HomeMy WebLinkAboutS & B Inc AG-C-217
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2005 AGREEMENT FOR PROFESSIONAL SERVICES FOR
SCADA SYSTEM
AG-C-217
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and with, S & B, Inc., a corporation whose address is 13200 SE 30th St
Bellevue WA 98005, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
The CONSULTANT, on a project basis, will be given individual task assignments
(see example Exhibit A) for work related to the SCADA System. Exhibit A is attached
hereto and by this reference made a part of this Agreement. These task assignments
will describe the work to be completed, completion dates and compensation amount.
An approved task assignment shall be required between the CONSULTANT and the
CITY prior to commencing any work for any individual task assignment unh~ss a
Request for Service, as defined in Exhibit B is used to initiate a service request. Exhibit
B is attached hereto and by this reference made a part of this Agreement. The Request
for Service will be followed up with an individual task assignment. The
CONSULTANTS's services shall include, but are not limited to, services as described in
Exhibit C, which is attached hereto and by this reference made a part of this
Agreement. Each individual task assignment shall identify the detailed scope of work
for that task.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31,2005.
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Agreement for Professional Services AG-C-217
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The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in thE~ event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of tho
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY for completed services rendered under
the approved individual task assignments. Such payment shall be full compensation for
work performed or services rendered and for all labor, materials, supplies, equipment
and incidentals necessary to complete the work. The CONSULTANT shall submit an
itemized bill to the CITY prior to payment.
The CONSULTANT shall be paid by the CITY based upon the fees included on
each individual approved work task assignment. These fees will be "not to exceed"
lump sum figures based on the fee scheduled outlined in Exhibit D for work performed
under this Agreement. Exhibit D is attached hereto and by this reference made a part
of this Agreement. Compensation shall include all consultant expenses incl1uding, but
not limited to, overhead, profit and direct non-salary costs and shall not excl3ed that
amount shown on each approved individual work task order under this contract. The
total amount of the Agreement is not to exceed $25,000.00.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
The CONSULTANT shall submit invoices in a format consistent with Exhibit G,
which is attached hereto and by this reference made a part of this Agreement.
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4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, clesigns,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compl3nsation,
correct or revise any errors, omissions or other deficiencies in its plans, døsigns,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally accepted professional engineming
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
5. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY and its officers and
employees harmless from and shall process and defend at its own expensE' all claims,
demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S
negligence or breach of any of its obligations under this Agreement; providEtd that
nothing herein shall require the CONSULTANT to indemnify the CITY against and hold
harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S
agents or employees and (b) the CITY, their agents, officers and employees;, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
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the costs to the CITY of defending such claims and suits, etc. shall be valiid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of
the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.6.
6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an inclependent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
7. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this A!greement,
commercial general liability insurance against claims for injuries to persons or damage
to property which may arise from or in conjunction with services provided to the CITY by
the CONSULTANT, its agents, employees or subcontractors, under this A9reement.
The CONSULTANT agrees to provide commercial general liability insuranc:e and shall
maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per
occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate., The
CONSULTANT shall also provide and maintain professional liability coverage in the
minimum liability limits of ONE MILLION DOLLARS ($1,000,000) per claim and TWO
MILLION DOLLARS ($2,000,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
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The general liability coverage shall provide that the CONSULTANTS insurance
coverage shall be primary insurance as respects the CITY, its officials, employees and
agents. Any insurance or self insurance maintained by the CITY, its officials,
employees or agents shall be excess to the CONSULTANT'S insurance and shall not
contribute with it. Each insurance policy required by this section of the Agreement shall
be endorsed to state that coverage shall not be suspended, voided, or canceled except
when thirty (30) days prior written notice has been given to the CITY by cSlrtified mail
return receipt requested. All insurance shall be obtained from an insurancl3 company
authorized to do business in the State of Washington. The CONSULTANT agrees to
provide copies of the certificates of insurance to the CITY specifying the cC1verage
required by this section within 14 days of the execution of this Agreement. The CITY
reserves the right to require that complete, certified copies of all required insurance
policies be submitted to the CITY at any time. The CITY will pay no progress payments
under Section 3 until the CONSULTANT has fully complied with this section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulatl3d,
prepared or obtained as part of providing services under the terms of this Aøreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
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relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
10. CERTIFICATION REGARDING DEBARMENT. SUSPENSION. AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowlEldge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contraGt under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
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(d) Have not within a three-year period preceding this application/pmposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
11. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the,
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
12. GENERAL PROVISIONS.
12.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
12.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
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12.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
12.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
12.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
12.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys foes and
expenses and court costs shall be paid to the substantially prevailing party.
12.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
12.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
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12.9. This Agreement shall be administered by Randy Stead, President, on
behalf of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of
the CITY. Any written notices required by the terms of this Agreement shall be served
on or mailed to the following addresses:
City of Auburn S & B, Inc.
Attn: Gary McConnell Attn: Randy Stead, President
25 W Main Street 13200 SE 30th St
Auburn WA 98001 Bellevue WA 98005
Phone: 253.288.3150 Phone: 425.644.1700
Fax: 253.288.7406 Fax: 425.7469312
E-mail: gmcconn@cLauburn.wa.us E-mail: rstead@sb-inc.com
12.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 12.9, or if to such other person designate(! by a party
to receive such notice. It is provided, however, that mailing such notices air
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedur<e set forth in
this section of the Agreement.
12.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
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Agreement for Professional Services AG-C-217
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Agreement for Professional Services AG-C-217
December 29, 2004
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Date
S & B, INC.
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EXHIBIT A
SAMPLE ANNUAL CONTRACT TASK ASSIGNMENT DOCUMENT
AGREEMENT #: AG-C-217
TASK #: S&B-XXXX-XXX
CONSULTANT: S & B.lnc.
PROJECT #: xxxxxxxxxx
The general provisions and clauses of the Agreement referenced above :shall be in full
force and effect for this Task Assignment.
Location of Project: xxxxxxxxxxxxx
Maximum Amount Payable per this Task Assignment: ~xxx.xx
Completion Date: XXXXXXXX. 2005
Scope of Work:
Approvals
Consultant Project Manager:
Signature:
Date:
Agency Project Manager:
Signature:
Date:
Agency Mayor:
Signature: Date:
Note: If this task order is over $25,000 then it must go before the Public Works
Committee and City Council for approval prior to the Mayor's signature.
Exhibit A - Sample Task Assignment
Agreement for Professional Services AG-C-217
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EXHIBIT B
FAX REQUEST FOR SERVICE
DATE:
ATTENTION:
FROM:
BRIEF DESCRIPTION OF THE PROBLEM:
LIST ANY EQUIPMENT THAT MIGHT BE REQUIRED (LOANER OR REPLACEMENT)
URGENCY OF REPAIRS: (Check which type of service is required)
D IMMEDIATE (LIFE OR EQUIPMENT THREATENED)
D AS SOON AS POSSIBLE (TO BE SCHEDULED FOR ACTION WITHIN 5 DAYS)
D AT CONVENIENT TIME (WHEN ENGINEER IS ON LOCATION OR IN THE AREA)
COMMENTS:
Exhibit B - Fax Request For Services
Agreement for Professional Services AG-C-217
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EXHIBIT C
PROPOSED SERVICES
The Consultant shall provide the following services and supplies:
a. The Consultant shall act as the City's integrator for new capital improvement
projects and upgrades related to the City's facilities (wells, treatment plant,
reservoirs and/or pump stations). For these projects the Consultant shall review all
submittals and provide written comments back to the City and/or its oth'er
consultants in a timely manner.
b. The Consultant shall perform all maintenance and upgrades to the SCADA system
and the Consultant's proprietary Data Management System (DMS). This work shall
include all hardware, software, communications and instrumentation improvements,
including testing and simulation work, necessary to keep the system operating at
optimum performance. The Consultant shall respond to City service requests as
outlined in Section 4.
c. The Consultant shall provide a written quarterly update of all maintenance and
upgrades made to the SCADA and DMS systems. The update shall be in the
Microsoft WORD format.
The Consultant proposes to provide scheduled reviews of the SCADA system operation
for the purpose of optimizing system performance, training operations personnel and
making repairs as required to existing components. The City's SCADA system was
designed and furnished by the Consultant and includes a Graphical computer system,
Master Telemetry unit and multiple Remote Telemetry Units.
Any service requested outside this Scope of Work will be paid according to the
Standard Fees of the Consultant as shown in Exhibit D.
Work billed in this contract will include:
I. Field Support Services
The Consultant will provide a Field Support Services at the City within ton working
days of request or at another date mutually agreed to by both the Consultant and
the City. The City shall supply the Consultant a list of priorities for the scheduled
work within five working days of the scheduled field visit. The Consultant shall be
paid $750.00 per day for this service, which includes all direct and indirEtct costs.
Exhibit C - Proposed Services
Agreement for Professional Services AG-C-217
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Work Items Included:
1. Check communication system and calibrate to manufacturers suggE¡sted
tolerance
2. Verify calibration of field devices (Le. level transmitters, flowmeters, analyzers)
3. Minor modifications to MTU and RTU programmable logic controller software
4. Minor modifications to Wonderware application graphics
5. Provide training to Operations Personnel on calibration and operation of SCADA
system
6. Document status of each design task, training item or calibration performed
Work excluded from this contract will include warranty related issues from projects
completed outside this scope of work. Warranty work performed during a scheduled
field visit will be subtracted from the invoice at a rate of $95.00 per day.
II. Remote Support Services
The Consultant will provide Remote Support Services from their Bellevue facility via
standard communication methods (telephone, modem, internet) to document work
performed during field visits, support City personnel with troubleshooting and
maintenance concerns and supply labor for repair of failed components:. Hardware
component repair and replacement is excluded from this scope. The Consultant will
provide up to eight hours of remote service and support per three month period for a
fixed fee of $500.00. Additional support hours will be billed at rates identified in
Exhibit D.
Work Items Included:
1. Remote diagnosis of problems encountered by City personnel
2. Remote addition of software features and enhancements
3. Calibration and certification of hardware components
4. Administrative and Technical services to document field work performed
III. Response Criteria
a. Service Reauests
The City may use either fax, email or telephone communication as a request for
service. If a fax request is made, the City shall submit a form as shown in
Exhibit B. If emailsareusedtheyshallbesenttoservice@sb-inc.com. The
Consultant will use commercially reasonable efforts to respond usin!J digital
(em ail) or telephone communications, to service requests from City within the
next business day. Use of a Request for Service will be followed with an
individual task assignment to be executed by the City and the Consultant. S&B's
initial response may result in resolution of the City's request or it will form the
basis for determining what additional actions may be required to achieve
technical resolution of the City's request.
Exhibit C - Proposed Services
Agreement for Professional Services AG-C-217
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The nature of the service request will determine if a site visit is required to
correct the problem. For hardware replacement, S&B shall perform the site visit
no later than 5 working days. Engineering and design services to plrOvide new
functionality are excluded from the 5 working day completion. Proje'cts requiring
engineering and design services generally require 4 to 8 weeks to complete.
b. Emeraencv Response
S&B shall respond in accordance to the City's request as noted in the Service
Request section. However, in the event of an emergency, which is defined as
the failure of the SCADA system that eliminates the City's ability to control any of
it's facilities (wells, treatment plant, reservoirs and/or pump stations», S&B shall
perform it's site visit to provide technical resolution of the failure within the next
business day after being contacted by the City. S&B will provide contact
numbers for non-business day emergency requests in Exhibit F.
IV. Protection of Consultant Trade Secrets.
The City understands the SCADA and DMS software is copyrighted by the
Consultant and contains valuable trade secrets of the Consultant. By signing this
Agreement, the City shall abide by the Consultant's corresponding reqLlirements as
outlined in Exhibit E.
Exhibit C - Proposed Services
Agreement for Professional Services AG-C-217
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EXHIBIT D
FEE SCHEDULE
DISCIPLINE HOURLY RATE
PRINCiPALS..................................................... $140.00
SENIOR ENGINEERS ...................................... $105.00
ENGINEERS / PROGRAMMERS ..................... $ 95.00
TECHNICIAN / CAD.......................................... $ 70.00
OFFICE / SUPPORT PERSONNEL ................. $ 55.00
TRAVEL EXPENSES
(1) AUTO (Up to 100 miles per day)
(2) AUTO (Over 100 miles per day)
No Charge
$0.405 Per Mile
MATERIALS
(1) PRINTING
(2) OFFICE SUPPLIES, COPIES, Etc.
SPECIAL EQUIPMENT AND/OR SERVICES
(1) EQUIPMENT AND MATERIALS
(2) CONTRACTED SERVICES
Actual Cost + 10%
Generally No Charge
Actual Cost + 30%
Actual Cost + 10%
REPAIR SERVICE RATES
Demand Service (Service Initiated within 2 working days)
Scheduled Service (10 working day advance notice required)
Scheduled Daily Service - Plus Mileage (See Note #1)
Mileage (See Note #2)
Overtime Rate
Factory Repairs
$150.00 Per Hour
$95.00 Per Hour
$750.00 Per Day
$0.405 Per Mile
(See Note #3)
$ 70.00 Per Hour
NOTES
1) Daily service includes eight (8) hours on site or if travel time is involved, a total of ten
(10) hours of combined work and travel time. Minimum of four (4) hours will be
charged for other than local service.
2) Service personnel will be sent from Bellevue, Washington.
3) Overtime rate will be charged for over eight (8) hours per day on site or ten (10)
hours including travel or on Sunday.
Exhibit D - Fee Schedule
Agreement for Professional Services AG-C-217
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EXHIBIT E
S&B END USER LICENSE AGREEMENT
ACCEPTING THIS DOCUMENTATION AND USING THE SOFTWARE PFtOVIDED
CONSTITUTES YOUR ACCEPTANCE OF THESE TERMS.
S&B Inc. (S&B), the developer of this fully integrated Software Package grants you a
personal, nontransferable, non-exclusive license to use the Software and
Documentation enclosed in this package, but only on the computers on which it is
originally installed, or if a computer malfunctions, then temporarily installed on a back-
up computer.
The Software and Documentation are copyrighted by S&B and contain valuable trade
secrets of S&B. You may not make any copies of the Software or Documentation,
except a necessary back-up copy; you may not transfer the Software or Do>cumentation
or otherwise make it available to anyone else; and you may not disassemble,
decompile, update, revise or enhance the Software.
The Software and Documentation are warranted against functional defec:ts found
during a period of one year after delivery. S&B's sole obligation shall be to correct any
such defect in a manner so chosen by S&B at its sole discretion.
The media on which the Software is recorded shall be replaced without charge by
S&B Inc. if the media should prove defective within one year after delivery.
This warranty (1) does not extend to defects arising from changes made to Software
and the hardware with which it is intended to operate, (2) will be rendered void by any
evidence of tampering with the Software, and (3) does not extend to any hardware
components, subsystems peripherals, or other non-S&B developed software, whether
or not supplied by S&B.
Except as provided above, the Software and Documentation are licensecl to you (and
any hardware delivered by S&B is delivered to you) "AS IS" with the original
manufacturer's warranty. S&B DISCLAIMS ALL OTHER WARRANTIES, EXPRESSED
OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE.
S&B shall have no liability for any lost profits or direct, indirect, incidental,
consequential, or other damages arising from the use of the Software or Documentation
or any associated hardware.
Exhibit E - End User License Agreements
Agreement for Professional Services AG-C-217
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EXHIBIT F
Non-Business Day Emergency Contact Phone Numbers
S&B Office - work hours
S&B Office - after hours
(425) 644-1700
(425) 644-1702
Randy Stead, President
Home: (425) 391-3679
Cell: (206) 962-0102
Cell: (206) 962-0105
Home: (206) 909-6799
Cell: (206) 962-0107
Jim Swanson, Vice President
Rick Van hoff, Field Engineer
Exhibit F - Emergency Contact Numbers
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EXHIBIT G
CONSULTANT INVOICES
Consultant invoices should contain the following information:
· On consultant letterhead.
· A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
· Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
· Invoice date.
· Period of time invoice covers.
· Consultant Agreement # (i.e.: AG-C-115).
· Project number(s) listed (i.e.: PR562).
· City's project manager listed.
· The hour(s) per person broken down by task(s) (attach timesheets, spreadsh'3et detailing
timesheets, or some other form of proof) along with type of work done (i.e.: dE~sign,
right-of-way, or construction) or task order number.
· Direct salary (base salaries)
· Indirect salary (benefits)
· Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The City does not pay for consultant meals unless part of a task requires travel
outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken
down and backup information is to be attached to invoice. Project managers are to inform
consultants as to what is required for break down information and if backup information is to
be attached. Break out the same for subconsultant charges.
· Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contra,ct amount for
total authorized amount.
· Percentage of work completed to date compared to total amount of work (if rE!quired by the
project manager).
· Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
· Invoices for previous year are due by January 15th.
· For grant/special funded projects there might be other special information neE!ded,
reference the LAG manual.
Exhibit G - Consultant Invoices
Agreement for Professional Services AG-C-217
Page 1 of 2
_ . u._._~_
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SAMPLE INVOICE
City of Auburn Invoice #: 5222
25 West Main Progress Payment #: 2
Auburn W A 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter (Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement #: AG-C-01 0 Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Mike Jones, Principal in Charge
Carla Maker, Architect
Joe Smith. Word Processina
Consultant Personnel Sub Total:
Hours
1
5
10
Hourlv Rate
$125.00
$ 72.00
$ 48.00
Expenses (see attached documentation) Charaes
Mileage ($0.345/mile): 20 miles
Communications: $30.00
Printina: $29.00
Consultant Expenses Sub Total:
Consultant Total:
SUB CONSULTANTS
Subconsultant (see attached documentation)
ABC ENVIRONMENTAL, INC., Civil Engineer
ELECTRICAL CONSULTING, Electrical Engineer
MECHANICAL SOLUTIONS, Mechanical Engineer
MOVING COMPANY. Movina Consultant
Subconsultant Sub Total:
x 1.1 Multiplier:
Hours
10
5
10
2
Subconsultant Total:
Amount
$125.00
$144.00
$480.00
$749.00
Multiplier
xU
xU
xU
Hourlv Rate
$100.00
$100.00
$100.00
$100.00
Total
$ 7.59
$33.00
$31.90
$72.49
~~821.49
Amount
$1,000.00
$ 500.00
$1,000.00 MRF'
$ 100.012
$2,600.00
$ 260.00
n_n_n_n_____'_"_n_n_,,_u_··_..____n_n_n_··_"_h_n_n____n____n____u_"_"_n_n__'_"_U_n_.._n_n_"_"_n____n_n__'_"_n_n_"_h_n_n_n_"_"_n_n_.._n_.._..
$2,860.0/J
.._.._.._..___.._...._____..__.._..___:r..º-T.~~p~!'_T.!:'!~_I~yº_I.9~___.._..__u______~3,6~!,~!~..___..___.._._
CONTRACT BREAKDOWN
Amount Prior
Authorized Invoiced
This
Invoice
Total Invoiced % % Amount
To Date Expended Completed Remaining
Task
Original
_ç.<>_n_trª~!__~g?_'_º.Qº'-º_º__~.1,º?_!5,ºº_____~_2)'!ª.1A~______
MRF' $2,500.00 $0.00 $1,000.00
TOTAL $24,500.00 $1,025.00 $3,681.49
~.?¿Zºf:3,~________gº~~_____g.!5."!~____..~1ªJ_?~-ª,!51___
$1,000.00 40% 45% $1,500.00
$4,706.49 $19,793.51
Note: MRF=Management Reserve Fund
. Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task In the amount
of $2,000.00.
Exhibit G .. Consultant Invoices
Agreement for Professional Services AG-C-217
Page 2 of 2
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