HomeMy WebLinkAboutSECTION 6-BASELINE BUDGET
2004 Final Budaet
Section VI: Baseline Budaet
SECTION VI: BASELINE BUDGET
Introduction
This section of the budget details the City's baseline budget. As such, department or fund delineates a
complete discussion of City operations. This section also takes a detailed look at departments and divisions
by providing both quantitative and qualitative performance measures. This enhanced presentation is
designed to focus more attention on the results and direction of City services rather than on line-item
allocations.
The format of this section has been redesigned and the information is presented in a functional structure
beginning with the administrative function, which includes such departments as the Mayor, Human
Resources, Finance and Legal, followed by Public Safety, Public Service and Quality of Life. The non-
functional departments or divisions are presented at the end of the baseline section and include a
detailed description of the fund and a financial summary by line item.
Sections for those funds representing functional departments or divisions are presented at the beginning of
the baseline section and include:
1. Departmental or Divisional Orqanizational Chart: Each organizational chart identifies
the authorized staff positions in the 2004 baseline budget. The charts specifically identify
each full-time and permanent part-time position. Upper-level supervisory positions
specify the total number of staff that report to the position, including those reporting to
lower level supervisors and excluding the position itself. Consequently, in a department
head's "box" is a number identifying the total number of staff in that department except
for the department head's own position. Each employee has a "home"
department/division/fund, but may perform work for another department/division/fund.
This system is intended to identify all authorized permanent staff positions.
2. Fund Description: A summary of the progress each department or division made in its
mission or work program during 2003, including general operations and obligation of the
fund, and the work program and the goals that the department will undertake in 2004.
3. Baseline Budqet by Line Item: For general fund departments and funds, this information is
presented in a line item format. This is based on the Washington State Budgeting,
Accounting and Reporting System (BARS), which govern the City's accounting
procedures. Data for the proprietary funds is presented in a working capital format,
which not only describes the use of these funds, but also examines the fiscal status of the
fund itself. This format also summarizes the income associated with the fund.
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2004 Final Budaet Section VI: Baseline Budaet
2001 2002 2003 2003 2004
Total Baseline Budget Adual Adual Adj Budget Est Adual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 22,258,802 $ 24,149,814 $ 26,980,426 $ 25,230,718 $ 27,937,400
12 Overtime 683,936 687,593 896,850 869,850 927,900
13 Other Wages 400,213 418,329 554,600 554,600 583,600
Salary Sub-Total 23,342,951 25,255,736 28,431,876 26,655,168 29,448,900
20 Personnel Benefits 5,197,337 5,591,541 7,902,533 7,474,630 8,223,300
22 Uniforms & Clothing 166,837 1 78,040 21 7,850 21 7,850 210,500
Benefits Sub-Total 5,364,1 74 5,769,581 8,120,383 7,692,480 8,433,800
30 Supplies
31 Office & Operating Supplies 1 ,855,039 1,681,062 1,946,730 1,936,980 1 ,953,000
35 Small Tools & Minor Equip 560,114 646,216 864,030 699,130 672,700
Supplies Sub-Total 2,415,153 2,327,278 2,810,760 2,636,11 ° 2,625,700
40 Other Services & Supplies
41 Professional Services 10,112,462 9,200,989 13,016,711 1 2,722,461 11,1 77,1 23
42 Communication 1,243,097 1 ,509,207 1 ,696,250 1,601,550 1 ,71 0,700
43 Travel 49,090 70,370 154,890 154,840 146,200
44 Advertising 105,354 133,727 148,790 143,490 154,800
45 Operating Rentals & Leases 294,775 300,769 436,160 431,960 426,900
46 Insurance 800,854 836,436 1,015,100 1,015,100 1,156,900
47 Utility Services 1 ,268,202 1 ,486,103 1 ,639,220 1 ,630,420 1 ,626,800
48 Repairs & Maintenance 728,099 848,016 1 ,489,605 1,476,105 1 ,462,900
49 Miscellaneous 2,354,024 2,513,942 3,730,355 3,737,705 3,619,400
Other Services Sub-Total 16,955,957 16,899,559 23,327,081 22,913,631 21,481,723
50 Intergovt/lnterfund Services/Tax 14,441,037 14,696,091 16,711 ,073 13,067,273 12,825,300
60 Capitol Outlays
61 Land 3,130,442 926,417 1 ,269,000 1 ,100,000 165,000
62 Buildings 480,4 1 7 1 ,193,364 582,188 1 ,155,688 3,900
63 Other Improvements 15,078,756 9,752,488 9,730,100 6,543,600 7,855,329
64 Machinery & Equipment 1,319,116 1 ,703,299 4,036,182 3,501,382 2,534,700
65 Construction In Progress 9,389,812 4,472,851 5,157,800 4,692,300 8,184,000
Capitol Outlay Sub-Total 29,398,543 18,048,4 19 20,775,270 16,992,970 18,742,929
70 Debt Service: Principal 1 ,734,035 2,078,033 2,381,500 2,381,500 2,492,100
80 Debt Service: Interest 1,174,319 876,294 951,580 951,580 891,600
90 Interfund Payments For Services 186,915 240,604 (25,900) (25,900) 92,100
95 Interfund Oper Rentals & Leases 1,491,584 1 ,306,296 2,112,185 2,112,185 2,694,000
99 Interfund IS Services
Interfund Sub-Total 1 ,678,499 1,546,900 2,086,285 2,086,285 2,786,100
00 Other Uses 4,607,566 (5,973,216) 587,600 587,600 564,900
00 Designated Ending Fund Balance 4,200,000 4,824,000 4,380,000 3,560,000 3,722,900
00 Undesignated End Fund Balance 65,291,558 69,576,625 52,204,628 59,819,61 ° 45,673,457
Department Totals $ 170,603,794 $ 155,925,299 $ 162,768,036 $ 159,344,207 $ 149,689,409
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2004 Final Budaet
Section VI: Baseline Budaet
2001 2002 2003 2003 2004
Total General Fund Adual Adual Adj Budget Est Adual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 17,771,880 $ 19,341,933 $ 21,402,640 $ 19,723,932 $ 22,140,600
12 Overtime 636,494 637,932 775,550 748,550 802,100
13 Other Wages 331 ,066 329,519 432,000 432,000 456,600
Salary Sub-Total 18,739,440 20,309,384 22,610,190 20,904,482 23,399,300
20 Personnel Benefits 4,034,495 4,507,274 6,100,843 5,687,940 6,367,200
22 Uniforms & Clothing 148,871 161,613 191,030 1 91,030 184,500
Benefits Sub-Total 4,183,366 4,668,887 6,291,873 5,878,970 6,55l,700
30 Supplies
31 Office & Operating Supplies 888,448 773,252 1,086,450 1,080,000 1,058,600
35 Small Tools & Minor Equip 476,530 471,828 599,630 439,730 477,700
Supplies Sub-Total 1,364,978 1,245,080 1,686,080 l,519,730 1,536,300
40 Other Services & Supplies
41 Professional Services 2,098,683 1,945,444 3,274,437 3,001,887 2,792,400
42 Communication 1,042,311 1,300,550 1,560,500 1,466,400 1,568,400
43 Travel 41,569 61,096 1 22,340 122,290 118,000
44 Advertising 86,133 87,374 131,150 125,850 131,900
45 Operating Rentals & Leoses 242,828 253,135 379,110 374,910 362,800
46 Insurance 575,225 585,679 731 ,000 731,000 750,400
47 Utility Services 656,370 793,731 866,220 866,220 901 ,800
48 Repairs & Maintenance 301 ,334 51 2,366 852,165 852,165 857,700
49 Miscellaneous 412,842 446,646 776,605 783,855 692,200
Other Services Sub-Total 5,457,295 5,986,021 8,693,527 8,324,577 8,175,600
50 Intergovt/lnterfund Services/Tax 6,269,114 5,166,758 4,128,205 2,263,805 3,345,700
60 Capitol Outlays
61 Land 3,525
62 Buildings 44,601 27,000 27,000
63 Other Improvements 428,727 448,885 202,000 75,000 202,000
64 Machinery & Equipment 464,841 763,905 1,200,520 665,720 858,100
65 Construction In Progress 281,900 366,400 707,500
Capitol Outlay Sub-Total 941,694 1,212,790 l,711,420 1,134,120 1,7 67,600
70 Debt Service: Principal 134,000 134,000 139,000
80 Debt Service: Interest 117,000 117,000 11 1,1 00
90 Interfund Payments For Services 127,381 190,486 (212,500) (212,500) 25,300
95 Interfund Oper Rentals & Leoses 993,200 847,908 1 ,302,385 1 ,302,385 1,484,500
99 Interfund IS Services
Interfund Sub-Total 1,120,581 1,038,394 1 ,089,885 1 ,089,885 1 ,509,800
00 Designated-Retirees 574,315 587,600 587,600 587,600 564,900
00 Designated Ending Fund Balance 4,200,000 4,824,000 4,380,000 3,560,000 3,722,900
00 Undesignated End Fund Balance 12,505,012 10,264,952 3,668,092 9,7 65,700 2,4 19,600
Department Totals $ 55,355,795 $ 55,303,866 $ 55,097,872 $ 55,279,869 $ 53,243,500
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2004 Final Budoet
Section VI: Baseline Budoet
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2004 Final Budoet
Section VI: Baseline Budoet
Organizational Chart
Intergovernmental
Services Coordinator
Elected Judge
Patrick Burns
Human Resources Director
Brenda Heineman
18 Reporting Staff
Chief of Police
Jim Kelly
114 Reporting Staff
Public Works Director
Dennis Dowdy
100 Reporting Staff
Parks Director
Daryl Faber
49 Reporting Staff
Mayor
Pete Lewis
447 Reporting Staff
Page 101
Executive Assistant
to the Mayor
Administration
Secretary
City Attorney
Dan Heid
12 Reporting Staff
Fire Chief
Bob Johnson
80 Reporting Staff
Planning Director
Paul Kraus
33 Reporting Staff
Finance Director
Shelley Coleman
29 Reporting Staff
2004 Final Budoet
CITY COUNCIL AND MA YOR
Section VI: Baseline Budoet
The department consists of the City's elected officials. The Council, the legislative body representing the
citizens of Auburn, is charged with the responsibility for developing policies that guide the legislative affairs
of the City. Guidelines promulgated by the Council in the form of ordinances and resolutions are
transmitted to the Mayor for implementation, follow-up and evaluation. Annually, the Council develops
goals and provides a budget, which gives purpose and direction to City programs and initiatives.
The Mayor, as Auburn's Chief Executive Officer, sees that all laws and ordinances are faithfully enforced
and has general supervision of the administration of City government and all City interests. In this role the
Mayor assists the Council in developing City policy and translating Council goals and policies into specific
administrative objectives. Under the direction of the Mayor, eight department directors -- the City
A ttorney, Chief of Police, Fire Chief, Director of Public Works, Director of Planning, Director of Human
Resources, Director of Finance and Director of Parks & Recreation -- carry out the necessary activities of
the City.
2003 ACCOMPLISHMENTS
AUBURN IS SAFE
.:. Sought approval and funding for needed
public facilities and equipment for use in fire
and law enforcement; worked towards
approval of a public safety building site and
fire station sites.
.:. Continued emphasis on essential City
infrastructure.
.:. Continued proactive outreach to the
community in need.
.:. Continued to make crosswalk improvements,
concentrating on the Central Business District,
major arterials, and schools first; then
prioritizing zones radiating from the center for
expansion of the program.
.:. Continued support of the most critical human
services programs; completed the Human
Services Needs Assessment and reviewed
opportunities for additional sources of
funding.
.:. Implemented Downtown lighting
improvements through" Light Up Auburn".
.:. Ensured adequate water supply.
.:. Updated non-motorized plan.
.:. Continued regional transportation efforts by
seeking partnerships to widen SR 167 from 1-
405 to SR 512 by two lanes and add an HOV
lane. Developed partnerships for funding to
widen SR 164 from Auburn Way South to
Enumclaw and extend the link road from SR
18 to SR 164.
.:. Implemented plans for improvements to
enterprise programs and facilities to
emphasize increased revenues.
.:. Continued to implement procedures and
policies to help the City deal effectively with
the economic slowdown.
AUBURN IS USER-FRIENDLY
.:. Instituted a Customer Service Training
program.
.:. Worked with the community to develop a
"One Stop Permit Shop".
.:. Continued pressure for a new post office.
.:. Continued the sidewalk infill program.
.:. Continued improvement of local streets
(improved the top three on the priority list).
.:. Continued to develop a cooperative
relationship with our partner, the Muckleshoot
Tribe.
.:. Began work towards development of a
Community Center Citizen Plan.
.:. Expanded City Website for community
benefit.
.:. Televised Council meetings.
.:. Created and distributed a citywide event
calendar.
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2004 Final Budoet
2003 ACCOMPLISHMENTS, continued
AUBURN IS ATTRACTIVE
.:. Continued to initiate planned neighborhood
improvement programs within budget
constraints.
.:. Began strategies, as allowed by budget,
based on the results of the branding exercise;
improve streetscape and focus on a
cooperative effort to build gateways.
.:. Began City Tree Plan for a Tree City USA
program, including needs assessment,
replacement of trees and/or repair of
sidewalks.
.:. Continued current level of code enforcement
with Council review and modernization of
codes.
.:. Updated Landscaping Code/Zoning
Code/Comp Plan.
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Section VI: Baseline Budoet
2004 WORK PROGRAM GOALS
.:. Begin work on Enhanced Wetlands project.
.:. Work toward meeting Public Safety Building
goal needs.
.:. Begin Les Gove Community Campus
planning process.
.:. Televise City events and meetings.
.:. Implement Downtown lighting improvements,
"Light Up Auburn."
.:. Institute new One Stop Permit Shop
Committee findings.
.:. Continue crosswalk improvements.
.:. Increase community involvement in street
safety needs.
.:. Continue support for critical human service
needs.
.:. Work on funding for adequate improvements
to State Highway 167, road and safety
improvements to State Highway 164 and re-
establish the link road from State Route 18 to
State Route 164.
.:. Work on funding for A Street, M Street and I
Street corridors.
.:. Expand economic development and
retention efforts throughout the Auburn
community.
.:. Take the Customer Service Program to the
community.
.:. Establish new meeting schedules for City
meetings to be held outside City Hall.
.:. Develop funding sources for ongoing local
street improvements.
.:. Further develop working relationship with our
partner in the valley, the Muckleshoot Indian
Tribe.
.:. Expand City website for community use.
.:. Utilize City Community Calendar for
community benefit.
.:. Increase City involvement in coordinating
local and regional human service efforts.
.:. Increase public participation in parks and
area beautification.
.:. Continue efforts to improve quality of life in
low income, high-density housing areas.
.:. Continue efforts to provide opportunities for
remodeling and new construction in our
urban center.
.:. Increase Council's participation in regional
political venues.
2004 Final Budoet
Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
11 Mayor & Council Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1 73,649 $ 205,220 $ 266,800 $ 261,374 $ 329,000
12 Overtime
13 Other Wages 90 2,000 2,000 2,000
Salary Sub-Total 173,649 205,310 268,800 263,374 331,000
20 Personnel Benefits 22,820 31,502 65,900 64,326 82,800
22 Uniforms & Clothing
Benefits Sub-Total 22,820 31,502 65,900 64,326 82,800
30 Supplies
31 Office & Operating Supplies 810 2,668 2,250 2,250 3,200
35 Small Tools & Minor Equip l,756 500 500 500
Supplies Sub-Total 810 4,424 2,750 2,750 3,700
40 Other Services & Supplies
41 Professional Services 46,182 71, 1 83 127,200 127,200 55,000
42 Communication 162 2,423 45,900 45,900 55,600
43 Travel 2,622 11, 193 19,100 19,100 23,500
44 Advertising 7,000 7,000 7,000
45 Operating Rentals & Leases 1,313 1,000
46 Insurance l,712 1,801 3,400 3,400 2,300
47 Utility Services
48 Repairs & Maintenance
49 Miscellaneous 4,064 15,206 46,900 46,900 52,500
Other Services Sub-Total 54,742 103,119 249,500 250,500 195,900
50 Intergovt/lnterfund Services/Tax
60 Capital Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment
65 Construction In Progress
Capitol Outlay Sub-Total
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 959 5,560 2,950 2,950 7,600
95 Interfund Oper Rentals & Leases 5,300 5,196 6,247 6,247 13,000
99 Interfund IS Services 4,000
Interfund Sub-Total 6,259 10,756 9,197 9,197 24,600
00 Other Applications
Deportment Totals $ 258,280 $ 355,111 $ 596,147 $ 590,147 $ 638,000
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2004 Final Budoet
Section VI: Baseline Budoet
Human Resources Department
Human Resources Director
Brenda Heineman
18 Reporting Staff
Human Resources
Assistant
Court & Probation Services
Administrator
Compensation & Employee
Relations Manager
Court & Probation Services
Manager
Safety Manager
Probation
Counselor (2)
Court Clerk II (7)
Recruitment and Employment
Manager
Probation
Assistant
Human Resources
Assistant
Human Resources
Clerk
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2004 Final Budoet
Section VI: Baseline Budoet
HUMAN RESOURCES DEPARTMENT
The Human Resources Department responsibilities include developing and administering policies,
conducting employment recruitment, interviewing and selection of new and regular employees for
available positions. The department also ensures compliance with the Safety program, monitors the
Affirmative Action program, and provides citywide risk management services. The Department analyzes
and recommends modifications and/or creation of job classifications and salary and wage systems and
coordinates and administers employee benefits. Develops and conducts training programs, develops and
oversees the performance evaluation system, interfaces with employees on the Employee Assistance
Program, ensures compliance with applicable state and federal laws and regulations, negotiates labor
contracts and processes grievances under labor contracts. The Municipal Court administers the judicial
processing of misdemeanors, domestic violence and traffic cases within the City's jurisdiction.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Implemented an ongoing Public Relations
Program for employees to reflect community
values.
.:. Created a new performance evaluation
system for Public Works technical and
engineering positions.
.:. Analyzed and identified all "caution zone"
jobs in accordance with state ergonomics
regulations.
.:. Conducted management and employee
training programs, reviewed policies,
procedures and employment/safety
practices.
.:. Created a manual on court operations to
include desk procedures on each job task.
.:. Developed a safety training matrix
delineating required safety training for each
position with appropriate follow up by
managers.
.:. Recommend and implement additional
alternatives to incarceration programs.
.:. Create a new performance evaluation
system for Finance, Parks and Planning.
.:. Negotiate seven collective bargaining
contract agreements for 2004-2006.
.:. Develop an updated volunteer
handbook.
.:. Input employee history into HRIS program
to complete files.
.:. Centralize CPR/First Aid training in-house.
.:. Enable applicants looking for
employment with the City to complete
and submit applications on line.
.:. Reduce Worker's Compensation Claims
by ten percent.
.:. Obtain certification by Washington State
to become a certified drug and alcohol
assessment agency.
.:. Implement the 3 C's; City Service- Service
to our co-workers, Customer Service-
Service to our citizens, Care in Service-
Service to our entire community, into
performance appraisals.
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2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
13 Human Resources (Includes Court) Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 755,679 $ 888,137 $ 993,300 $ 960,7 42 $ 1,085,200
12 Overtime 5,861 1 2,788 4,250 4,250 3,300
13 Other Wages 28,838 19,415 37,000 37,000 37,000
Salary Sub-Total 790,378 920,340 1,034,550 1,001,992 1,125,500
20 Personnel Benefits 164,301 204,182 295,073 285,631 321 ,000
22 Uniforms & Clothing 807
Benefits Sub-Total 164,301 204,989 295,073 285,631 321 ,000
30 Supplies
31 Office & Operating Supplies 10,634 10,498 12,800 12,800 12,800
35 Small Tools & Minor Equip 14,506 1,013 3,020 3,020 6,500
Supplies Sub-Total 25,140 1l,511 15,820 15,820 19,300
40 Other Services & Supplies
41 Professional Services 306,238 45 l,7 1 8 692,377 692,377 700,500
42 Communication 445 462 1,200 1,200 1,300
43 Travel 4,196 2,664 4,380 4,380 4,400
44 Advertising 47,162 52,717 50,100 50,100 45,100
45 Operating Rentals & Leases 3,268 5,547 1,000 1,000 1,000
46 Insurance 1,712 1,801 3,400 3,400 2,300
47 Utility Services
48 Repairs & Maintenance 9,321 1,465 4,890 4,890 4,900
49 Miscellaneous 35,788 34,367 48,200 48,200 48,800
Other Services Sub-Total 408,130 550,7 41 805,547 805,547 808,300
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 12,648
65 Construction In Progress
Capitol Outlay Sub-Total 12,648
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 19,998 18,561 24,250 24,250 24,400
95 Interfund Oper Rentals & Leases 2,796 2,700 2,700 4,000
99 Interfund IS Services 12,200
Interfund Sub-Total 19,998 21,357 26,950 26,950 40,600
00 Other Applications
Department Totals $ 1,420,595 $ 1,708,938 $ 2,177,940 $ 2,135,940 $ 2,314,700
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Section VI: Baseline Budoet
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2004 Final Budoet
Section VI: Baseline Budoet
Finance Department
Financial
Planning Manager
Financial
Analyst
Finance Director
Shelley Coleman
29 Reporting Staff
Capital Assets!
Grants
Accountant
Accounting Manager
General Ledger
Accountant
Accounting
Assistant
Accounting
Specialist
Payroll Specialist (2)
Accounting
Supervisor
Information
Systems
Administrator
Computer
Specialist (2)
Secretary
Solid Waste
Supervisor
Utility Accounting
Manager
Accounting Assistant
- Utility (3)
Accounting
Specialist -
Solid Waste
Network
Administrator (2)
Systems Analyst
M u Itimed ialWeb
Multimedia
Specialist
Page 109
Accounting
Specialist - Utility
Accounting
Technician - Utility
Meter Reader (2)
2004 Final Budoet
FINANCE DEPARTMENT
Section VI: Baseline Budoet
The Finance Department provides support services for both the public and internal City Departments.
Major responsibilities include: financial and budgetary policy development; long term financing and cash
management; centralized information systems, telephone systems, printing and mail processing; the
budgeting and accounting functions of utility billing, payroll, purchasing, and accounts payable. The
department prepares a comprehensive annual financial report and an annual budget document. Other
duties include providing analytical support, guidance and accounting and budget advice to
departments.
2003 ACCOMPLISHMENTS
.:. Researched, studied and prepared RFP for a
software upgrade of utility billing and prepare
system for 2004 conversion.
.:. Prepared and analyzed the 2004 rate study for
Solid Waste fund.
.:. Implemented use of credit/debit cards for utility
billing payments.
.:. Installed upgraded credit card machines at
cemetery, parks, senior center, golf course &
district court and provided training.
.:. Continued implementation of GASB 34 reporting
requirements; analyzed impact on future annual
reports and budgets.
.:. Established formal Equipment Rental reserves for
vehicle operations and replacement.
.:. Researched financing options for public safety
facilities.
.:. Prepared 2002 Comprehensive Annual Financial
Report (CAFR); applied for national award on the
2002 CAFR.
.:. Finalized 2003 City of Auburn Budget and
prepared the 2004 Preliminary Budget.
.:. Continued to monitor bond issues for arbitrage
compliance.
.:. Researched, recommended, and implemented
Government Access Cable Television.
.:. Piloted laptop communication in Fire Department
command vehicles.
.:. Implemented wireless laptop reporting in Police
patrol vehicles.
.:. Implemented field laptop inspection module to
allow Building Inspectors to document inspections
in the field and upload to CRW at days end.
.:. Updated six-year Capital Facilities Plan.
.:. Managed annual Financial & Compliance Audit.
Page 110
2004 WORK PROGRAM GOALS
.:. Complete conversion/upgrade of utility
billing system.
.:. Prepare and analyze 2005 rate study for the
Solid Waste fund.
.:. Research, recommend and implement
video conferencing services including
correctional/Court systems, desktop and
inter-facility communications.
.:. Connect Police records management
system with King County fingerprint system.
.:. Research, recommend and install
technology for new Public Safety building.
.:. Prepare 2004 Final Budget and prepare 2005
Preliminary Budget.
.:. Prepare 2003 Comprehensive Annual
Financial Report (CAFR); apply for national
award for 2003 CAFR.
.:. Upgrade cash receipting system.
.:. Implement GASB 34.
.:. Secure financing for proposed Public Safety
Building.
.:. Manage the annual audit.
.:. Continue to monitor bond issues for
arbitrage compliance.
.:. Update six-year Capital Facilities Plan.
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
14 Finance Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 469,837 $ 552,620 $ 658,100 $ 580,580 $ 686,000
12 Overtime 3,881 5,412 8,000 8,000 5,000
13 Other Wages 1,836 6,644 37,500 37,500 55,000
Salary Sub-Total 475,554 564,676 703,600 626,080 746,000
20 Personnel Benefits 98,892 106,426 197,850 175,370 208,100
22 Uniforms & Clothing 198 300 300
Benefits Sub-Total 99,090 106,426 198,150 175,670 208,100
30 Supplies
31 Office & Operating Supplies 100,150 57,066 1 79,580 1 73,580 110,000
35 Small Tools & Minor Equip 140,242 148,271 157,100 76,600 113,100
Supplies Sub-Total 240,392 205,337 336,680 250,180 223,100
40 Other Services & Supplies
41 Professional Services 97,974 84,578 333,480 333,480 332,800
42 Communication 62,782 71,013 274,100 274,100 272,800
43 Travel 2,148 2,790 10,610 10,610 10,600
44 Advertising
45 Operating Rentals & Leases 66,324 81,171 1 63,500 1 63,500 166,700
46 Insurance l,712 1,801 3,400 3,400 2,300
47 Utility Services
48 Repairs & Maintenance 69,584 91,849 285,550 285,550 292,700
49 Miscellaneous 93,067 118,625 314,910 314,910 21l,200
Other Services Sub-Total 393,591 451 ,827 1,385,550 1,385,550 l,289,1 00
50 I ntergovt /1 nterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 1 29,253 291 ,506 579,870 293,370 292,500
65 Construction In Progress
Capitol Outlay Sub-Total 129,253 291 ,506 579,870 293,370 292,500
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services (164,172) (102,909) (507,900) (507,900) (470,700)
95 Interfund Oper Rentals & Leases 2,800 2,800 4,200
99 Interfund IS Services (347,400)
Interfund Sub-Total (164,172) (102,909) (505,100) (505,100) (813,900)
00 Other Applications
Department Totals $ 1 ,1 73,708 $ 1,516,863 $ 2,698,750 $ 2,225,750 $ 1,944,900
Page 111
2004 Final Budoet
Section VI: Baseline Budoet
Page 112
2004 Final Budoet
Legal Department
Section VI: Baseline Budoet
Paralegal
Legal
Assistant
Assistant
City Attorney
Legal
Receptionist
Associate City
Attorney
Records & Reg.!
License Clerk
City Attorney
Dan Heid
12 Reporting Staff
City Clerk
Page 113
Legal
Secretary
City Prosecutor (2)
Domestic Violence
Victim Advocate
Deputy
City Clerk
2004 Final Budoet
Section VI: Baseline Budoet
LEGAL DEPARTMENT
This department consists of the Legal Department and the City Clerk's office. The Legal Department
represents the City in all litigation, including civil and criminal misdemeanor cases. The department
prepares ordinances, resolutions, petitions, contracts, leases, easements, deeds, notices and other legal
documents; provides legal counsel and advice to the City. The department responds to citizen inquiries
concerning City matters, prosecutes criminal cases in Auburn Municipal Court and at all levels of appeal
thereafter. Prosecutes and/or defends all civil actions brought by or against the city, or against officials,
officers and employees in their official capacity. Responsibilities of the City Clerk Division include
monitoring various legal matters; business licensing; issuing pet licenses; acting as a central repository for all
municipal records; processing insurance claims and requests for public information; ordinance
codification, City Council agendas and minutes, and LEOFF Board agendas and minutes.
2003 ACCOMPLISHMENTS 2004 WORK PROGRAM GOALS
.:. Reviewed and revised procedures for cases in .:. Work with the Police Department to develop
the Municipal Court to increase effectiveness procedures to enhance effective pursuit of
and efficiency of prosecution functions. property/drug forfeiture cases.
.:. Worked with the Police Department to .:. Develop prosecution strategies, including
develop procedures and approaches to standard dispositional recommendations, to
enhance successful prosecution of crimes approach cases in the Municipal Court and to
and violations of City Ordinances. enhance prosecution effectiveness.
.:. Worked with the Police Department, .:. Work with local and regional service providers
attorneys, neighboring law enforcement to assemble a support network to address
agencies, and regional communities in needs of victims of domestic violence.
addressing a consistent/uniform approach to .:. Review the efficacy and practicality of
enforcement of criminal laws in the region. transferring City business licensing functions to
.:. Developed procedures to address needs of the Finance Department and/or the Planning
Domestic Violence cases and utilization of the Department.
City's Domestic Violence Victim Advocate. .:. Work with the Mayor and the City's
.:. Developed procedures and reviewed forms Intergovernmental Services Coordinator, as
to address public records requests. well as regional and state participants to
.:. Developed and proposed new ordinances, develop strategies for legislative bills to
including business-licensing ordinances, for enhance the ability of Auburn and cities in the
adoption by the City Council, to address the state to carry out their municipal
needs of the City and its citizens. responsibilities.
.:. Developed and utilized a database program .:. Work with the Court and Public Defender
for tracking civil cases involving the City. (and defense bar) to better handle case load
.:. Worked with the Association of Washington management and streamline court processes
Cities for specified changes in state law. to improve public access to the courts and
.:. Worked with attorneys from neighboring cities adjudication of cases.
to address regional and statewide municipal .:. Work with the Police Department, attorneys
issues. and law enforcement agencies of
.:. Worked with the Planning Department for neighboring communities to address regional
efficient and effective methods of civil code criminal justice and law enforcement needs.
enforcement. .:. Review, develop and revise policies and
.:. Introduced paperless agenda packets for the procedures for public records requests.
City Council and Finance Committee. .:. Develop and propose new ordinances, for
adoption by the City Council, to address the
on-going needs of the City and its citizens.
Page 114
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
15 Legal/ClerkDepartment Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 51l,724 $ 555,256 $ 623,550 $ 553,782 $ 698,000
12 Overtime 677 302 400 400 400
13 Other Wages 2,809 10,885 2,900 2,900 2,900
Salary Sub-Total 515,210 566,443 626,850 557,082 701,300
20 Personnel Benefits 103,288 109,603 181,395 1 61,1 63 203,100
22 Uniforms & Clothing
Benefits Sub-Total 103,288 109,603 181,395 1 61,1 63 203,100
30 Supplies
31 Office & Operating Supplies 6,192 7,430 5,590 5,590 5,700
35 Small Tools & Minor Equip 943 6,727 1,700 1,700 1,700
Supplies Sub-Total 7,135 14,157 7,290 7,290 7,400
40 Other Services & Supplies
41 Professional Services 124,642 38,586 60,000 60,000 60,000
42 Communication 357
43 Travel 4,571 6,113 8,450 8,450 8,500
44 Advertising 22,813 20,145 20,000 20,000 20,000
45 Operating Rentals & Leases 5,736 5,925 6,500 6,500 5,000
46 Insurance 5,438 5,610 3,600 3,600 4,200
47 Utility Services
48 Repairs & Maintenance 984 791 1,650 1,650 1,500
49 Miscellaneous 17,977 2l,234 35,215 35,215 36,400
Other Services Sub-Total 182,161 98,761 135,415 135,415 135,600
50 I ntergovtjl nterfund Services/Tax 49,826 12,910 105,900 105,900 103,400
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements 1,484
64 Machinery & Equipment 8 5,000 5,000
65 Construction In Progress
Capitol Outlay Sub-Total 1,492 5,000 5,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 19,261 20,481 24,000 24,000 16,000
95 Interfund Oper Rentals & Leases
99 Interfund IS Services 4,300
Interfund Sub-Total 19,261 20,481 24,000 24,000 20,300
00 Other Applications
Department Totals $ 878,373 $ 822,355 $ 1,085,850 $ 995,850 $ 1,1 71,1 00
Page 115
2004 Final Budoet
Section VI: Baseline Budoet
Page 116
2004 Final Budoet
Section VI: Baseline Budoet
Police Department
Chief of Police
Jim Kelly
114 Reporting Staff
Inspectional Services
Sergeant
Assistant Chief of Police
Operations
Assistant Chief of Police
Support Services
Investigations
Commander
Patrol Special
Operations
Sergeant
Officers (8)
Police Secretary
Invest/Prof Stds
Police Secretary
Admin/lnsp Svcs
Professional Stds
Manager
Evidence Techs
(2)
V.-N.E.T.
Sergeant
Page 117
2004 Final Budoet
POLICE DEPARTMENT
Section VI: Baseline Budoet
The Police Department is involved in the protection of life and property, the prevention of crime, the
investigation of crimes and apprehension of criminals. They are also responsible for the enforcement of
laws including traffic violations; investigation of accidents, apprehension of drug violators, control of
certain non-criminal conduct and the rendering of miscellaneous police related services.
2003 ACCOMPLISHMENTS
.:. Provided police services specific to six
reporting districts.
.:. Completed the laptop-reporting project by
providing inter connectivity between the
laptop in the police vehicle, and the in-house
Spillman database.
.:. Prepared staffing contingency plan for 2004
in anticipation of increases in population
demands.
.:. Continued COPPS philosophy (Community
Oriented Policing and Problem Solving) by
giving officers the latitude to problem-solve in
their districts.
.:. Continued plan of reducing the department's
dependency on outside jail services.
2004 WORK PROGRAM GOALS
.:. Provide police services specific to six reporting
districts.
.:. Continue to meet with Clear Channel to
problem solve traffic impacts associated with
the White River Amphitheatre.
.:. Prepare staffing contingency plan for 2005 in
anticipation of increases in population
demands.
.:. Complete the King County web-based
Regional Automated Information Network
(RAIN) system.
.:. Continue COPPS philosophy (Community
Oriented Policing and Problem Solving) by
empowering officers the latitude to problem
solve in their districts.
.:. Implement video conferencing between
court and Yakima Dept. of Corrections for in-
custody prisoners.
.:. Work with other city staff to facilitate the
completion of the Public Safety Building.
.:. Continue to work with the city engineer to
integrate the city GIS and Spillman Geo base
program to facilitate in-house crime analysis.
.:. Continue to look at alternatives toward
reducing the costs associated with outside jail
services.
Page 118
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
21 Police Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 6,175,235 $ 6,576,322 $ 7,1 26,500 $ 6,610,859 $ 7,341 ,200
1 2 Overti me 256,356 342,141 427,500 400,500 451,000
13 Other Wages 17,585 7,468 10,000 10,000 10,000
Salary Sub-Total 6,449,176 6,925,931 7,564,000 7,021,359 7,802,200
20 Personnel Benefits 1 ,466,356 1,600,422 2,1 27,850 1,970,491 2,190,800
22 Uniforms & Clothing 73,902 85,494 102,400 102,400 10 1 ,400
Benefits Sub-Total 1 ,540,258 1,685,916 2,230,250 2,072,891 2,292,200
30 Supplies
31 Office & Operating Supplies 220,238 208,529 242,900 242,900 244,900
35 Small Tools & Minor Equip 32,316 47,786 50,950 50,950 56,500
Supplies Sub-Total 252,554 256,315 293,850 293,850 301 ,400
40 Other Services & Supplies
41 Professional Services 30,613 58,641 90,250 83,000 84,000
42 Communication 829,125 1,022,651 1,035,600 94l,500 1,040,900
43 Travel 14,024 17,006 29,400 29,400 28,900
44 Advertising
45 Operating Rentals & Leases 58,157 51,670 75,000 75,000 75,000
46 Insurance 141,862 143,689 397,000 188,000 456,900
47 Utility Services
48 Repairs & Maintenance 71,260 85,114 43,900 43,900 45,300
49 Miscellaneous 75,490 81,055 97,000 104,250 91,200
Other Services Sub-Total 1,220,531 1,459,826 l,7 68,150 1,465,050 1 ,822,200
50 I ntergovt /1 nterfund Services/T ox 1,310,031 1,429,799 1,455,000 1,455,000 2,259,300
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 143,278 82,131 15,150 15,150 53,100
65 Construction In Progress
Capitol Outlay Sub-Total 143,278 82,131 15,150 15,150 53,100
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 75,715 71,271 82,100 82,100 104,700
95 Interfund Oper Rentals & Leases 294,900 286,104 507,089 507,089 548,300
99 Interfund IS Services 125,600
Interfund Sub-Total 370,195 357,375 589,189 589,189 778,600
00 Other Applications
Department Totals $ 11 ,286,023 $ 12,197,293 $ 13,915,589 $ 12,912,489 $ 15,309,000
Page 119
2004 Final Budoet
Section VI: Baseline Budoet
Page 120
2004 Final Budoet
Section VI: Baseline Budoet
Fire Department
Fire Chief
Bob Johnson
80 Reporting Staff
Assistant Fire Chief
Secretary
Fire Prevention
Operations
Administrative Services
Fire Marshal
Training/Safety
Chief
Page 121
2004 Final Budoet
FIRE DEPARTMENT
Section VI: Baseline Budoet
The Fire Department provides services designed to protect the lives and property of the inhabitants of the
City from the adverse effects of fires, sudden medical emergencies or exposure to dangerous conditions
created by either man or nature. The fire department is responsible for that part of the fire prevention and
control system within the Auburn community that provides rescue, fire extinguishment, fire/arson
investigation, emergency medical services, hazardous material response, disaster services and public fire
prevention activities. Services are also provided to the City of Algona and King County Fire Protection
District 31. Auburn firefighters will respond to approximately 7,200 emergency calls in 2004 in addition to
their prevention, inspection, training, public education and maintenance activities. Services are delivered
from three fire stations staffed 24 hours a day, located strategically in the north, south and west areas of
the community.
2003 ACCOMPLISHMENTS
.:. Replaced 1984 fire engine.
.:. Completed Basic Life Support transport study
and explored partnership with other area fire
departments.
.:. Began pilot program of vehicle-mounted
computers to integrate into Valley Com's
CAD system to enhance Firefighter safety,
efficiency and effectiveness.
.:. Upgraded all department self-contained
breathing apparatus with new personal alert
safety systems and electronic speaking
projectors.
.:. Completed preparation and notification
process for implementation and
management of a fee schedule program
with businesses within the City of Auburn that
requires an annual permit as outlined in the
Uniform Fire Code.
2004 WORK PROGRAM GOALS
.:. Replace two 1991 Aid Units with two 2004 Aid
Units.
.:. Implement Basic Life Support patient transport
cost recovery program.
.:. Work with neighboring fire districts to explore
the annexation of Auburn Fire Department
into a larger fire district.
.:. Adopt the Regional Hazard Mitigation Plan.
.:. Reorganize the fire mechanic's position by
changing it to a civilian position, working
under the City of Auburn Maintenance &
Operations Division.
.:. Implement and manage a fee schedule
program with businesses within the City of
Auburn that requires an annual permit as
outlined in the Uniform Fire code.
Page 122
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
22 Fire Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 5,262,830 $ 5,629,328 $ 5,766,200 $ 5,688,680 $ 6,093,400
12 Overtime 299,550 223,063 253,500 253,500 253,500
13 Other Wages 961 19,700 19,700 19,700
Salary Sub-Total 5,563,341 5,852,391 6,039,400 5,961,880 6,366,600
20 Personnel Benefits 825,565 936,085 1,194,480 1 ,1 72,000 1,259,400
22 Uniforms & Clothing 57,655 58,292 63,060 63,060 59,700
Benefits Sub-Total 883,220 994,377 1,257,540 1,235,060 1,319,100
30 Supplies
31 Office & Operating Supplies 122,639 91,095 1 26,550 1 26,550 1 32,100
35 Small Tools & Minor Equip 85,903 72,728 61,810 51,810 61,800
Supplies Sub-Total 208,542 1 63,823 188,360 1 78,360 193,900
40 Other Services & Supplies
41 Professional Services 45,165 50,871 67,950 67,950 67,700
42 Communication 113,512 145,087 161,450 161,450 1 60,600
43 Travel 2,540 9,929 19,150 19,150 16,200
44 Advertising 610 610 600
45 Operating Rentals & Leases 58,277 64,025 60,300 60,300 60,000
46 Insurance 18,213 17,856 20,500 20,500 25,000
47 Utility Services 37,708 37,755 40,100 40,100 40,100
48 Repairs & Maintenance 35,513 115,634 111,140 111,140 111,800
49 Miscellaneous 77,515 45,509 80,370 80,370 78,000
Other Services Sub-Total 388,443 486,666 561,570 561,570 560,000
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements 27,444
64 Machinery & Equipment 43,909 1 73,328 35,500 17,200
65 Construction In Progress
Capitol Outlay Sub-Total 43,909 200,772 35,500 17,200
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 29,593 49,139 29,580 29,580 33,600
95 Interfund Oper Rentals & Leases 192,600 116,208 189,553 189,553 283,400
99 Interfund IS Services 87,700
Interfund Sub-Total 222,193 165,347 219,133 219,133 404,700
00 Other Applications
Department Totals $ 7,309,648 $ 7,863,376 $ 8,301 ,503 $ 8,1 73,203 $ 8,844,300
Page 123
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Section VI: Baseline Budoet
Page 124
2004 Final Budoet
Planning Department
Section VI: Baseline Budoet
Community
Development
Administrator
Long Range Planning
& Neighborhood
Development (3)
Current Planning (2)
Environmental
Protection Manager
Planning Director
Paul Krauss
33 Reporting Staff
Economic
Development
Coordinator
Building
Inspectors (3)
Plans Examiner/
Ass't Bldg. Mgr.
Residential Plans
Examiner
Commercial
Building
Technician
*Detail reported in the individual division.
Compliance &
Facilities Administrator
Graphics Specialist
Building Division
Manager
Building
Maintenance (3)
Custodial Staff (4)
Permit Counter
Coordinator
Permit
Technician
Page 125
Airport
Operations (3)*
Code Enforcement
Officers (2)
Clerical Support Staff (2)
2004 Final Budoet
Section VI: Baseline Budoet
PLANNING & COMMUNITY DEVELOPMENT
The Planning and Community Development Department is responsible for eight of the City's program
areas. These include administration of the City's planning and growth management functions; social
service functions; economic development; operation of Auburn Municipal Airport, the Building Division,
Code Enforcement, environmental protection and property management. Planning and Community
Development also coordinates Auburn's intergovernmental activities and relationships. Airport functions
are described within their own section of the budget.
2003 ACCOMPLISHMENTS 2004 WORK PROGRAM GOALS
.:. Completed EIS preparation for Kersey III and .:. Undertake at least one, grant-funded, fish
Valley Drive-In planned developments. habitat restoration project and secure funding
.:. Created Partnership Logo and Tagline Usage and planning for additional projects.
Guidelines and launched the city-wide cross .:. Construct first gateway project.
marketing strategy. .:. Continue to lease space at Auburn Station
.:. Staff established a quarterly Auburn Marketing retail space.
and PR professionals' roundtable in an effort to .:. Develop an economic development
proactively pursue opportunities. Internet "gateway" with developable land
.:. Undertook permit process evaluation and began and commercial space inventories.
implementation of recommendations. .:. Develop a biannual forum that educates
.:. Initiated major update of the City Comprehensive citizens about the functions of the City of
Plan. Auburn.
.:. Completed Terminal Park Neighborhood Plan and .:. Create an Economic Development
initiated second neighborhood process. Strategic Action Plan or a City Business Plan.
.:. Completed the final designs for the Gateway .:. Develop welcome packets for
Program and developed City signage design new /potential businesses and residents
guidelines. (online and paper versions).
.:. Managed human service funding cuts by State and .:. Continue solicitation and retention efforts
Federal agencies. of the tag line/joint marketing expansion
.:. Updated the CDBG Consolidated Plan using current project.
census data and local input. .:. Complete a comprehensive historic
.:. Reduced backlog of code compliance cases. inventory.
.:. Initiated downtown Parking Management Program. .:. Continue to develop opportunities for
.:. Achieved occupancy of Auburn Station retail by first Gateway sponsorships.
tenants. .:. Draft downtown design guidelines for future
.:. Economic development efforts helped to bring a development /redevelopment.
500 person corporate headquarters and several .:. Continue to implement recommendations of
new restaurants to Auburn. permit study group and service improvements
.:. Negotiated development of new public safety through one-stop process.
complex for the City and redevelopment of resulting .:. Complete new Public Safety complex, sale of
land assets. resulting land assets and construction of a new
.:. Established the City's first coordinated, inter- parking garage serving City Hall.
departmental grants team. .:. Complete second neighborhood planning
.:. Adopted multi-family tax abatement program for process, continue implementation of the first.
the downtown. .:. Continue process of rational and economically
.:. Initiated work on enhanced wetland project along defensible annexations.
SR 167. .:. Undertake GMA-mandated review of City
.:. Secured urban center designation for Auburn's Comprehensive Plan.
downtown. .:. Continue to help represent the City's
.:. Established management program for City- interests on regional forums.
owned properties.
Page 126
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
17 Planning Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 597,102 $ 709,300 $ 1,569,900 $ 1,414,860 $ 1,614,900
12 Overtime 174 555 13,000 13,000 13,000
13 Other Wages 806 4,524 23,500 23,500 28,500
Salary Sub-Total 598,082 714,379 1,606,400 1,451,360 1 ,656,400
20 Personnel Benefits 121,135 1 39,736 460,975 416,015 474,800
22 Uniforms & Clothing 3,860 3,860 3,800
Benefits Sub-Total 121,135 1 39,736 464,835 419,875 478,600
30 Supplies
31 Office & Operating Supplies 7,954 9,602 50,330 50,330 48,600
35 Small Tools & Minor Equip 2,7 69 2,414 23,880 17,880 18,100
Supplies Sub-Total 1 0,723 12,016 74,210 68,210 66,700
40 Other Services & Supplies
41 Professional Services 401 ,461 628,322 737,1 70 687,1 70 684,800
42 Communication 11,672 7,982 10,300 10,300 7,300
43 Travel 4,101 1,769 14,500 14,500 11,500
44 Advertising 4,168 944 26,060 20,760 30,000
45 Operating Rentals & Leases 2,000 10,000 10,000 12,000
46 Insurance 21,675 22,453 28,500 28,500 3,600
47 Utility Services 1,090 1 74,000 1 74,000 1 74,000
48 Repairs & Maintenance 186,325 186,325 235,400
49 Miscellaneous 10,263 26,581 47,690 47,690 65,100
Other Services Sub-Total 454,430 690,051 1,234,545 1,179,245 1 ,223,700
50 Intergovt/lnterfund Services/Tax 41,945 52,945 64,000 64,000 68,000
60 Capitol Outlays
61 Land
62 Buildings 27,000 27,000
63 Other Improvements 75,000 75,000 125,000
64 Machinery & Equipment 271 7,500 7,500
65 Construction In Progress
Capitol Outlay Sub-Total 271 109,500 109,500 125,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 7,409 10,143 37,420 37,420 20,900
95 Interfund Oper Rentals & Leases 6,500 5,604 55,896 55,896 74,200
99 Interfund IS Services 41, 100
Interfund Sub-Total 13,909 15,747 93,316 93,316 136,200
00 Other Applications
Department Totals $ 1,240,495 $ 1,624,874 $ 3,646,806 $ 3,385,506 $ 3,754,600
Page 127
2004 Final Budoet
Section VI: Baseline Budoet
Page 128
2004 Final Budoet
Public Works Department
Section VI: Baseline Budoet
utilities Maintenance
Engineer
Maintenance &
Operations Manager
52 Reporting Staff
Water Division Manager
15 Reporting Staff*
Sewer/Storm Manager
12 Reporting Staff*
*Detail reported in the individual division.
Public Works Director
Dennis Dowdy
100 Reporting Staff
City Engineer/Assistant
Director
91 Reporting Staff
Traffic Engineer
6 Reporting Staff
General Services/
Fleet Manager
9 Reporting Staff*
Sr. Project Engineer
6 Reporting Staff
Development Engineer
2 Reporting Staff
Street Supervisor
12 Reporting Staff*
Page 129
Admin. Services Manager
7 Reporting Staff
utilities Engineer
6 Reporting Staff
Assistant City Engineer
22 Reporting Staff
Construction Manager
5 Reporting Staff
GIS/Tech Services Mgr.
5 Reporting Staff
2004 Final Budoet
PUBLIC WORKS DEPARTMENT
Section VI: Baseline Budoet
The Public Works Department is functionally divided into the Administrative Services, Engineering & Development
Management, Maintenance & Operations including Equipment Rental, Street, Sewer, Storm, and Water Divisions,
and utility Planning & Management sections. The department is responsible for review, approval and
management of capitol improvements for streets and utilities constructed by new development for public
dedication and ownership. The department manages the City's public works capitol improvement program for
design, right-of-way acquisition, construction, and operations and maintenance of city's infrastructure including
utilities and public streets. The department provides GIS, mopping, survey services, property records
management; and equipment rental support for 011 departments. Public Works is responsible for administering
standards for 011 city owned utility and street infrastructure construction quality for development and land use
throughout the City. The department also manages city owned utilities including water, sewer and storm
drainage and associated real property assets.
2003 ACCOMPLISHMENTS
Improved Cross Connection Control program for
water distribution system.
Prepared Application for Notional Pollution Discharge
.:.
Elimination System (NPDES) Phase II permit.
.:. Continued MIT coordination on the Auburn Way
South sanitary sewer replacement project.
Established 0 comprehensive franchise with King
County for sewer service within Auburn's sanitary
sewer service area.
Began the update for the Transportation
Comprehensive Plan.
.:. Continued efforts to seek new grants and loons for
financing street and utility improvements.
Retrofitted two of our main water sources, well 4 and
well 2.
Installed standby power for our Cool Creek Springs
watershed.
.:. Completed bi-Iateral agreement for copper and
lead testing at our two new corrosion control
facilities.
Increased public awareness of Public Works
activities via website and Auburn Reporter articles.
Held system loss (unaccounted for water) to 8.9% for
2002.
.:. Conducted 0 comprehensive evaluation of our
telemetry system for Water, Storm and Sewer
divisions.
Participated in the SR 167 Alternative study to pursue
regional transportation improvements that relieve
congestion and benefit the city's growth potential in
the proposed RTID package.
.:. Secured on agreement with WSDOT and MIT on seeking .:.
and planning SR 164 safety & capacity improvements.
Implemented 0 pro-active West Nile Virus mosquito
monitoring & control program.
.:. Completed annual street preservation work on local
streets.
.:.
.:.
.:.
.:.
.:.
.:.
.:.
.:.
.:.
.:.
Page 130
.:. Completed construction on three multi-million
dollar improvements in transportation and water
systems.
.:. Completed successful negotiations with PSE for 0
franchise renewal.
Obtained supplemental water rights for well5B.
.:. Completed second phase of the LED relamping
program.
.:. Coordinated and managed the impacts of
Tacoma's Pipeline 5 construction on the
community.
2004 WORK PROGRAM GOALS
.:. Continue MIT coordination and begin
construction on the Auburn Way South sanitary
sewer replacement project.
.:. Complete update for the Transportation
Comprehensive Plan.
.:. Continued to pursue regional transportation
improvements that relieve congestion and
benefit the City's growth potential.
.:. Continue to support the proposed RTID package
in preparation for the Fall 2004 ballot for voter
approval.
.:. Continue to pursue projects to enhance the
lighting and drainage for the downtown area.
Pursue funding opportunities for non-motorized
trails to enhance connectivity to the Interurban
Trail and destination centers.
Implement 0 sidewalk preservation program.
.:. Continue to pursue environmental
enhancement opportunities for Mill Creek.
Complete the funded safety improvements on
Auburn Way South.
.:. Assess vulnerability of water system.
.:.
.:.
2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
32 Public Works Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1,824,652 $ 1,953,142 $ 1,297,300 $ 1,165,516 $ 1,295,500
1 2 Overti me 30,636 22,795 8,000 8,000 16,000
13 Other Wages 3,455 3,832 12,400 12,400 5,000
Salary Sub-Total 1,858,743 1,979,769 1,317,700 1,185,916 1,316,500
20 Personnel Benefits 422,957 431,943 379,360 341,144 379,700
22 Uniforms & Clothing 3,179 3,128 3,000 3,000 2,000
Benefits Sub-Total 426,136 435,071 382,360 344,144 38l,700
30 Supplies
31 Office & Operating Supplies 76,638 64,441 31,640 31,640 26,900
35 Small Tools & Minor Equip 72,323 105,962 1 26,300 1 26,300 114,600
Supplies Sub-Total 148,961 1 70,403 157,940 157,940 1 4l,500
40 Other Services & Supplies
41 Professional Services 145,755 103,975 233,800 233,800 91,500
42 Communication 6,705 11,417 7,200 7,200 6,600
43 Travel 2,385 4,805 4,500 4,500 3,300
44 Advertising 1,500 1,500 1,200
45 Operating Rentals & Leases 148 1,200 1,200 1,000
46 Insurance 198,642 1 99,382 40,300 249,300 45,900
47 Utility Services 135,583 148,904
48 Repairs & Maintenance 52,032 52,023 30,600 30,600 30,100
49 Miscellaneous 18,073 19,286 26,500 26,500 23,800
Other Services Sub-Total 559,175 539,940 345,600 554,600 203,400
50 I ntergovt II nterfund Services/T ox 15,198 9,794 30,000 30,000 10,000
60 Capitol Outlays
61 Land
62 Buildings 4l,7 55
63 Other Improvements 1 63,422
64 Machinery & Equipment 17,502 71,860 55,500 55,500 45,500
65 Construction In Progress 117,500 11,000 107,500
Capitol Outlay Sub-Total 59,257 235,282 1 73,000 66,500 153,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 31,467 19,717 18,600 18,600 21,000
95 Interfund Oper Rentals & Leases 86,200 77,496 76,600 76,600 104,600
99 Interfund IS Services 32,000
Interfund Sub-Total 117,667 97,213 95,200 95,200 157,600
00 Other Applications
Department Totals $ 3,185,137 $ 3,467,472 $ 2,501 ,800 $ 2,434,300 $ 2,363,700
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Parks and Recreation Department
Special
Programs
Coordinator
Cemetery
Coordinator*
Senior Center
Supervisor
2 Staff
Parks Planning
& Development
Manager
Museum
Director
2 PT Staff
*Detail reported in the individual division.
Parks Director
Daryl Faber
49 Reporting Staff
Golf Course
Superintendent*
Cultural Programs
Manager
1 Staff
Recreation
Programs
Manager
Recreation
Coordinators
(5)
Youth Program
Assistant
CIS & Support
Staff (3)
Page 133
Secretary
Maintenance
Manager
Parks
Maintenance
Supervisor
13 Staff
2004 Final Budoet
Section VI: Baseline Budoet
PARKS AND RECREATION DEPARTMENT
The Parks and Recreation Department focuses on providing a variety of facilities and programs for
residents of all ages and interests. Parks, recreation programs, arts and cultural activities, senior center
services, a museum, cemetery, golf course, and working with the King County Library System to provide
library services are the department's areas of responsibility. The department works closely with the Auburn
School District, Green River Community College, and other cultural and youth serving agencies in Auburn
to provide facilities and services to citizens. We continue to focus on providing programs and facilities,
protecting our environment, and preserving historical and cultural opportunities in our community.
2003 ACCOMPLISHMENTS
.:. Began maintenance and operation of new
15-acre community park and linear park in
Lakeland development.
.:. Continued work on park plan for Lea Hill
annexation area.
.:. Installed computerized irrigation control
systems to reduce water consumption.
.:. Constructed new youth ball field at GSA Park.
.:. Provided Museum educational outreach
programs to 1200 Auburn area 4th-grade
students with the History Mystery program.
.:. Rented Museum exhibits to generate
additional operating income.
.:. Completed phase one of Olson Farm
restoration project.
.:. Improved respite care program at Senior
Center by expanding program.
.:. Solicited funding for social worker to assist
seniors.
.:. Implemented a marketing plan for the
department's programs, services, rentals, and
events.
.:. Expanded teen Youth Council enrollment,
projects, and community service in middle
schools and high schools.
.:. Investigated and secured grant funding for
existing and new teen programs and
community events.
.:. Developed a community "Gifts Catalog".
2004 WORK PROGRAM GOALS
.:. Design and develop Cedar Lanes Park Master
Plan.
.:. Implement Olson Canyon Farm Master Plan.
.:. Develop Les Gove Park Master Plan.
.:. Develop Fenster Farm Master Plan.
.:. Develop senior/student mentor program.
.:. Increase Senior Center rental revenues by
$5,000.
.:. Implement automated scan system for Senior
Center participant registrations.
.:. Establish a marketing and press release
schedule at Senior Center.
.:. Complete installation of central irrigation
control equipment at various park sites.
.:. Begin an elementary afterschool program
funded by grant or registration fees.
.:. Investigate and secure grant funding for
existing and new programs and community
events.
.:. Design and develop a spray pool at Les Gove
Park.
.:. Complete construction at GSA Park ballfield.
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2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
33 Parks & Recreation Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1,433,415 $ 1,559,674 $ 1 ,804,700 $ 1 ,656,660 $ 1,899,600
1 2 Overti me 27,644 21,497 30,500 30,500 29,500
13 Other Wages 274,776 272,772 281,000 281,000 284,500
Salary Sub-Total 1,735,835 1,853,943 2,11 6,200 1,968,160 2,213,600
20 Personnel Benefits 353,703 368,331 574,900 529,940 598,300
22 Uniforms & Clothing 9,583 11,233 15,210 15,210 14,500
Benefits Sub-Total 363,286 379,564 590,110 545,150 61 2,800
30 Supplies
31 Office & Operating Supplies 260,284 252,982 315,710 315,260 355,400
35 Small Tools & Minor Equip 59,631 73,215 154,880 91,480 85,900
Supplies Sub-Total 319,915 326,197 470,590 406,740 441 ,300
40 Other Services & Supplies
41 Professional Services 351,342 351 ,092 388,910 393,610 440,700
42 Communication 16,967 19,417 21,350 21,350 21,400
43 Travel 3,547 4,219 10,300 10,250 9,900
44 Advertising 11, 990 13,568 25,880 25,880 28,000
45 Operating Rentals & Leases 32,050 30,455 47,610 42,410 40,100
46 Insurance 31,982 42,595 53,300 53,300 44,700
47 Utility Services 153,301 212,666 225,020 225,020 260,600
48 Repairs & Maintenance 51,967 59,087 81,310 81,310 103,200
49 Miscellaneous 76,345 78,090 70,420 70,420 76,700
Other Services Sub-Total 729,491 811,189 924,100 923,550 1,025,300
50 I ntergovt II nterfund Services/T ox
60 Capitol Outlays
61 Land
62 Buildings 2,846
63 Other Improvements 7,000 77,000
64 Machinery & Equipment 47,714 3l,553 272,000 272,000
65 Construction In Progress 64,400 45,400
Capitol Outlay Sub-Total 50,560 3l,553 343,400 317,400 77,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 90,860 83,943 63,500 63,500 251 ,800
95 Interfund Oper Rentals & Leases 114,500 103,104 134,500 134,500 15,000
99 Interfund IS Services 40,500
Interfund Sub-Total 205,360 187,047 198,000 198,000 307,300
00 Other Applications
Department Totals $ 3,404,447 $ 3,589,493 $ 4,642,400 $ 4,359,000 $ 4,677,300
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Section VI: Baseline Budoet
Golf Course Division
Golf Course Superintendent
Kevin Van
5 Reporting Staff
Maintenance Worker II
(2)
Maintenance Worker I
(2)
Maintenance Specialist
Mechanic
Page 137
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Section VI: Baseline Budoet
GOLF COURSE DIVISION
The Auburn Golf Course provides golfing services to over 50,000 golfers a year on a challenging 6,200-yard
layout. The course is an enterprise function with greens fee revenue covering all course maintenance,
operation expenses, and capital improvements. Staff continues to make improvements each year to
improve the playability, drainage, and safety of the course. The Clubhouse operation is contracted to a
PGA Class A professional for the collection of greens fees, lesson program, pro shop and snack bar sales,
and cart rentals. All maintenance staff are city employees working under the direction of the Parks and
Recreation Director.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Rebuilt # 12 Fairway.
.:. Constructed an asphalt maintenance road
from # 1 0 storage area to # 1 0 Green.
.:. Upgraded mowing equipment.
.:. Conducted a clubhouse and parking
study/design.
.:. Continued Fairway topdressing program.
.:. Rebuild Hole # 13.
.:. Continued Fairway top dressing programs.
.:. Update mowing and construction equipment.
.:. Fence gravel parking lot.
.:. Continue the clubhouse feasibility study.
.:. Upgrade electronic equipment in
maintenance shop to meet City standards.
.:. Install equipment to enable staff better
communication accessibility.
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Section VI: Baseline Budoet
Golf Course - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
347.300 Greens Fees $ 986,924 $ 1,058,618 $ 990,000 $ 990,000 $ 1,030,000
362.200 Other 5,022 5,307 5,000 5,000 5,000
Total Operating Revenue 991,946 1,063,925 995,000 995,000 1,035,000
Operating Expense
576.600.10 Salaries and Wages (318,801 ) (355,483) (334,100) (334,100) (347,000)
576.600.20 Benefits (81,214) (91,604) (94,000) (94,000) (96,800)
576.600.30 Supplies (118,420) (115,513) (105,000) (105,000) (107,900)
576.600.40 Other Services & Charges (243,453) (264,005) (251,500) (251,500) (236,500)
576.600.90 Interfund Oper Rentals/Supplies (1,300) (2,998) (10,000) (10,000) (11,800)
576.600.00 Depreciation (123,312) ( 1 22,408) (110,400) ( 120,400) (120,500)
Total Operating Expenses (886,500) (952,011 ) (905,000) (915,000) (920,500)
Operating Income (Loss) 105,446 111,914 90,000 80,000 114,500
Non Operating Revenue (Exp)
361.110 Investment Income 9,903 5,083 5,000 3,200 2,500
Total Non Oper. Rev (Exp) 9,903 5,083 5,000 3,200 2,500
Net Income (Loss) 115,349 116,997 95,000 83,200 117,000
Add/Deduct Items Not
Affecting Working Capital (W /e)
534.801.01 Depreciation 123,312 1 22,408 110,400 120,400 1 20,500
Net W/C From Operations 238,661 239,405 205,400 203,600 237,500
Other Resources and Uses Budget:
Sources Other Than Operations
399.000 Other Sources 6,825 10,343
Total Resources 6,825 10,343
Uses Other Than Operations
590.100.62 Inc in Fixed Assets-Buildings (23,140) (59,700) (59,700)
590.100.63 Inc in Fixed Assets-Improvements (121,939) (34,329) (7,500)
590.100.64 Inc in Fixed Assets-Equipment (89,857) (75,728) (98,300) (98,300) (53,000)
590.100.65 Inc in Fixed Assets-Construction (220,000) (170,000) (200,000)
Total Uses (21l,796) (133,197) (378,000) (328,000) (260,500)
Net Change in W/C 33.690 116.551 (172.600) (124.400) (23.0001
Beginning W/C 1/1 166,064 199,754 316,305 316,305 191,905
Ending W/C 12/31 199,754 316,305 143,705 191,905 168,905
Net Change in W/C $ 33,690 $ 116,551 $ (172,600) $ ( 124,400) $ (23,000)
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Section VI: Baseline Budoet
Cemetery Division
Cemetery Coordinator
Arnie Galli
6 Reporting Staff
Cemetery Clerk
Maintenance Worker II
(2)
Maintenance Worker I
(3)
Page 141
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Section VI: Baseline Budoet
CEMETERY DIVISION
Mountain View Cemetery provides burial services and merchandise to meet cemetery needs of the
community. The Cemetery continues to be self-supporting with revenues from property sales, services, and
merchandise sufficient to cover all costs of maintenance, operations, and development. Staff is
responsible for the care of over 35 developed acres of grounds and conduct over 300 burials annually.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Increased public knowledge and visibility of
the cemetery through positive image
building.
.:. Began process to have a professional trust
fund in place.
.:. Rebuilt irrigation systems in the 4th additions
and renovated poor turf in older sections of
the cemetery.
.:. Develop marketing plan strategy to
increase revenue.
.:. Install drip irrigation system to "color
areas" .
.:. Complete Master Plan.
.:. Implement Trust Service account.
Page 142
2004 Final Budoet Section VI: Baseline Budoet
Cemetery - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est A ctua I Budget
Operating Budget:
Operating Revenue
343.601 Settings $ 30,350 $ 36,863 $ 39,000 $ 39,000 $ 39,000
343.602 Openings and Closings 153,915 150,076 150,000 150,000 158,800
343.603 Recordings 4,550 4,000 4,200 4,200 4,700
343.604 Liners 54,450 52,577 52,000 52,000 52,700
343.605 Resole Settings 5,575 2,785 4,000 4,000 6,000
343.606 Resole Vases 90 1,360
343.607 Vases 13,106 12,487 15,000 15,000 18,300
343.609 Lot Soles 224,223 218,498 210,000 210,000 253,900
343.611 Other 117,021 25,282 25,000 25,000 26,300
343.612 Marker Soles 86,104 83,000 83,000 102,000
343.620 Interest/Penalties 3,384 3,648 2,500 2,500 2,500
Total Operating Revenue 606,664 593,680 584,700 584,700 664,200
Operating Expense
536.000.10 Salaries & Wages (322,893) (340,817) (353,500) (353,500) (369,600)
536.000.20 Benefits (83,048) (71,393) (101,440) (101,440) (106,800)
536.000.30 Supplies (137,141 ) (94,914) (113,900) (113,900) (120,500)
536.000.40 Other Services & Charges (73,455) (73,095) (51,250) (51,250) ( 60,300)
536.000.95 Interfund Oper Rentals/Supplies (1,961 ) (4,894) ( 13,400) (13,400) (14,900)
536.000.00 Depreciation (102,880) (71,481 ) (72,000) (77,000) (77,000)
Total Operating Expenses (721,378) ( 656,594) (705,490) (710,490) (749,100)
Operating Income (Loss) (114,714) (62,914) (120,790) (125,790) (84,900)
Non Operating Revenue (Exp)
361.110 Investment Income 14,975 6,094 3,500 3,500 3,500
367.400 Contributions 67
369.900 Miscellaneous 2,625 1,200 5,162 5,162
Total Non Oper. Rev (Exp) 17,667 7,294 8,662 8,662 3,500
Net Income (Loss) (97,047) (55,620) (112,128) (117,128) (81,400)
Add/Deduct Items Not
Affecting Working Capital (W /e)
536.000.01 Depreciation 1 02,880 71,481 72,000 77,000 77,000
Net W/C From Operations 5,833 15,861 (40,128) (40,128) (4,400)
Resources Other Than Operations
397.100 Operating Transfer In 46,696 30,000 30,000
399.000 Other 4,838 (9,381 )
Total Resources 4,838 37,315 30,000 30,000
Uses Other Than Operations
590.100.62 Inc in Fixed Assets-Buildings (3,900)
590.100.63 Inc in Fixed Assets-Improvements (5,117) (2,258 )
590.100.64 Inc in Fixed Assets-Equipment (13,584) (44,438) (32,462) (32,462) (10,000)
590.100.65 Inc in Fixed Assets-Construction (3,877) (21,000)
Total Uses (22,578) (46,696) (32,462) (32,462) (34,900)
Net Change in W/C (11,907) 6,480 (42,590) (42,590) (39,300)
Beginning W/C 1/1 340,948 329,044 335,524 335,524 292,934
Ending W/C 12/31 329,044 335,524 292,934 292,934 253,634
Net Change in W/C $ (11,904) $ 6,480 $ (42,590) $ (42,590) $ (39,300)
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Page 144
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Section VI: Baseline Budoet
COMMERCIAL RETAIL FUND
Included in the economic development function of the Planning & Community Development Department
are the improvement, leasing and management of approximately 14,000 square feet of commercial
space in the Auburn Station. The Commercial Retail Fund provides the financial support necessary to
implement this function, utilizing public reinvestment in the downtown as a tool to stimulate private sector
initiatives to redevelop downtown through the creation of new retail, office and residential space.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Completed base level tenant improvements
throughout retail space.
.:. Completed final tenant improvement work
for two leased and several speculative
spaces.
.:. Two tenant spaces occupied and leased
5000 sq ft.
.:. Lease out additional tenant spaces.
.:. When full occupancy is reached, discuss
private sector master lease options with the
Council.
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Section VI: Baseline Budoet
Commercial Retail - Working Capital Budget
Item
2001
Actual
2002
Actual
2003
Adj Budget
2003
Est Actual
2004
Budget
Operating Budget:
Operating Revenue
362.500 Rents, Leases & Recovery Maint cost
Total Operating Revenue
80,000
80,000
80,000
80,000
53,000
53,000
Operating Expense
538.000.10 Salaries and Wages
538.000.20 Benefits
538.000.30 Supplies
546.000.40 Other Services & Charges
546.000.90 Interfund Oper Rentals/Supplies
546.000.00 Depreciation
Total Operating Expenses
Operating Income (Loss)
(5,000)
(80,000) (52,200) (50,000)
(20,700) (20,700)
(80,000) (72,900) (75,700)
7,100 (22,700)
5,500 5,000
5,500 5,000
12,600 ( 17,700)
Non Operating Revenue (Exp)
361 .110 Interest Revenue
369.900 Misc Revenue
546.100.80 Debt Service: Interest
Total Non Oper. Rev (Exp)
Net Income (Loss)
Add/Deduct Items Not
Affecting Working Capital (W /e)
534.801.01 Depreciation
Net W/C From Operations
20,700
33,300
20,700
3,000
Other Resources and Uses Budget:
Sources Other Than Operations
397.100 Transfer in
399.000 Other Sources
Total Resources
1,117,400
1,067,400
1,117,400
1,067,400
Uses Other Than Operations
590.100.00 Net Change in Rest. Assets
590.100.11 Inc in Fixed Assets-Salaries
590.100.21 Inc in Fixed Assets-Benefits
590.100.62 Inc in Fixed Assets-Building
590.100.63 Inc in Fixed Assets-Improvements
590.100.64 Inc in Fixed Assets-Equip
590.100.65 Inc in Fixed Assests-Construction ProjE
590.100.70 Debt Service: Principal
Total Uses
Net Change in W/C
Beginning W/C 1/1
Ending W/C 12/31
Net Change in W/C $
$
( 1,067,400) (1,067,400)
( 1,067,400) (1,067,400)
50,000 33,300 3,000
33,300
50,000 33,300 36,300
$ 50,000 $ 33,300 $ 3,000
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Airport Division
Airport Manager
2 Reporting Staff
Airport Attendants
(2)
Page 147
2004 Final Budoet
AIRPORT FUND
Section VI: Baseline Budoet
The Airport provides hangar and tie-down facilities, which will accommodate 370 aircraft. In addition, it
leases space to Auburn Flight Service, Inc., an aircraft sales, charter, rental and pilot training facility.
Auburn Flight Service has expanded the space formerly leased by other tenants and now offers a full
range of aircraft maintenance services. The City manages aircraft tie-downs, hangers and facility leases,
as well as the management, maintenance, and operation of the fuel facility.
2003 ACCOMPLISHMENTS
.:. Completed roof repair project for original
masonry hangars.
.:. Replaced deteriorated headers on several of
the older hangar buildings.
.:. Private development of over 40 hangars
completed.
.:. Gained FAA regional approval for an
instrument approach to runway 34. Final
approval and operational status projected for
Spring 2004.
.:. Secured FAA 90% grant to rehabilitate the
runway pavement and construct a north-end
runup area. Project design completed.
.:. Investigated options for private management
of the airport.
.:. Sought funding to initiate development of
western 23 acres.
.:. Sought approval to obtain portions of the
Metro Park and Ride.
.:. Obtained a GPS/instrument approach to
improve airport safety and utility.
.:. Completed runway overlay project.
2004 WORK PROGRAM GOALS
.:. Complete the runway rehabilitation program.
.:. Seek opportunities to develop the west side of
the runway and obtain part or all of the Metro
Kiss and Ride.
.:. Work with private sector to promote
additional hangar construction and
relocation of aviation-related businesses to
Auburn Municipal.
.:. Put the GPS/instrument approach into
operation.
.:. Secure a remote transmitter to Seattle Air
Traffic Control to improve flight safety and
coordination.
.:. Complete rehabilitation of runway pavement
and construction of north-end runup area.
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2004 Final Budoet Section VI: Baseline Budoet
Airport - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
341.930 Airport Security Service 8,072 8,448 8,500 8,500
344.601 100 Octane - Wholesale $ 123,367 $ 83,045 $ 128,000 $ 110,000 $ 120,000
344.602 100 Octane 160,067 147,331 165,000 165,000 165,000
344.603 Oil Soles 577 488 1,500 1,500 1,000
344.604 Flowage Fee 3,628 7,161 3,000 7,000 5,000
362.501 Property Leases 90,497 130,168 150,600 150,600 150,600
362.502 Tie Down and Hanger Rent 360,788 363,587 375,000 356,000 375,000
Total Operating Revenue 746,996 740,228 823,100 798,600 825,100
Operating Expense
546.000.10 Salaries and Wages ( 153,502) (176,101) (191,000) ( 120,000) (181,300)
546.000.20 Benefits (32,900) (34,865) (56,000) (36,000) (53,100)
546.000.30 Supplies (253,744) (238,512) (244,700) (244,700) (244,700)
546.000.40 Other Services & Charges ( 123,575) (144,971) (185,850) ( 185,850) ( 163,600)
546.000.90 Interfund Oper Rentals/Supplies ( 10,765) (7,593) (21,000) (21,000) (29,300)
546.000.00 Depreciation (268,388) (287,269) (276,000) (295,000) (296,000)
Total Operating Expenses (842,874) (889,311 ) (974,550) (902,550) (968,000)
Operating Income (Loss) (95,878) (149,083) (151,450) ( 103,950) (142,900)
Non Operating Revenue (Exp)
361.11 0 Interest Revenue 14,302 5,214 4,500 4,500 2,500
369.900 Misc Revenue 2,552 3,453
546.100.80 Debt Service: Interest (73,997) (88,865) (87,740) (87,740) (86,400)
Total Non Oper. Rev (Exp) (57,143) (80,198) (83,240) (83,240) (83,900)
Net Income (Loss) (153,021) (229,281 ) (234,690) (187,190) (226,800)
Add/Deduct Items Not
Affecting Working Capital (W/C)
534.801.01 Depreciation 268,388 287,269 276,000 295,000 296,000
Net W/C From Operations 115,367 57,988 41,310 107,810 69,200
Other Resources and Uses Budget:
Sources Other Than Operations
333.201 Fed Aviation Grant 137,493 41,496 450,000 810,000
397.100 Transfer in 5,000 150,000 150,000
399.000 Other Sources (12,061 ) (6,263)
Total Resources 125,432 40,233 600,000 150,000 810,000
Uses Other Than Operations
590.100.00 Net Change in Rest. Assets 6,333 (1,185)
590.100.11 Inc in Fixed Assets-Salaries (100) (2,215)
590.100.21 Inc in Fixed Assets-Benefits (438)
590.100.62 Inc in Fixed Assets-Building (97,373) (135,565)
590.100.63 Inc in Fixed Assets-Improvements ( 178,967) (6,975)
590.100.64 Inc in Fixed Assets-Equip (47,670) (480)
590.100.65 Inc in Fixed Assests-Construction ProjE ( 618,600) (118,600) (900,000)
590.100.70 Debt Service: Principal (20,000) (55,000) (30,000) (30,000) (35,000)
Total Uses (337,777) (201,858) ( 648,600) ( 148,600) (935,000)
Net Change in W/C (96,978) (103,637) (7,290) 109,210 (55,800)
Beginning W/C 1/1 357,868 260,890 157,252 157,253 266,463
Ending W/C 12/31 260,890 157,253 149,962 266,463 210,663
Net Change in W/C $ (96,978) $ ( 1 03,637) $ (7,290) $ 109,210 $ (55,800)
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Section VI: Baseline Budoet
Street Division
Street Supervisor
Les Saberniak
12 Reporting Staff
Maintenance Worker II
(6)
Maintenance Worker I
(6)
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2004 Final Budoet
STREET DIVISION
Section VI: Baseline Budoet
The Street division provides maintenance for a safe and efficient transportation system that serves the
present and forecasted needs of the Auburn community in a financially responsible manner. The duties
associated with this responsibility include street sweeping, roadside vegetation management, snow and
ice removal, and traffic markings.
2003 ACCOMPLISHMENTS
.:. Provided vegetation and noxious weed
control.
.:. Cross-trained division staff on equipment
operation.
.:. Increased staff efficiency through training
and development.
.:. Increased the amount of crack sealing to
maintain the streets in good condition.
.:. Installed permanent numbering system to the
street light poles.
.:. Updated the streetlight inventory for city
owned streetlights with GIS.
.:. Performed street light repairs.
.:. Increased maintenance to annexation areas
to increase life expectancy of streets.
.:. Continued to respond to citizen concerns in a
timely manner.
.:. Procured and commissioned a new sidewalk
cleaner.
.:. Continued our signal light LED conversion as
budgeted.
.:. Improved liaison with the ADA for all-city
support of downtown activities.
.:. Review LID potentials for the Terminal Park
Community.
.:. Developed engineering estimates for
improving Downtown pedestrian lighting.
2004 WORK PROGRAM GOALS
.:. Fully implement pavement management
software.
.:. Develop five-year neighborhood street
maintenance plan.
.:. Streamline road side mowing program.
.:. Identify and vacate unnecessary public right
of way to reduce vegetation and control
costs.
.:. Re-evaluate street cleaning program making
improvements where feasible.
.:. Continue to look for ways to improve
customer service while sustaining or
increasing routine maintenance programs.
.:. Complete the LED conversion of signal lights.
.:. Continue to partner with the ADA for all-city
support of downtown activities.
.:. Review LID potentials for the West Main Street
community for non- motorized & pedestrian
improvements.
.:. Implement Downtown pedestrian lighting.
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2004 Final Budoet Section VI: Baseline Budoet
Line Item Summary
001 General 2001 2002 2003 2003 2004
42 street Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 536,421 $ 548,440 $ 517,100 $ 517,100 $ 532,900
12 Overtime 1l,715 9,379 30,400 30,400 30,400
13 Other Wages 3,889 6,000 6,000 12,000
Salary Sub-Total 548,136 561 ,708 553,500 553,500 575,300
20 Personnel Benefits 134,131 132,427 155,560 155,560 161,100
22 Uniforms & Clothing 4,354 2,659 3,200 3,200 3,100
Benefits Sub-Total 138,485 135,086 158,7 60 158,7 60 164,200
30 Supplies
31 Office & Operating Supplies 82,817 68,941 119,100 119,100 119,000
35 Small Tools & Minor Equip 2,674 11,956 19,490 19,490 19,000
Supplies Sub-Total 85,491 80,897 138,590 138,590 138,000
40 Other Services & Supplies
41 Professional Services 9,594 2,865 12,300 12,300 13,400
42 Communication 941 941 3,400 3,400 1,900
43 Travel 539 572 1,850 1,850 1,1 00
44 Advertising
45 Operating Rentals & Leases 19,016 10,881 14,000 14,000 2,000
46 Insurance 46,052 46,139 57,600 57,600 43,200
47 Utility Services 328,688 394,406 427,100 427,100 427,100
48 Repairs & Maintenance 10,673 95,102 106,800 106,800 32,800
49 Miscellaneous 3,743 5,928 9,400 9,400 8,500
Other Services Sub-Total 419,246 556,834 632,450 632,450 530,000
50 I ntergovt /1 nterfund Services/Tax 94,000
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 88,204
65 Construction In Progress 100,000 100,000 250,000
Capitol Outlay Sub-Total 88,204 100,000 100,000 250,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 16,711 14,580 13,000 13,000 16,000
95 Interfund Oper Rentals & Leases 293,200 251 ,400 327,000 327,000 437,800
99 Interfund IS Services
Interfund Sub-Total 309,911 265,980 340,000 340,000 453,800
00 Other Applications
Department Totals $ l,50l,269 $ 1,688,709 $ 1,923,300 $ 1,923,300 $ 2,205,300
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Water Division
Water Manager
Vacant
15 Reporting Staff
Water Division Supervisor
Ken Haines
Cross Connection
Control Specialist
Distribution Specialist
(2)
Maintenance Worker II
(5)
Maintenance Worker I
(6)
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WATER UTILITY DIVISION
The Water Utility is responsible for providing water to Auburn's customers that is safe for human
consumption and that meets or exceeds the recognized standards of today and tomorrow by efficiently
administering, operating, and maintaining the water supply system. We also continue to enhance our
customer service through public education and information. A primary responsibility of the utility is
implementing the 2001 Comprehensive Water Plan.
2003 ACCOMPLISHMENTS 2004 WORK PROGRAM GOALS
.:. Continued replacing malfunctioning meters. .:. Continue replacing malfunctioning
.:. Continued water conservation initiatives that meters.
were identified in the 2001 Comprehensive .:. Continue water conservation initiatives
Water Plan. that were identified in the 2001
.:. Completed recoating the exterior and interior Comprehensive Water Plan.
surfaces of Academy and Lea Hill reservoirs. .:. Continue to replace undersized pipes that
.:. Acquired supplemental water rights for Well were identified in the 2001
5B. Comprehensive Water Plan for fire flow
.:. Constructed an onsite emergency generator improvements.
at Coal Creek Springs. .:. Inspect and flush 50% of hydrants within
.:. Inspected and flushed 50% of hydrants within the system.
the system. .:. Replace and upgrade Coal Creek
.:. Identified and flushed 50% of the dead-end Collector hatches and isolation valves.
mains within the system. .:. Perform leak detection on 50% of City
.:. Investigated and rehabilitated Wells 2 and 4, system.
and abandoned Well 6A. .:. Maintain system loss (Unaccounted for
.:. Performed leak detection on 50% of City Water) below 10%.
system. .:. Complete the Cross Street Pipeline
.:. Held system loss (unaccounted for water) to construction project.
8.9% in 2002. .:. Finalize design of the Lakeland Rezone.
.:. Completed a control system programming .:. Construct the Academy Rezone project.
assessment of the water system. .:. Investigate and rehabilitate Wells 5, 6 and
.:. Finalized the WD 111 IDuberry Emergency Braunwood well.
Intertie Agreement. .:. Continue the Corrosion Control Monitoring
.:. Finalized the design for the Academy Rezone. Program for the Lead and Copper Rule
compliance.
.:. Decommissioning of monitoring wells
located on private property and city right-
of-way.
.:. Perform a vulnerability assessment on the
water system.
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2004 Final Budoet Section VI: Baseline Budoet
Water - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
343.400 Water Soles $ 5,754,110 $ 6,525,044 $ 6,238,337 $ 6,238,337 $ 6,400,000
343.431 Unmetered Water Soles 13,127 20,633 6,100 6,100 8,000
343.433 Water Application 67,621 67,311 66,300 66,300 66,300
Total Operating Revenue 5,834,858 6,612,988 6,310,737 6,310,737 6,474,300
Operating Expense
534.000.10 Salaries/Wages (1,155,925) (1,224,070) (1,371,800) (1,371,800) (1,555,100)
534.000.20 Benefits (280,137) (227,683) (406,830) (406,830) (443,000)
534.000.30 Supplies ( 144,967) (124,081 ) ( 166,730) ( 166,730) ( 166,600)
534.000.40 Other Services Charges (1,635,537) (1,564,296) (2,140,280) (2,140,280) (2,141,000)
534.000.50 I ntergovernm ental Servi ces (904) (889)
534.000.90 Interfund Oper Rentals/Supplies ( 162,022) (180,678) (344,400) (344,400) (436,700)
534.000.00 Depreciation & Amortization ( 1 ,200,043) ( 1 ,537,658) ( 1 ,220,100) (2,374,600) (2,375,000)
Total Operating Expenses (4,579,535) (4,859,355) ( 5,650,140) ( 6,804,640) (7,117,400)
Operating Income (Loss) 1,255,323 1,753,633 660,597 (493,903) (643,100)
Non Operating Revenue (Exp)
361.11 Interest Revenue 265,883 120,524 75,000 75,000 75,000
369.900 Misc Rev - Other 15,701 12,153 10,000 10,000 10,000
534.100.80 Debt Service: Interest (673,285) (468,887) (417,500) (417,500) (385,100)
Total Non Oper. Rev (Exp) (391,701 ) (336,210) (332,500) (332,500) (300,100)
Net Income (Loss) 863,622 1,417,423 328,097 (826,403) (943,200)
Add/Deduct Items Not
Affecting Working Capital (W/C)
534.801.01 Depreciation & Amortization 1,200,043 1,537,658 1,220,100 2,374,600 2,375,000
Net W/C From Operations 2,063,665 2,955,081 1,548,197 1,548,197 1 ,431 ,800
Resources Other Than Operations
396.101 Contributed Cap-Sys Dev 292,738 407,544 265,200 265,200 265,200
396.102 Contributed Cop-Area Assess 44,169 19,063 50,000 50,000 20,000
396.104 Contributed Cop-Out Dev 2,733,245 868,931
396.107 Contributed Cop-Other Gov't 250,000 250,000 250,000
396.000 Contributi on-Other 5,033,000 641 ,250
399.500 Net Change in Restricted Assets 3,769,174 ( 4,484,642)
399.000 Other Sources (4,555,124) (22,624)
Total Resources 7,317,202 (2,570,478) 565,200 565,200 535,200
Uses Other Than Operations
590.100.00 Other Uses (3,769,174) 6,709,326
590.100.10 Salaries (113,900) (118,493) (78,500) (78,500) (85,100)
590.100.20 Benefits (24,437) (23,624) (22,800) (22,800) (24,700)
597.100.55 Operating Transfer Out (3,000) ( 10,000) (51,400) (51,400)
590.100.61 Inc in Fixed Assets-Land (528,082) (78,200)
590.100.63 Inc in Fixed Assets-Improvements (36,386) (20,104)
590.100.64 Inc in Fixed Assets-Equipment (126,619) (32,661 ) (119,000)
590.100.65-7 Inc in Fixed Assets-Construction (4,400,021 ) (3,186,391) (1,110,500) (1,110,500) (1,841,900)
590.100.70 Debt Service: Principal ( 1,148,402) (826,468) ( 1 ,092,000) ( 1 ,092,000) ( 1,165,900)
Total Uses ( 10,150,021) 2,413,385 (2,355,200) (2,355,200) (3,236,600)
Net Change in W/C (769,154) 2.797,988 (241,803) (241,803) (1,269,600)
Beginning W/C 1/1 3,435,343 2,666,189 5,464,177 5,464,177 5,222,375
Ending W/C 12/31 2,666,189 5,464,177 5,222,374 5,222,375 3,952,775
Net Change in W/C $ (769,154) $ 2,797,988 $ (241,803) $ (241,802) $ ( 1,269,600)
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Sewer Division
Sewer Division Manager
Mike Martin
6 Reporting Staff
Maintenance Worker II
(2)
Maintenance Worker I
(3)
Sewer Specialist
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SANITARY SEWER UTILITY DIVISION
The Sanitary Sewer Utility provides for the efficient, environmentally sound and safe management of
existing and future sanitary sewer wastes generated within Auburn's service area. Some of the key
administrative and engineering duties include comprehensive system planning, interaction and regulation
of development, implementing capital improvement projects, and system budget management.
Operational duties include general system maintenance, minor repair and construction, and day-to-day
operation. The City is responsible for the collection and transmission of effluent to King County trunk lines.
Auburn contracts with King County for effluent treatment and disposal.
2003 ACCOMPLISHMENTS
.:. Completed negotiations with the
Muckleshoot Indian Tribe for the construction
of a new Auburn Way South sewer system.
.:. Replaced the broken pinch valve used to
operate the Green River siphon.
.:. Implemented ordinance to help the City
eliminate public maintenance associated
with fats, oils, and grease originating from
private facilities.
.:. Reduced the operational costs associated
with controlling the odor from the Rainier
Shadows Pump Station.
.:. Installed backflow protection on the potable
water service to the Peasley Ridge Pump
Station.
.:. Oversaw the King County project for removal
of inflow and infiltration from the sanitary
sewer system located along Auburn Way
South's Academy basin.
.:. Continued identifying and cataloging future
candidates for the Sanitary Sewer
Replacement Program.
.:. Investigated operational parameters of the
Rainier Ridge and F Street pump stations.
.:. Reviewed Sanitary sewer rates.
.:. Acquired a Public Works Trust Fund loan for
the replacement of the Auburn Way South
sanitary sewer main.
.:. Received development plans for the
extension of 33,730 linear feet (If) of new
sanitary sewer main.
.:. As of July 2003, have televised 75,883 linear
feet (If), cleaned 179,641 If of sanitary sewer
lines, and inspected 2,775 manholes.
2004 WORK PROGRAM GOALS
.:. Begin the construction for the replacement of
the Auburn Way South sanitary sewer main.
.:. Implement repairs on broken sanitary sewer
lines within the public right of way.
.:. Produce a comprehensive report detailing
regions in Auburn with insufficient capacity.
The report will be generated from our
hydraulic model and be based upon future
growth as projected by the state Traffic
Analysis Zone.
.:. Establish a Public Works Trust Fund loan for the
construction of the Auburn Way South
sanitary sewer system.
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2004 Final Budoet Section VI: Baseline Budoet
Sewer - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
343.500 Sewer Services $ 9,237,301 $ 9,938,897 $ 9,689,050 $ 9,689,050 $ 10,000,000
Total Operating Revenue 9,237,301 9,938,897 9,689,050 9,689,050 10,000,000
Operating Expense
535.000.10 Salaries and Wages (719,440) (766,903) (923,600) (923,600) (967,500)
535.000.20 Benefits ( 165,063) (117,179) (269,250) (269,250) (275,700)
535.000.30 Supplies (35,615) (46,653) (42,725) (42,725) (41,100)
535.000.40 Other Services Charges (772,997) (741,693) (1,020,600) (1,020,600) ( 1,112,800)
535.000.50 Inter-Govt'1 Services (6,106,704) (7,253,094) (7,104,100) (7,104,100) (7,246,200)
535.000.90 Interfund Oper Rentals/Supplies ( 101,344) (69,460) (165,000) (165,000) (276,900)
535.000.00 Depreciation & Amortization (597,493) (389,817) (660,000) (522,000) (530,000)
Total Operating Expenses (8,498,656 ) (9,384,799) (10,185,275) (10,047,275) (10,450,200)
Operating Income (Loss) 738,645 554,098 (496,225) (358,225 ) (450,200)
Non Operating Revenue (Exp)
361.11 Interest Revenue 221,77 6 141,602 130,000 100,000 80,000
369.900 Misc Rev - Other 83,212
Total Non Oper. Rev (Exp) 221,776 224,814 130,000 100,000 80,000
Net Income (Loss) 960,421 778,912 (366,225 ) (258,225) (370,200)
Add/Deduct Items Not
Affecting Working Capital (W/G)
535.801.00 Depreciation & Amortization 597,493 389,817 660,000 522,000 530,000
Net W/C From Operations 1,557,914 1,168,729 293,775 263,775 159,800
Resources Other Than Operations
396.101 Contributed Cap-Sys Dev 646,442 529,7 66 350,000 350,000 350,000
396.102 Contributed Cop-Area Asses 69,533 29,027 30,000 30,000 20,000
399.000 Other Sources (124,108) 142,142 1,992,000
Total Resources 591,867 700,935 380,000 380,000 2,362,000
Uses Other Than Operations
590.100.00 Other Uses (11l,705) (42,288)
590.100.11 Salaries/Wages (82,994) (57,988) (102,000) ( 102,000) (91,800)
590.100.21 Benefits (18,605) (12,951 ) (29,600) (29,600) (26,700)
597.100.55 Operating Transfer Out (79,000) (79,540) (4,500) (4,500) (144,000)
590.100.61 Inc in Fixed Assets-Land (100)
590.100.63 Inc in Fixed Assets-Improvements (24,317) (45,000) (45,000) (45,000)
590.100.64 Inc in Fixed Assets-Equipment (10,268) (20,240) (22,800) (22,800) (135,200)
590.100.65 Inc in Fixed Assets-Construction (990,720) (702,363) ( 1,122,400) (1,122,400 ) (3,037,500)
590.100.70 Debt Service: Principal
Total Uses (1,317,709) (915,370) (1,326,300) (1,326,300) (3,480,200)
Net Change in W/C 832,072 954,294 (652,525) (682,525) (958,400)
Beginning W/C 1/1 7,295,016 8,127,088 9,081,381 9,081,382 8,398,857
Ending W/C 12/31 8,127,088 9,081 ,382 8,428,856 8,398,857 7,440,457
Net Change in W/C $ 832,072 $ 954.294 $ (652.525) $ (682.525) $ (958.400)
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Storm Drainage Division
Storm Division Manager
Mike Martin
6 Reporting Staff
Maintenance Worker II
(5)
Maintenance Worker I
(1 )
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STORM DRAINAGE UTILITY DIVISION
The Storm Drainage Utility provides environmentally sound and effective management of surface and
shallow ground water in the City of Auburn for the protection and welfare of the public. Some of the key
administrative and engineering duties include comprehensive system planning, compliance with
governmental regulations, interaction and regulation of development applications, development and
implementation of capital improvement projects, and system budget management. Key operational
duties include general system maintenance, minor repair and construction, and day-to-day operation.
The City is responsible for the collection, transmission, treatment, and disposal of surface waters to the
Green and White Rivers.
2003 ACCOMPLISHMENTS
.:. Applied for and obtained a temporary
National Pollution Discharge Elimination
System (NPDES) Phase II (under 100,000
population) permit.
.:. Began implementation of the NPDES Phase II
permit elements.
.:. Revised the Storm Drainage Design
Standards.
.:. Reviewed monthly rates and system
development charges.
.:. Completed reclassification of non-single
family storm accounts.
.:. Began implementation of recommendations
from the condition survey reports for public
storm drainage facilities.
.:. Raised Auburn's National Flood Insurance
Plan rating from class 8 to class 7.
.:. Implemented a West Nile Virus surveillance
and monitoring plan.
.:. Completed a water quality/quantity
monitoring program.
2004 WORK PROGRAM GOALS
.:. Coordinate the utilities participation with the
Mill Creek Environmental Enhancement
project.
.:. Continue implementation of
recommendations from the condition survey
reports by retrofitting two public storm
drainage facilities.
.:. Continue to respond to the Endangered
Species Act listing of Puget Sound Chinook
salmon.
.:. Update the Storm drainage model to improve
coordination with development applications.
.:. Continue to phase the implementation
requirements of the NPDES Phase II permit
elements.
.:. Implement elements of the Water
Quality/Quantity Monitoring Program.
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2004 Final Budoet Section VI: Baseline Budoet
Storm - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
343.830 Storm Drainage Services $ 2,669,804 $ 2,896,932 $ 2,81 5,200 $ 2,815,200 $ 2,800,000
Total Operating Revenue 2,669,804 2,896,932 2,81 5,200 2,815,200 2,800,000
Operating Expense
535.000.10 Salaries and Wages (762,773) (859,136) ( 1,053,500) (1,053,500) (1,083,100)
535.000.20 Benefits (180,324) ( 142,070) (304,300) (304,300) (306,400)
535.000.30 Supplies (27,687) (23,649) (38,325) (38,325) (38,500)
535.000.40 Other Services Charges (247,745) (383,722) (618,250) ( 618,250) (764,100)
535.000.50 Intergovt Services (10,000) (21,007) (50,000) (50,000) (10,000)
535.000.90 Interfund Oper Rentals/Supplies (217,017) (171,656) (303,300) (303,300) (385,600)
535.000.00 Depreciation (517,132) ( 648,973) (530,000) (855,000) (860,000)
Total Operating Expenses (1,962,678) (2,250,213) (2,897,675) (3,222,675) (3,447,700)
Operating Income (Loss) 707,126 646,719 (82,475) (407,475) (647,700)
Non Operating Revenue (Exp)
361.11 Interest Revenue 242,1 77 81 ,480 60,000 60,000 45,000
360.000 Miscellaneous Revenue (4,242)
535.100.80 Interest Expense (259,224) ( 154,673) ( 149,800) (149,800) (136,900)
Total Non Oper. Rev (Exp) (17,047) (77,435) (89,800) (89,800) (91,900)
Net Income (Loss) 690,079 569,284 (172,275 ) (497,275) (739,600)
Add/Deduct Items Not
Affecting Working Capital (W/G)
535.801.01 Depreciation 517,132 648,973 530,000 855,000 860,000
Restricted for Rote Stabilization (300,000)
Net W/C From Operations 907,211 1,218,257 357,725 357,725 1 20,400
Resources Other Than Operations
396.101 Inc in Contributed Cap-Sys Dev 296,159 352,737
396.102 Inc in Contributed Cop-Area Assess 3,970 10,981 300,000 300,000 300,000
396.104 Inc in Contributed Cop-Out Devl 428,571
399.610 Inc in Compensated Absences 4,147 (43,793)
399.500 Net Change in Restricted Assets 223,863 88,595
399.800 Adj to Long Term Debt (185,400)
Total Resources 956,710 223,120 300,000 300,000 300,000
Uses Other Than Operations
590.100.00 Other Uses (158,705) (88,595)
590.100.02 Prior year adjustment (55,278)
590.100.10 Salaries/Wages (56,242) (49,7 68) (103,800) ( 103,800) (99,900)
590.100.20 Benefits (11,827) (12,080) (30,200) (30,200) (29,000)
590.100.55 Operating Transfer Out (79,000) (79,540) (4,500) (4,500)
590.100.61 Inc in Fixed Assets-Land (27,244) (113,007) (450,000) ( 450,000) (165,000)
590.100.63 Inc in Fixed Assets-Improvements (58,000) (58,000) (43,000)
590.100.64 Inc in Fixed Assets-Equipment (5,576) (5,007) (18,000) (18,000) (152,700)
590.100.65 Inc in Fixed Assets-Construction (1,357,976) (461,788) (737,000) ( 737,000) (1,511,100)
590.100.71 Debt Service: Principal (425,633) (349,500) (298,100) (298,100) (314,800)
Total Uses (2,122,203) (1,214,563) (1,699,600) (1,699,600) (2,315,500)
Net Change in W/C (258,282) 226,814 (1,041,875 ) (1,041,875) (1,895,100)
Beginning W/C 1/1 4,742,243 4,183,961 4,410,775 4,410,775 3,368,900
Ending W/C 12/31 4,183,961 4,410,775 3,368,900 3,368,900 1,473,800
Net Change in W/C $ (558,282) $ 226,814 $ (1,041,875) $ (1,041,875) $ (1,895,100)
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Solid Waste Division
Solid Waste Manager
Sharon Conroy
1 Reporting Staff
Recycling
Coordinator
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SOLID WASTE UTILITY DIVISION
The Solid Waste Division is responsible for the collection of solid waste from Auburn residents and businesses
and for recycling. The City contracts with Waste Management to do collection and recycling, with City
staff responsible for overall management and billings. The City contracts with King County for disposal of
solid waste materials. The implementation of Auburn's Solid Waste and Recycling Contract, including
single-family curbside recycling and commercial embedded recycling, began January 2002. The Multi-
family recycling program was launched summer of 2003.
The Solid Waste Utility Division encourages community participation in Auburn's solid waste programs by
proactively managing and monitoring the daily activities of the solid waste contractors; continually
assessing the regulatory and political climate pertaining to solid and hazardous waste collection and
disposal, recycling and waste prevention; and reviewing the adequacy of our annual level of service to
meet community needs.
2003 ACCOMPLISHMENTS 2004 WORK PROGRAM GOALS
.:. Increased the measured rate of residential .:. Maintain the measured rate of residential
recycling to 48% by volume by year-end. recycling to 48% by volume.
.:. Established and measured the participation .:. Establish and measure the participation rate
rate in residential recycling to achieve 95% by in residential recycling to maintain an
year-end. average of 95%.
.:. Established and measured the volume-based .:. Measure the volume-based rate of shifting
rate of shifting from 30-gallon cans to mini from 30-gallon cans to mini and micro cans,
and micro cans, as a result of residential as a result of residential recycling, and
recycling, to maintain 20% by year-end. maintain at 20%.
.:. Measured recycling participation from .:. Contact 200 multifamily complexes and set
commercial and multi-family units and up recycling for 50% of these by year-end.
established a base number of participants in .:. Work with Auburn School District and give
the new program. recycling and solid waste presentations to
.:. Contacted 160 multi-family complexes and grades three through five.
set up recycling for 50% of these by year-end. .:. Promote commercial recycling embedded
.:. Worked with Auburn School District and gave rates for businesses.
recycling and solid waste presentations to .:. Continue assessment of route checks within
elementary schools. one day and 95% response within ten days.
.:. Implemented the Annual Spring Clean Up .:. Create two additional activities to inform the
campaign. citizens of the City's recycling and household
.:. Promoted commercial recycling embedded hazardous waste programs.
rates for businesses. .:. Provide citizens with recycling ability at all City
.:. Continued assessment of route checks within facilities.
one day and 95% response within ten days. .:. Implement recycling at all City special events
.:. Created two additional activities to inform in conjunction with Parks department, (i.e.
the citizens of the City's recycling and Sidewalk Sale, Good 01' Days, 4th of July, Kids
household hazardous waste programs; Parks Day).
Recycling Pilot Project and E-waste Promo & .:. Conduct a survey of residents to determine
Video Check-out. effectiveness of recycling and garbage
collection programs.
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Solid Waste - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
343.750 Garbage Service $ 8,488,049 $ 7,871,703 $ 8,330,102 $ 8,330,102 $ 8,496,700
Total Operating Revenue 8,488,049 7,871,703 8,330,102 8,330,102 8,496,700
Operating Expense
537.000.10 Salaries and Wages (249,331 ) (229,271 ) (424,100) (424,100) (393,400)
537.000.20 Benefits (60,175) (27,193) ( 122,200) (122,200) (113,200)
537.000.30 Supplies ( 10,023) (22,270) ( 14,400) (11,100) (21,700)
537.000.40 Other Services & Charges (7,767,300) (7,136,321 ) (8,162,714) (8,141,014) (8,027,400)
537.000.50 Inter-Govt'l Services (202,533) (208,866) (212,568) (212,568) (215,400)
537.000.90 Interfund Oper Rentals/Supplies (4l,724) (51,116) (75,000) (75,000) (75,500)
537.000.00 Depreciation (13,155) (18,804) (5,000) (18,800) (18,900)
Total Operating Expenses (8,344,241 ) ( 7,693,841 ) (9,015,982) (9,004,782) (8,865,500)
Operating Income (Loss) 143,808 177,862 ( 685,880) (674,680) (368,800)
Non Operating Revenue (Exp)
361.11 0 Interest Revenue 104,725 44,286 40,000 40,000 40,000
337.000 Misc Rev - Other 4,989 54,332 51,300
Total Non Oper. Rev (Exp) 109,714 98,618 40,000 40,000 91,300
Net Income (Loss) 253,522 276,480 ( 645,880) (634,680) (277,500)
Add/Deduct Items Not
Affecting Working Capital (W/C)
537.801.01 Depreciation 13,155 18,804 5,000 18,800 18,900
Net W/C from Operations 266,677 295,284 ( 640,880) (615,880) (258,600)
Resources Other Than Operations
397.100 Operating Transfer In
399.000 Other Sources 4,583 (19,924) 28,000 28,000
Total Resources 4,583 (19,924) 28,000 28,000
Uses Other Than Operations
597.100.55 Operating Transfer Out (20,000) ( 10,000)
590.100.62 Inc in Fixed Assets-Building (338,443)
590.100.64 Inc in Fixed Assets-Equipment (68,700)
Total Uses (358,443) ( 10,000) (68,700)
Net Change in W/C (87,183) 265,360 ( 612,880) (587,880) (327,300)
Beginning W/C 1/1 3,497,723 3,410,540 3,675,899 3,675,900 3,088,020
Ending W/C 12/31 3,410,540 3,675,900 3,063,019 3,088,020 2,760,720
Net Change in W/C $ (87,183) $ 265,360 $ ( 612,880) $ (587,880) $ (327,300)
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Section VI: Baseline Budoet
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2004 Final Budoet
Section VI: Baseline Budoet
Equipment Rental Division
General Services/
Fleet Manager
Wayne Knapp
9 Reporting Staff
Auto Mechanic
(4)
Maintenance Worker I
(2)
Accounting Clerk
Office Assistant
Custodian
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2004 Final Budoet
EQUIPMENT RENTAL DIVISION
Section VI: Baseline Budoet
Equipment Rental is responsible for maintenance, service, acquisition and disposition of the City's
vehicle/equipment fleet. Handles Maintenance and Operations (M&O) facility building and grounds
maintenance. Manages the City's fuel storage and access system. The mission of the Equipment Rental
Division is to provide all City departments with a safe and reliable fleet, and the fleet support services that
each department needs to perform its mission.
2003 ACCOMPLISHMENTS
.:. Improved resource protection within the M&O
compound by installing an automated rear
gate, controlling access to M&O.
.:. Evaluated systems to improve data collection
and handling processes for Equipment Rental,
Central Stores, and Administration.
.:. Improved configuration of Equipment Rental
and Central Stores offices.
.:. Improved safety awareness and proper
storage of hazardous materiel.
.:. Improved fleet cost accounting.
.:. Improved storage and handling of surplus.
.:. Improved M&O outsized storage.
2004 WORK PROGRAM GOALS
.:. Implement new Fleet Management software
for real time status tracking of all fleet
inspection and repair activity and Central
Stores inventory.
.:. Make "quality of life" improvements within
Equipment Rental and Central Stores.
.:. Improve configuration, organization, and
maintenance of M&O exterior storage
locations.
Page 1 72
2004 Final Budoet Section VI: Baseline Budoet
Equipment Rental - Working Capital
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
348.000 Interfund MaintlFuel & Charges $ 165,113 $ 153,345 $ 154,770 $ 154,770 $ 200,100
365.100 Interfund Equip Rental 1,358,000 1,17l,704 l,749,700 l,749,700 2,342,200
365.400 Interfund Bldg Rental 108,000 120,000 115,000 115,000 115,000
Total Operating Revenue 1,631,113 1,445,049 2,019,470 2,019,470 2,657,300
Operating Expense
548.000.10 Salaries & Wages (276,947) (326,343) (408,200) (408,200) (452,800)
548.000.20 Benefits (64,178) (95,215) (118,300) (118,300) ( 132,200)
548.000.30 Supplies (311,889) (393,844) (344,400) (339,400) (290,900)
548.000.40 Other Services & Charges (318,324) (347,404) (432,500) (437,500) (438,300)
548.000.90 Interfund Oper Rental/Supplies (21,783) (20,071) (64,300) ( 64,300) (45,600)
548.000.00 Depreciation ( 698,673) ( 656,415) ( 630,000) (657,500) (658,000)
Total Operating Expenses (1,69l,794) (1,839,292) (1,997,700) (2,025,200) (2,017,800)
Operating Income (Loss) (60,681) (394,243) 21,770 (5,730) 639,500
Non Operating Revenue (Exp)
361.100 Interest Revenue 161,325 76,745 100,000 46,000 37,500
369.900 Miscellaneous 10,834 3,087
395.900 Gain/Loss Sole of Fixed Assets 39,488 90,111
Total Non Oper. Rev (Exp) 211,647 169,943 100,000 46,000 37,500
Net Income (Loss) 150,966 (224,300) 121,770 40,270 677,000
Add/Deduct Items Not
Affecting Working Capital (W/C)
548.100.01 Depreciation 698,673 656,415 630,000 657,500 658,000
Net W/C From Operations 849,639 432,115 75l,770 697,770 1,335,000
Other Resources and Uses Budget:
Sources Other Than Operations
396.106 Contributed Capitol 181,500 50,000
397.100 Operating Transfer In 15,400 15,400
399.000 Other Sources 3,323 23,976
Total Resources 184,823 73,976 15,400 15,400
Uses Other Than Operations
590.100.63 Inc in Fixed Assets-Improvements (6,070) (20,000) (20,000)
590.100.64 Inc in Fixed Assets-Equipment (534,782) ( 698,002) (1,094,000) ( 1 ,094,000) (808,000)
Total Uses (540,852) ( 698,002) (1,114,000) (1,114,000) (808,000)
Net Change in W/C 493,610 ( 191.911) (346,830) (400,830) 527,000
Beginning W/C 1/1 3,370,089 3,863,699 3,67l,788 3,67l,788 3,270,958
Ending W/C 12/31 3,863,699 3,671,788 3,324,958 3,270,958 3,797,958
Net Change in W/C $ 493,610 $ (191.911 ) $ (346,830) $ (400,830) $ 527,000
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2004 Final Budoet
Section VI: Baseline Budoet
Page 174
2004 Final Budoet
Section VI: Baseline Budoet
Other Funds
The remaining funds do not have organizational charts or performance measures because these
funds are for financial tracking purposes and are not functional units within themselves. They do
not have specific personnel budgeted for them or measures suitable for tracking performance
or workload.
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2004 Final Budoet
Section VI: Baseline Budoet
Insurance Fund
The Insurance Fund is maintained to pay unemployment insurance claims and to pay for property and
liability losses which either falls below the City's deductible level or for which the City has no coverage.
In recent years, there has been a rapid increase in insurance premiums coupled with the decrease in
coverage that has caused the City to continually re-evaluate its insurance program. In the 1987 budget
process, the City decided to build its insurance reserve to a level sufficient to supplement existing
insurance. The City currently meets its insurance needs by participating in the Washington Cities Insurance
Authority's Insurance Pool (WClA). No contributions have been made to this fund since 1994. Interest
earnings have been sufficient to cover the annual cost of operations.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Strengthened policies and procedures in
departments to help control loss issues.
.:. Evaluated alternatives available to control
rising costs of insurance.
.:. Maintained adequate reserves to cover
uninsured portion of claims.
.:. Evaluate cost saving measures while
maintaining quality insurance coverage.
.:. Continue to maintain adequate reserves to
meet uninsured costs.
.:. Evaluate policies and procedures to help
control loss issues.
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2004 Final Budoet Section VI: Baseline Budoet
Insurance - Working Capital Budget
2001 2002 2003 2003 2004
Item Actual Actual Adj Budget Est Actual Budget
Operating Budget:
Operating Revenue
361.11 0 Investment Income $ 98,321 $ 49,811 $ 55,000 $ 20,000 $ 20,000
369.000 Misc Revenue 9,895 735 3,600
Total Operating Revenue 108,216 50,546 55,000 23,600 20,000
Operating Expense
537.000.20 Benefits (32,320) (55,608) (60,000) ( 65,000) (70,000)
537.000.40 Other Services & Charges (2,004) (2,004) (8,000) (8,000) (8,000)
Total Operating Expenses (34,324) (57,612) (68,000) (73,000) (78,000)
Operating Income (Loss) 73,892 (7,066) (13,000) (49,400) (58,000)
Non Operating Revenue (Exp)
597.100.55 Transfers Out (5,000) (150,000) ( 150,000)
Total Non Oper Rev (Exp) (5,000) (150,000) ( 150,000)
Net Change in W/C $ 73.892 $ (12.066) $ ( 163.000) $ (199.400) $ (58.000)
Beginning W/C 1/1 2,840,614 2,914,506 2,902,440 2,902,440 2,703,040
Ending W/C 12/31 2,914,506 2,902,440 2,739,440 2,703,040 2,645,040
Net Change in W/C $ 73,892 $ (12,066) $ ( 163,000) $ (199.400) $ (58,000)
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2004 Final Budoet
Non-Departmental
Section VI: Baseline Budoet
The Non-Departmental cost center is used to reflect the General Fund's ending fund balance and prior
year adjustments, the transfer of money between funds, and one-time transactions not accounted for
elsewhere. Estimated costs for retiring employees are budgeted in this department.
During the course of the year, anticipated expenditures will be transferred from the fund balance figure
while excess revenues will be added to the fund balance figures. The ending fund balance figure reflects
the estimated ending balance. Since the budget will be adopted before the actual current year ending
figure is known, a projected fund balance is used.
2003 ACCOMPLISHMENTS
.:. Continued with implementation efforts for
GASB 34 reporting changes.
.:. Continued long-term debt payments on
Library and Valley Communications bonds.
.:. Continued funding LEOFF retiree medical and
long-term care expenses.
.:. Completed public safety building design.
.:. Repaired City Hall courtyard.
.:. Continued engineering and construction
relating to the Endangered Species Act.
.:. Continued Neighborhood Plan and Gateway
efforts.
.:. Continued saving for future fire apparatus.
.:. Continued to provide funding for downtown
revitalization projects.
2004 WORK PROGRAM GOALS
.:. Provide for payment on Valley
Communication bond.
.:. Fund LEOFF retiree medical and long-term
care expenses.
.:. Continue with funding for completion of West
Beverly Park.
.:. Continue funding engineering and
construction relating to the Endangered
Species Act.
.:. Implement Gateway Improvements.
.:. Provide for Neighborhood Improvement Plan.
.:. Continue funding for downtown revitalization
projects.
Page 1 78
2004 Final Budoet
Section VI: Baseline Budoet
001 General 2001 2002 2003 2003 2004
98 Non Departmental Actual Actual Adj Budget Est Actual Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 31,336 $ 164,494 $ 779,190 $ 313,779 $ 564,900
13 Other Wages
Salary Sub-Total 31,336 164,494 779,190 313,779 564,900
20 Personnel Benefits 321,347 446,617 467,500 416,300 488,100
Benefits Sub-Total 321,347 446,617 467,500 416,300 488,100
30 Supplies
31 Office & Operating Supplies 92
35 Small Tools & Minor Equipment 65,223
Supplies Sub-Total 65,315
40 Other Services & Supplies
41 Professional Services 539,717 103,613 531,000 311,000 262,000
42 Communication 18,800
43 Travel 896 36 100 100 100
44 Advertising
45 Operating Rentals & Leases
46 Insurance 106,225 102,552 120,000 120,000 120,000
47 utility Services
48 Repairs & Maintenance 11,301
49 Miscellaneous 517 765
Other Services Sub-Total 647,355 237,067 651,1 00 431,1 00 382,100
50 Intergovt/lnterfund Services/T ox 4,852,114 3,661,310 2,473,305 608,905 811,000
60 Capitol Outlays
61 Land 3,525
62 Buildings
63 Other Improvements 427,243 258,019 120,000
64 Machinery & Equipment 70,258 25,323 230,000 467,000
65 Construction In Progress 210,000 350,000
Capitol Outlay Sub-Total 501,026 283,342 350,000 210,000 817,000
70 Debt Service: Principal 134,000 134,000 139,000
80 Debt Service: Interest 117,000 117,000 111,100
90 Interfund Payments For Services
95 Interfund Oper Rentals & Leases
99 Interfund IS Services
Interfund Sub-Total
00 Designated-Retirees 574,315 587,600 587,600 587,600 564,900
00 Designated Ending Fund Balance 4,200,000 4,824,000 4,380,000 3,560,000 3,722,900
00 Undesignated Ending Fund BalancE 12,505,012 10,264,952 3,668,092 9,765,700 2,419,600
Sub-Total 6,418,493 4,792,830 4,972,095 2,231,084 3,313,200
Department Totals $ 23,697,820 $ 20,469,382 $ 13,607,787 $ 16,144,384 $ 10,020,600
Page 1 79
2004 Final Budoet
Special Revenue Funds
The budget includes the following special revenue funds:
Section VI: Baseline Budoet
· The Street Fund accounts for the proceeds of general gas taxes all of which is transferred to the
General Fund for street construction and maintenance. Beginning in 2003 this fund accumulates cash
balances earned in the Capital Improvement Fund to be used on non-classified street preservation.
· The Arterial Street Fund accounts for gas tax receipts that are restricted to arterial streets, as well as
other funding sources for street capital construction projects.
· The Hotel/Motel Tax Fund was created in 2001 to collect revenues to support tourism activities in
Auburn.
· The CDBG Fund accounts for the activity from the federal Community Development Block Grant
program.
· The Business Improvement Area fund accounts for special assessments received from downtown
property owners for downtown promotion and improvements.
· The Cumulative Reserve Fund accumulates reserves for counter-cyclical purposes, capital purposes,
and as a "rainy day" fund.
· The Drug Forfeiture Fund accounts for drug money that has been forfeited. The expenditure of funds is
restricted to drug enforcement activity.
· The Local Law Enforcement Block Grant Fund accounts for money received from the Federal
government that can only be used for criminal justice purposes.
· Mitigation Fees Fund accounts for fees paid by developers toward the cost of future improvements to
City infrastructure, which are required to provide for additional demands generated by new
development.
· Parks and Recreation Special Projects Fund collects a portion of adult recreational program fees to
provide funding for capital projects in parks.
2003 ACCOMPLISHMENTS
.:. Continued with street projects identified in the
2003-2008 Transportation Improvement
Program.
.:. Continued the Business Improvement Area
with added emphasis on downtown cleanup
and security.
.:. Began new accounting for interest revenues
to be used for non-classified street
preservation.
.:. Continued federal grant programs relating to
Local Law Enforcement and Community
Development Block grants.
2004 WORK PROGRAM GOALS
.:. Work toward completion of street projects
identified for 2004 in the Transportation
Improvement Program.
.:. Utilize grant options and maintain
accountability of grant funds.
.:. Oversee use of mitigation fees to provide for
City infrastructure improvements.
.:. Maintain Cumulative Reserve fund to provide
stability during economic downturns and
capital purposes.
Page 180
2004 Final Budoet
Section VI: Baseline Budoet
Special Revenue Funds
City Street Fund-101 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ $ $ $ $
336.087 Motor Veh Fuel Tax-City st 635,783 654,861 639,000 624,000 600,000
397.100 Transfer In 200,000 200,000 150,000
361. 100 Investment Income
Total Revenue 635,783 654,861 839,000 824,000 750,000
Expenditures
597.100.55 Operating Transfer Out 635,783 654,861 839,000 824,000 750,000
599.200.06 Ending Fund Balance
Total Expenditures $ 635,783 $ 654,861 $ 839,000 $ 824,000 $ 750,000
Arterial Street Fund-102 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 2,993,173 $ 2,359,300 $ 2,017,471 $ 2,017,471 $ 1,839,071
333.038 Federal Grants 10,537,874 2,304,099 2,851,1 00 1,889,100 1,105,000
334.038 state Funds 1,000,959 409,693 1.619,000 1,412,000 1 ,681 ,000
336.081 Local Vehicle License Fee 388,510 398,559 9,000 9,000
336.088 Motor Vehicle Fuel Tax 295,914 296,054 290,000 290,000 290,000
337.000 Other Governmental Agency 1,627,081 2,650,602 845,000 858,000 327,000
344.810 Dev.Traffic Mitigation Agree. 76,977 61. 925 276,400 262,600 80,000
344.900 Other Transportation Fees 110
361. 110 Investment Income 16,882 35,331 15,000
362.900 Long Term Lease-ROW 1,250
369.900 Miscellaneous Revenue 96,517
397.100 Operating Transfer In 1 ,842,000 1,069,047 901,000 993,000 994,000
Total Revenue 18,877,247 9,584,610 8,808,971 7,731,171 6,331.071
Expenditures
594.420.11 Salaries 170,603 210,845 221,1 00 221,1 00 212,400
594.420.21 Benefits 35,792 43,566 64,200 64,200 61,600
594.420.41 Professional Services 82 50,000 50,000 50,000
594.420.48 Repairs & Maintenance 46,524
594.420.51 Intergovernmental 45,000
594.420.61 Land 2,571,491 54,315 169,000
594.420.63 Other Improvements 13,693,537 7,213,293 8,042,800 5,556,800 5,808,000
594.420.90 Interfund Services 38
599.200.06 Un designated Ending Fd Bal 2,359,300 2,017,471 261,871 1,839,071 199,071
Total Expenditures $ 18,877,247 $ 9,584,610 $ 8,808,971 $ 7,731,171 $ 6,331,071
Page 181
2004 Final Budoet Section VI: Baseline Budoet
Special Revenue Funds (cont)
Hotel Motel Tax Fund-104 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ $ 2,521 $ 46,479 $ 46,479 $ 21,479
313.300 Hotel Motel Tax 2,521 48,971 45,000 45,000 45,000
361. 110 Investment Income 462
Total Revenue 2,521 51,954 91,479 91,479 66,479
Expenditures
557.300.41 Tourism 5,475 70,000 70,000 60,000
599.200.06 Ending Fund Balance 2,521 46,479 21,479 21,479 6,479
Total Expenditures $ 2,521 $ 51,954 $ 91,479 $ 91,479 $ 66,479
Drug Forfeiture Fund-11? 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 62,872 $ 83,341 $ 74,298 $ 74,298 $ 20,198
334.031 state Grants $ $ $ 7,000 $ 7,000 $
361. 110 Investment Income 2,375 1,547 1,000 1,000 600
369.300 Confiscated/Forfeited Prop. 42,280 37,164 28,700 28,700 50,000
Total Revenue 107,527 122,052 110,998 110,998 70,798
Expenditures
500.000.35 Operating SupplieslEquip 2,888 12,396 46,000 46,000 36,000
500.000.41 Professional Services 304 8,052 9,000 9,000 10,000
500.000.42 Communication 374 3,619 2,500 2,500 4,000
500.000.43 Travel 1.950 1,999 2,300 2,300 2,300
500.000.45 Operating Rental & Leoses 1,638 1,296 1,200 1,200
500.000.48 Repairs & Maintenance 361 2,800 2,800 2,800
500.000.49 Miscellaneous 8,726 10,062 8,500 8,500 10,000
500.000.51 Intergovernmental
500.000.64 Equipment 8,306 9,969 18,500 18,500
597.100.55 Operating Transfer Out
599.200.06 Ending Fund Balance 83,341 74,298 20,198 20,198 5,698
Total Expenditures $ 107,527 $ 122,052 $ 110,998 $ 110,998 $ 70,798
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2004 Final Budoet Section VI: Baseline Budoet
Special Revenue Funds (cont)
Local Law Enforcement Block Grant-118 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 43,393 $ 60,131 $ 54,250 $ 54,250 $ 1.769
331.165 Bureau of Justice Assist. 51,434 44,135 45,000
361. 110 Investment Income 1.216 944 1,000 1,000 1,000
369.300 Miscellaneous Revenue
397.100 Operating Transfer In 10,454 5,715 4,905 4,905 4,500
Total Revenue 106,497 110,925 60,155 60,155 52,269
Expenditures
500.000.11 Overtime-community policing 46,366 56,675 58,386 58,386 50,000
599.200.06 Ending Fund Balance 60,131 54,250 1.769 1.769 2,269
Total Expenditures $ 106,497 $ 110,925 $ 60,155 $ 60,155 $ 52,269
Housing & Community Development- 119 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 1.049 $ 5,534 $ 5,931 $ 5,931 $ 5,931
331.142 HCDA Grant Funds 546,654 415,513 483,000 483,000 483,000
361. 110 Investment Income 398
Total Revenue 547,703 421,445 488,931 488,931 488,931
Expenditures
559.200.11 Salaries 43,876 36,813 46,100 46,100 47,400
559.200.21 Benefits 7,923 7,943 13,400 13,400 13,800
559.200.41 Professional Services
559.200.63 Other Improvements 490,370 370,758 423,500 423,500 421.800
599.200.06 Ending Fund Balance 5,534 5,931 5,931 5,931 5,931
Total Expenditures $ 547,703 $ 421,445 $ 488,931 $ 488,931 $ 488,931
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2004 Final Budoet
Section VI: Baseline Budoet
Special Revenue Funds (cont)
Recreational Trails-120 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 17,987 $ 10,951 $ 12,662 $ 12,662 $ 14,262
336.088 Motor Vehicle Fuel Tax 1,357 1,488 1,400 1,400 1,400
361. 110 Investment Income 784 223 200 200 200
397.100 Operating tranfer in
Total Revenue 20,128 12,662 14,262 14,262 15,862
Expenditures
576.100.48 Repairs & Maintenance 9,177
599.200.06 Ending Fund Balance 10,951 12,662 14,262 14,262 15,862
Total Expenditures $ 20,128 $ 12,662 $ 14,262 $ 14,262 $ 15,862
Business Improvement Area-121 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 124,549 $ 106,298 $ 93,904 $ 93,904 $ 66,104
318.700 Business Improvement Assess 44,089 52,839 50,000 50,000 50,000
319.800 Penalties & Interest 570 1,837 1,000 1,000 1,000
361. 110 Investment Income 4,871 2,026 2,000 2,000 2,000
Total Revenue 1 74,079 163,000 146,904 146,904 119,104
Expenditures
543.000.11 Salaries 37,643 30,472 38,800 38,800
543.000.21 Benefits 4,212 4,344 6,890 6,890
543.000.31 Office & Operating Supplies 2,807 5,365 2,000 2,000 10,000
543.000.41 Professional Services 3,526 51.700
543.000.49 Miscellaneous 23,119 25,389 33,110 33,110 30,000
599.200.06 Ending Fund Balance 106,298 93,904 66,104 66,104 27,404
Total Expenditures $ 174,079 $ 163,000 $ 146,904 $ 146,904 $ 119,104
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2004 Final Budoet
Section VI: Baseline Budoet
Special Revenue Funds (cont)
Cumulative Reserve Fund-122 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 3,940,272 $ 4,166,351 $ 4,261,213 $ 4,261,213 $ 4,361,213
361. 110 Investment Income 226,079 94,862 100,000 100,000 70,000
Total Revenue 4,166,351 4,261,213 4,361,213 4,361,213 4,431,213
Expenditures
599.200.06 Ending Fund Balance 4,166,351 4,261,213 4,361,213 4,361,213 4,431,213
Total Expenditures $ 4,166,351 $ 4,261,213 $ 4,361,213 $ 4,361,213 $ 4,431,213
1986 Parks & Street Imp Fund-123 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 56,649 $ 59,176 $ 58,029 $ 58,029 $ 5,429
311.100 Property Taxes 91 134 200 200
361. 110 Investment Income 2,436 1,085 100 100 200
Total Revenue 59,176 60,395 58,329 58,329 5,629
Expenditures
576.801 .63 Parks-Improvements 2,366 52,900 52,900 5,629
599.200.06 Ending Fund Balance 59,176 58,029 5,429 5,429
Total Expenditures $ 59,176 $ 60,395 $ 58,329 $ 58,329 $ 5,629
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2004 Final Budoet Section VI: Baseline Budoet
Special Revenue Funds (cont)
Mitigation Fees-124 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.720 Designated Beg Fund Bal $ 320,594 $ 994,803 $ 984,659 $ 984,659 $ 973,660
291.740 Un designated Beg Fund Bal 10,124 72,013 101,959 101,959 116,958
344.110 Transportation Impact Fee 52,040 345,062 150,000 150,000 250,000
345.1 00 School Impact Admin Fee 12,550 10,800 9,000 9,000 9,000
345.822 Lklnd Fire Mitigation 236,683 70,622 30,000 30,000 40,000
345.842 Lklnd Traffic Mitigation
345.942 Traffic Mitigation 65% Henderson 407,611 91,812 50,000 50,000 50,000
361. 110 Investment Income 27,214 19,147 6,000 6,000 6,000
397.100 Transfer in 50,000
Total Revenue 1,066,816 1,604,259 1,331,618 1,331,618 1,495,618
Expenditures
597.100.55 Operating Transfer- Art.Street 517,641 141,000 241,000 250,000
599.200.06 Ending Fund Balance 1,066,816 1,086,618 1,190,618 1,090,618 1,245,618
Total Expenditures $ 1,066,816 $ 1,604,259 $ 1,331,618 $ 1,331,618 $ 1,495,618
Parks & Recreation Special Projects-125 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.740 Beginning Fund Balance $ 56,400 $ 54,848 $ 59,348 $ 38,890 $ 22,390
367.104 Miscellaneous Donations 47,992 28,922 10,000 10,000 10,000
Total Revenue 104,392 83,770 69,348 48,890 32,390
Expenditures
574.104.31 Office & Operating Supplies 5,000 5,000 6,500 6,500 6,500
574.104.4 9 Miscellaneous 44,544 39,880 20,000 20,000 20,000
597.100.55 Operating Transfer Out
599.400.06 Ending Fund Balance 54,848 38,890 42,848 22,390 5,890
Total Expenditures $ 104,392 $ 83,770 $ 69,348 $ 48,890 $ 32,390
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Section VI: Baseline Budoet
Page 187
2004 Final Budoet
Section VI: Baseline Budoet
Debt Service Funds
The Debt Service Funds classification includes two debt service accounting funds. The first one is the 1998
Limited Tax General Obligation bond fund, and the other is the LID Guarantee fund. The City's LID
Guarantee Fund is used as a source for guaranteeing the redemption and payment of outstanding LID
bonds and interest. Its purpose is to provide adequate security in order to maintain top ratings by bond
raters.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Continued timely payment of principal and
interest on outstanding debt issues.
.:. Continued accounting for existing LID funds;
closed out funds for completed LIDs.
.:. Coordinated new LIDs with other City
departments.
.:. Continue timely payment of principal and
interest on outstanding debt issues.
.:. Continue accounting for existing LID funds;
close out funds for completed LIDs.
.:. Coordinate new LIDs with other City
departments.
Page 188
2004 Final Budoet Section VI: Baseline Budoet
Debt Service Funds
1998 GO Library Bond Debt-229 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.710 Designated Fund Balance $ 56,752 $ 63,660 $ 5,043 $ 5,043 $ 5,103
361. 110 Investment Income 6,898 2,573
397.100 Operating Transfer In 306,800 245,000 304,000 304,000 306,500
Total Revenue 370,450 311,233 309,043 309,043 311,603
Expenditures
591.790.71 Debt Service-Principal 140,000 145,000 150,000 150,000 160,000
592.790.81 Debt Service-Interest 166,790 1 61,1 90 153,940 153,940 146,500
599.400.06 Ending Fund Balance 63,660 5,043 5,103 5,103 5,103
Total Expenditures $ 370,450 $ 311,233 $ 309,043 $ 309,043 $ 311,603
LID Guarantee-249 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
291.710 Reserved Fund Balance $ 1,718,670 $ 1 ,781 ,236 $ 1 ,801 ,839 $ 1.801,839 $ 1,825,839
311.100 Property Tax 6
361. 110 Investment Income 75,217 33,281 35,000 35,000 20,000
387.100 Residual Transfer In 3,366
Total Revenue 1,797,259 1.814,517 1,836,839 1,836,839 1,845,839
Expenditures
597.100.55 Operating Transfer Out 15,000 10,000 1.774,400 10,000 10,000
592.410.71 Debt Service-Principal
592.410.89 Debt Servicing Costs 1,023 2,678 1,000 1,000 1,000
599.300.06 Ending Fund Balance 1 ,781 ,236 1,801,839 61,439 1,825,839 1,834,839
Total Expenditures $ 1 ,797,259 $ 1.814,517 $ 1,836,839 $ 1 ,836,839 $ 1,845,839
Page 189
2004 Final Budoet
Capital Projects Funds
Section VI: Baseline Budoet
The Capital Improvement Fund manages the proceeds of grants, Real Estate Excise Tax, and transfers from
other funds. All funds are used for capital projects or major equipment purchases. The Parks Capital
Improvement Fund accumulates a portion of adult recreation fees for capital improvements at city parks.
2003 ACCOMPLISHMENTS
.:. Purchased pumper truck and two Aid Unit
vehicles for Fire Department.
.:. Paid second payment on Sound Transit
parking garage and retail area.
.:. Continued with City Hall remodel project.
.:. Continued downtown revitalization efforts by
assisting the Green River Community College
Small Business Assistance Center.
.:. Provided transportation impact funding for
downtown building projects.
.:. Purchased sidewalk-cleaning equipment.
.:. Funded development at West Beverly and
Veterans parks.
.:. Continued funding capital street projects.
.:. Continued funding street preservation
projects with interest income from the Capital
Improvement fund.
2004 WORK PROGRAM GOALS
.:. Make last payment on Sound Transit parking
garage and retail area.
.:. Provide funding for downtown revitalization
efforts.
.:. Assist Green River Community College Small
Business Assistance Center.
.:. Fund completion of West Beverly Park.
.:. Continue funding street preservation projects
with interest income.
.:. Purchase bleachers for GSA Park.
.:. Purchase ballfields.
Page 190
2004 Final Budoet Section VI: Baseline Budoet
Capital Projects Funds
Municipal Park Construction-321 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
29 1 .740 Beginning Fund Balance $ 2,163,732 $ 134,534 $ 38,306 $ 38,306 $ 61,506
347.610 Recreational Classes 25,320 20,765 22,000 22,000 22,000
36 1. 1 1 0 Investment Income 51,640 l,724 1,200 1,200 500
367.120 Sr Center Campaign 73,060 3,050
397.100 Operating Transfer In 158,000 92,000
Total Revenue 2,471,752 252,073 61,506 61,506 84,006
Expenditures
594.190.65 Senior Center project 2,337,218 50,197
576.801.63 GSA Ballfield-Bleachers 10,400
576.801.63 Brannon Park facility impr. 79,398
576.802.65 Dykstra Park footbridge 84,172
599.400.06 Ending Fund Balance 134,534 38,306 61,506 61,506 73,606
Total Expenditures $ 2,471,752 $ 252,073 $ 61,506 $ 61,506 $ 84,006
Capital Improvement Projects-328 2001 2002 2003 2003 2004
Actual Actual Adj Budget Est Actual Budget
Revenue
29 1 .740 Beginning Fund Balance $ 7,814,428 $ 11,722,080 $ 14,894,342 $ 14,894,342 $ 9,197,690
317.340 REET - 1 74l,788 1,169,152 800,000 800,000 700,000
317.350 REET - 2 74l,580 1,1 71,554 800,000 800,000 700,000
337.110 Open Space Bond - Parks 93,326 110,149 39,900 39,900
36 1. 1 1 0 Investment Income 441,620 252,496 200,000 200,000 150,000
362.500 Property rental income 8,850 10,470 9,036 9,036 9,000
367.000 Contributions & Donations 30,000
391 .000 Proceeds of Gen L T Debt 2,069,173
397.100 Operating Transfer In 3,150,000 3,001,267 2,064,400 300,000 500,000
Total Revenue 12,99l,592 19,536,341 18,807,678 1 7,043,278 11,256,690
Expenditures
594.190.00 Unrestricted Capitol Outlay 67,257 4,124,873 3,939,188 3,939,188 2,057,323
594.220 Unrestricted Fire Apparatus 17,613 1,446,600 1,446,600 295,000
594.420 REET 1 Streets
594.760 Parks Grant 93,326 110,149 39,900 39,900
594.761 REET 1 Parks 49,316 5,571 72,500 72,500
594.762 REET 2 Parks 300,000 300,000
597.100.55 Unrestricted Transfer Out 1,387,400 1,387,400 200,000
597.101.55 REET 1 Transfer Out 22,000
597.102.55 REET 2 Transfer Out 1,020,000 401,406 760,000 660,000 600,000
599.400.06 Ending Fund Balance 11,722,080 14,894,342 10,862,090 9,197,690 8,104,367
Total Expenditures $ 12,99l,592 $ 19,536,341 $ 18,807,678 $ 1 7,043,278 $ 11,256,690
Page 191
2004 Final Budoet
Section VI: Baseline Budoet
Fiduciary Funds
Fiduciary funds are used to report assets held in a trustee or agency capacity for others and cannot be
used to support the City's own programs. The City has two fiduciary funds. The Fire Relief and Pension
Fund provides a pension for eligible firefighters. The Agency Fund accounts for resources held in a purely
custodial capacity; this fund is not budgeted.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Provided pension benefits to eligible
members of this plan.
.:. Maximized interest earnings to support the
Fire Relief and Pension Fund.
.:. Maintained accountability for custodial
funds.
.:. Continue to provide pension benefits to
eligible firefighters.
.:. Maximize interest earnings to support the
Fire Relief and Pension Fund.
.:. Provide accountability for custodial funds.
Page 192
2004 Final Budoet Section VI: Baseline Budoet
Fiduciary Funds
Fire Relief & Pension-611 2001 2002 2003 2003 2004
Pension Fund Actual Actual Adj Budget Est Actual Budget
Revenue
291.710 Reserve for Pensions $ 3,631,870 $ 3,668,268 $ 3,552,973 $ 3,553,000 $ 3,411,700
336.691 Fire Insurance Prevention 37,281 40,869 45,000 45,000 45,000
361.110 Investment Income 229,283 118,278 180,000 100,000 100,000
Total Revenue 3,898,434 3,827,4 15 3,777,973 3,698,000 3,556,700
Expenditures
500.100.11 Salaries 92,175 104,955 113,200 113,200 113,200
500.100.21 Benefits 98,650 132,930 129,100 129,100 129,100
514.110.41 Professional Services 7,980 7,000 7,000 7,000
514.110.46 Insurance 31,361 36,530 37,000 37,000 37,000
599.200.06 Ending Fund Balance 3,668,268 3,553,000 3,491,673 3,411,700 3,270,400
Total Expenditures $ 3,898,434 $ 3,827,415 $ 3,777,973 $ 3,698,000 $ 3,556,700
Page 193
2004 Final Budoet
Section VI: Baseline Budoet
Permanent Funds
Permanent funds are used to report resources that are legally restricted to the extent that only earnings,
and not principal, may be used for purposes that support the City's programs. The City has one
permanent fund; the Cemetery Endowed Fund accounts for non-expendable investments held by the
City's trustee. The interest earned on investments can be used only for preservation and capital projects at
the cemetery.
2003 ACCOMPLISHMENTS
2004 WORK PROGRAM GOALS
.:. Provided funding to the Cemetery Operating
Fund for capital improvements.
.:. Continued to maximize interest earnings.
.:. Transfer earnings to the Cemetery Operating
Fund for capital improvements.
.:. Provide accountability for resources held in
trust by the City.
.:. Continue to maximize interest earnings.
Page 194
2004 Final Budoet Section VI: Baseline Budoet
Permanent Funds
Cemetery Endowed Care-701 2001 2002 2003 2003 2004
Permanent Fund Actual Actual Adj Budget Est Actual Budget
Revenue
291.710 Reserved Fund Balance $ 942,112 $ 981 ,544 $ 1,020,569 $ 1,020,569 $ 1,030,569
291.740 Unreserved Fund Balance 139,068 204,288 233,286 233,286 236,286
343.609 Lot Soles 39,432 39,025 40,000 40,000 40,000
361. 110 Investment Income 65,220 75,694 15,000 3,000 3,000
Total Revenue 1,185,832 1,300,551 1,308,855 1,296,855 1,309,855
Expenditures
597.100.55 Interfund Transfer 46,696 30,000 30,000 30,000
599.700.06 Ending Fund Balance 1,185,832 1,253,855 1 ,278,855 1.266,855 1.279,855
Total Expenditures $ 1,185,832 $ 1,300,551 $ 1,308,855 $ 1,296,855 $ 1,309,855
Page 195
2004 Final Budoet
Section VI: Baseline Budoet
Page 196