HomeMy WebLinkAbout08-04-2026 Minutes
LEOFF
Regular Meeting
August 4, 2026 - 10:00 AM
City Hall 2nd Floor
Conference Room 3
MINUTES
CALL TO ORDER
Chair Jim Kelly called the meeting to order at 10:05 a.m.
PUBLIC PARTICIPATION
Board Secretary Norman reported that there were no members of the public present on
the Zoom call or in person.
ROLL CALL
Board members present on the Zoom call were Chair Jim Kelly, Member Stan Laatsch,
Councilmember Hanan Amer, and Councilmember Cheryl Rakes.
Chair Pro Tem Bill Petersen was excused.
Staff present on the Zoom call and in person (City Hall Conference Room 3) included
Board Secretary Samantha Norman, HR Director Candis Martinson, and HR Assistant
Director Aaron Barber. Staff present on the Zoom call included HR Analyst Michelle
Buffington.
AGENDA MODIFICATIONS
There were no agenda modifications.
PUBLIC COMMENT
Board Secretary Norman reported that no correspondence was received from the public
for this meeting.
APPROVAL OF MINUTES
A. Approval of the July 7, 2026, LEOFF Board Meeting Minutes
Motion by Councilmember Amer to approve the minutes as published. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 4-0
ACTION ITEMS
UNFINISHED BUSINESS
A. LEOFF 1 Member #464461
Requests approval of dental expenses in the amount of $360.00 for services
received April 11, 2026. This claim was tabled at the May 13, June 2, and July
7, 2026, meetings pending further information.
Motion by Member Laatsch to deny the claim. Second by Councilmember
Rakes.
MOTION PASSED UNANIMOUSLY. 4-0
NEW BUSINESS
A. LEOFF 1 Member #310533
Requests approval of dental expenses in the amount of $200.00 for services
received July 20, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Member Laatsch.
MOTION PASSED UNANIMOUSLY. 4-0
B. LEOFF 1 Member #193495
Requests approval of dental expenses in the amount of $379.00 for services
received June 30 and July 1, 2026.
Motion by Councilmember Rakes to approve the claim as submitted. Second
by Member Laatsch.
MOTION PASSED UNANIMOUSLY. 4-0
C. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $1,266.65 for home
health care services received June 22 through July 19, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Councilmember Rakes.
MOTION PASSED UNANIMOUSLY. 4-0
D. LEOFF 1 Member #444135
Requests approval of medical expenses in the amount of $359.60 for home
health care supplies purchased from June 20 through July 11, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Member Laatsch.
MOTION PASSED UNANIMOUSLY. 4-0
E. LEOFF 1 Member #350627
Requests approval of assisted living expenses in the amount of $12,938.80 for
services received from June 25 through July 31, 2026.
Motion by Member Laatsch to table the claim, pending further information.
Second by Councilmember Amer.
MOTION PASSED UNANIMOUSLY. 4-0
F. LEOFF 1 Member #350627
Requests approval of assisted living expenses in the amount of $9,102.65 for
services received from August 1 through August 31, 2026.
Motion by Councilmember Amer to table the claim, pending further information.
Second by Councilmember Rakes.
MOTION PASSED UNANIMOUSLY. 4-0
G. LEOFF 1 Member #937035
Requests approval of dental expenses in the amount of $232.50 for services
received July 1, 2026.
Motion by Councilmember Amer to approve the claim as submitted. Second by
Councilmember Rakes.
MOTION PASSED. 3-0. Member Laatsch abstained from voting.
DISCUSSION ITEMS
A. Rescheduling of September 1, 2026, Board Meeting
The Board discussed rescheduling the September 1, 2026, Board Meeting due
to scheduling conflicts. The Board agreed to reschedule the meeting to
September 8, 2026, at 10:00 a.m.
B. Update on Publishing of Policy Manual
Board Secretary Norman reported that the printed Policy Manual booklets had
been received and distribution to Board members was underway. The
remaining booklets will be mailed to retirees before the next Board meeting.
Chair Kelly requested that the mailing to retirees also include information about
direct deposit for reimbursements, along with a summary of the recent policy
changes.
C. Update on Transition to WCIF Insurance Coverage
Human Resources Director Candis Martinson, together with Galen Li from
DiMartino & Associates, provided an update on retiree enrollments. All retirees
have been successfully enrolled; however, some have experienced delays in
receiving their new insurance cards. Director Martinson and DiMartino will work
to resolve these issues and provide updates to Chair Kelly and Chair Pro Tem
Petersen.
ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned
at 10:31 a.m.
APPROVED this 19th day of August, 2026.
Candis Martinson, Director of HR
James Kelly (Aug 20, 2026 22:29:00 PDT)
James Kelly
LEOFF Board Meeting Minutes 08-04-26
Final Audit Report 2026-08-21
Created:2026-08-20
By:Samantha Norman (snorman@auburnwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAtLVPoZazFirf_rKd-mlAx1Rtahqyg-of
"LEOFF Board Meeting Minutes 08-04-26" History
Document created by Samantha Norman (snorman@auburnwa.gov)
2026-08-20 - 11:21:08 PM GMT
Document emailed to jkelly0114@comcast.net for signature
2026-08-20 - 11:21:13 PM GMT
Email viewed by jkelly0114@comcast.net
2026-08-21 - 5:27:11 AM GMT
Signer jkelly0114@comcast.net entered name at signing as James Kelly
2026-08-21 - 5:28:58 AM GMT
Document e-signed by James Kelly (jkelly0114@comcast.net)
Signature Date: 2026-08-21 - 5:29:00 AM GMT - Time Source: server - Signature Appearance Selected: TYPE
Document emailed to Candis Martinson (cmartinson@auburnwa.gov) for signature
2026-08-21 - 5:29:01 AM GMT
Email viewed by Candis Martinson (cmartinson@auburnwa.gov)
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Document e-signed by Candis Martinson (cmartinson@auburnwa.gov)
Signature Date: 2026-08-21 - 7:40:14 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE
Agreement completed.
2026-08-21 - 7:40:14 PM GMT