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HomeMy WebLinkAboutGeoEngineers Inct G CITY OF AUBURN AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT made and entered into on this 2-4f day of A/9" (- , 2008, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and GeoEngineers, Inc., 1101 Fawcett Ave., Tacoma, WA hereinafter referred to as the "Consultant." WITNESSETH: WHEREAS, the City is engaged in or readying itself to be engaged in its project of General Construction, and is in need of services of individuals, employees or firms for geotechnical exploration and reporting work on said project; and, WHEREAS, the City desires to retain the Consultant to provide certain services in connection with the City's work on said project; and, WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City's needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference, with that degree of care and skill ordinarily exercised under similar conditions by professional consultants practicing in the same discipline at the same time and location. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Consultant of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respective parties prior to the Consultant's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such addendum were a part of this Agreement as originally executed. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. In all other Page 1 of 8 Agreement for Consultant Services respects, any addendum shall supplement and be construed in accordance with the terms and conditions of this Agreement. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant's performance of the requested services. The Consultant hereby agrees that it shall perform such services upon the oral request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Consultant's Representations. The Consultant hereby represents and warrants that he has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. City's Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Consultant: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. C. Arrange for access to the property or facilities as required for the Consultant to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Consultant and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard in accordance with paragraph 1 herein and which is acceptable to the City. 7. Compensation. As compensation for the Consultant's performance of the services provided for herein, the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached hereto and made a part hereof (or as specified in an addendum). The Consultant shall submit to the City a monthly invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant 30 days thereafter receipt of invoice and in the normal course, subject to any conditions or provisions in this Agreement or addendum. Page 2 of 8 Agreement for Consultant Services Time for Performance and Term of Agreement. The Consultant shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "C" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of this Agreement shall commence on the date of receipt by the Consultant, of a written Notice to Proceed and shall terminate upon completion of the performance of the scope of work provided herein, according to the schedule provided on Exhibit "C" attached hereto, unless otherwise agreed to in writing by the parties. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. The City understands and agrees that it shall not use the work product of Consultant for other purposes than intended under this agreement, or under an Addendum, without the prior written permission of the Consultant. Otherwise, such uses shall be at the City's or User's sole risk and without any liability to Consultant. 10. Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. This Agreement shall be administered by Garry H. Squires PE on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Steven Burke, Project Mgr. Auburn City Hall 25 West Main Auburn, WA 98001-4998 (253) 876-1946 FAX (253) 333-8890 E-Mail: sburke(a,)auburnwa.gov Consultant GeoEngineers, Inc Garry H. Squires, Principal 1101 Fawcet Ave., Suite 200 Tacoma, WA 98402 (253) 383-4940 FAX (253)383-4923 Page 3 of 8 Agreement for Consultant Services 13. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. Consultant shall not be responsible for damages arising from any delays for causes beyond it's reasonable control. Such causes include force majeure events, acts of God, strikes, severe weather disruptions, riots terrorist acts, wars, or failure of any government agency to act in a timely manner. If the delays resulting from such causes increase the cost, or time required by the Consultant to perform its services, then Consultant shall seek an equitable adjustment in schedule and/ or compensation. Neither party herein shall be liable to the other for special, indirect, incidental or consequential damages of any nature arising out of, or related to the performance of this agreement, whether founded in negligence, strict liability, warranty or breech of contract. 14. Insurance. The Consultant shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Consultant shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Consultant shall take out and maintain in full force and effect the following insurance policies: a. Commercial General Liability insurance, insuring the City and the Consultant against loss or damages arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City, with minimum liability limits of $1,000,000.00 combined single limit for personal injury, death or property damage in any one occurrence. b. Such workmen's compensation and other similar insurance as may be required by law. c. Professional liability insurance with minimum liability limits of $1,000,000. d. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 4 of 8 Agreement for Consultant Services 15. Indemnification. The Consultant shall indemnify, defend and hold harmless the City and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, including reasonable attorney fees, to the extent of any negligent acts, errors or omissions of the Consultant, its officers, agents, employees, or any of them in the performance of this Agreement except for injuries and damages caused by the negligence of the City. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the same to the extent that such judgment was due to the Consultant's negligent acts or omissions. Consultant's duty to defend hereunder shall be to the extent of their negligent acts, errors or omissions. 16. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Consultant if the services provided for herein are no longer needed from the Consultant. If this Agreement is terminated through no fault of the Consultant, the Consultant shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. 19. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or Page 5 of 8 Agreement for Consultant Services assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 20. Costs to Prevailing Part. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 21. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Consultant of the services. 22. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 24. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. Page 6 of 8 Agreement for Consultant Services IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN r J Peter B. Lewis, Mayor Attest: Danielle E. Daskam City Clerk Approved as to form: an' y orney CONSULTANT Name: Garry . Squires PE Title: Principal Page 7 of 8 Agreement for Consultant Services STATE OF WASHINGTON COUNTY OF ss. ON THIS day of , 200 , before me, personally appeared and ,to me known to be the and of the Contractor, the party(ies) who executed - the corporation/company that executed the within and foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. GIVEN under my hand and official seal this day of 200 NOTARY PUBLIC in Washington, residing at My Commission Expires: and for the State of Page 8 of 8 Agreement for Consultant Services CITY OF AUBURN AGREEMENT FOR CONSULTANT SERVICES EXHIBIT A SCOPE OF WORK Provide geotechnical exploration and report for two separate sites located within Les Gove Park, in the City of Auburn. Both sites as depicted on the Community Center Master Plan as prepared by BLRB Architects. Site 1: Community Center site. Site 2: Gymnasium site. For both sites described, Consultant shall provide the following services: 1. Review published and unpublished geologic data and select reports in Consultants files for projects in the surrounding area. 2. Contact the Washington Utilities Coordinating Council "one call" service to request a locate of utilities in the project area. Retain private utility locator to check for utilities near proposed exploration locations. 3. Explore subsurface conditions in the proposed building areas by a combination of drilled borings and Cone Penetrometer Tests (CPTs). Drill two borings (to a depth of 25 feet, or refusal) and advance one CPT (to a depth of 50 feet, or refusal) at both site 1 and site 2. Attempt boring samples at 2.5 to 5 foot depth intervals. Backfill borings upon completion. Drill cuttings may be left on site. 4. Explore subsurface conditions in areas of new paving by drilling seven shallow borings. Drill 2 borings to a depth of 7 feet adjacent to 8th Street SE. Drill five borings to a depth of 15 feet at parking areas receiving pervious pavement, or infiltration trenches. Attempt samples at 2.5 to 5 foot depth intervals. Backfill borings upon completion. Drill cuttings may be left on site. 5. Evaluate pertinent physical and engineering characteristics of the site soils based upon observations and samples obtained from borings and test pits. Testing to include sieve analysis and moisture content determination. 6. Provide recommendations for site preparation and grading, including temporary and permanent slopes, fill placement criteria and suitability of on-site soils for fill. 7. Provide recommendations for foundation and floor slab support, including allowable soil bearing pressure, subgrade preparation criteria, lateral resistance values and estimates of settlement. 8. Provide recommendations for the design of conventional retaining walls, including backfill and drainage requirements, allowable soil bearing pressure, lateral design loads and lateral resistance values. Page 1 of 2 Exhibit A - Scope of Work 9. Provide geotechnical seismic design information in accordance with International Building Code (IBC) 2006 criteria and report on liquefaction issues at the site. 10. Provide general recommendations for new pavement sections along 8th Street SE adjacent to the site, including subgrade preparation. Evaluate the feasibility of using pervious asphalt, or portland cement concrete pavement and provide recommended minimum layer thickness criteria for parking area pavement at the project site. 11. Prepare a written report of recommendations along with supporting data. Report should include findings and recommendations, summary exploration logs and a site plan indicating exploration locations. Page 2 of 2 Exhibit A - Scope of Work CITY OF AUBURN AGREEMENT FOR CONSULTANT SERVICES EXHIBIT B COMPENSATION Consultant shall provide services as described in Exhibit A in a timely and professional manner, for a not-to-exceed fee of $ 25,000.00 Page 1 of 1 Exhibit B - Compensation CITY OF AUBURN AGREEMENT FOR CONSULTANT SERVICES EXHIBIT C SCHEDULE Upon receipt of a written Notice to Proceed, the Consultant shall complete all services as described in Exhibit A within 30 calendar days. Page 1 of 1 Exhibit C - Schedule