HomeMy WebLinkAbout12-02-2025 Minutes LEOFF
* � Regular Meeting
AtThuRN*
-� December 2, 2025 - 10:00 AM
Conference Room 3
WASHINGTON
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m.
Board members present on the Zoom call were Chair Pro Tern Bill Petersen, Member
Stan Laatsch, and Councilmember Hanan Amer. Staff present on the Zoom call
included HR Administrative Assistant Samantha Norman, and Board Secretary Terry
Mendoza (on Zoom and in person, City Hall Conference Room 3).
Deputy Mayor Cheryl Rakes was absent.
PUBLIC PARTICIPATION
A. The Law Enforcement Officers and Firefighters Disability Board Meeting scheduled for
Tuesday, December 2, 2025, at 10:00 a.m. will be held in person and virtually.
Virtual Participation Link:
To listen to the meeting by phone or Zoom, please call the number below or click the link:
Telephone: (253) 214-8782
Toll Free: (305) 224-1968
Zoom: httos://zoom.us/i/96979794542
Board Secretary Mendoza reported that there were no members of the public present
on the Zoom call or in person.
AGENDA MODIFICATIONS
There were no agenda modifications.
PUBLIC COMMENT
A. The public can participate in-person or submit written comments in advance.
Participants can submit written comments via mail, fax, or email. All written comments
must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be
350 words or less.
Please mail written comments to:
City of Auburn
Attn: Terry Mendoza, Human Resources Analyst
25 W Main St
Auburn, WA 98001
Please fax written comments to:
Attn: Terry Mendoza, Human Resources Analyst
Fax number: 253-288-4305
Email written comments to: tmendoza@auburnwa.gov
If an individual requires accommodation to allow for remote oral comment because of a
difficulty attending a meeting of the governing body, the City requests notice of the need
for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants
can request accommodation to be able to provide a remote oral comment by contacting
the Human Resources Department in person, by phone 253-931-3040, or by email
(tmendoza@auburnwa.gov).
Board Secretary Mendoza advised that no correspondence was received from the
public for this meeting.
APPROVAL OF MINUTES
A. Approval of the November 4, 2025, LEOFF Board Meeting Minutes
Motion by Chair Pro Tem Petersen to approve the minutes as published. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0.
DISCUSSION ITEMS
ACTION ITEMS
A. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $332.40 for home
health care services received from October 13 through October 17, 2025.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0.
B. LEOFF 1 Member #310533
Requests approval of dental expenses in the amount of $150.00 for services
received November 10, 2025.
Motion by Councilmember Amer to approve the claim as submitted. Second by Chair
Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 4-0
C. LEOFF 1 Member #779147
Requests approval of dental expenses in the amount of $183.20 for services
received on November 3, 2025.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0
D. LEOFF 1 Member #464461
1. Requests approval of vision expenses in the amount of $369.00 for
services received on November 11, 2025.
2. Requests approval of dental expenses in the amount of $235.00 for
services received on November 14, 2025.
Board members noted a scrivener's error on the claims as submitted on the agenda.
Motion by Member Laatsch to approve the claim for dental expenses in the amount of
$369.00 for services received on November 11, 2025, and to table the claim for vision
expenses in the amount of $235.00 for services received on November 14, 2025,
pending further documentation. Second by Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 4-0
E. LEOFF 1 Member #856535
Requests approval of dental expenses in the amount of $10,233.00 for
services received on November 17, 2025.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0
F. LEOFF 1 Member #937035
Requests approval of dental expenses in the amount of $696.35 for services
received on November 12, 2025.
Member Laatsch abstained from this agenda item.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 3-0
NEW BUSINESS
1 . (Added) Supplemental Insurance Changes
Chair Kelly requested an update from Board Secretary Mendoza regarding changes to
the retiree supplemental insurance. Board Secretary Mendoza reported that all retirees
have been successfully contacted regarding the changes, except for one.
2. (Added) Policy Review
Chair Kelly requested that the Board review current policies and procedures for any
potential changes. Discussion on policy changes will commence at the February 2026
meeting.
3. (Added) Councilmember Appointments
Chair Kelly requested that Board Secretary Mendoza contact the Mayor's Office
regarding Councilmember appointments commencing January 1st, 2026.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned
at 10:24 a.m.
APPROVED this 6th day of January 2026.
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James Kelly(Jan 7,202610 5Y09 P° rC ge n(Jan 7,2026 18.11.47 PST)
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Candis Martinson, HR Director
LEOFF Board Minutes 12-02-25
Final Audit Report 2026-01-08
Created: 2026-01-06
By: Samantha Norman(snorman@auburnwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA90ezIjZBObEsiOROaJJQMSTehWEKLOwQ
"LEOFF Board Minutes 12-02-25" History
Document created by Samantha Norman (snorman@auburnwa.gov)
2026-01-06-7:29:07 PM GMT
Document emailed to Jim Kelly (jkelly0114@gmail.com)for signature
2026-01-06-7:29:11 PM GMT
rE l Samantha Norman (snorman@auburnwa.gov) replaced signer Jim Kelly (jkelly0114@gmail.com)with Jim Kelly
(jkelly0114@comcast.net)
2026-01-07-6:07:19 PM GMT
Document emailed to Jim Kelly (jkelly0114@comcast.net)for signature
2026-01-07-6:07:19 PM GMT
Email viewed by Jim Kelly(jkelly0114@comcast.net)
2026-01-07-6:51:39 PM GMT
dq Signer Jim Kelly (jkelly0114@comcast.net) entered name at signing as James Kelly
2026-01-07-6:52:07 PM GMT
dp Document e-signed by James Kelly (jkelly0114@comcast.net)
Signature Date:2026-01-07-6:52:09 PM GMT-Time Source:server
El+ Document emailed to Candis Martinson (cmartinson@auburnwa.gov)for signature
2026-01-07-6:52:10 PM GMT
Email viewed by Candis Martinson (cmartinson@auburnwa.gov)
2026-01-08-2:11:17 AM GMT
4, Document e-signed by Candis Martinson (cmartinson@auburnwa.gov)
Signature Date:2026-01-08-2:11:47 AM GMT-Time Source:server
Q Agreement completed.
2026-01-08-2:11:47 AM GMT
E3 Adobe Acrobat Sign