HomeMy WebLinkAboutDLR Group, Inc AG-C-242
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AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-242
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and with, DLR Group, inc a Washington Corporation, a corporation,
whose address is 900 Fourth Ave Ste 700 Seattle WA 98164-1006, hereinafter referred
to as "CONSULTANT".
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, attached and by this reference made part of this Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
October 29,2004.
Thé established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total amount of the Agreement is not to exceed $3,500.00. Consulting
services will be provided at a rate of $175.00 per hour.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit B, at the actual cost to the CONSULTANT plus 10%. Exhibit B is
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Agreement for Professional Services AG-C-242
September 28, 2004
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attached hereto and by reference made a part of this Agreement. These charges may
include, but are not limited to the following items: reproduction fees, communication
fees, and mileage. The billing for non-salary cost, directly identifiable with the project,
shall be submitted as an itemized listing of charges supported by copies of the original
bills, invoices, expense accounts and miscellaneous supporting data retained by the
CONSULTANT. Copies of the original supporting documents shall be supplied to the
CITY upon request. All above charges must be necessary for the services provided
under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally accepted professional architectural
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
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Agreement for Professional Services AG-C-242
September 28, 2004
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waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
5. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT and CONSULTANT'S subconsultants shall indemnify and
hold the CITY and its officers, employees and successors, harmless from and against
all, damages, losses, and judgments, including reasonable attorney's fees and
expenses to the extent they arise from Consultant's negligent acts, errors or omissions
in the performance of its services and for patent, copyright or trademark infringement
attributable to Consultant's services. Consultant's Liability arising from this
indemnification and its liability for damages generally in connection with the Agreement,
shall be limited to $100,000.00 of coverages provided under the Consultant's
Professional Liability Insurance. The CITY further agrees that, to the fullest extent
permitted by law, no shareholder, officer, director, partner, principal or employee of
Consultant shall have personal liability under this Indemnification provision of the
Agreernent or for any matter in connection with the professional services provided in
connection with the Project. shall process and delend at its own expense all elaiffis,
dOffiands, or suits at law or equity arising in whele or in part frsffi the CONSUL T/\NT'S
negligenco or brcach of any of its obligations unaor this J\greeffiont; providod that
nothing heroin shall require tl'le CONSULTANT to inElcffinify the CITY against and hold
l'Iarffiless the CITY from claims, Elemands or sl:Jits baseEl solely upon tl'le eanduet af tl'lo
CITY, their agents, olficeFS and offiployees aREI providea fl:JFll'lor that if tho olaims or
suits aro caused by or result from tl'le concurroRt negligence of (a) the CONSUL TAÞJT'S
agents or effiplo)'ees aREI (b) thc CITY, their a¡¡¡cnts, officcFS and cmployoos, this
indemnity 3rovision witl'l respect to (1) claims or sl:Jits based upon such negligence, (2)
the costs to the CITY of defoREling such claims and sl:Jits, etc. shall be valid and
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Agreement for Professional Services AG-C-242
September 28, 2004
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enforeeablo only 10 Ihe exlent of tho COÞ~SUL TAÞJT'S negligeReo or Ihe negligoRoe of
the CONSULT MJT'S agents or employees. The provisions of this seotion shall sl:Jlvi',e
Ihe expiration or lorffiiRalioR of this Agreoffiont.
6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
7. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
commercial general liability insurance against claims for injuries to persons or damage
to property which may arise from or in conjunction with services provided to the CITY by
the CONSULTANT, its agents, employees or subcontractors, under this Agreement.
The CONSULTANT agrees to provide commercial general liability insurance and shall
maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per
occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. The
CONSULTANT shall also provide and maintain professional liability coverage in the
minimum liability limits of ONE MILLION DOLU'.RS ($1,000,000) ONE HUNDERED
THOUSAND DOLLARS ($100,000) per claim and W/O MILLlOÞJ DOLLARS
($2,000,000) TWO HUNDERED THOUSAND DOLLARS ($200,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
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Agreement for Professional Services AG-C-242
September 28, 2004
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CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
Both the general liability and professional liability coverage shall provide that the
CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY,
its officials, employees and agents. Any insurance or self insurance maintained by the
CITY, its officials, employees or agents shall be excess to the CONSULTANT'S
insurance and shall not contribute with it. Each insurance policy required by this
section of the Agreement shall be endorsed to state that coverage shall not be
suspended, voided, or canceled except when thirty (30) days prior written notice has
been given to the CITY by certified mail return receipt requested. All insurance shall be
obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT agrees to provide copies of the certificates of
insurance to the CITY specifying the coverage required by this section within 14 days of
the execution of this Agreement. The CITY reserves the right to require that complete,
certified copies of all required insurance policies be submitted to the CITY at any time.
The CITY will pay no progress payments under Section 3 until the CONSULTANT has
fully complied with this section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
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Agreement for Professional Services AG-C-242
September 28, 2004
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other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
10. CERTIFICATION REGARDING DEBARMENT. SUSPENSION. AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
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Agreement for Professional Services AG-C-242
September 28, 2004
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of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
11. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
12. GENERAL PROVISIONS.
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Agreement for Professional Services AG-C-242
September 28, 2004
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12.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
12.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
12.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
12.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
12.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
12.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
12.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
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Agreement for Professional Services AG-C-Z42
September 28, 2004
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12.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
12.9. This Agreement shall be administered by Michael Bartunek, on behalf of
the CONSULTANT, and by the Mayor of the CITY. or designee, on behalf of the CITY.
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn
Attn: Russ Vandver
25 W Main Street
Auburn WA 98001
Phone: 253.288.7412
Fax: 253.931.3053
E-mail: rvandver@cLauburn.wa.us
DLR Group
Attn: Michael Bartunek
900 Fourth Ave Ste 700
Seattle W A 98164-1006
Phone: 206.461.6000
Fax: 206.461.6049
E-mail: mbartunek@dlrgroup.com
12.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 12.9, or if to such other person designated by a party
to receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
12.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
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Agreement for Professional Services AG-C-242
September 28, 2004
Page 9 of 10
ATTEST:
JO~ffi~~
Danielle E. Daskam, City Clerk
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Agreement for Professional Services AG-C-242
September 28, 2004
Page 10 or 10
CITY\ ~R(2
.
Peter B Lewis, Mayor
Date \olz"þ.{oy
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DLR GROUP, Inc. a Washington
Corporation
BY:~~
Title:~~A-v
Federal Tax 10 #
EXHIBIT A
SCOPE OF WORK
September 21, 2004
Russ Vandver
City of Auburn Fire Department
110 I D Street
Auburn Washington
Re: Fire Station Site Study
Dear Russ:
The following is a proposal for our services to study placing fire stations on two sites:
1. Site Visit and Meeting (2 hrs)
2. Two preliminary site plans showing building location and site circulation using prototypes developed
in 2001 study (6 hrs)
3. Review meeting (2 hrs)
4. Finalize plans per comments and add design narrative (6 hrs)
Total Cost: 16 hrs. X $175.00 = $2,800.00
The deliverables will be two IIxl7 Site Plans, one of each site, showing the building plan, parking, site
circulation, and a brief design narrative.
Please contact me if you have any questions.
Sincerely,
DLR Group
lfr~
Michael Bartunek AlA
Principal in the Firm
Page I of I
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EXHIBIT B
DIRECT NON-SALARY REIMBURSABLE EXPENSES
· Reproduction Fees
· Communication Fees
· Mileage at $0.375/mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
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CONSULTANT INVOICES
Consultant invoices should contain the following information:
· On consultant letterhead.
· A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with lunding status.
· Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
· Invoice date.
· Period of time invoice covers.
· Consultant Agreement # (i.e.: AG-C-115).
· Project number(s) listed (i.e.: PR562).
· City's project manager listed.
· The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form 01 prool) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
· Direct salary (base salaries)
· Indirect salary (benefits)
· Direct non-salary (i.e_: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The City does not pay for consultant meals unless part of a task requires travel
outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken
down and backup information is to be attached to invoice. Project managers are to inform
consultants as to what is required for break down information and if backup inlormation is to
be attached. Break out the same for subconsultant charges.
· Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
· Percentage of work completed to date compared to total amount of work (if required by the
project manager).
· Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
· Invoices for previous year are due by January 15'h.
· For grant/special funded projects there might be other special information needed,
reference the LAG manual.
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SAMPLE INVOICE
City of Auburn Invoice #: 5222
25 West Main Progress Payment #: 2
Auburn W A 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter (Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement #: AG-C-010 Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Mike Jones, Principal in Charge
Carla Maker, Architect
Joe Smith. Word Processina
Consultant Personnel Sub Total:
Hours
1
5
10
Hourlv Rate
$125.00
$ 72.00
$ 48.00
EXDenses (see attached documentation) Charaes
Mileage ($0.345/mile): 20 miles
Communications: $30.00
Printina: $29.00
Consultant Expenses Sub Total:
Consultant Total:
SUB CONSULTANTS
Subconsultant (see attached documentation)
ABC ENVIRONMENTAL, INC., Civil Engineer
ELECTRICAL CONSULTING, Electrical Engineer
MECHANICAL SOLUTIONS, Mechanical Engineer
MOVING COMPANY. Movina Consultant
Subconsultant Sub Total:
x 1.1 Multiplier:
Hours
10
5
10
2
Subconsultant Total:
Amount
$125.00
$144.00
$480.00
$749.00
MultiDlier
x 1.1
xU
xU
Hourlv Rate
$100.00
$100.00
$100.00
$100.00
Total
$ 7.59
$33.00
$31.90
$72.49
$821.49
Amount
$1,000.00
$ 500.00
$1,000.00 MRF'
$ 100.00
$2,600.00
$ 260.00
n_n_n_.._n_u_.._n_______n_"_h_.._n_n_n_n_.._.._n_n_u_.._u_n_"'_n_n_u_n_.._n_n_u_n_u_u_··_.__n_n_.._.._n_.._.._U_U_U_··_n_.._n_.._.._n_n_.._.._u_.
$2,860.00
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CONTRACT BREAKDOWN
Prior
Invoiced
This
Invoice
Total Invoiced "-0 '% Amount
To Date Expended Completed Remaining
Amount
Task Authorized
Original
Contract$??ººº,ºº.
MRF' $2,500.00
TOTAL $24,500.00
.$1,0?5:ºº
$0.00
$1,025.00
..............$?,Eì¡¡1,.:¡9
$1,000.00
$3,681.49
.............$:3.?ºEìAª
$1,000.00
$4,706.49
Note: MRF=Management Reserve Fund
20%
40%
........ .....$1¡¡,2ª3,!)1
$1,500.00
$19,793.51
25%
45%
. Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount
of $2,000.00.
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