa.gov jimw@soundgenerations.org
Either party may change its above address by giving written notice to the other party. Notices to
non-parties will be delivered as designated by a party to this Agreement.
13. Insurance
a. The Provider will,at its sole expense,procure and maintain for the duration of this Agreement
and for 30 days thereafter insurance against claims for injuries to persons or damage to
property which may arise from or in connection with the performance of this Agreement by
the Provider, its agents,representatives,or employees.
b. Provider's maintenance of insurance as required by the Agreement will not be construed to
limit the liability of the Provider to the coverage provided by such insurance, or otherwise
limit the City's recourse to any remedy available at law or in equity.
c. The Service Provider will obtain insurance of the types described below:
(i) Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage will be at least as broad as Insurance Services Office (ISO)
form CA 00 01 (provider may use a substitute form providing equivalent liability
coverage). Provider will maintain automobile insurance with minimum combined
single limit for bodily injury and property damage of$2,000,000 per accident.
(ii) Commercial General Liability insurance will be at least as broad as ISO occurrence
form CG 00 01 and will cover liability arising from premises, operations, stop-gap
independent contractors, products-completed operations, personal injury and
advertising injury, and liability assumed under an insured contract. The City will be
named as an additional insured under the Provider's Commercial General Liability
insurance policy with respect to the work performed for the City using an additional
insured endorsement at least as broad as ISO Additional Insured endorsement CG 20
26. Commercial General Liability insurance will be written with limits no less than
$1,000,000 each occurrence,and no less than$2,000,000 general aggregate.
(iii) Worker's Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
Page 4 of 12
Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
(iv) Professional Liability insurance appropriate to the Provider's profession with limits
no less than$2,000,000 per claim and$2,000,000 policy aggregate limit.
d. For Automobile Liability and Commercial General Liability insurance, the policies are to
contain or be endorsed to contain that Provider's insurance coverage will be primary insurance
as respects the City. Any insurance, self-insurance, or self-insurance pool coverage
maintained by the City will be excess of the Provider's insurance and will not contribute with
it.
e. Insurance is to be placed with an authorized insurer in Washington State. The insurer must
have a current A.M.Best rating of not less than A:VII.
f. The Provider will furnish the City with original certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of this Agreement before
commencement of the work.
g. The City reserves the right to require that complete, certified copies of all required insurance
policies and/or evidence of all subcontractors' coverage be submitted to the City at any time.
The City may withhold payment if the Provider does not fully comply with this request.
h. If the Provider maintains higher insurance limits than the minimums shown above, the City
will be insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Provider, irrespective of whether such limits maintained by the
Provider are greater than those required by this Agreement or whether any certificate of
insurance furnished to the City evidences limits of liability lower than those maintained by
the Provider.
1. The provider will provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice. Failure by the Provider to maintain the
insurance as required will constitute a material breach of this agreement,upon which the City
may, after giving five (5) business days' notice to the Provider to correct the breach,
immediately terminate the agreement or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the City's sole discretion, offset against funds due the
Provider from the City.
14. Indemnification/Hold Harmless
a. Except for injuries and damages caused by the sole negligence of the City, the Provider will
defend, indemnify and hold the City and its officers, officials, employees, and volunteers
harmless from any and all claims, injuries, damages, losses, or suits of every kind, including
attorney fees and litigation expenses, arising out of or resulting from the acts, errors, or
omissions of the Provider, its employees, agents, representatives, or subcontractors,
including employees, agents, or representatives of its subcontractors,made in the performance
of this Agreement, or arising out of worker's compensation,unemployment compensation, or
unemployment disability compensation claims.
b. However, should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of the
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
Provider and the City, its officers, officials, employees, and volunteers, the Provider's
liability, including the duty and cost to defend, hereunder shall be only to the extent of the
Provider's negligence.
c. If is further specifically and expressly understood that this indemnification constitutes the
Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section will survive the expiration or termination of this Agreement.
d. The provisions of this section were separately and mutually negotiated by
the parties.
15. Assignment
Neither party to this Agreement may partially or wholly assign any right or obligation in it without
the other party's prior written consent. No assignment or transfer of any interest under this
Agreement will release the assignor from any liability or obligation under this Agreement or cause
any such liability or obligation to be reduced to a secondary liability or obligation.
16. Nondiscrimination
The Provider may not engage in any unfair practice identified in RCW 49.60.180 and/or 42 U.S.C.
§2000e- 2 in the performance of any services or activities under this Agreement (either directly or
through contractual,hiring, or other arrangements).
17. Amendment, Modification and Waiver
No amendment, modification, or waiver of any condition, provision, or term of this Agreement will
be valid or effective unless written and signed by the party to be bound (or the party's authorized
representative), specifying the nature and extent of such amendment, modification or waiver. Any
waiver, approval or acceptance, or payment by any party will not affect or impair that party's rights
arising from any default by the other party.
18. Parties in Interest
This Agreement will bind (and its benefits and obligations will inure to) the parties and their
respective successors and assigns. This section will not permit any transfer or assignment otherwise
prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties, and it does
not create a contractual relationship with or exist for the benefit of any third party (including
contractors, sub-contractors and sureties).
19. Force Majeure
Delays in performing this Agreement will be excused to the extent caused by acts outside a party's
control, such as fires, cyber/ransomware attacks, earthquakes, floods, explosions, actions of the
elements, riots, mob violence, strikes, pandemics, labor strikes or lockouts, and state or federal
government emergency orders.
20. Annlicable Law
This Agreement and the rights of the parties under it will be governed by the laws, regulations, and
ordinances of the City, King County, and the State of Washington. Venue for actions involving this
agreement will be in the county where the property or project is located, or in King County if not site
specific. An applicable statute of limitation will commence no later than the Provider's substantial
completion of the services in this Agreement.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
21. Captions,Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for
convenience of reference only and will not act to limit the scope of their particular paragraph or
section. Where appropriate, the singular will include the plural (and vice versa), and masculine,
feminine and neuter expressions will be interchangeable. This Agreement has been drafted by mutual
agreement of the parties, and it will be interpreted and/or constructed without regard to its drafter.
22. Severable Provisions
Each provision of this Agreement is intended to be severable. The illegality or invalidity of any
provision in this Agreement will not affect the validity of the Agreement's remaining provisions.
23. Entire Agreement
This Agreement (together with any subsequent amendments or addendums) contains the entire
understanding of the parties regarding its subject matter, and it supersedes all prior oral or written
representations, agreements and understandings between the parties. No other oral or written
understandings regarding this Agreement shall bind any party.
24. Non-Availability of Funds
Every City obligation under this Agreement is contingent on the availability of appropriated or
allocated City funds. If funds required for the City's performance are not allocated and available, the
City may terminate this Agreement at the end of the available funding period and without the
required Section 5 seven days' notice. The City will not be liable if it exercises this provision and
will not be obligated or liable for any future payments or damages as a result of termination under
this Section.
25. Counterparts
This Agreement may be executed in multiple counterparts, with each counterpart being one and the
same Agreement,and the Agreement will become effective when one or more counterparts have been
signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed effective the day,
and year first set forth above.
CITY OF AUBURN SOUND GENERATIONS
�DocuSi ned by: DocuSigned by 5144 Nrittt
rti,32 ui it 4/1. 4av ,r
Nancy Backus,Mayor Jim ig a , EO-Executive Director
Date: 11/1 3/2025 Date: 11/12/2025
Approved as to form:
(—Sign.by tltl^^f
g DCc.9420
Pauyrne,Deputy City Attorney
Date: 11/1 3/2025
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
Page 7 of 12
Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
EXHIBIT A
Provider/Program: Sound Generations support volunteer assistance for
seniors
Location/Mailing: Site Address: Mailing Address:
2208 2nd Avenue 2208 2nd Avenue,
Seattle, WA 98121 Seattle, WA 98121
Annual Funding: 2025: Not to Exceed: $17,833 2026: Not to Exceed $20,000
Provider Contact/Title: Jim Wigfall CEO/Executive Director
Phone/Email: 206.727.6201 jimw@soundgenerations.org
City Contact/Title: Jody Davison Human Services Manager
Phone/Email: 253.876.1965 jdavison@auburnwa.gov
Location/Mailing: Site Address: Mailing Address:
1 East Main St.,2nd floor 25 West Main St. Auburn,
Auburn, WA 98002 WA 98001-4998
1. Project Summary:
Provider shall utilize City of Auburn funds to provide services that include support volunteer
assistance for seniors, housing stability, workforce development, behavioral health, financial
literacy, parenting support and child and youth services.
Contractors/Grant recipients are prohibited from making any program services, resources,
assistance, or housing conditional on clients participating in any sort of religious activity. No
funding provided through the City may be used to support or engage in any explicitly religious
activities, including activities that involve overt religious content such as worship, religious
instruction, or proselytization.
2. Performance Measures:
Outcomes-The Provider agrees the services provided aim to meet the outcomes indicated.
Outcome Number 1:
City of Auburn residents will receive free of charge transportation making access to medical
appointments
and other critical appointments easier to access.
• 95% of those clients engaged with the program will report through an annual survey, will
report a positive satisfaction rating.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
Page 8 of 12
Docusign Envelope ID:451D0FAF-4E03-453F-9FB9-F3BE444A0E21
Number Served - the Provider agrees to serve, at minimum, the following unduplicated number of
Auburn residents with awarded Human Services funds.
For the purposes of meeting outcomes, an Auburn resident is defined as an individual currently
within the city limits of Auburn who seeks services and may lack stable or permanent housing.
Verification of residency may include self-reported location during intake, where individuals
can indicate their current presence in Auburn, as well as documentation from local shelters or
outreach programs that maintain records of individuals accessing services. Additionally, data
from the Homeless Management Information System(HMIS), if utilized by the city, can provide
further confirmation of homelessness.
It is important to note that verification will not rely on the last zip code where the individual
had stable housing. Only individuals meeting this definition will be counted toward service unit
targets and outcome metrics.
Number of Annual 1st Quarter 2' Quarter 3"Quarter 4'Quarter
Unduplicated Goal (Jan-Mar) (Apr-Jun) (Jul-Sept) (Oct-Dec)
Auburn Residents
Served
2025 15 4 4 3 4
2026 15 4 4 3 4
Service Units-the Provider agrees to provide,at minimum,the following service units by quarter.
Service Unit 1: Transportation
Measurement: A one-way trip for one person
Service Unit 1 Annual 1st Quarter 2"d Quarter 3'd Quarter 4th Quarter
Goal (Jan-Mar) (Apr-Jun) (Jul-Sept) (Oct-Dec)
2025 164 41 41 41 41
2026 164 41 41 41 41
Service Unit 2: Transportation
Measurement: Miles Driven with a program participant
Service Unit 1 Annual Pt Quarter 2"d Quarter 3'd Quarter 4'Quarter
Goal (Jan-Mar) (Apr-Jun) (Jul-Sept) (Oct-Dec)
2025 1930 482.5 482.5 482.5 482.5
2026 1930 482.5 482.5 482.5 482.5
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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3. Reporting Requirements:
All data/required forms shall be submitted using the Excel template found and submitted via Share 1
App (instructions to be provided). Required forms shall be submitted quarterly the 1st, 2nd and 31
quarterly reports are due no later than the 15th of the month following the end of each quarter, i.e.
April 15, July 15, and October 15. 4th quarter reports are due no later than the first week of
January in order to comply with City end-of-year accounting procedures. City staff will
communicate official January due date(s)during the first week of December.
If the service provider fails to report by the designated deadline above, the service provider shall
forfeit all quarterly payments not previously submitted. It is important to note that any remaining
funds not previously paid out due to late reporting will not roll over to the next year. Service provider
agrees that such funds will be considered forfeited and will no longer be available for use under the
current contract.
Quarterly Service Unit Report (due with each submittal): Submitted Excel report uploaded through
Share 1 App, data from this form will be used to track each program's progress toward meeting the
goals stipulated in the Scope of Services.
Reimbursement Request (due with each submittal): Included as the first page of the Excel form,
this form will serve as the invoicing mechanism for payment to your Provider/program.
Reimbursement requests must be signed and uploaded through Share 1 App.
Annual Demographics Report (due 4th quarter): Submitted via Excel form, the Provider shall
collect and retain data requested on this form from persons served through this Agreement. Data
should be tracked in an ongoing manner and submitted annually in Share I App (by January 15th).
Annual Outcomes Report (due 4th quarter): Submitted via Excel form, data should demonstrate the
program's progress toward Outcomes specified in the Scope of Services. Outcome data shall be
submitted in Share 1 App annually(by January 15th)
Annual Equity Training Report (due 4th quarter): Submitted via Word Document and should
demonstrate date of training, training overview, staff in attendance, hours of training received.
Training Report should be emailed to Human Services staff in the quarter the training was
completed,and no later than December 31.
4. Compensation:
The City will pay a fee to the Provider for services not to exceed $17,833 for 2025 and $20,000
for 2026 fiscal year(s) respectively. The Provider agrees that it will meet the specific funding
conditions identified and acknowledges that payment to the Provider will not be made unless the
funding conditions and equity training component are met. Expenses must be incurred prior to
submission of quarterly reimbursement requests. Quarterly reimbursement requests shall not
exceed the estimated payment. Estimated quarterly payments are contingent upon meeting or
exceeding the above performance measure(s) for the corresponding quarter. If the service
provider meets the agreed-upon service unit targets and outcomes, full payment will be issued as
outlined in this contract. Payment will be calculated quarterly, reflecting the providers' success
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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in delivering the expected level of service to the City of Auburn residents. This quarterly
assessment ensures that funds are allocated based on consistent performance and fulfillment of
services.
If the service provider does not meet the required service unit targets either quarterly or annually,
payments will be adjusted accordingly. Service units will be prorated based on the actual number
of Auburn residents served relative to the agreed target. Payments will be calculated quarterly,
contingent on the provider's performance in meeting established metrics. This ensures that
payments are aligned with the level of service delivered to Auburn residents.
The Provider shall submit reimbursement requests in the format requested by the City.
Reimbursement requests must be signed and completed with the Quarterly Report submitted
through SharelApp: Reporting Requirements) Redmond, WA.
Reimbursement Schedule
Year 1 Annual Year 2 Annual Two Year
Award Award Contract
Total
2025 $17,833 2026 $20,000 $37,833
1S1 Qtr. $2,500 1"Qtr. $5,000
Zn°Qtr. $2,500 2na Qtr. $5,000
3"1 Qtr. $6,416.50 3'"Qtr. $5,000
4`..Qtr. $6,416.50 4`u Qtr. $5,000
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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EXHIBIT B
CITY OF AUBURN REPORTING DETAILS FOR HUMAN SERVICES ACTIVITIES
REPORTING TIMELINES
2025 Quarterly Reports due 1st Qtr. (January- March) due: April 15,2025
by: 2nd Qtr. (April-June) due: July 15,2025
3rd Qtr. (July- September) due: October 15,2025
4th Qtr.(October- December) due:first week of January 2026
Training completed, no later than December 31,2025
Equity and Inclusion Form due:
1st Qtr. (January-March) due: April 15, 2026
2026 Quarterly Reports due
by: 2nd Qtr. (April-June) due: July 15, 2026
3rd Qtr.(July- September) due: October 15,2026
4th Qtr.(October- December) due:first week of January 2027
Training completed, no later than December 31,2026
Equity and Inclusion Form due:
Attached report examples:
Quarterly Reimbursement Report(due: each quarter)Annual Demographics Report(due: January
15th)
Annual Outcomes Report (due: January 15th) Equity and Inclusion Form(Qtr.training completed)
Quarterly Reports should be uploaded via Share 1 App by the above due dates. City staff will be able to
review reports through that platform. Reportine Requirements I Redmond. WA
Report templates can be found at the link above.
To ensure prompt payment, please submit all required attachments by the dates listed above.
Contract Number GF 25-2616
Sound Generations Volunteer Transportation Program
Amendment Number 1
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