HomeMy WebLinkAboutACAPf?-? 1(,,-7
CITY OF
AUBURN
WASHINGTON
DATE: July 15, 2008
TO: Largo Wales
ACAP
FROM: Michael Hursh
Human Services Manager
Auburn's Neighborhood Program
Administration-Human Services
25 West Main Street
Auburn, Washington 98001
Phone: 253-804-5029
Email: mhursh@auburnwa.gov
SUBJECT: Memorandum of Understanding: Service Expansion
On behalf of the City of Auburn, we are pleased that you are a partner in our Neighborhood Program. The
expressed purpose of our program is to create and maintain safe and friendly neighborhoods that keep
Auburn a great place to live and raise children. Your willingness to help coordinate one of our
neighborhood grants is an important part of this initiative.
This Memorandum of Understanding formalizes our relationship and clarifies our respective roles. By
accepting this appropriation of grant funds, you and your representative neighborhood group(s) agree to
comply with the goals, objectives, rules and guidelines stipulated in this Memorandum of Understanding.
Based on information in the grant application and discussions with City staff, we mutually agree to the
following:
1. Project Title:
2. Project Coordinator
3. Description of the Project:
ACAP Service Expansion
Largo Wales
1102 J Street SE
Auburn, WA 98002
253-939-0870
Program enhancement of service to under-served, low-income children of the Auburn
community. Increase subsidies for access to off-set decreasing DSHS subsidies of childcare.
To include: food, art/crafts supplies, school preparation and readiness targets in conjuction
with Auburn School District.
4. Term of the Project: Start Date: July 15, 2008 End Date: September 15, 2008
5. Neighborhood Served: Auburn city-limits
6. Grant Award: $10.000
AUBURN *MORE THAN YOU IMAGINED
Match Requirements:
The recipient Neighborhood Improvement Group will match the grant award with an equal or
greater amount. Contributions may include volunteer time spent implementing the project.
Volunteer time is valued by the City at a rate of $10 per hour. Volunteer time can not include
time spent fundraising or time spent planning the project prior to the start date of the grant.
Volunteer time must be recorded on attendance sheets provided by the City and signed to certify
accuracy by each volunteer on the sheet.
Financial Administration:
(a) The City has allocated $10,000 in its Neighborhood Program Annual Budget to complete
this project. In addition, the designated Neighborhood Group agrees to match the award
with an equal or greater amount of in-kind goods, services and cash donations. Attached
is a copy of the project's budget.
(b) Neighborhood Program funds allocated to this project must be used solely and strictly to
complete the project and the activities or services directly generated or associated with
the project.
(c) The Project Coordinator, or person designated by the Project Coordinator, will prepare
and submit to the City a "purchase order requisition". Planning Department staff will
review the requisition to make sure it is complete and in proper form. Once the Purchase
Order Requisition is approved, a City purchase order will be sent to the vendor stipulated
on the "purchase order requisition".
(d) The grant requires a match of an equal or greater amount match of the award. The match
must be reported on "in-kind" vouchers provided by the City.
Duties of the Project Coordinator:
(a) During the course of the project, the Project Coordinator will make every effort
reasonable and feasible to invite the residents twelve years of age and older to participate
in the project. Residents should be construed to mean individuals, households or
businesses that are within the boundaries of the target neighborhood.
(b) The Project Coordinator will organize at least three, well-publicized meetings that are
open to all residents of the neighborhood -- one meeting prior to the project, one meeting
during the implementation of the project, and one meeting at the end of the project.
Notice of the meetings should be posted in appropriate public places and/or distributed to
residents by flyers that describe the time, date location and purpose of the meeting.
(c) Project Coordinator will solicit quotes, if applicable, and prepare the necessary purchase
order requisitions. The Project Coordinator will also gather and document the necessary
match of in-kind goods, services and/or donations. The Project Coordinator will
supervise and monitor the acquisition of goods and services related to the project.
(d) Project Coordinator will maintain and submit at the end of the project a portfolio that
describes the project and its accomplishments. The project portfolio will include time
sheets of all the volunteers who helped complete the project and periodic progress
reports. These documents will be prepared with help and cooperation from the
participants engaged in the group or project.
AUBURN -?' MORE THAN YOU IMAGINED
By accepting this Neighborhood Matching Grant, the Project Coordinator and their corresponding
Neighborhood Improvement Group agree to the comply with the above conditions. Any changes or
additions to the terms outlined in this memorandum must be writing.
Thank you for your willingness to work for the good of our Auburn community, if you have further
questions, need information, etc. please contact Michael Hursh, Human Services Manager, (253) 804-
5029 or mhursh@auburnwa.gov.
Signature
-7 o ff
Date
AUBURN MORE THAN YOU IMAGINED