HomeMy WebLinkAbout02-03-2026 Minutes LEOFF
Regular Meeting
CITY OF * February 3, 2026 - 10:00 AM
AIJBIJIIRN4 City Hall 2nd Floor
Conference Room 3
WASHINGTON
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m.
Board members present on the Zoom call were Chair Pro Tem Bill Petersen and
Councilmember Cheryl Rakes. Member Stan Laatsch and Councilmember Hanan Amer
joined the meeting at 10:01 a.m. Staff present on the Zoom call and in person (City Hall
Conference Room 3) included Interim Board Secretary Samantha Norman, HR Director
Candis Martinson, and HR Assistant Director Aaron Barber.
PUBLIC PARTICIPATION
Interim Board Secretary Norman reported that there were no members of the public
present on the Zoom call or in person.
ROLL CALL
All Board members were identified as present.
AGENDA MODIFICATIONS
An additional supporting document for Unfinished Business, Item A, was provided to
the Board members in advance of the meeting.
Discussion Item A was added to the agenda.
PUBLIC COMMENT
Interim Board Secretary Norman reported that no correspondence was received from
the public for this meeting.
APPROVAL OF MINUTES
A. Approval of the January 6, 2026, LEOFF Board Meeting Minutes
Motion by Councilmember Amer to approve the minutes as published. Second
by Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 5-0
DISCUSSION ITEMS
A. Human Resources Updates
Human Resources Director Candis Martinson provided the LEOFF Board with
an update regarding changes to the City's insurance broker and potential
upcoming changes to the LEOFF retiree healthcare coverage. Director
Martinson also invited the LEOFF Board representatives to an introductory
meeting with the new broker.
Human Resources Assistant Director Aaron Barber provided an update on
ongoing discussions with the City of Auburn Finance department regarding
reimbursement of supplemental insurance premiums for affected retirees.
ACTION ITEMS
UNFINISHED BUSINESS
A. LEOFF Member#464461
Requests approval of vision expenses in the amount of $235.00 for services
received on November 14, 2025. This claim was tabled at the December and
January Board meetings pending further information to substantiate the
requested reimbursement amount.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
NEW BUSINESS
A. LEOFF 1 Member #310533
1. Requests approval of medical expenses in the amount of $484.27 for
supplemental insurance premiums for the month of January 2026.
2. Requests approval of medical expenses in the amount of $484.27 for
supplemental insurance premiums for the month of February 2026.
Motion by Chair Pro Tem Petersen to approve both claims as submitted.
Second by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
B. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $4,335.75 for home
health care services received from November 28 through December 26, 2025.
Motion by Councilmember Rakes to approve the claim as submitted. Second
by Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 5-0
C. Policy Review
Board members reviewed proposed changes to the current LEOFF Board
policies. Chair Kelly proposed changes to sections 1.14, 8.03, 9.01, and 9.02.
Chair Kelly also inquired about the necessity of sections II, Ill, and IV, and
potentially eliminating these sections as they are not applicable to the retiree
demographic. Chair Petersen wished to review section 8.02.
Human Resources staff will request input from Legal staff regarding the
suggested changes.
Board members will continue to review the existing policies, and will send
proposed changes to Interim Board Secretary Norman prior to the next
scheduled meeting.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned
at 10:42 a.m.
APPROVED this 3rd day of March 2026.
J mes Kelly(?le6ra32026 11 16 17 PS
Jim Kelly, Chairman T ,,, P�I .,,J��u, B�.,, J 0 , J.,
Candis Martinson, HR Director
LEOFF Board Meeting Minutes 02-03-26
Final Audit Report 2026-03-09
Created: 2026-03-03
By: Samantha Norman(snorman@auburnwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAiOgKRmJGh_exrFJcMaR_jgZFUh60ADt-
"LEOFF Board Meeting Minutes 02-03-26" History
Document created by Samantha Norman (snorman@auburnwa.gov)
2026-03-03-7:15:08 PM GMT
Document emailed to Jim Kelly (jkelly0114@comcast.net)for signature
2026-03-03-7:15:13 PM GMT
Email viewed by Jim Kelly Qkelly0114@comcast.net)
2026-03-03-7:15:46 PM GMT
dp Signer Jim Kelly (jkelly0114@comcast.net) entered name at signing as James Kelly
2026-03-03-7:16:15 PM GMT
A, Document e-signed by James Kelly (jkelly0114@comcast.net)
Signature Date:2026-03-03-7:16:17 PM GMT-Time Source:server
P. Document emailed to Candis Martinson (cmartinson@auburnwa.gov)for signature
2026-03-03-7:16:18 PM GMT
Email viewed by Candis Martinson (cmartinson@auburnwa.gov)
2026-03-09-5:31:06 PM GMT
da Document e-signed by Candis Martinson (cmartinson@auburnwa.gov)
Signature Date:2026-03-09-5:31:19 PM GMT-Time Source:server
Q Agreement completed.
2026-03-09-5:31:19 PM GMT
E3 Adobe Acrobat Sign