HomeMy WebLinkAbout04-07-2026 Minutes
LEOFF
Regular Meeting
April 7, 2026 - 10:00 AM
City Hall 2nd Floor
Conference Room 3
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:00 a.m.
Board members present on the Zoom call were Chair Pro Tem Bill Petersen, Member
Stan Laatsch, Councilmember Hanan Amer, and Councilmember Cheryl Rakes. Staff
present on the Zoom call and in person (City Hall Conference Room 3) included Board
Secretary Samantha Norman, HR Director Candis Martinson, and HR Assistant
Director Aaron Barber.
PUBLIC PARTICIPATION
Board Secretary Norman reported that there were no members of the public present on
the Zoom call or in person.
ROLL CALL
All Board members were identified as present.
AGENDA MODIFICATIONS
Discussion Item A was added to the agenda.
PUBLIC COMMENT
Board Secretary Norman reported that no correspondence was received from the public
for this meeting.
APPROVAL OF MINUTES
A. Approval of the March 3, 2026, LEOFF Board Meeting Minutes
Motion by Chair Pro Tem Petersen to approve the minutes as published.
Second by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0.
DISCUSSION ITEMS
ACTION ITEMS
A. (Added) Consideration of Temporary Suspension of LEOFF Board Policy
8.02(G)
Chair Kelly noted that some retirees have submitted claims for reimbursement
without first processing the claim through applicable insurance, contrary to
Policy 8.02(G). In light of reported confusion related to recent insurance plan
changes, Chair Kelly requested the Board's input on whether a temporary
suspension of Policy 8.02(G) is warranted.
The Board discussed Chair Kelly's inquiry. Motion by Chair Pro Tem Petersen
to temporarily suspend Policy 8.02(G) until further notice. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
UNFINISHED BUSINESS
NEW BUSINESS
A. LEOFF 1 Member #629199
Requests approval of dental expenses in the amount of $175.00 for services
received March 2, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 5-0
B. LEOFF 1 Member #406822
Requests approval of dental expenses in the amount of $339.90 for services
received March 5, 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
C. LEOFF 1 Member #193495
Requests approval of dental expenses in the amount of $940.00 for services
received February 23, 2026.
Motion by Chair Pro Tem Petersen to table the claim pending additional
information. Second by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
D. LEOFF 1 Member #310533
Requests approval of dental expenses in the amount of $1883.00 for services
received February 5, 2026, and February 23, 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
E. LEOFF 1 Member #310533
Requests approval of dental expenses in the amount of $455.00 for services
received March 9, 2025.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 5-0
F. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $9212.00 for home
health care services received January 1, 2026 through February 14, 2026.
Motion by Chair Pro Tem Petersen to approve the claim as submitted. Second
by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
G. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $1146.80 for
services received February 16, 2026 through March 15, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 5-0
H. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $916.27 for home
health care supplies purchased between December 31, 2025, and March 13,
2026.
Motion by Member Laatsch to approve the claim as submitted. Second by
Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 5-0
I. LEOFF 1 Member #937035
Requests approval of dental expenses in the amount of $463.00 for services
received March 4, 2026, and March 9, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Chair Pro Tem Petersen.
MOTION PASSED UNANIMOUSLY. 4-0. Member Laatsch abstained from
voting.
J. LEOFF 1 Member #392099
Requests approval of vision expenses in the amount of $514.95 for services
received April 2, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Member Laatsch.
MOTION PASSED UNANIMOUSLY. 4-0. Chair Pro Tem Petersen abstained
from voting.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned
at 10:28 a.m.
APPROVED this 13th day of May 2026.
____________________________________
Jim Kelly, Chairman
____________________________________
Samantha Norman, Board Secretary
Candis Martinson, Director of HR
James Kelly (May 13, 2026 15:50:14 PDT)
James Kelly
Candis Martinson (May 15, 2026 10:47:21 PDT)
Candis Martinson
LEOFF Board Meeting Minutes 04-07-26
Final Audit Report 2026-05-15
Created:2026-05-13
By:Samantha Norman (snorman@auburnwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAA_7Gy5dmpY3Z-ZXXGrLf1O7M3Xi3VFBpz
"LEOFF Board Meeting Minutes 04-07-26" History
Document created by Samantha Norman (snorman@auburnwa.gov)
2026-05-13 - 5:49:27 PM GMT
Document emailed to James Kelly (jkelly0114@comcast.net) for signature
2026-05-13 - 5:49:31 PM GMT
Email viewed by James Kelly (jkelly0114@comcast.net)
2026-05-13 - 6:42:07 PM GMT
Document e-signed by James Kelly (jkelly0114@comcast.net)
Signature Date: 2026-05-13 - 10:50:14 PM GMT - Time Source: server - Signature Appearance Selected: TYPE
Document emailed to Candis Martinson (cmartinson@auburnwa.gov) for signature
2026-05-13 - 10:50:16 PM GMT
Email viewed by Candis Martinson (cmartinson@auburnwa.gov)
2026-05-15 - 5:43:07 PM GMT
Document e-signed by Candis Martinson (cmartinson@auburnwa.gov)
Signature Date: 2026-05-15 - 5:47:21 PM GMT - Time Source: server - Signature Appearance Selected: TYPE
Agreement completed.
2026-05-15 - 5:47:21 PM GMT