HomeMy WebLinkAboutRoth Hill Engineering Partners LLC AG-C-349 - CLOSED 12/30/2010AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-349
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and ROTH HILL ENGINEERING PARTNERS, LLC, whose address is 2600
116th Avenue NE. Suite 100. Bellevue. WA 98004, hereinafter referred to as
"CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2009 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 1 of 11
3. COMPENSATION.
Compensation will be on a time and material basis, not to exceed $24,277.00.
Costs will be based on Exhibit B, which is attached hereto and by this reference made a
part of this Agreement.
The CITY agrees to pay the CONSULTANT in accordance with the fee schedule
outlined in Exhibit B for work performed under this Agreement. Exhibit B is attached
hereto and by this reference made a part of this Agreement. The compensation to be
paid to the CONSULTANT shall not exceed $ 5,000.00 for the year 2008.
Compensation to be paid to the CONSULTANT for authorized work in
succeeding years will be contingent upon availability of funds. The CONSULTANT will
not undertake any work or otherwise financially obligate the CITY in excess of said not-
to-exceed amount without a duly executed Addendum issued by the CITY. The total
compensation for this agreement shall not exceed $24,277.00.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 10%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non-salary
cost, directly identifiable with the project, shall be submitted as an itemized listing of
charges supported by copies of the originat bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
Agreement for Professional Services AG-C-349
December 1, 2008
Page 2 of 11
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, befinreen the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services perFormed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
Agreement for Professional Services AG-C-349
December 1, 2008
Page 3 of 11
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or in connection with
the perFormance of this Agreement, except for injuries or damages caused by the sole
negligence of the CITY.
7. INDEPENDENT CONTRACTORIASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 4 of 11
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
perFormed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 5 of 11
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professionaf Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requestect.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMfNATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 6 of 11
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
Agreement for Professional Services AG-C-349
December 1, 2008
Page 7 of 11
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civifly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 8 of 11
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises befinreen the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 9 of 11
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its perFormance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Jeremy Delmar on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Ingrid Gaub
25 W Main Street
Auburn WA 98001
Phone: 253.804.3113
Fax: 253.931.3053
E-mail: igaub@auburnwa.gov
Roth Hill Engineering
Attn: Jeremy Delmar
2600 116tnAvenue NE, Suite 100
Bellevue, WA 98004
Phone: 425.869.9448
Fax: 425.869.1190
E-mail: jdelmar@rothhill.com
13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
Agreement for Professional Services AG-C-349
December 1, 2008
Page 10 of 11
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
CI OF AU N~
Peter B. ewis, Mayor
Date OEC 112008
ATTEST:
,
t ~
{f ~ ~~'~~'~✓~"'~r9~J~~j.
Danielle E. Daskam, City Clerk
ROTH HILL ENGINEERING
PARTNERS, LLC
~
BY:
Title. ~ c-2, PreS-7`~P~,'
Federal Tax Z
Agreement for Professional Services AG-C-349
December 1, 2008
Page 11 of 11
APPROVED AS TO FORM:
EXHIBIT A
SCOPE OF WORK
City of Auburn Public Works Design Standards Update - Phase One
November 2008
Project Definition: The Auburn City Council and the Public Works Committee desire to clarify
and provide for more prescriptive requirements to deviate from the City's published standard
requirements and the development community desires to see more flexibility than already exists
in the requirements. The Public Works Department therefore desires to update several of the
existing standards and develop severaf new standards, comparing each of these standards to
local and regional best practices and the City's own needs.
Roth Hill Engineering (The CONSULTANT) has been requested to assist the City in updating
several of these standards. The CONSULTANT will provide technical expertise in the
development or revision of design standards. The first phase will be to update specific portions
of the standards related to Transportation and some of the potential standards that may be
completed under this scope may include the following or other subjects as the City determines
necessary:
1. Street geometrics (eg. maximum slopes, angles, sidewalks and related components)
2. Pavement sections (eg. widths, design life, traffic loads and volumes, classes)
3. Street trees (eg. types allowed, leaves, fruit, roots, shade, form)
4. Street lighting (eg. spacing for various situations, lighting level)
5. Transit stops (eg. aesthetics, geometry, amenities, maintenance)
6. Medians (eg. various geometry and situations, maintenance, planting, irrigation,
signage)
7. Traffic circles (eg. geometry, maintenance, lighting, signage, planting, irrigation, utilities)
8. Roundabouts (eg. new standard, geometry, channelization, ADA ramps, maintenance,
lighting, signage, planting, irrigation)
9. Traffic signals (eg. new standard, future ITS needs, power)
10. Retaining walls related to public streets (eg. above or below roadway, construction
methods and materials, aesthetics, drainage, utilities)
11. Miscellaneous Grading, Clearing & Erosion Control
To complete the project, research into other jurisdictions' standards may be necessary to
compare each Auburn standard to local and regional best practices. The CONSULTANT will
work with City staff to collect existing available standards and information, coordinate with City
staff, the Public Works Committee, the Code Update Project Community Advisory Board, and
with other consultants as deemed appropriate by the City, and develop new and/or revised
standards for consideration by City staff.
Task One - Staff and Committee Meeting Attendance
This task includes attendance at meetings with City staff and the Public Works Committee as
directed by Public Works department staff. For purposes of scope definition, this is assumed to
Exhibit A
Agreement No. AG-C-349
Page 1 of 3
include a total of eight staff meetings and two committee meetings to be attended by two Roth
Hill personnel.
Deliverables and City Responsibilities: None
Task Two - Review and Update Design Standards
This task includes research and development of draft design standards for the standards as
requested by the City. The CONSULTANT will obtain design standards for up to three
comparable jurisdictions for each standard, to be used as example standards, if determined
necessary by the City. From the other examples, and in conjunction with City provided
comments, the CONSULTANT will develop draft design standards. The CONSULTANT will
review the City's comments on the draft design standards, make edits and additional research
as required, and prepare revised draft design standards as requested by the City. This task
does not include updating Construction Details.
Deliverab/es:
• Draft electronic copy of proposed design standards in Word format, with revisions in
strikethrough format.
• Summary of standards at comparable jurisdictions.
City Responsibilities:
• Provide electronic (Word) copy of the current City of Auburn Public Works Design
Standards.
• Provide initial comments about each design standard and considerations/concerns
to be addressed.
• Review Draft Design Standards and provide comments, edits, and areas of concern
to be revised in electronic (Word) format within three weeks of receipt.
Task Three - Project Management
This task entails providing initial and ongoing project management and coordination throughout
the duration of the project, including:
Provide ongoing project management and correspondence both internally and with
the City of Auburn
Prepare monthly progress reports and invoices that outline the progress to date, any
outstanding issues, and looks ahead at budget and schedule issues
Prepare updates to the project scope, schedule, and budget as needed throughout
the duration of the project
Deliverables:
Project Plan including scope, schedule, and budget
Monthly invoices and status update memorandum
City Responsibilities & Services not included: N/A
Task Four - Additional Design Standard Revisions Related to Utilities
The second phase of this project will be to revise utility standards within the City's Design
Standards including Storm Drainage, Water, and Sanitary Sewer. At the City's option, this
EXnibit A
Agreement No. AG-C-349
Page 2 of 3
contract may be amended to provide similar services to those identified in Task 1, 2, and 3 for
this second phase.
Project Schedule: The project will begin immediately upon execution of the engagement with
the first Phase anticipated to be completed by March 2009. Project meetings are assumed to
be spread relatively evenly across the project schedule, as is the requirement for City staff time
to provide reference materials and review draft changes. Draft document deliverables will be
delivered in batches depending on when current standards are provided.
Exhibit A
Agreement No. AG-C-349
Page 3 of 3
EXHIBIT B
FEE SCHEDULE
Task
Descri tion
Hours
Reimbursable
Total
1
Staff and Committee Meeting
Attendance
62
$423
$ 7,943
2
Review and U date Standards
126
$ 13,243
3
Pro'ect Mana ement
18
$ 3,091
Total
206
$423
$ 24,277
Roth Hill Engineering Partners, LLC. fee schedule by staff and reimburseable expense classification
as of October 01, 2008. Rates are subject to modification.
Staff Time
Classification
EIT / Sr. Designer
Civil Specialist
Engineer
Project Manager
Planner ;
Technician
CAD (includes mapping and GIS)
Construction Representative
Surveyor
Project Surveyor (PLS)
Administrative
Administrative Lead
Director / Principal / Sr. Engineering Consultant
Hourlv Billina Rate Ranae
$86.00 -
$114.00
$81.00 -
$153.00
$142.00 -
$165.00
$156.00 -
$168.00
$95.00 -
$121.00
$71.00 -
$74.00
$97.00 -
$106.00
$98.00 -
$110.00
$55.00 -
$104.00
$126.00 -
$140.00
$42.00 -
$87.00
$101.00 -
$151.00
$163.00 -
$194.00
Exhibit B
Agreement No. AG-C-349
Page 1 of 1
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Mileage at $0.58.5/mile for 2008 and $0.55 for 2009 or the current approved IRS
rate.
It is understood thaf all reimbursements are at cost and will be marked-up 10%..
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CiTY shall reimburse the CONSULTANT for the actual cost of the
subcantracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-349
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proofl along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tn
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-349
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001 y
Attn: Scott Nutter (Project Engineer)
Agency Agreement AG-C-010
Invoice 5222
Progress Payment 2
invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourl Rate
Amount
Mike Jones, Princi al in Char e
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 360.00
Joe Smith, Word Processin
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
$ 965.00
Ex enses see attached documentation
Char es
Multi lier
Amount
Mike Jones, Princi al in Char e
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processin
$ 29.00
x1.1
$ 31.90
Consultant Ex enses Subtotal
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 1,037.49
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental, Inc., Civil En ineer
10
$
100.00
$
1,000.00
Electrical Consultin , Electrical En ineer
5
$
100.00
500.00
Mechanical Solutions, Mechanical En ineer
10
$
100.00
MRF
1,000.00
Movin Com an , Movin Consultant
2
$
50.00
100.00
Subconsultant Subtotal
$
2,600.00
Subtotal x 1.1 Multi lier
$
2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
CONTRACT BREAKDOWN
$ 2,860,00
$ 3,897.49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Totallnvoiced
To Date
%
Ex ended
%
Com leted
Amount
Remainin
Original
Contract
$22,000.00
$ 1,025.00
$ 2,897.49
$ 3,922.49
17.8%
25%
$ 18,077.51
MRF*
2,500.00
0.00
1,000.00
1,000.00
40.0%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,897.49
$ 4,922.49
$ 19,577.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-349
Page 2 of 2
ic, .7
A V
AMENDMENT #1 TO AGREEMENT NO. AG-C-349 BETWEEN THE
CITY OF AUBURN AND ROTH H1LL ENGINEERING, INC
RELATING TO PUBLIC WORKS DESIGN STANDARD UPDATES
THIS AMENDMENT is made and entered into this this ~ day of QP.C2.4vl~t. :t
2009, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and ROTH HILL ENGINEERING, INC.
(hereinafter referred to as the "CONSULTANT") as an Amendment to the Agreement befinreen
the parties for AG-C-349 executed on the 11th day of December, 2008;
The changes to the agreement are described as foliows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2010.
2. SCOPE OF WORK: There is no change to the scope of work.
3. COMPENSATION: There is no change to the amount of compensation. The 2010 Fee
Schedule (Exhibit B) is attached and made a part of this amendment.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement befinreen
the parties for AG-C-349 executed on the 11th day of December, 2008; shall remain
unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have ~~7 this Agreement as of the day
and year first above written.
ROTH HIJEL NGIN 1 G, C CI O~A N •
By. _
Aut orized signa r^ Peter B. is, Mayor
ATTEST (Optional): ATTEST:
6
Y:
Its: Danielle E. Daskam, Aubum City Clerk
Approvect as to form (Optional):
Attorney for (Other Party)
Amendment No. 1 for Agreement No. AG-C-349
Roth Hill Engineering, Inc.
Page 1 of 1
EXHIBIT B
FEE SCHEDULE
Roth Hiii Engineering Partners, iLC. fee schedule by staf# and reimburseabie expense classification
as of November 01, 2009. Rates are subject to modification.
STAFF TIME
Classificafion
Houriv Biflinq
Rate Ranae
EIT/Sr. Designer
$86.00 -
$114.00
Civil Specialist
$81.00 -
$153.00
Engineer
$109.00 -
$165.00
Project Manager
$155.00 -
$168.00
Planner
$95.00 -
$121.00
Technician
$71.00 -
$74.00
CAD (includes mapping and GIS)
$97.00 -
$106.00
Construction Services Speclalist
$81.00 -
$153.00
Construction Representative
$98.00 -
$110.00
SeniorSurveyor
$86.00 -
$114.00
Surveyor
$55.00 -
$104.00
ProjectSurveyor(PLS)
$126.00 -
$140.00
Administrative
$42.00 -
$87,00
Administrative Lead
$89.00 -
$151.00
Director / Principal / Sr. Engineering Consultant
$163.00 -
$194.00
DIRECT NON-SALARY REIMBURSABLE EXPENSES
All reimbursable expenses are at cost and will be marked-up 10%
• Outside Reproduction Fees
• CourierFees
• Subconsultant Fees
• Materials and Supplies
• Mifeage at $0.55 or the current approved IRS ra#e.
Subcontracts: The CONSULTANT, at the CITY'S request shaU enter into subcontracts with other
consultants. If approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracfs plus a 10% markup to coverthe CONSULTANT'S additional overhead expense
associated with the Subcontract.
.4
CITY OF *
t : Peter B. Lewis, Mayor
-931-3000
_ VU WASHINGR N
TON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov 253
December 30, 2010
Bob Geiss
Roth Hill
2600116 th Avenue Northwest, Suite 100
Bellevue, WA 98004
RE: Agreement for Professional Services, AG-C-349
Design Standards Update
Dear Mr. Geiss:
This letter is to inform you that the above-referenced Agreement for Professional Services is
being closed at this time. Our records indicate that we processed the final payment for this
agreement on April 16, 2009 for invoice #96027 in the amount of $5850.07 If you feel that this
Agreement for Professional Services should not be closed, or if there are any outstanding
invoices, please inform me by January 14, 2011.
Thank you for your firm's professional services in work related to the design standards update
project. If you have any questions please call me at 253-804-3113.
Sincerely,
Ingrid a ,
Assistant ngineer
Public Works Department
IG/ad/hg
cc: City Clerk
AG-C-349
AUBURN *MORE THAN YOU IMAGINED