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HomeMy WebLinkAboutZipper Zeman Assoc AG-C-245 L:t3lbq AGREEMENT FOR PROFESSIONAL SERVICES AG-C-245 THIS AGREEMENT made and entered into by and between the CITY OF AUBURN, a Municipal Corporation in King County, Washington, hereinafter n9ferred to as "CITY" and with ZIPPER ZEMAN ASSOCIATES, INC., a Washington corporation, whose address is 18905 - 33rd Avenue West, #117, Lynnwood, Washington, 98036, hereinafter referred to as "CONSULTANT". In consideration of the covenants and conditions of this Agreement, thl~ parties hereby agree as follows: 1. SCOPE OF WORK. See Exhibit A, attached and by this reference made part of this Agreement. 2. TERM. The CONSULTANT shall not begin any work under this Agreement until authorized in writing by the CITY. The work identified by this Agreement is anticipated to be completed in the years 2004 and 2005. This Agreement shall terminate December 31, 2005. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay attributable to the CITY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental Agreement issued by the CITY is requilred to extend the established completion time. 3. COMPENSATION. The CONSULTANT shall be compensated for the work rendered under the approved Scope of Work identified in Exhibit A, on a time and material basis, not to --------------------------------------------- Agreement for Professional Services AG-C-245 November 5, 2004 Page 1 of 10 exceed the following totals for the current year and succeeding years combinled: Task 1: Task 2: $43,000.00 $37,000.00 $80,000.00 Total Compensation: The compensation to be paid to the CONSULTANT shall not exceed $50,000'.00 for the year 2004. Compensation to be paid to the CONSULTANT for succeeding years will be contingent upon availability of funds. The CONSULTANT will not undertake <my work or otherwise financially obligate the CITY in excess of said not-to-exceed amount without a duly executed Addendum issued by the CITY. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. The CONSULTANT shall submit an itemized invoice to the CITY prior to payment, in a form similar to that attached as Exhibit C of this Agreement. Exhibit C is attached hereto and by reference made a part of this Agreement. The CONSULTANT shall be paid by the CITY for direct non-salary cost, per attached Exhibit B. The billing for non-salary cost, directly identifiable with the project, shall be submitted as an itemized listing of charges supported by copies of thl~ original bills, invoices, expense accounts and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be supplied to the CITY upon request. All above charges must be necessary for the services provided under the Agreement. In the event services are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, a contract modification shall be negotiated and approved by the CITY prior to any effort being expended on such services. --------------------------------------------- Agreement for Professional Services AG-C~245 November 5, 2004 Page 2 of 10 4. RESPONSIBILITY OF CONSULTANT. The CONSULTANT shall be responsible for the professional quality, te'chnical accuracy, timely completion and the coordination of all studies, analysis, desi9ns, drawings, specifications, reports and other services performed by the CONSULTANT under this Agreement. The CONSULTANT shall, without additional compensation, correct or revise any errors, omissions or other deficiencies in its plans, designs, drawings, specifications, reports and other services required. The CONSULTANT shall perform its services to conform to generally accepted professional geotechnical engineering standards, geologic standards, and the requirements of the CITY. Any approval by the CITY under this Agreement shall not in any way re,lieve the CONSULTANT of responsibility for the technical accuracy and adequacy of its services. Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of, nor payment for, any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement to the full extent of the law. 5. INDEMNIFICATION/HOLD HARMLESS. The CONSULTANT shall indemnify and hold the CITY and its officers <lI1d employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this Agreement; provided Ithat nothing herein shall require the CONSULTANT to indemnify the CITY against and hold harmless the CITY from claims, demands or suits based solely upon the conduct of the CITY, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S agents or employees and (b) the CITY, their agents, officers and employees, this --------------------------------------------- Agreement for Professional Services AG-C-245 November 5, 2004 Page 3 of 10 ___ __ _....___n___'_._..__ _ ________ indemnity provision with respect to (1) claims or suits based upon such negliglence, (2) the costs to the CITY of defending such claims and suits, etc. shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the neglilgence of the CONSULTANT'S agents or employees. The provisions of this section shall survive the expiration or termination of this Agreement. 6. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the CONSULTANT is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as otherwise provided herein. The parties agree that this Agreement may not be assigned in whole or in part without the written consent of the CITY. 7. INSURANCE. CONSULTANT shall procure and maintain for the duration of this Agre,ement, commercial general liability insurance against claims for injuries to persons or damage to property which may arise from or in conjunction with services provided to the CITY by the CONSULTANT, its agents, employees or subcontractors, under this Agreement. The CONSULTANT agrees to provide commercial general liability insurance and shall maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. The CONSULTANT shall also provide and maintain professional liability coverage in the minimum liability limits of ONE MILLION DOLLARS ($1,000,000) per claim and TWO MILLION DOLLARS ($2,000,000) aggregate. The general liability coverage shall also provide that the CITY, its officers, employees and agents are to be covered as additional insured as respects: Liability arising out of the services or responsibilities performed by or under obligation of the --------------------------------------------- Agreement for Professional Services AG-C-245 Novcmber 5, 2004 Page 4 of 10 CONSULTANT under the terms of this Agreement, by the CONSULTANT, its employees, agents and subcontractors. Both the general liability and professional liability coverage shall provide that the CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be excess to the CONSULTANTS insurance and shall not contribute with it. Each insurance policy required by this section of the Agreement shall be endorsed to state that coverage shall not b'9 suspended, voided, or canceled except when thirty (30) days prior written notice has been given to the CITY by certified mail return receipt requested. All insuranc:e shall be obtained from an insurance company authorized to do business in the State clf Washington. The CONSULTANT agrees to provide copies of the certificates of insurance to the CITY specifying the coverage required by this section within 14 days of the execution of this Agreement. The CITY reserves the right to require that complete, certified copies of all required insurance policies be submitted to the CITY at any time. The CITY will pay no progress payments under Section 3 until the CONSULTANT has fully complied with this section. 8. NONDISCRIMINATION. The CONSULTANT may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or othE!r arrangements on the grounds of race, color, creed, religion, national origin, se'x, age, or where there is the presence of any sensory, mental or physical handicap. 9. OWNERSHIP OF RECORDS AND DOCUMENTS. The CONSULTANT agrees that any and all drawings, computer discs, documents, records, books, specifications, reports, estimates, summaries and such --------------------------------------------- Agreement for Professional Services AG-C-245 November 5, 2004 Page 5 of 10 other information and materials as the CONSULTANT may have accumulated, prepared or obtained as part of providing services under the terms of this Agreement by the CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT agrees to maintain all books and n9cords relating to its operation and concerning this Agreement for a period of six (6) years following the date that this Agreement is expired or otherwise terminated. Thoe CONSULTANT further agrees that the CITY may inspect any and all documents held by the CONSULTANT and relating to this Agreement upon good cause at any reasonable time within the six (6) year period. The CONSULTANT also agrees to providE! to the CITY, at the CITY'S request, the originals of all drawings, documents, and items specified in this Section and information compiled in providing services to the CITY under the terms of this Agreement. 10. CERTIFICATION REGARDING DEBARMENT. SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIOIIIS. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fr<lud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or cClmmission --------------------------------------------- Agreement for Professional Services AG-C-245 Novembcr 5, 2004 Page 6 of 10 of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly chargød by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph "(b)" of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 11. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon twenty (20) days written notice to the other party, and based upon any cause. In the event of terminatlion due to the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to the date of termination. Upon receipt of a termination notice under the above paragraph, the CONSULTANT shall (1) promptly discontinue all services affected as directed by the written notice, and (2) deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as the CONSULTANT may have accumulated, prepared or obtained in performing this Agreement, whether completed or in process. 12. GENERAL PROVISIONS. --------------------------------------------- Agreement for Professional Services AG-C-245 November 5, 2004 Page 7 of 10 .' "_...~~_._--------_._--- .'.' - ----------,-- -----_.._~-- 12.1. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, King County, and where applicable, Federal laws. 12.2. All claims, disputes and other matters in question arising out of, or relating to, this Agreement or the breach hereof, except with respect to claims which have been waived, will be decided by a court of competent jurisdiction in King County, Washington. Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed diligently with the performance of the services and obligations herein. 12.3. In the event that any dispute or conflict arises between the partie,s while this Agreement is in effect, the CONSULTANT agrees that, notwithstanding slJch dispute or conflict, the CONSULTANT shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12.4. The CITY and the CONSULTANT respectively bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement with respect to all covenants to this Agreement. 12.5. This Agreement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations or agreements either oral or written. This Agreement may be amended only by written instrument signed by both the CITY and the CONSULTANT. 12.6. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including reasonable attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. 12.7. The CONSULTANT agrees to comply with all local, state and fedlerallaws applicable to its performance as of the date of this Agreement. --------------------------------------------- Agreement for Professional Services AG-C-245 Novembcr 5, 2004 Page 8 of 10 -.------,..---.,.,...- -,.. . ._------~--------_._._-_._~._.__.~- 12.8. If any provision of this Agreement is invalid or unenforceable, thE! remaining provisions shall remain in force and effect. ::2 ,ð"ÞÚ.. £.. ;&.ifJfJc.J 12.9. This Agreement shall be administered by Ca'¡i¡ C. 'Nilli~, on behalf of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Zipper Zeman Associates, Inc. Attn: Robert E. Lee, III Attn: 13ð.;d C. WilliaA'ls ~ 25 W Main Street 18905 - 133rd Avenue West, #11l Auburn WA 98001 Lynnwood, WA 98036 Phone: 253.804.5071 Phone: 425.771.3304 Fax: 253.931.3053 Fax: 425.771.3549 E-mail: rlee@.auburnwa.aov E-mail: ~~.:~~~@.ZiPperzeman.com #- 12.10. All notices or communications permitt é:I or re ired to be given under -#- this Agreement shall be in writing and shall be delivered in person or deposited in the United States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if mailed by certified mail, return receipt requested, and addressed to the address for the party set forth in 12.9, or if to such other person designated by a party to receive such notice. It is provided, however, that mailing such notices or communications by certified mail, return receipt requested is an option, not a requirement, unless specifically demanded or otherwise agreed. Any party may change his, her, or its address by giving notice in writing, stating his, her, or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 12.11. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one Of more counterparts have been signed by each of the parties and delivered to the othl9r party. --------------------------------------------- Agreement for Professional Services AG-C-245 November 5, 2004 Page 9 of 10 -- L .#, Peter B L wis, Mayor Date !/ I!-ðý , - - ATTEST: ~~~ Zipper Zeman Associates, Inc. BY: ~c;. þ¿~_____ Title: !kJ/;Rt:<A. -t Federal Tax 10 # , --------------------------------------------- Agreement for Professional Services AG-C-245 Novcmbcr 5, 2004 Page 10 of]O EXHIBIT A SCOPE OF SERVICES During the term of this AGREEMENT, Zipper Zeman Associates, Inc. (CONSULTANT) shall perform professional services for the City of Auburn (CITY) in connectiiJn with the following project: Project C411A Academy Drive SE Geotechnical Investigation Site and Project Description Academy Drive S.E. extends from S.E. Green Valley Road at the northwest to 32nd Street S.E. at the southeast within a 40-foot to 60-foot wide right-of-way. The road has been closed for several years. The road was closed to regular and E~mergency vehicle traffic due to landsliding and road prism movement at several locations. Scope of Services The scope of services has been broken into two task groups: Task 1 involves characterizing surface and subsurface conditions on the site, and Task 2 involves the development of conceptual alternatives for mitigating unstable conditions. The tasks are described below. Task 1: Characterize existing site conditions 1.1 Review and evaluate existing topographic and GIS data provided by the CITY; 1.2 Coordinate with a CITY crew who will clear brush at regular intervals along the road. Locate, excavate, and log approximately 19 test pits at potential wall and/or embankment fill section locations; 1.3 Identify relevant site features apparent on available maps. Complete a surface reconnaissance and geologic mapping effort to characterize surface features such as unstable areas upslope and downslope of alignment. Delineate other geologic conditions and site features (such as spring seepage zones, erosional features, surface water drainage features) relevant to the assessment of present and potential instability; 1.4 Locate and verify existing pavement width, pavement conditions, and drainage features; Agreement for Professional Services AG-C-245 11/5/2004 Exhibit A Page 1 of3 1.5 Complete approximately six cross-section surveys at designated locations (selected by CONSULTANT based on Tasks 1.3 and 1.4). Provide cross- section plots at 1 inch = 10 feet scale; 1.6 Complete exploratory borings at critical locations based on Tasks 1.2 and 1.3. Assume 22 borings to typical depths of 20 to 60 feet each; 1.7 Laboratory testing of samples obtained from the borings and test pits; 1.8 Create topographic and site features plan with 2-foot contour interval based on CITY-provided data, surveyed cross-sections, and surface mapping. 1.9 Submit Technical Memorandum No.1, summarizing findings of existing conditions characterization and including plans, cross-sec:tions and exploration logs. 1.9.1 Include in Technical Memorandum No.1, analysis of conditions for typical dry season and typical wet season. Task 2: Develop conceptual alternatives for mitigating unstable c:onditions for current road profile 2.1 Analyze existing conditions and determine factors of safety regarding slope movement; 2.2 Analyze the potential use of soldier pile walls, soil nail walls, or other wall types at unstable or oversteepened cut slopes: 2.3 Analyze soldier pile walls, MSE structures, Hilfiker walls, surface and subsurface drainage, bridging, and other alternates at unstable fill sections: 2.4 Prepare conceptual plans and cross sections of alternatives developed during Tasks 2.2 and 2.4 above. Submit Technical Memorandum No.2 containing findings and conceptual plans and cross sections; 2.5 Analyze conceptual surface drainage requirements for roadway which performs same function as current drainage system. Submit Technical Memorandum NO.3 containing findings; 2.6 Prepare a summary of project elements, as identified under Tasks 2.2 through 2.7 above, which will serve as the basis for developing an opinion Agreement for Professional Services AG-C-245 11/5/2004 Exhibit A Page 2 of 3 of cost regarding the road restoration. Submit Technical Memorandum NO.4 containing tabulation of quantities and an opinion of cost; 2.7 Submit a draft report summarizing findings of Tasks 1 and 2, and containing all data developed during the evaluation; 2.8 Submit a final report after reviewing the CITY's draft report review comments. Schedule The CONSULTANT will begin working on Task 1, immediately upon receiving authorization to proceed. The initial site characterization and exploratory sampling is anticipated to be complete by late November, 2004. Test results and analysis to be included in Technical Memorandum No 1 is expected by mid-December. If warranted, an Addendum will be issued Task 2 can be completed in approximately four weeks. Items to Be Furnished by the CITY The CITY will provide the following items and services to the CONSULTANT which will facilitate the work to be undertaken for project. The CONSULTANT is entitled to rely upon the accuracy and completeness of the data furnished by the CITY: · The CITY will provide existing topographic maps and GIS data available for the project site; · The CITY will remove the traffic obstacles on Academy Drive S.E. and install a cable or chain and lock at the upper and lower ends of the road; · The CITY will provide a crew to cut brush from either side of the road at 100 foot intervals; Agreement for Professional Services AG-C-245 11/512004 Exhibit A Page 3 of 3 EXHIBIT B FEE SCHEDULE Zipper Zeman Associates, Inc. CHARGES: Charges for employees are determined by the hourly rates listed below and include all costs for direct salary, overhead and profit. Charges for reimbursable exp ~nses are specified below. Personnel Labor Rates Labor Category Hourly Rate Labor Category Hourly Rate Principal $145.00 Staff Engineer/Geologist $815.00 Associate $115.00 Field Engineer/Geologist $715.00 Senior Engineer/Geologist $105.00 Technician/Drafting $60.00 Project Engineer/Geologist $95.00 Clerical $40.00 xpense Rates Expense Category Billing Rate Mileage $0.375/mile Outside Services or Subcontractors Cost + 10% Outside Copies, Materials and Supplies Cost + 10% Sub-Consultants Cost + 10% E Agreement for Professional Services AG-C-245 11/5/2004 Exhibit B Page 1 of 1 EXHIBIT C CONSULTANT INVOICES Consultant invoices should contain the following information: · On consultant letterhead. · A cover letter stating the status of each task. This should include items complete,d, percent completed during the billing period and completion along with funding status. · Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10). · I nvoice date. · Period of time invoice covers. · Consultant Agreement # (i.e.: AG-C-245). · Project number(s) listed (I.e.: C411A). · City's project manager listed. · The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing timesheets, or some other form of proof) along with type of work done (I.e.: design, right-of-way, or construction) or task order number. · Direct salary (base salaries) · Indirect salary (benefits) · Direct non-salary (i.e.: mileage, reproduction fees (I.e.: printing, copying), communication fees (I.e.: telephone), supplies, computer charges, sUbconsultants), indirect non-!¡alary (overhead). The City does not pay for consultant meals unless part of a task requires travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken down and backup information is to be attached to invoice. Project managers are to inform consultants as to what is required for break down information and if backup information is to be attached. Break out the same for subconsultant charges. · Previous and remaining base contract amounts left in each task and total contract - total authorized amount (bottom line figure). Add amendments to this base contract amount for total authorized amount. · Percentage of work completed to date compared to total amount of work (if required by the project manager). · Status of Management Reserve Fund (MRF) (I.e.: a certain task) until we can get an amendment in place. · Invoices for previous year are due by January 15"'. · For granUspecial funded projects there might be other special information needed, reference the LAG manual. Agreement for Professional Services AG-C-245 11/5/2004 Exhibit C Page 1 of2 City of Auburn 25 West Main Auburn WA 98001 Attn: Robert lee (Project Engineer) SAMPLE INVOICE Invoice #: 5222 Progress Payment #: 2 Invoice Date: November 10, 2004 Project Name: Academy Dr SE Geotechnical Investigation Agency Agreement #: AG-C-245 Project #: C411 A Engineering Services performed during the period of: October, 2004 SAMPLE ENGINEERING, INC. Personnel Mike Jones, Principal in Charge Carla Maker, Architect Joe Smith. Word ProcessinQ Consuitant Personnel Sub Total: Hours 1 5 10 Hourlv Rate $125.00 $ 72.00 $ 48.00 Expenses (see attached documentation) CharQes Mileage ($0.375/mile): 20 miles Communications: $30.00 Printina: $29.00 Consultant Expenses Sub Total: Consultant Total: SUB CONSULTANTS Subconsultant (see attached documentation) ABC ENVIRONMENTAL, INC., Civil Engineer ELECTRICAL CONSULTING, Electrical Engineer MECHANICAL SOLUTIONS, Mechanical Engineer MOVING COMPANY. MovinQ Consultant Subconsultant Sub Total: x 1.1 Multiplier: Subconsultant Total: Hours 10 5 10 2 Amount $125.00 $144.00 $480.00 $749.00 Multiplier x 1.1 xU x 1.1 Hourlv Rate $100.00 $100.00 $100.00 $100.00 Total $ 7.59 $33.00 $31.90 $72.49 $8~~1.49 Amount $1,000.00 $ 500.00 $1,000.00 MRF* $ 100.00 $2,600.00 $ 260.00 "'_n_n_______n_n_.._n_u_'._n_n_.._n_"_h_n_n_n__'_"_n_n_"_"_n_n_"_"_"_n_"_"_H_n_"_"_"_h_.._n_.._.._.._.._.._.._h_.._.._.._.._......_.._.._.._.._.._.._ $2.860.00 ..-u-u--_u_u__u___u___u_._u_u_u!~!'~~I:)l!~!.~I~_I < ~~I~~u__m_______~~,!>1!1,<l.9_m_______ CONTRACT BREAKDOWN Amount Prior Task Authorized Invoiced Original C:()Q.!rªç!l??,ººººº_$1,025.00 MRF* $2,500.00 $0.00 TOTAL $24,500.00 $1,025.00 Note: MRF=Management Reserve Fund This Invoice Total Invoiced % % Amount To Date Expended Completed Remaining $?,fòª1,4ª. $1,000.00 $3,681.49 _$3,706,,,ª $1,000.00 $4,706.49 20% 25% .........".-.......................................................... 40% 45% ..$1ª,?ª3~1 $1,500.00 1119,793.51 * Received a written authorization of MRF on 1/10101 for Mechanical Engineer task in thlt amount of $2,000.00. Agreement for Professional Services AG-C-245 11/512004 Exhibit C Page 2 of 2