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AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-318
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Hedges Engineering & Consulting, Inc., whose address is 913
Kincaid Avenue, Sumner, WA, 98390, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31St, 2008.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $94,000, which
includes a Management Reserve Fund amount of $6,120. Expenditure of Management
Reserve Funds must be authorized by the CITY as set forth in Section 4 of this
Agreement for Professional Services AG-C-318
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Agreement. Direct salary costs shall be paid per rates on the fee schedule shown on
Exhibit B, which is attached hereto and by this reference made a part of this
Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 10%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non-
salary cost, directly identifiable with the project, shall be submitted as an itemized listing
of charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $6,120. This fund may be
replenished in a subsequent supplemental agreement. Any changes requiring
Agreement for Professional Services AG-C-318
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additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards, requirements of the CITY, and the requirements of the Lakehaven Utility
District.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
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Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
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CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum, combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be.named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
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The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
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11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or.
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performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
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14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
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14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by David T. Hedges, P.E. on behalf
of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the
CITY. Any written notices required by the terms of this Agreement shall be served on
or mailed to the following addresses:
City of Auburn
Attn: Jacob Sweeting, P.E.
25 W Main Street
Auburn WA 98001
Phone: 253.804.5059
Fax: 253.931.3053
E-mail: jweeting@auburnwa.gov
Hedges Engineering & Consulting Inc.
Attn: David T. Hedges, P.E.
913 Kincaid Avenue
Sumner, WA 98390
Phone: 253.891.9365
Fax: 253.891.9238
E-mail davidh@hedgesengineering.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
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1/02/2008
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14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-318
1/02/2008
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CI OFR(?
Peter Lewis, Mayor
Date JAN 17 2008
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
/: ? L,,,,/ ? "- , e, -
Daniel . He , City Attorney
Hedges Engineering & Consulting, Inc.
BY: - 2-?
Title: Ae-5
Federal Tax ID #.
Agreement for Professional Services AG-C-318
1/02/2008
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EXHIBIT A
CITY OF AUBURN
SCOPE OF SERVICES
During the term of this AGREEMENT, Hedges Engineering & Consulting, Inc.
(CONSULTANT) shall perform professional services for the City of Auburn (CITY) in
connection with the following project:
Project CP0703
Lakehaven Hi-Crest Waterline 2°d Feed Loop
PROJECT DESCRIPTION
Pursuant to the Interlocal Agreement Establishing Water Service Boundaries between the City of
Auburn and the Lakehaven Utility District (LUD), the City agreed to design a new waterline for
LUD and provide LUD with the required permanent waterline easement(s) needed for the new
waterline loop to be connected to the existing LUD water distribution system. The City has
studied possible routes for the new waterline and found a preferred alignment that lies
completely within private property owned by Val Bain. The City has secured a permanent
easement in which the new waterline will be designed.
The purpose of the Lakehaven Hi-Crest Waterline 2nd Feed Loop project is to prepare contract
documents for the installation of the new waterline and the associated property restoration
(including a full width overlay of Hi-Crest Drive along the waterline alignment). The new 8" line
will run approximately 2200' from a connection to an existing 6" dead-end line at the southeast
end of the public right-of-way in Hi-Crest Drive (also known as 64th Ave S) to an existing 8"
line in Hi-Crest Drive (also known as 59th Ave S). Attachment A is an illustration showing the
general waterline location.
This scope of work includes survey, utility data collection and coordination, geotechnical
investigation, waterline design, coordination and review with LUD and the City, and the
preparation of contract documents including plans and specification special provisions only in
accordance with LUD standards. The project schedule is assumed to be 6 months. Special
circumstances that the CONSULTANT shall address include, but are not limited to:
• Addressing any design issues related to the private gate on the southeast end of Hi-Crest
Drive.
• Designing the waterline within the waterline easement granted by the Bain property.
• Addressing issues related to the steep slope and switch backs of the waterline alignment.
• Coordinating and designing placement of pressure reducing valve(s), hydrants, and other
waterline appurtenances, water services are excluded.
Agreement for P.S. AG-C-318
Exhibit A - Scope of Services
Page 1 of 6
DESIGN STANDARDS AND REFERENCES
The following design standards and references are to be followed during the development of the
proj ect:
• Lakehaven Utility District Design Standards and Standard Details
• WSDOT 1994 Standard Specifications for Road, Bridge and Municipal Construction
The CONSULTANT shall prepare all drawings using AutoCAD 2002. Project schedules shall be
prepared using Microsoft Project (version 1998) or later, spreadsheets in Microsoft Excel
(version 1997 or later), and text documents in Microsoft Word (version 1997 or later).
All plans will be completed at a 20:1 scale. Full-sized plan sheets will be provided at 22"04",
and half-sized at 11 "x 17".
PROJECT TASKS:
TASK 1 - PROJECT MANAGEMENT AND COORDINATION
The CONSULTANT shall manage the project work elements to control costs, maintain schedule,
and provide quality products appropriate to the goals and completion of the project.
The CONSULTANT shall coordinate as required with design team members, the CITY, and
LUD as needed to discuss project status, elements of the work plan, and to discuss progress of
the design and resolve project issues.
The CONSULTANT shall be responsible for preparing all meeting agendas and minutes.
The CONSULTANT shall prepare, maintain, and revise as needed a project schedule.
The CONSULTANT shall prepare and submit a monthly progress report and invoice.
TASK 2 - DATA COLLECTION AND REVIEW
The CONSULTANT shall coordinate the collection of data relating to existing utilities of record
within the project area including existing utilities owned by the City of Auburn, Lakehaven
Utility District, and other known utilities serving the area. The CONSULTANT will then request
that these utilities be field located by a "locate service" for design survey. The surveyed locations
of these utilities "as located" shall then be included on survey base maps for subsequent use in
preparation of project design.
TASK 3 - GEOTECHNICAL INVESTIGATIONS
The CONSULTANT shall contract with Cornerstone Geotechnical, Inc. to provide onsite drilling
investigations, preliminary design options and field observations of any noted project area
Agreement for P.S. AG-C-318
Exhibit A - Scope of Services
Page 2 of 6
geotechnical concerns. The CONSULTANT shall be onsite part-time during soils investigations
by the geotechnical engineers, and available for site visits as needed. The CONSULTANT shall
also review, comment upon and make suggestions regarding the draft "Geotechnical Report",
and review possible alternative design options relative to geotechnical issues if required, plus
review the final project report.
Deliverable(s):
• Two (2) copies of the final "Geotechnical Report"
TASK 4 - UTILITY COORDINATION
The CONSULTANT shall review potential conflicts with other utilities, consider options for re
design of water main, and/or relocation of other utilities, and also coordinate expansion or
reconstruction of known future utility expansions.
TASK 5 - SURVEY AND BASEMAP PREPARATION
The CONSULTANT shall perform all work necessary to prepare a basemap that shows the
existing topographic, cartographic, utility, and control required to prepare the construction
documents in accordance with LUD standards.
The CONSULTANT shall locate all known and located underground utilities through the one-
call system followed by surveying of the markings for inclusion into the base map.
The CONSULTANT shall survey and stake the left and right limits of the existing access
easement described in Exhibit C - Existing Access Easement, at 50 foot intervals using 4' min
length wooden stakes with pink ribbon and labeled "Access Easement." The access easement
limits shall be shown on the basemap.
The CONSULTANT shall collect topographic survey data 10' beyond the limits of the left and
right access easement limits, as permitted by vegetation, access, and topographic features. Within
the existing access easement, the CONSULTANT shall survey the edge of pavement, roadway
centerline, ditch toe, ditch top, utility locate markings, valves, poles, point of curvatures of the
roadway, gates, mailboxes, driveways, drainage structures, trees, stumps, etc.
The CITY shall collect as-built utility information and provide it to the CONSULTANT for
incorporation into the project basemap.
TASK 6 - 30% PLANS
The CONSULTANT shall prepare contract construction plans and a preliminary cost estimate
for the selected design for review by the CITY and LUD.
Agreement for P.S. AG-C-318
Exhibit A - Scope of Services
Page 3 of 6
Deliverable(s):
Two (2) full-size copies of the 30% Construction Plans
Attendance by the CONSULTANT project manager and engineer at a single design
review meeting to discuss CITY and LUD comments.
TASK 7 - 60% PLANS
The CONSULTANT shall prepare 60% Construction Plans for CITY and LUD review. The
CONSULTANT shall address 30% review comments.
Deliverable(s):
• Two (2) full-size copies of the 60% Construction Plans
• Attendance by the CONSULTANT project manager and engineer at a single design
review meeting to discuss CITY and LUD comments.
TASK 8 - 90% PS&E PREPARATION
The CONSULTANT shall prepare 90% Construction Plans, Specifications and Estimate (PS&E)
for CITY and LUD review. The CONSULTANT shall address 60% review comments. The
specifications prepared by the CONSULTANT shall only include any necessary special
provisions for LUD to include in the complete contract specifications. The CONSULTANT shall
prepare the Special Provisions using the LUD standard boilerplate template.
Deliverable(s):
• Four (4) '/2-size and two (2) full-size copies of the 90% Construction Plans
• Three (3) hard copies and one (1) electronic copy of the 90% Special Provisions
• Three (3) hard copies and one (1) electronic copy of the 90% Engineer's Estimate
• Attendance by the CONSULTANT project manager and engineer at a single design
review meeting to discuss CITY and LUD comments.
TASK 9 - 100% PS&E PREPARATION
The CONSULTANT shall develop the 90% PS&E into a 100% Contract Document (Contract
Plans and Provisions) completion level. Responses to the 90% comments shall be incorporated
into the 100% Contract Documents.
The CONSULTANT shall prepare 100% Construction Plans, Specifications and Estimate
(PS&E) for CITY and LUD review. The CONSULTANT shall address 90% review comments.
The specifications prepared by the CONSULTANT shall only include any necessary special
provisions for LUD to include in the complete contract specifications. The CONSULTANT shall
prepare the Special Provisions using the LUD standard boilerplate template.
Deliverable(s):
Agreement for P.S. AG-C-318
Exhibit A - Scope of Services
Page 4 of 6
• Four (4) 1/2-size and two (2) full-size copies of the 100% Construction Plans
• Three (3) hard copies and one (1) electronic copy of the 100% Special Provisions
• Three (3) hard copies and one (1) electronic copy of the 100% Engineer's Estimate
• Attendance by the CONSULTANT project manager and engineer at a single design
review meeting to discuss CITY and LUD comments.
TASK 10 - FINAL REVISIONS
The CONSULTANT shall make minor revisions to the Plans, Specifications and Estimate to
incorporate the 100% review comments. The final Contract Plans will include all complete
drawings with the CONSULTANT's engineering stamp, date and signature. The Special
Provisions portion of the Contract documents will be complete. The CONSULTANT shall also
prepare a final Engineer's Estimate of probable construction cost. The CONSULTANT shall not
make any further changes to the documents without approval of the CITY and LUD. This effort
is assumed as a minor effort to address minor plan and specification issues. Design changes are
not provided for this submittal.
Deliverable(s):
• Two (2) full-size paper copies of the Final Contract Drawings for CITY and LUD review
prior to printing full-size mylar drawings
• One (1) full-size (on 4 mil Mylar) copy and two (2) electronic copy (AutoCAD) of the
Final Contract Drawings
• One (1) unbound, camera ready, copy and one (1) electronic copy of the special
provisions
• One (1) hard copy and one (1) electronic copy of the Final Engineer's Estimate.
Agreement for P.S. AG-C-318
Exhibit A - Scope of Services
Page 5 of 6
HI-CREST DRIVE
BAIN PROPERTY
NEW WATERLINE
MOUNTAIN VIEW CEMETERY
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1 NOT TO SCALE ATTACHMENT A: VICINITY MAP
- WASHINGTON
EXHIBIT B: CONSULTANT FEE SUMMARY
Project CP0703 Lakehaven Hi-Crest Waterline 2nd Feed Loop
DIRECT SALARY COST (DSC):
Classification Hours X Rate Cost
1. Project Manager/Sr. Supervising Engineer 132 175.00 $23,100.00
2. Project Engineer/Senior Engineer 180 100.00 $18,000.00
3. Staff Engineer 164 80.00 $13,120.00
4. Survey Manager 18 100.00 $1,800.00
5. Party Chief 40 80.00 $3,200.00
6. 2 Man Crew 90 135.00 $12,150.00
7. Accounting 24 80.00 $1,920.00
8. Technical Support 56 80.00 $4,480.00
9. Clerical 14 40.00 $560.00
SUBTOTAL - DSC 718 $78,330.00
REIMBURSABLES:*
Mileage ( Miles X 0.485/mile) $400.00
Plans, Prints, and Copies $1,000.00
Locate Services $1,000.00
* Reimbursable costs shown include 10% markup. $2,400.00
SUBTOTAL $80,730.00
SUBCONSULTANTS
Cornerstone Geotechnical, Inc. $6,500.00
Percent Markup 10%
$7,150.00
GRAND TOTAL - ESTIMATED FEE $87,880.00
Prepared By:
Checked By:
Date:
Date:
Agreement for P.S. AG-C-318
Ex.B-Consultant Fee Summary
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.485/mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-318
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tH
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-318
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG-C-010
Invoice #: 5222
Progress Payment* 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project* PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses see attached documentation Charges Multiplier 'Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total:
821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total:
.................................... ....................................... - ._.._.._.._.._.--. - .-
TOTAL DUE THIS INVOICE
rr)MTRACT RRFAKr)nWN
$ 2,860,00
_.._.._.._.._.._.._. _.._.._.._.._.._.._.._.._.._.._.
$ 3,681.49
Task Amount
Authorized
Prior Invoiced
This Invoice Total Invoiced
To Date %
Ex ended %
Completed Amount
Remaining
Original
Contract
$ 22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-318
Page 2 of 2
~~~6 1
AMENDMENT #1 TO AGREEMENT NO. AG-C-318 BETWEEN
THE CITY OF AUBURN AND HEDGES ENGINEERING & CONSULTING, INC.
THIS AMENDMENT is made and entered into this 31 st day of December, 2008, by
and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and HEDGES ENGINEERING &
CONSULTING, INC. (hereinafter referred to as the "CONSULTANT") as an
Amendment to the Agreement between the parties for AG-C-318 executed on the 17tn
day of January, 2008.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is
extended to February 27, 2009.
2. SCOPE OF WORK: There is no change to the scope of work.
3. COMPENSATION: There is no change to the amount of compensation.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement
between the parties for AG-C-318 executed on the 17th day of January, 2008, shall
remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
HEDGES ENGINEERS &
CONSULTING, INC.
Ol/
~
By:
Authorized signature
CITY OF AUBURN
~
Peter B. Lewis, Mayor
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
ATTEST:
Danielle E. Daskam, Auburn City Clerk
Approved as to form:
~ Daniel B. Heid, Auburn City ttorney
~ ~r~.►~ 1... C,
Amendment No. 1 for Agreement No. AG-C-318
Hedges Engineering & Consulting, Inc.
Page 1 of 1