HomeMy WebLinkAboutAHBL Inc AG-C-221
,A. 31109
2005 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-221
THIS AGREEMENT made and entered into by and between the CITV OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and with, AHBL, INC., a Washington corporation, whose address is 2215
North 30th Street, Suite 300, Tacoma, Washington, 98403, hereinafter referred to as
"CONSULTANT" .
In consideration of the covenants and conditions of this Agreement, Ilhe parties
hereby agree as follows:
1. SCOPE OF WORK.
AHBL, Inc. will provide on-call surveying and drafting services including, but not
limited to, Topographic, Design, Boundary and Construction surveys. All survey
procedures performed by the CONSULTANT shall be performed under the direction of
a Professional Land Surveyor licensed by the State of Washington. Topographic
drawings developed as part of the CONSULTANT services will be in an AutoCAD, DCA
format.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31,2005.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
Agreement for Professional Services AG-C-221
January 26, 2005
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3. COMPENSATION.
The CONSULTANT shall be paid by the CITY for completed services rendeired under
the approved individual work task orders for each assignment (see examplEl Exhibit A).
Such payment shall be full compensation for work performed or services rendered and
for all labor, materials, supplies, equipment and incidentals necessary to complete the
work. The CONSULTANT shall submit an itemized bill to the CITY prior to payment.
The CONSULTANT shall be paid by the CITY based upon the fees included on
each individual approved work task order. These fees will be "not to exceed" lump sum
figures based on the fee scheduled outlined in Exhibit B for work performed under this
Agreement. Exhibit B is attached hereto and by reference made a part of this
Agreement. Compensation shall include all consultant expenses including, but not
limited to, overhead, profit and direct non-salary costs and shall not exceed that amount
shown on each approved individual work task order under this contract. The total
amount of the Agreement is not to exceed $50,000.00.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expe,nded on
such services.
4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
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January 26. 2005
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perform its services to conform to generally accepted professional surveyin!~ standards,
and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval olr
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
5. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY and its officers and
employees harmless from and shall process and defend at its own expense all claims,
demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S
negligence or breach of any of its obligations under this Agreement; providEid that
nothing herein shall require the CONSULTANT to indemnify the CITY against and hold
harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S
agents or employees and (b) the CITY, their agents, officers and employees, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
the costs to the CITY of defending such claims and suits, etc. shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the ne!~ligence of
the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
Agreement for Professional Services AG-C-221
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6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an inde,pendent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
7. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
commercial general liability insurance against claims for injuries to persons or damage
to property which may arise from or in conjunction with services provided to the CITY by
the CONSULTANT, its agents, employees or subcontractors, under this Agreement.
The CONSULTANT agrees to provide commercial general liability insurancl~ and shall
maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per
occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. The
CONSULTANT shall also provide and maintain professional liability covera~le in the
minimum liability limits of ONE MILLION DOLLARS ($1,000,000) per claim and TWO
MILLION DOLLARS ($2,000,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
Both the general liability and professional liability coverage shall provide that the
CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY,
its officials, employees and agents. Any insurance or self insurance maintaiined by the
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CITY, its officials, employees or agents shall be excess to the CONSULTANT'S
insurance and shall not contribute with it. Each insurance policy required by this
section of the Agreement shall be endorsed to state that coverage shall not be
suspended, voided, or canceled except when thirty (30) days prior written notice has
been given to the CITY by certified mail return receipt requested. All insurance shall be
obtained from an insurance company authorized to do business in the StatEl of
Washington. The CONSULTANT agrees to provide copies of the certificatEls of
insurance to the CITY specifying the coverage required by this section within 14 days of
the execution of this Agreement. The CITY reserves the right to require thalt complete,
certified copies of all required insurance policies be submitted to the CITY at any time.
The CITY will pay no progress payments under Section 3 until the CONSULTANT has
fully complied with this section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books anal records
relating to its operation and concerning this Agreement for a period of six (Ei) years
Agreement for Professionai Services AG-C-221
January 26, 2005
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following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION. AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contrad under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of .my of the
offenses enumerated in paragraph "(b)" of this certification; and
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(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminatEld for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an I~xplanation
to this proposal.
11. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
12. GENERAL PROVISIONS.
12.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
12.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Agreement for Professional Services AG-C-221
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Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations hereiin.
12.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith Eiffort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
12.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
12.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
12.6. Should it become necessary to enforce any term or obligation of this
Agreement. then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
12.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
12.8. If any provision of this Agreement is invalid or unenforceable, Ilhe
remaining provisions shall remain in force and effect.
12.9. This Agreement shall be administered by John W. Becker, III, on behalf of
the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY.
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
Agreement for Professional Services AG-C-221
January 26, 2005
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City of Auburn AHBL, Inc.
Attn: William S. Helbig Attn: John W. Becker III
25 W Main Street 2215 North 30th Street, Suite 300
Auburn WA 98001 Tacoma, WA 98403
Phone: 253.288.3142 Phone: 253.383.2422
Fax: 253.931.3053 Fax: 253.383.2572
E-mail: whelbig@cLauburn.wa.us E-mail: jwbecker@ahbl.com
12.10. All notices or communications permitted or required to be giv,en under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressEld to the
address for the party set forth in 12.9, or if to such other person designated by a party
to receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedum set forth in
this section of the Agreement.
12.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when onle or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-221
January 26, 2005
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-=
Date
ATTEST:
~&O~~
Danielle E. Daskam, City Clerk
Federal Tax ID # q,\- O"l.t ~"c:; '\ \
File: H:\Consultants\Agreements\2005\AGC221 Agreement (AHBL).Doc
Agreement for Professional Services AG-C-221
January 26, 2005
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EXHIBIT A
SAMPLE ANNUAL CONTRACT TASK ASSIGNMENT DOCUMENT
AGREEMENT #: AG-C-xxx TASK NUMBER: xxx-Txx-xxx
CONSULTANT:
PROJECT #:
The general provisions and clauses of the Agreement referenced above shall be in full
force and effect for this Task Assignment.
Location of Project:
Maximum Amount Payable per this Task Assignment: $xxx.xx
Completion Date:
Scope of Work:
APPROVALS
Consultant Project Manager:
Signature: Date:
Agency Project Manager:
Signature: Date:
If over $5,000 the Mayor must sign here:
Signature: Date:
Note: If this task order is over $25,000 then it must go before the Public Works
Committee and City Council for approval prior to the mayor's signature,
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EXHIBIT B
FEE SCHEDULE
AHBL, INC.
CHARGES: Charges for employees are determined by the hourly rates listed be,low. Charges
for reimbursable expenses are specified below or in individual task order proposals.
labor Rates
labor Category Hourly Rate
Principal $140.00
Associate Principal $140.00
Chief of Parties $110.00
Survey Technician $85.00
Party Chief $85.00
Chainperson $55,00
Clerical $50.00
Survey Crew $140,00
EXDense Rates
Expense Category Billing Rate
Mileage $0.405/mile
Outside Photocopies/Printing Cost + 10%
Transportation by Public Carrier Cost + 10%
Outside Services or Subcontractors Cost + 10%
Materials and Supplies Cost + 1a%
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CONSULTANT INVOICES
Consultant invoices should contain the following information:
. On consultant letterhead.
. A cover letter stating the status of each task. This should include items compl'3ted, percent
completed during the billing period and completion along with funding status.
. Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
. Invoice date.
. Period of time invoice covers.
. Consultant Agreement # (i.e.: AG-C-115).
. Project number(s) listed (i.e.: C310A).
. Task Order number(s) listed (i.e.: PE-T03-001)
. City's project manager listed.
. The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
. Direct salary (base salaries)
. Indirect salary (benefits)
. Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, sUbconsultants), indirect non-salary
(overhead). The City does not pay for consultant meals unless part of a task nequires travel
outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken
down and backup information is to be attached to invoice. Project managers aJe to inform
consultants as to what is required for break down information and if backup information is to
be attached. Break out the same for subconsultant charges.
. Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
. Percentage of work completed to date compared to total amount of work (if required by the
project manager).
. Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can !let an
amendment in place.
. Invoices for previous year are due by January 15'h.
. For grant/special funded projects there might be other special information needed,
reference the LAG manual.
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SAMPLE INVOICE
City of Auburn Invoice #: 5222
25 West Main Progress Payment #: 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: William S. Helbig Project Name: Thomas Nelson Farm
Agreement #: AG-C-01 0
Project #: C310A
Task Order #: PE-T03-001
Engineering Services performed during the period of: January 2005,
SAMPLE ENGINEERING, INC.
Personnel Hours Hourlv Rate Amount
Mike Jones, Principal in Charge 1 $125,00 $125.00
Carla Maker, Architect 5 $ 72.00 $144,00
Joe Smith. Word Processina 10 $ 48,00 $480,00
Consultant Personnel Sub Total: $749,00
Exoenses (see attached dacumentation) Charaes Multlolier Total
Mileage ($0.345/mile): 20 miles x 1.1 $ 7,59
Communications: $30.00 x 1.1 $33.00
Printina: $29.00 x 1.1 $31,90
Consultant Expenses Sub Total: $72.49
Consultant Total: $821.49
SUB CONSULTANTS
Subconsultant (see attached documentation) Hours Hourlv Rate Amounl;
ABC ENVIRONMENTAL, INC., Civil Engineer 10 $100,00 $1,000.00
ELECTRICAL CONSULTING, Electrical Engineer 5 $100,00 $ 500.00
MECHANICAL SOLUTIONS, Mechanical Engineer 10 $100.00 $1,000.00
MOVING COMPANY. Movina Consultant 2 $100.00 $ 100,012
Subconsultant Sub Total: $2,600,00
x 1.1 Multiplier: $ 260,00
Subconsultant Total: $2,860.00
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CONTRACT BREAKDOWN
Amount Prior This Total Invoiced % % Amount
Task Authorized Invoiced Invoice To Date Expended Completed Remaining
Task Order
No, $22,000.00 $1,025.00 $2,681.49 $3,706.49 20% 25% $18,293.51
Task Order
No, $10,000,00 $752.00 $4,872.93 $5,624.93 56% 65% $4,375,07
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AMENDMENT #1 TO AGREEMENT NO. AG-C-221 BETWEEN
THE CITY OF AUBURN AND AHBL, INC.,
RELATING TO ON-CALL SURVEY AND DRAFTING SERVICES
THIS AMENDMENT is made and entered into this I /~ day of ~' , 2006,
by and between the CITY OF AUBURN, a municipal corporation of the tate of Washington
(hereinafter referred to as the "CITY"), and AHBL, Inc., (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-221
executed on the 10th of January, 2006.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change in the Contract Terms.
2. SCOPE OF WORK: There is no change in the Scope of Work.
3. COMPENSATION: The additional compensation amount authorized under this
Amendment is $50,000. The total amount authorized under the Agreement and all
amendments is $100,000.
REMAINING TERMS UNCHANGED: That all other provisions of the AgrEiement between
the parties for AG-C-221 executed on the 10th day of January, 2006, shall remain
unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
AHBL, INC.. CITY J'
~
Peter
T (Optional): ATTEST:
By: 11~1'11~~
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional):
Attorney for Other Party y
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Amendment No.1 for Agreement No. AG-C-221
AHBL, Inc.
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