HomeMy WebLinkAbout03-03-2026 Minutes LEOFF
* * Regular Meeting
CITY OF March 3, 2026 - 10:00 AM
A1JJ3IJJJs4 City Hall 2nd Floor
Conference Room 3
WASHINGTON
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m.
Board members present on the Zoom call were Chair Pro Tem Bill Petersen, Member
Stan Laatsch, Councilmember Hanan Amer, and Councilmember Cheryl Rakes. Staff
present on the Zoom call and in person (City Hall Conference Room 3) included Board
Secretary Terry Mendoza, Assistant Board Secretary Samantha Norman, HR Director
Candis Martinson, and HR Assistant Director Aaron Barber.
PUBLIC PARTICIPATION
Board Secretary Mendoza reported that there were no members of the public present
on the Zoom call or in person.
ROLL CALL
All Board members were identified as present.
AGENDA MODIFICATIONS
Action Item A and New Business Item J were added to the agenda.
PUBLIC COMMENT
Board Secretary Mendoza reported that no correspondence was received from the
public for this meeting.
APPROVAL OF MINUTES
A. Approval of the February 3, 2026, LEOFF Board Meeting Minutes
Motion by Chair Pro Tem Petersen to approve the minutes as published.
Second by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
DISCUSSION ITEMS
ACTION ITEMS
A. (Added) Reimbursement of Additional Processing Fees
Chair Kelly requested the Board's input on whether members should be
reimbursed for credit card processing fees incurred when using a credit card to
pay expenses that are otherwise eligible for reimbursement.
The Board discussed Chair Kelly's inquiry. Motion by Chair Pro Tem Petersen
to reimburse members for credit card processing fees incurred when using a
credit card to pay eligible expenses. Second by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
UNFINISHED BUSINESS
NEW BUSINESS
A. LEOFF 1 Member #349135
Requests approval of dental expenses in the amount of $310.00 for services
received February 2, 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
B. LEOFF 1 Member #937035
Requests approval of dental expenses in the amount of $116.00 for services
received December 8, 2025, January 7, 2026, and February 4, 2026.
Member Laatsch abstained from this agenda item.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0
C. LEOFF 1 Member #406822
Requests approval of dental expenses in the amount of $199.00 for services
received February 2, 2026.
Motion by Chair Pro Tem Petersen to approve the claim in the amount of
$204.97 to include the credit card fees paid by the member. Second by
Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
D. LEOFF 1 Member #910342
Requests approval of medical expenses in the amount of $312.25 for
supplemental insurance premiums for the month of January 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
E. LEOFF 1 Member #642873
Requests approval of medical expenses in the amount of $88.00 for
supplemental insurance premiums for the months of January and February
2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Councilmember Rakes.
MOTION PASSED UNANIMOUSLY. 5-0
F. LEOFF 1 Member #709544
Requests approval of medical expenses in the amount of $698.50 for
supplemental insurance premiums for the months of January and February
2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Councilmember Rakes.
MOTION PASSED UNANIMOUSLY. 5-0
G. LEOFF 1 Member #310533
Requests approval of medical expenses in the amount of $484.27 for
supplemental insurance premiums for the month of March 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
H. LEOFF 1 Member #378501
1. Requests approval of medical expenses in the amount of $700.50 for
supplemental insurance premiums for the months of January and
February 2026.
2. Requests approval of dental expenses in the amount of $2875.00 for
services received on January 15, 2026, and February 9, 2026.
1. Motion by Chair Pro Tem Petersen to approve the claim as submitted.
Second by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
2. Motion by Chair Pro Tem Petersen to approve the claim as submitted.
Second by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
I. Policy Review
Board members briefly discussed the policy versions that they received from
Board Secretary Mendoza and Assistant Secretary Norman.
Chair Kelly requested that the Board send their proposed policy changes to
Assistant Secretary Norman no later than March 20th. Assistant Secretary
Norman will compile the proposed changes into one document to be distributed
to the Board for review at the next scheduled meeting.
J. (Added) Rescheduling of May Meeting
Chair Pro Tem Petersen noted that several Board members will be attending
the annual WSLEA Conference on the first Tuesday in May. Following
discussion, it was determined that the May LEOFF Board meeting will be
moved to Wednesday, May 13th, at 10:00 a.m.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned
at 10:31 a.m.
APPROVED this 7th day of April, 2026.
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James Kelly(Apr 7,2026 1.507:07 PDT)
Jim Kelly, Chairman Terry Mendoza, Board Secretary
Candis Martinson, HR Director
LEOFF Board Meeting Minutes 03-03-26
Final Audit Report 2026-04-09
Created: 2026-04-07
By: Samantha Norman(snorman@auburnwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAOGRiRa0Y7yA6b1 DLwKx6-KzotyXGrUr8
"LEOFF Board Meeting Minutes 03-03-26" History
Document created by Samantha Norman (snorman@auburnwa.gov)
2026-04-07-8:52:53 PM GMT
Document emailed to Jim Kelly (jkelly0114@comcast.net)for signature
2026-04-07-8:52:57 PM GMT
Email viewed by Jim Kelly Qkelly0114@comcast.net)
2026-04-07-10:05:53 PM GMT
dp Signer Jim Kelly (jkelly0114@comcast.net) entered name at signing as James Kelly
2026-04-07-10:07:05 PM GMT
A, Document e-signed by James Kelly (jkelly0114@comcast.net)
Signature Date:2026-04-07-10:07:07 PM GMT-Time Source:server
P. Document emailed to Candis Martinson (cmartinson@auburnwa.gov)for signature
2026-04-07-10:07:09 PM GMT
Email viewed by Candis Martinson (cmartinson@auburnwa.gov)
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da Document e-signed by Candis Martinson (cmartinson@auburnwa.gov)
Signature Date:2026-04-09-1:39:42 AM GMT-Time Source:server
Q Agreement completed.
2026-04-09-1:39:42 AM GMT
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