The URL can be used to link to this page

Home My WebLink About01-06-2026 Minutes LEOFF * * Regular Meeting CITY OF * January 6, 2026 - 10:00 AM ATJJ31JJj\1J City Hall 2nd Floor Conference Room 3 WASHINGTON MINUTES CALL TO ORDER Chair Jim Kelly called the meeting to order at 10:00 a.m. Board members present on the Zoom call were Chair Pro Tenn Bill Petersen, Councilmember Hanan Amer, and Councilmember Cheryl Rakes. Staff present on the Zoom call included Interim Board Secretary Samantha Norman (on Zoom and in person, City Hall Conference Room 3). Additional staff present in person included HR Director Candis Martinson and HR Assistant Director Aaron Barber. PUBLIC PARTICIPATION A. The Law Enforcement Officers and Firefighters Disability Board Meeting scheduled for Tuesday, January 6th, 2026 at 10:00 a.m. will be held in person and virtually. Virtual Participation Link: To listen to the meeting by phone or Zoom, please call the number below or click the link: Telephone: (253) 214-8782 Toll Free: (253) 224-1968 Zoom: https://zoom.us/i/99968092963 One member of the public, Stan Laatsch, was present on the Zoom call. ROLL CALL All Board members were identified as present. AGENDA MODIFICATIONS There were no agenda modifications. PUBLIC COMMENT A. The public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day before the scheduled meeting and must be 350 words or less. Please mail written comments to: City of Auburn Attn: Terry Mendoza, Human Resources Analyst 25 W Main St Auburn, WA 98001 Please fax written comments to: Attn: Terry Mendoza, Human Resources Analyst Fax number: 253-288-4305 Email written comments to: tmendoza@auburnwa.gov If an individual requires accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day before the scheduled meeting. Participants can request accommodation to be able to provide a remote oral comment by contacting the Human Resources Department in person, by phone 253-931-3040, or by email (tmendoza@auburnwa.gov). Interim Board Secretary Norman reported that no correspondence was received from the public for this meeting. APPROVAL OF MINUTES A. Approval of the December 2, 2025, LEOFF Board Meeting Minutes Motion by Councilmember Amer to approve the minutes as published. Second by Chair Pro Tern Petersen. MOTION PASSED UNANIMOUSLY. 4-0. DISCUSSION ITEMS ACTION ITEMS A. Appointment of the Member-at-Large Nominations and appointment of the Member-at-Large to serve a two year term effective January 1, 2026 through December 31, 2027. Motion by Chair Pro Tem Petersen to reappoint Stan Laatsch as the Member-at-Large to serve a two year term, effective January 1, 2026, through December 31, 2027. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. Member Laatsch will be counted as a voting member from this point on. B. Election of Chair and Chair Pro Tem for 2026 Motion by Chair Pro Tern Petersen to elect Jim Kelly as the LEOFF Board Chair for the calendar year 2026. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. Chair Kelly abstained from this vote. Motion by Chair Kelly to elect Bill Petersen as the LEOFF Board Chair Pro Tern for the calendar year 2026. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. Chair Pro Tern Petersen abstained from this vote. UNFINISHED BUSINESS A. LEOFF Member#464461 Requests approval of vision expenses in the amount of $235.00 for services received on November 14, 2025. This claim was tabled at the December Board meeting pending further information to substantiate the requested reimbursement amount. Motion by Chair Pro Tem Petersen to table the claim, pending further documentation. Second by Councilmember Rakes. MOTION PASSED UNANIMOUSLY. 5-0. NEW BUSINESS A. LEOFF 1 Member#856535 Requests approval of dental expenses in the amount of $535.50 for services received November 17, 2025. Member Laatsch abstained from this agenda item. Motion by Chair Pro Tern Petersen to approve the claim as submitted. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. Upon further review following the conclusion of the meeting, Interim Board Secretary Norman determined that the claim was a duplicate, having been approved at the December 2025 Board meeting and already paid to the member. B. LEOFF 1 Member#378501 1. Requests approval of vision expenses in the amount of $513.94 for services received September 30, 2025. 2. Requests approval of medical expenses in the amount of $2220.00 for Medicare premiums for the 2025 calendar year. Member Laatsch abstained from this agenda item. Motion by Councilmember Rakes to approve the claim for vision expenses in the amount of $513.94 as submitted. Second by Chair Pro Tem Petersen. MOTION PASSED UNANIMOUSLY. 4-0. Chair Kelly noted that no Board action was required for the Medicare premium claim in the amount of$2,220.00, in accordance with LEOFF Board Policy 8.02F. C. LEOFF 1 Member#392099 Requests approval of dental expenses in the amount of $229.00 for services received December 4, 2025. Chair Pro Tem Petersen and Member Laatsch abstained from this agenda item. Motion by Councilmember Amer to approve the claim as submitted. Second by Councilmember Rakes. MOTION PASSED UNANIMOUSLY. 3-0. D. LEOFF 1 Member#444135 1. Requests approval of medical expenses in the amount of $280.40 for home health care services received from October 21 through October 24, 2025. 2. Requests approval of medical expenses in the amount of $556.80 for home health care services received from November 4 through November 30, 2025. Member Laatsch abstained from this agenda item. Motion by Chair Pro Tem Petersen to approve the claim for medical expenses in the amount of $280.40 as submitted. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. Member Laatsch abstained from this agenda item. Motion by Councilmember Amer to approve the claim for medical expenses in the amount of $556.80 as submitted. Second by Chair Pro Tem Petersen. MOTION PASSED UNANIMOUSLY. 4-0. E. LEOFF 1 Member#635612 1. Requests approval of dental expenses in the amount of $222.00 for services received December 9, 2025. 2. Requests approval of dental expenses in the amount of $928.80 for services received December 16, 2025. Member Laatsch abstained from this agenda item. Motion by Chair Pro Tem Petersen to approve the claim for dental expenses in the amount of $222.00 as submitted. Second by Councilmember Rakes. MOTION PASSED UNANIMOUSLY. 4-0. Member Laatsch abstained from this agenda item. Motion by Chair Pro Tem Petersen to approve the claim for dental expenses in the amount of $928.80 as submitted. Second by Councilmember Amer. MOTION PASSED UNANIMOUSLY. 4-0. F. LEOFF 1 Member#937035 Requests approval of medical expenses in the amount of $2,196.00 for Medicare premiums for the 2025 calendar year. Chair Kelly noted that no Board action was needed for this claim, in accordance with LEOFF Board Policy 8.02F. G. (Added) Policy Review Chair Kelly requested that the Board review current policies and procedures for any potential changes. Discussion on policy changes will commence at the February 2026 meeting. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 10:32 a.m. APPROVED this 3rd day of February 2026. (7awres kCeU James Kelly(Feb 3,2026 21- 0 54 PST) (Zak- te1 on(Feb 4,2026 09:50:29 PST) Jim Kelly, Chairman , 21.. .. 11 Candis Martinson, HR Director LEOFF Board Meeting Minutes 01 -06-2026 Final Audit Report 2026-02-04 Created: 2026-02-03 By: Samantha Norman(snorman@auburnwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAatnbBo-dbke7goj9nNsD6mYSSTUDIEJB "LEOFF Board Meeting Minutes 01 -06-2026" History Document created by Samantha Norman (snorman@auburnwa.gov) 2026-02-03-7:09:16 PM GMT Document emailed to Jim Kelly (jkelly0114@comcast.net)for signature 2026-02-03-7:09:20 PM GMT Email viewed by Jim Kelly Qkelly0114@comcast.net) 2026-02-04-5:30:23 AM GMT dp Signer Jim Kelly (jkelly0114@comcast.net) entered name at signing as James Kelly 2026-02-04-5:30:52 AM GMT A, Document e-signed by James Kelly (jkelly0114@comcast.net) Signature Date:2026-02-04-5:30:54 AM GMT-Time Source:server P. Document emailed to Candis Martinson (cmartinson@auburnwa.gov)for signature 2026-02-04-5:30:56 AM GMT Email viewed by Candis Martinson (cmartinson@auburnwa.gov) 2026-02-04-5:26:25 PM GMT da Document e-signed by Candis Martinson (cmartinson@auburnwa.gov) Signature Date:2026-02-04-5:50:29 PM GMT-Time Source:server Q Agreement completed. 2026-02-04-5:50:29 PM GMT E3 Adobe Acrobat Sign