HomeMy WebLinkAboutDKS Associates2008 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-341
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and DKS Associates whose address is 719 2"d Ave, Suite 1250, Seattle,
hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
6/15/09, and can be amended by both parties.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION
The total compensation for this Agreement shall not exceed $38,624, which
includes a Management Reserve Fund amount of $7,500. Expenditure of Management
Agreement for Professional Services AG-C-341
Page 1 of 14
Reserve Funds must be authorized by the CITY as set forth in Section 4 of this
Agreement.
IF COST PLUS FIXED FEE, USE THIS VERBIAGE: The total compensation for
this Agreement shall not exceed $46,124 Paid per rates are attached in the fee
schedule as shown on Exhibit B, which is attached hereto and by this reference made a
part of this Agreement.
IF MULTI-YEAR, USE THIS VERBIAGE: The CITY agrees to pay the
CONSULTANT in accordance with the fee schedule outlined in Exhibit B for work
performed under this Agreement. Exhibit B is attached hereto and by this reference
made a part of this Agreement. Compensation to be paid to the CONSULTANT for
authorized work in succeeding years will be contingent upon availability of funds. The
CONSULTANT will not undertake any work or otherwise financially obligate the CITY in
excess of said not-to-exceed amount without a duly executed Addendum issued by the
CITY. The total compensation for this agreement shall not exceed $46,124.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 12%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non-
salary cost, directly identifiable with the project, shall be submitted as an itemized listing
of charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
Agreement for Professional Services AG-C-341
Page 2 of 14
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $ 7,500. This fund may be
replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
Agreement for Professional Services AG-C-341
Page 3 of 14
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in perFormance of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGN M ENT
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
Agreement for Professional Services AG-C-341
Page 4 of 14
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
Agreement for Professional Services AG-C-341
Page 5 of 14
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
Agreement for Professional Services AG-C-341
Page 6 of 14
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
Agreement for Professional Services AG-C-341
Page 7 of 14
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
Agreement for Professional Services AG-C-341
Page 8 of 14
may have accumulated, prepared or obtained in perForming this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the perFormance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
Agreement for Professional Services AG-C-341
Page 9 of 14
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Mark Yand on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Scott Nutter
25 W Main Street
Auburn WA 98001
Phone: 253.804.5068
Fax: 253. 931.3053
E-mail: snutter@auburnwa.gov
DKS Assosicates
Attn: Chris Long
719 2nd Ave, Suite 1250
Seattle, WA 98104
Phone: 206.382.9800
Fax: 206.587.0692
E-mail: cal@dksassociates.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
Agreement for Professional Services AG-C-341
Page 10 of 14
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-341
Page 11 of 14
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
anie
,..CITY OF AUBURN
ma . ~
~ . ~
. ;.~.:.~L..
Peter Lewis, Mayor
Date ~nCT - 8 2008
DKS As ociates
BY:
Title: ' c. t
Federal Tax I D #
Agreement for Professional Services AG-C-341
Page 12 of 14
EXHIBIT A
SCOPE OF WORK
Exhibit A
Agreement No. AG-C-xxx
Page 1 of 1
DKS Associates
TRANSPORTATION SOLUTIONS
Auburn Rail Crossing Upgrade Project
Scope of Work
9/16/08
Purpose
The purpose of this project is to evaluate the traffic signal operations and signing at three
BNSF heavy rail crossing intersections in Auburn and provide full plans, specifications
and estimates for the recommended improvements at one of the three locations (37`" St
NW and B St). The design for 37t" St NW and B St will include marked up timing cards
with the operational improvements.
Task 1: Project Management
The project management task will be used to accomplish the following subtasks: manage
the project schedule and budget, maintain the project files, keep the City project manager
updated on the progress of each task, prepare monthly invoices, and track all design
decisions and action items.
Deliverables:
• Project Schedule
• Monthly schedule updates
• Monthly invoices
Task 2: BNSF Track Crossing Improvements
The City has identified three existing signalized intersections that will eventually require
physical changes to improve the gated crossing operations. Funding is currently only
available for improvements at 37th St NW and B St. The two other locations listed below
will be evaluated to determine what improvements should be made once funding
becomes available. The following is a brief description of the issues at each intersection::
1. W Main St/C St: This intersection currently has a southbound permissive left
turn movement toward the tracks and a northbound permissive right turn. An
analysis will be performed to determine the proper type of control or warning
that should be provided to motorists attempting to making these movements
during a railroad preempt
2. 3`d St NW/C St. This intersection has the same issues as W Main St/C St.
3. 37th St NW/B St. This intersection has a recurring problem of gates for the
eastbound movement dropping onto vehicles attempting to clear the intersection
during the traffic signal clearance interval that runs concurrent with the 20
second advance gate operations. The B St intersection is east of the tracks with
storage capacity for one to two cars between the tracks and B St. DKS will
evaluate the possibility of adding a pre-signal eastbound, east of the tracks to
stop cars west of the gate while the clearance interval clears traffic between the
gate and the eastbound stop bar at B St. With the addition of the pre-signal,
DKS Associates
TRANSPORTATION SOLUTIONS
DKS will also need to determine how to clear left turning traffic that may be
queued on the tracks. The northbound left turn and southbound right turn
permissive movements on B St. will also require analysis as described for W
Main St/C St.
Once the physical signal modifications are determined, DKS will work with the
City to evaluate changes to the signal timing at the intersection. This will
include looking at the amount of warning time provided to the intersection prior
to the preempt.
Coordination with BNSF will be required for evaluating possible locations for
the eastbound pre-signal and with determining the amount of advanced warning
time that is available.
This design fee estimate assumes the intersection modifications described for 37th St NW
and B St above will be designed and implemented. Any additional modifications beyond
the items noted above may require a modification to this scope and budget depending on
the level of effort..
Task 2.1: Create Base Plans
Base plans will be created for the 37t" St NWB St intersection from GIS information
provided by the City or drawn by DKS from aerial files. The base maps will show the
location of curb, sidewalk and all existing traffic signal elements. The City of Auburn
will provide surveying services to assist with locating all existing poles and providing a
stationing reference for the new pole. DKS will call for locates at the new pole location
followed by pot holing if necessary. It is assumed the City will provide as-builts for the
37thSt NW/ B St intersection for confirming the conduit routing and junction box
locations.
Task 2.2: Field Investigation
DKS will use as-builts collected in Task 2.2 to determine the conduit and cable routing to
the controller cabinet from all new devices. DKS will investigate the conduit capacity in
the field to assess the available capacity for the proposed new cables.
Task 2.3: Plans, Specifications and Estimate
DKS will create 1"=20' plans to show the installation of all new signal equipment at 37tn
St NW and B St. These plans will follow the traditional traffic signal design plan layout.
All construction notes, wire run notes and sign details will be provided on one plan sheet
with the layout of the intersection. A second sheet will be provided for the detail of the
new pole at 37th St NWB St. A third sheet will include the field and cabinet termination
wiring schematic for just the new equipment at this intersection. A cover sheet will also
be prepared for the plan set.
Because there is very little new equipment being installed, it is assumed the design can be
performed in two draft submittals and then the final bid set. The first draft will include
2
DKS Associates
TRANSPORTATION SOLUTIONS
100% of the design content. The second draft will incorporate any comments from the
first draft and represent a final proof set of plans prior to bidding. The final package will
be the bid package.
Specifications will be provided with each submittal. It is assumed DKS will be provided
with Auburn's standard boilerplate and Division 1-9 special provisions used for a typical
traffic signal project. DKS will take this specification information and tailor it to this
specific project.
A cost estimate will be provided with each submittal.
Deliverables
1. Draft plans, specifications and estimate (3 sets 1/2 size)
2. Final draft plans, specifications and estimate (3 sets, '/2 size)
3. Final bid package (1 signed %2 size set and 1 signed full size set).
4. Proposed timings for 37th St NW/B St.
Task 2 Assumptions:
• Auburn will handle all permitting and facilitate coordination work with BNSF.
• A total of three meetings will be held throughout the design report and plan
development process.
• All work will be performed within City of Auburn right-of-way; therefore ROW
plans will not be needed.
• Auburn will provide high resolution aerial files or accurate GIS data for creating
the base mapping.
• Auburn will provide as-builts of the intersections.
• Auburn will provide a signal technician to assist DKS with checking all the
conduit runs needed to run cabling to new devices.
Task 3: Deployment Support
DKS will be on-site with City staff when the new railroad preemption is deployed at 37tn
St NW/B St. DKS will initially spend up eight hours observing preempt operations. An
additional eight hours is budgeted to troubleshoot any problems observed and perform
further observations in the event that modifications are needed to the timings initially
deployed.
Task 4: Final Crossing Analysis Documentation
A final report will be prepared that will provide a summary of all the rail crossing
standards that were reviewed and implementedJproposed at each rail crossing. For the
37th St NW/B St intersection, this document will serve as a safety review to show that the
crossing meets current FRA, MUTCD and WSDOT standards. For the other two
crossings, this document will serve as a design recommendation report for future work
once funding becomes available. This review will include collecting accident data for all
DKS Associates
TRANSPORTATION SOLUTIONS
three crossings to confirm that any accident trends have been addressed. The document
will review the improvement alternatives considered at each intersection and provide a
detailed description of the final recommendations along with the FRA, MUTCD and
WSDOT standards backup for the recommendations.
Schematics will be prepared for the W Main St/C St and 3ra St NW/C St. intersections to
show the proposed placement of new control/warning equipment. This graphic will be
prepared using aerial photos or schematic drawings. A preliminary cost estimate will
also be provided for the improvements proposed for these two intersections.
Deliverables
• Draft report (3 hard copies, 1 electronic)
• Final report (3 hard copies, 1 electronic)
Task 4 Assumptions:
A preliminary review of accidents by the City resulted in only accidents with fixed
objects, such as the railroad gates. It is assumed that there is no train vs. vehicle or
pedestrian accident history at either of the crossings that are the result of the traffic signal
or gate operations.
4
EXHIBIT B
FEE SCHEDULE
Exhibit B
Agreement No. AG-C-xxx
Page 1 of 1
DKS Associates
Auburn Rail Crossing Upgrades
Fee Estimate for Engineering Services
Management Reserve $7,500
TOTAL COST TASK 1-4 (Labor + Overhead + Expenses + Fee) $46,124
EXPENSES
Reproduction $200
Travel - Parking and Mileage $300
Miscellaneous Expenses $200
Utility Locates and Potholing $2,000
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.585/mile or the current approved IRS rate
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-xxx
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design, right-of-
way, or construction) or task order number.
• Direct salary (base salaries).
• Indirect salary (benefits).
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15`h
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-xxx
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter, Project Engineer
Agency Agreement AG-C-010
Invoice 5222
Progress Payment 2
Invoice Date: February 10, 2008
Project Name: Thomas Nelson Farm
Project PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourl Rate
Amount
Mike Jones, Princi al in Char e
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processin
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
$ 749.00
Ex enses see attached documentation
Char es
Multi lier
Amount
Mike Jones, Princi al in Char e
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processin
$ 29.00
x1.1
$ 31.90
Consultant Ex enses Subtotal
$ 72.49
Consultant Total:
$
821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental, Inc., Civil En ineer
10
$
100.00
$
1,000.00
Electrical Consultin , Electrical En ineer
5
$
100.00
500.00
Mechanical Solutions, Mechanical En ineer
10
$
100.00
MRF
1,000.00
Movin Com an , Movin Consultant
2
$
50.00
100.00
Subconsultant Subtotal
$
2,600.00
Subtotal x 1.1 Multi lier
$
2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
rtf11JTRACT RRFOKnnWN
$ 2,860,00
$ 3,681.49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Totallnvoiced
To Date
%
Ex ended
%
Com leted
Amount
Remainin
Original
Contract
$ 22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20°/a
25%
$ 18,293.51
MRF*
2,500.00
0.00
1,000.00
1,0000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-xxx
Page 2 of 2