HomeMy WebLinkAboutAnchor Qea LLC AG-C-348 - CLOSED 12/30/2010A:-~.►~.I
2009 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-348
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and ANCHOR QEA, LLC, whose address is 3312 Rosedale Street, Suite
204, Gig Harbor, WA 98335, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2009, and can be amended by both parties.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION
The total compensation for this Agreement shall not exceed $220,000.00. Paid
per rates are attached in the fee schedule as shown on Exhibit B, which is attached
hereto and by this reference made a part of this Agreement.
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The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 10%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non-salary
cost, directly identifiable with the project, shall be submitted as an itemized listing of
charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. AI► above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services
4. SUBCONTRACTING
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
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5. RESPONSIBILITY OF CONSULTANT
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services perFormed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
perFormance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT shall indemnify and hold the CITY and its officers and
employees harmless from and shall process and defend at its own expense all claims,
demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S
negligence or breach of any of its obligations under this Agreement; provided that
nothing herein shall require the CONSULTANT to indemnify the CITY against and hold
harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S
agents or employees and (b) the CITY, their agents, officers and employees, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
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the costs to the CITY of defending such claims and suits, etc. shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of
the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
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equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
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All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
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the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
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Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in perForming this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
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cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its perFormance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shalt be administered by Jerry Bibee, PE, on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Tim Carlaw
25 W Main Street
Auburn WA 98001
Phone: 253.804.5060
Fax: 253. 931.3053
E-mail: tcarlaw@auburnwa.gov
Anchor QEA, LLC
Attn: Jerry Bibee, PE
3312 Rosedale Street, Suite 204
Gig Harbor, WA 98335
Phone: 253.858.5552
Fax: 253.858.5553
E-mail: jbibee@anchorqea.com
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13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
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ATTEST:
Dani E. Daskam, City Clerk
APPROVED AS TO FORM:
DMiel B. Held-,City Attor?v6y
ANCHOR QEA, LLC
~
BY: A&A
Title: N,r4 r\C'.,,
Federal Tax ID #
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EXHIBIT A
SCOPE OF WORK
CITY OF AUBURN
MILL CREEK PEASLEY CANYON ROAD CULVERT REPLACEMENT PROJECT
This Exhibit A defines the professional engineering services to be provided to the City of
Auburn, Public Works Department, Utilities Section (City) by Anchor QEA, LLC (Consultant)
for the Mill Creek Peasley Canyon Road Culvert Replacement Project (CP0819). This project
will be completed by the Consultant in coordination with various subconsultants. Only those
services and deliverables identified as Phase 1, Design and Permitting Assistance, will be
authorized for the initial work phase; Phase 2 Construction Management Assistance Services
are intended to be added by contract supplement after completion of Phase 1 services.
Project Background, Description, and Needs
This project is located on Mill Creek at the Peasley Canyon Road crossing, approximately 400
feet upstream from the mouth of Peasley Canyon at the Mill Creek West Valley Highway
crossing. A significant reduction in channel gradient occurs in the area of the existing
culvert(s). That change is gradient, coupled with channel erosion that is occurring in the
canyon and headwater areas upstream of the culvert, results in ongoing channel bed
aggradation through and downstream of the existing culverts. Site observation suggests that
the channel is approximately 50 percent (or greater) obstructed by accumulated sediment
through the culvert, and that the downstream reach has similarly aggraded by a few feet, thus
limiting the existing culverts hydraulic capacity and potentially adversely affecting fish passage
through it. City staff have also noted that leakage has occurred at the existing culverts within
the road prism fill (a concern for potential culvert and road fill structural failure), as evidenced
by the recent and past pavement and embankment fill repairs that City maintenance staff have
made over the existing culverts. The Park-n-Ride lot on the south bank downstream of the
culverts has further constricted the channel and reduced the local riparian corridor width.
Invasive plant species (Reed canarygrass, Japanese knotweed, and Himalayan blackberry) are
evident along the channel upstream and downstream of the crossing.
The project improvement need is to replace the existing circular corrugated metal pipe culverts
with a larger span bottomless concrete box culvert (or equivalent hydraulic structure) that has
the requisite capacity for high flood flows conveyance and that also provides for juvenile or
adult fish passage maintenance over the required range of fish passage flows. The
improvements will need to function properly with continued sediment aggradation or have
designed access and an approved Hydraulic Project Approval (HPA) provision to allow
periodic channel bed sediment cleanout. In addition, excess sediment in the downstream
channel (extending downstream to the West Valley Highway Crossing) will likely need to be
removed with associated restoration of that channel section. Depending on the selected
alignment for the replacement culvert crossing, upstream channel realignment and restoration
may also be necessary. An optional sediment trap may also need to be considered as part of the
improvements. The primary issues and challenges that design, permitting, and construction
work for these improvements will need to address include:
• Selecting the replacement culvert hydraulic structure type, size, and location to meet
roadway flood protection and fish passage needs
• Providing for potential maintenance of ongoing sediment deposition in and adjacent
to the replacement culvert
• Improving connectivity of downstream/upstream habitats
. Maintaining adjacent wildlife protection (i.e., Great Blue Heron rookery)
• Achieving environmental permitting approvals (including ESA) within the available
project timeline to facilitate project construction in the summer 2009 fish/wildlife
work windows
• Limiting traffic disruption during construction
• Achieving agreements to construct and maintain improvements within Washington
State Department of Transportation (WSDOT) right-of-way (ROW) or easements to
be secured
• Minimizing public safety risks and Park-n-Ride disturbance during construction
• Coordinating with franchise utility providers for any required utility relocations
• Gaining cooperation of tribal interests and other local stakeholders in support of
project permits issue
. Minimizing project costs to achieve budget compliance
The following Scope of Services and Deliverables outlines the Consultant's understanding of
the service needs and products for each scope task as the basis for estimated effort and costs to
complete. The estimated fee for Phase 1 Services is included following the Scope of Services (as
detailed in Exhibit B) along with the schedule for completion. A detailed schedule will be
developed as part of Phase 1, Task 6 services.
SCOPE OF SERVICES
In the Scope of Services below, Phase 1 services include all expected service needs for solutions
development and preliminary/final design extending through bid period assistance services.
Phase 2 would extend services through the project construction phase. A detailed scope of
work is provided for recommended Phase 1 tasks; a more general scope of work is provided for
potential Phase 2 services, and if authorized, a tailored scope for those Phase 2 services would
be developed prior to the completion of Phase 1 services. It is understood that initial
contracting will be limited to Phase 1 services.
General Assumptions, Standards, and References
The following general assumptions have been made in developing the Phase 1 Scope of Work
and Fee Estimate for the Mill Creek Peasley Canyon Road Culvert Replacement Project.
Additional specific assumptions are included in the Phase 1 Scope of Work task descriptions.
1. The City will provide the following items (ar other mutually agreed to items) on request
of the Consultant
• City GIS database and aerial base photo for the project area
• Field surveyed base map (AutoCAD 2007 compatible format), point files, and
field notes
. Existing reports, memorandum, as-built drawings, hydrologic/hydraulic models
and other available information pertinent to the project design
. Existing utilities information available in City records or collected by field survey
(beyond that contained in the GIS database)
. Available WSDOT right-of-way designation and adjacent parcel ownerships in
the local project area
. Auburn City Code Critical Areas Ordinance requirements applicable to
proposed project actions
. Peasley Canyon Road closure duration and timing limitations
. Peasley Canyon Road temporary closure and traffic control approvals, along
with traffic control crew to facilitate geotechnical field investigation within the
road corridor
• City standard construction cost estimate template (MS Excel format)
• City standard Special Provisions to the standard specifications (MS Word format)
2. The Consultant shall utilize the following standards and references in the performance
of project services:
. Auburn City Code (ACC) requirements and referenced standards
• Auburn roadway and stormwater management and facility design standards
• Department of Ecology, Stormwater Management Manual for Western
Washington (2005 version)
• WSDOT Highway Runoff Manual and Hydraulics Manual requirements and
standards
• WSDOT Standard Specifications for Road, Bridge, and Municipal Construction
(2008 version)
3. Unless otherwise noted, all deliverables will be submitted by the Consultant to the City
for review and comment. Upon receipt of comments, the Consultant will address any
comments, make appropriate revisions, and resubmit the final version, except for
submittals where the consultant will submit those revisions with another planned
deliverable (e.g., technical memoranda revisions incorporated to preliminary design
report). Unless otherwise noted, 2 hardcopies and 1 electronic file (PDF format typical)
will be submitted for final deliverables. For final design drawings issued far
construction, mylar hard copies will be provided (size and type to be specified by the
City)
4. Design drawings will be produced and submitted in AutoCAD 2007 (or back-saved to a
lower version if requested) and PDF format. The Consultant will ensure that submitted
electronic files adhere to City design standards.
5. In soils, foundation, groundwater, or other subsurface investigations, the actual
characteristics may vary significantly between test points and sample intervals and at
locations other than where observations, explaration, and investigations have been
made. Because of inherent uncertainties in subsurface evaluations, changed ar
unanticipated underground conditions may occur that could affect the total Project costs
and/ar execution. These conditions and associated cost/execution effects are not the
responsibility of the Consultant.
6. Ultimate project costs are dependent on a variety of competitive bidding and market-
driven conditions beyond the Consultant's controL The Consultant will not warranty
that the actual project costs, financial aspects, economic feasibility, or schedules to
construct improvements will not vary from the Consultant's cost opinions, analyses,
projections, or estimates.
7. Certain tasks for the design and construction of this project may not have been included
in the Scope of Work due to uncertainty in their need at this time ar other currently
unknown requirements that may evolve as the design progresses. The City may choose
to amend the scope of work for these supplemental services. Some of these potential
additional services are highlighted with the Phase 1 Scope of Work included herein.
8. This Agreement authorizing the Exhibit A- Phase 1 Scope of Work has an anticipated
start date of February 2, 2009 and is expected to be completed by July 1, 2009. The
Consultant's ability to meet this completion date is contingent on various factors and
activities under Consultant's control; however, other factors beyond Consultant's
control could affect the targeted schedule for project completion (e.g., permitting
agencies permits processing schedule). The Consultant will use all reasonable means to
keep the project moving forward on schedule for successful construction within the
construction window.
Phase 1 Scope of Work and Deliverables
Task 1- Site Characterization and Design Concepts Development
1.1 Site Topographic Survey and Base Map Development
The Consultant will provide direction to City staff to define the project survey needs for
base map development. This will include a memorandum request with annotated aerial
base map. It is understood that the City will provide all required field surveys and
associated data reduction. Requested survey data are anticipated to include tie in of
existing rights-of-way, a stream profile survey (extending downstream and upstream of the
culvert crossing), cross-sections/topographic survey with culvert details within the expected
project work area, utility locates and pickups, and other miscellaneous survey pickup needs
including ordinary high water limits, flagged wetland boundaries, geotechnical borings, etc.
The Consultant will meet City Survey Department staff at the site to review the site-specific
survey needs, set locations for key cross-sections (where stream hydraulic control exists),
and answer any questions regarding the survey request. The City will reduce all survey
data, produce a survey points file, and prepare an AutoCAD-compatible topographic base
map for the Consultant team's review and identification of any added survey pickup needs.
The Consultant will set up and structure a base map with other merged GIS datasets to
produce a design-ready AutoCAD base map to use in design solutions development and
depiction.
1.2 Existing Information Review Including Utilities, Right-of-Way, and Traffic Control
The Consultant will review existing documents pertaining to the Peasley Canyon Road
crossing including the City's 2007 aerial photography and topographic mapping, prior Mill
Creek basin hydrology reports, existing as-built roadway improvement plans, existing
wetland mapping and/or critical area reports, prior geotechnical reports, existing utilities
mapping, right-of-way limits, etc. Based on that review, the Consultant will summarize
existing information pertinent to the culvert replacement design for project team and City
staff review.
The Consultant will coordinate with City and WSDOT staff regarding gaining approvals for
siting of improvements beyond the culvert crossing within the existing WSDOT ROW. If
WSDOT ROW permits are required, the City will lead the effort to secure the required
project improvements siting and access permits with assistance provided by the Consultant.
The Consultant will also assist the City with identifying the need for and alternatives to
short-term construction phase closure of Peasley Canyon Road to facilitate installation of the
replacement culvert(s). City staff will identify traffic control requirements for full or partial
road closure. The Consultant will prepare a brief inemorandum to summarize
requirements for and estimated (preliminary) costs far traffic control along with potential
avoided project costs for culvert alternatives under full/partial road construction closure or
local detour options. City staff will decide on the preferred approach for road closure or
temporary detour considering the Consultant's input along with City Administration and
Council guidance.
1.3 Hydrologic and Hydraulic Analyses
Assuming the existing Hydrologic Simulation Program Fortran (HSPF) continuous
simulation hydrologic model input file if found to be available from prior work conducted
by others, the Consultant will update that model to reflect current land cover based on the
City's impervious cover GIS database and considering recent aerial photography.
Precipitation data will be updated to reflect the most-recent local, comprehensive, time-
series data. Recent King County Peasley Canyon stream gage data will also be collected and
used in HSPF model calibration assuming adequate, good quality data exists. Simulations
will be run with the resulting HSPF model to evaluate expected recurrence interval peak
flows, seasonal (monthly) mean flows, and monthly and annual flow-duration as the basis
for fish passage flows determination consistent with Washington Department of Fish and
Wildlife criteria. Alternatively, if the existing HSPF model is not available, the Consultant
will assess peak flow estimates from prior modeling analysis (by others) coupled with
analysis of recent, representative stream gage data for estimation of fish passage flow
ranges.
The Consultant will develop a Hydraulic Engineering Center - River Analysis System (HEC-
RAS) hydraulic model of Peasley Canyon tributary using the surveyed channel and culvert
cross-sections, extending upstream from the confluence with the Mill Creek mainstem to
approximately 1,000 feet upstream of the Peasley Canyon culvert crossing. If adequate high
water mark and concurrent peak flow data can be obtained, the existing condition HEC-RAS
model will be calibrated to that information. If not, then engineering judgment will be used
in adjusting hydraulic analysis parameters. This model will be developed primarily for
analysis of culvert and adjacent channel hydraulics far proposed conditions with
recommended improvements, but the existing culvert and alternatives improvements will
also be analyzed with design development. Results of the hydraulic analysis will be used to
confirm the culvert capacity to convey design event peak flows, to evaluate culvert
hydraulic conditions under the range of fish passage flows, and as the basis for channel
geomorphology analysis (Subtask 1.6) for substrate material erosion threshold analysis and
replacement material sizing.
The basis, assumptions, and results of the hydrologic and hydraulic modeling analysis will
be summarized by the Consultant in a technical memorandum for City staff review,
comment, and concurrence.
1.4 Wetlands and Ordinary High Water Limits Assessment, Mapping, and Stream Typing
The Consultant's wetland scientist will prepare for and conduct a wetland delineation to
flag the boundaries of stream corridor wetlands found in the designated wetland inventory
area. The limits of wetland investigation will be consistent with the approximate
topographic survey limits, extending from West Valley Highway upstream to
approximately 300 feet upstream of the Peasley Canyon Road crossing. Wetland areas
found will be described and delineated using the U.S. Army Corps of Engineers' (ACOE)
Interim Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Western Mountains, Valleys, and Coast Region (Apri12008), the Washington State Wetlands
Identification and Delineation Manual (1997), and as defined within Auburn City Code
(ACC). Data on dominant plant species, soil conditions in test pits, and evidence of
hydrologic conditions will be recorded on wetland data forms. Wetland boundaries will be
flagged in the field in a manner that clearly identifies the wetland area. The Consultant will
attempt to use a portable GPS unit to document the location (X, Y coordinates) of those
boundaries; however field survey pickup of the flagged wetland boundaries by the City
Survey Department crews may be required if adequate GPS satellite coverage isri t
accessible.
Wetland vegetation classes present within each delineated wetland area will be documented
by the Consultant based on U.S. Fish and Wildlife Service (USFWS) classification methods
(Cowardin 1979). Wetland ratings will be prepared based on the Revised Washington State
Wetland Rating System for Western Washington (2004) and the ACC. A detailed wetlands
functional assessment is not included within the work scope. Wetland buffers will be
assessed based on the ACC and will be shown as offsets to the established wetland
boundaries on wetland delineation maps.
The Consultant will prepare a jurisdictional wetland delineation report. The repart will
include a brief description of dominant vegetation, soil characteristic and hydrology
indicators for each wetland and the wetland type (USFWS) and category (based on current
Ecology criteria). The report will also include a brief description of the regulatory
framework affecting the described wetlands. Wetland data sheets based on the Corps of
Engineers Western Mountains, Valleys, and Coast Region Interim Regional Supplement and
Washington State Wetland Rating Forms will be completed and included as an appendix to
the delineation report.
The Consultant will also identify Ordinary High Water (OHW) limits along the Mill Creek
Peasley Canyon Tributary within the topographic survey limits and consistent with Chapter
90.58 RCW. Boundaries of the OHW will be flagged for pickup using a portable GPS unit (if
possible), or alternatively by City Survey Department crews. The stream type will be
determined based on the Washington Department of Natural Resources (DNR) classification
systems. The stream types under both the WAC 22-16-030 water typing system and the
WAC 222-16-031 interim water typing system will be documented. Stream buffers will be
assessed based on the ACC and shown on a stream identification map.
1.5 Fish Passage and Habitat Assessment
The Consultant's fisheries biologist will conduct a fish passage field investigation including
a field walk of the Mill Creek Peasley Canyon Tributary channel for the affected design
reach to characterize existing conditions and any passage deficiencies. The type and nature
of identified fish passage problems will be summarized by the Consultant in a field
observation repart. At the City's direction, the Consultant will coordinate with the
Washington Department of Fish and Wildlife (WDFW) regional habitat biologist regarding
project improvement needs/alternatives, the applicable Hydraulic Project Approval (HPA)
fisheries work window, and the option for use of the expedited permit process for
restoration projects. The Consultant will also identify WDFW and NOAA fisheries fish
passage design criteria as applicable within the design reach for documented species use
(both adult and juvenile).
Far the recommended replacement culvert, the Consultant will evaluate fish passage over
the anticipated flow ranges established from Task 1.3 hydrologic analysis considering the
target fish species and the timing of their expected presence. This will include identification
of concepts for improved and sustainable fish passage at the replacement culvert and in the
adjacent channel reaches. Alternative fish passage improvement concepts (i.e., use of
roughened channels, step pools, LWD groupings with boulders, etc) will be consistent with
expected channel morphology and stream sediment dynamics (evaluated in Task 1.7). The
recommended concept(s) will meet requirements of the WDFW design guidelines for fish
passage at roadway culverts. It is expected that a stream simulation design approach will
be used to determine the required span of the improved crossing. The Consultant will
summarize the basis and results of the fish passage evaluation in a brief technical
memorandum for City staff review and concurrence.
1.6 Wildlife Habitat Assessment
The Consultant's wildlife biologist will gather available PHS information on wildlife species
in the project area and will research the Great Blue Heron Rookery that currently ar
previously existed in close proximity to the project site. A site investigation will be
conducted to document evidence of the presence/absence of heron rookery features and any
PHS species of concern. The area of effect and construction window associated with the
heron rookery (if still present) will be confirmed. The Consultant will prepare a brief
technical memorandum to document findings of the wildlife assessment as pertains to
potential limitations to project improvements.
1.7 Geotechnical Investigation and Engineering Evaluation
The Consultant will hire a subcontract driller to advance two (2) borings under the
Consultant's observation in the vicinity of the proposed upstream ends of the new culvert
alternative alignments. These borings will be targeted at 40 feet deep, although the final
depth may be modified in the field depending on conditions encountered. Samples will be
collected and characterized in the field by Consultant's geologist or geotechnical engineer.
In addition, laboratory tests will be conducted by a subcontract soils testing laboratory at
the Consultant's direction to confirm the field soils classification at the boring locations and
to further classify the engineering parameters of selected samples of the site soils from those
borings.
In addition to the geotechnical borings, the Consultant's geologist or geotechnical engineer
will perform a full day of field work to advance up to 6 hand auger explorations along
existing and potential alternative (new) alignments of the channel upstream and
downstream of the proposed culvert improvement. In addition, and up to 2 hand auger
explorations may be made along any proposed berms or temporary access road alignments
as applicable for improvement alternatives. While this effort targets a total of 8
explorations, the field work will be limited to one day in duration and, therefore, the total
number of hand augers performed may vary from the target. Hand auger locations along
the stream channel alignments (existing and proposed) will have priority during this field
effort. It is assumed that the City will provide the pre-exploration site survey information
including utility locates, that truck-mounted driller access can be achieved by a temporary
lane closure with traffic control provided by the City, and that City staff will obtain any
required permits (the Consultant will assist) to complete the exploration program.
The Consultant will evaluate the results of the site investigation, summarize soil conditions
encountered, and prepare geotechnical engineering recommendations for a Geotechnical
Engineering Report. This report will include the following:
• Summary boring logs from geotechnical investigation
• Results of laboratory testing
• Site preparation and earthwork recommendations
. Excavation and shoring recommendations for culvert installation, as applicable
• Bearing capacity of site soils for foundation recommendations
• Settlement estimates under proposed culvert loading conditions
• Stability evaluation for proposed channel slope cuts
Seismic evaluations conducted by the Consultant, as appropriate, will rely on USGS
mapped ground accelerations for the design earthquake. This task does not include a site-
specific probabilistic site hazard assessment to generate local earthquake design criteria.
1.8 Stream Geomorphology Evaluation
T'he Consultant's geomorphologist will conduct a geomorphic field investigation of the
design reach to characterize current channel conditions, including the observed stability of
the streambed and banks along with zones of scour, bank erosion, and bedload aggradation.
Approximate channel reach gradients, form/geometries, sinuosity, and bed material
sediment characteristics will be documented as input to the channel stability/morphology
evaluation.
The Consultant will correlate geomorphic field survey results with other available sources
of geomorphic data and with the results of the hydraulic modeling completed in Task 1.3.
Based on this collective information, and using techniques consistent with the WDFW
Integrated Streambank Protection Guidelines (ISBPG), the geomorphic equilibrium (channel
stability) will be evaluated along with potential causes of any instabilities within the channel
reach local to the Peasley Canyon Road culvert. Because of upstream channel bank
instabilities and the episodic nature of large sediment plumes delivered through the Peasley
Canyon tributary, the potential for downstream sediment transport and channel bed
aggradation at the replacement culvert will not be estimated directly by analytical methods.
However, rough estimates of reach-based sediment yield, transport capacity, and
sedimentation potential will be made by the Consultant considering the observed upstream
mass-waste area volumes, the downstream channel morphology and gradient, the
replacement culvert hydraulic conditions, and the frequency and volume of channel
sediments removed by past maintenance dredging.
Using the geomorphic information gathered and guidance within the ISBPG, the Consultant
will suggest localized streambank and channel protections and measures to maintain
adequate channel stability in modified stream reaches local to the culvert improvement.
Recommended habitat improvements associated with those channel protection measures
will also be documented. The Consultant will summarize the results of the geomorphic
evaluation in a technical memorandum for City staff review and concurrence.
1.9 Alternative Improvements Development
Based on the results of the Task 1 site characterization subtasks, The Consultant will
develop two composite alternative solution concepts far the culvert replacement and
associated adjacent channel improvements. The Consultant will document those
alternatives by conceptual design drawings showing improvement layout plans, profiles,
and key sections. Those solution alternatives will be the basis for technical, permitting, and
cost/schedule feasibility evaluation conducted under Task 2.
Task 1 Deliverables
The following deliverabie products will be provided for Task 1:
• Survey request memorandum with annotated aerial map and project area design-ready
base map (AutoCAD 2007 format) from City surveys supplemented by GIS data as the
products of Task 1.1
• Summary of available existing project information and construction road closure
alternatives memorandum as the products of Task 1.2
. Hydrologic and hydraulic model files and memorandum summarizing those analyses as
the product of Task 1.3
• Wetland delineation report and appended data sheets for project site area along with
OHW delineation, stream typing and buffer designation graphics as the products of
Task 1.4
• Fish passage and habitat evaluation memorandum as the product of Task 1.5
• Wildlife habitat assessment memorandum including Heron Rookery review as the
product of Task 1.6
• Geotechnical investigation and engineering report including appended boring logs and
soils testing results as the product of Task 1.7
• Stream geomorphology assessment memorandum as the product of Task 1.8
• Alternative solution conceptual design plans as the product of Task 1.9
Task 2- Solutions Feasibility Evaluation and Preliminary Design Report
2.1 Design Criteria Summary, Constructability Review, and Project Phasing Assessment
The Consultant will summarize the collective design criteria for the culvert and adjacent
channel improvement alternatives in a table based on Task 1 evaluation. The
constructability of alternative improvements will also be evaluated as related to culvert
foundation needs, available staging and access areas, traffic control (as related to road
closure options considered under Task 1.2), fish and wildlife construction timing limitations,
and other constraints identified from Task 1 evaluation. The Consultant will identify
potential construction phasing needs and approaches to successfully implement the project
within the target schedule.
2.2 Preliminary Environmental Permitting Assessment
The Consultant's environmental permitting specialist will conduct an initial assessment of
environmental permitting needs and strategies (as a predecessor to Task 4) to secure
required project permits/approvals in the most time efficient manner as guidance to
evaluation of conceptual design alternatives. This will include a listing of permits and/or
approvals potentially required for each alternative, application and documentation
requirements, and expected timing for submittal as well as agency processing through
approval (best estimate). The Consultant will evaluate the potential use and benefits of the
expedited permit process for a restoration-related HPA including associated local permit
and SEPA exemptions. This would require project sponsorship by a local restoration or
conservation group, and also the ability to obtain a Nationwide Permit 27 for restoration
projects from the ACOE. This strategy will be assessed and discussed with City staff for a
decision on potential application of this approach.
2.3 Conceptual Design Solutions Feasibility and Cost/Schedule Evaluatton
Based on the results of Tasks 1, 2.1 and 2.2, the Consultant will evaluate the technical and
implementation feasibility of conceptual design alternatives considering the available
construction window (July through September anticipated) to complete the wark.
Preliminary quantities and opinions of construction cost will be prepared for both
alternatives based on design criteria, the conceptual design layouts, and appropriate
assumptions at this early stage of design (e.g., allowable road closure, etc). Expected
construction schedule duration within fish and wildlife work windows and allowable road
closure periods will be documented. The results of Task 2 evaluation will be summarized
by the Consultant in a brief inemorandum for City staff review and decision on which
alternative design to proceed with.
2.4 Preliminary Design Report
The Consultant will compile the deliverables generated in Tasks 1 and 2 into a Preliminary
Design Report that includes an executive summary with recommended improvements
documentation. Design criteria tables, drawings, figures, and technical memoranda
developed for those tasks as the basis for design recommendations will be appended in final
form in response to City comments on each. It is assumed that only a single version of the
preliminary design report will be issued.
Task 2 Deliverables
The following deliverable products will be provided for Task 2:
. Alternative solutions constructability and phasing assessment summary as the product
of Task 2.1
. Preliminary environmental permitting needs assessment for alternatives as the product
of Task 2.2
• Conceptual design alternatives feasibility assessment memorandum as the product of
Task 2.3
• Preliminary design report (compiled from Task 1 and 2 memoranda) with executive
summary, figures to document the recommended and alternative design solutions as the
product of Task 2.4
Task 3- Preliminary Design Development
3.1 50% Design Drawings
The Consultant will prepare preliminary design plans, profiles, sections, and selected details
for recommended improvements for the selected design. It is assumed that the preliminary
design plans will require preparation of up to 8 drawing sheets developed to approximately
50% design completion (for civil, geotechnical/geomorphic, and landscape restoration
design elements) to adequately support environmental permitting applications under Task
4. This will include adequate definition of the project footprint and excavation/fill areas and
volumes within ACOE-regulated critical areas (i.e., within wetlands and ordinary high
water limits). The Consultant will develop a preliminary construction staging/phasing plan
to document construction access limitations that would minimize construction impacts on
those critical areas and associated habitats. Areas of WSDOT ROW encroachment beyond
the road corridor and potential construction and permanent easement needs (for
improvements and maintenance access) will be shown for review with City and WSDOT
staff. Updates to conceptual design opinions of probable construction cost consistent with
the preliminary design level of completion will also be developed. Cost opinions will be
prepared using the City's standard Engineer's Estimate Template with unit cost updates as
required. Specification Special Provisions will not be prepared at the 50% level of design
completion, but will be completed under Task 5.2 with 80% design development.
The Consultant will provide the preliminary design drawings for City staff review and
comment. Consultant revisions to the 50% design drawings in response to City comments
will occur with production of the 80% design drawings under Task 5.1, and will be reflected
in the JARI'A drawings prepared under Task 4.3.
Task 3 Deliverables
The following deliverable products will be provided for Task 3:
. Preliminary (50%) design drawings and construction cost opinion for selected
improvements as the products of Task 3.1
Task 4 - Environmental Permitting
4.1 Project Description
The Consultant will prepare a project description that highlights all elements that are inputs
to the various environmental permitting applications. This will include notation of expected
critical area impact areas and likely construction methods that will be required for work
within those areas. The project description will be provided to City staff for review and
comment (and Consultant revision) such that a common understanding of the project is
carried forward in all permitting applications and supporting documents.
42 SEPA Environmental Checklist
The Consultant's environmental permitting specialist will prepare a draft State
Environmental Policy Act (SEPA) Environmental Checklist that describes proposed
improvements, existing environmental conditions, and that assesses the potential impacts
and mitigation opportunities for the various elements of the environment. This assumes
that NEPA documentation will not be required assuming that no federal funding for the
project occurs, and that a SEPA Checklist will suffice for SEPA review (e.g., a SEPA EIS will
not be required). Figure graphics supporting the draft SEPA Checklist will be prepared by
the Consultant along with appropriate references materials.
The Consultant will review the draft SEPA Checklist with City staff and prepare a final
SEPA Checklist in response to City comments. It is assumed that the final SEPA Checklist
will be submitted for processing by the City prior to the Joint Aquatic Resources Permit
Application (JARI'A) submittal such that a SEPA determination is in progress at the time of
JARI'A and Endangered Species Act (ESA) consultation document submittal (see Task 4.3
and 4.4).
If the City qualifies far and chooses the expedited HPA permit process for a restoration
project, the project would qualify for a state lead SEPA exemption, and in that event at the
City's discretion, this task and associated deliverable could be eliminated. The advantage of
this approach (if workable) should be a reduction in the permit processing schedule.
4.3 JARPA Application and Drawings
The Consultant's environmental permitting specialist will prepare a JARPA for the
recommended project improvements, including the application form, drawings (consistent
with ACOE content/format requirements), and supporting materials. The Consultant will
provide the draft JARPA for City staff review and comment. A pre-application meeting
with ACOE, WDFW, Ecology, and local regulatory staff will be requested (if appropriate) to
review the project and proposed JARI'A. 'Ihe Consultant will make final adjustments to the
JARPA based on City and agency inputs.
The City will submit the final JARPA to the ACOE and WDFW for review and processing.
It is assumed that the City will pay required permit submittal and processing fees. It is also
assumed that the Consultant will provide one set of responses to initial agency questions
and supplemental information requests to allow initiation of the resource agencies permit
processing. Far the duration of Phase 1 services, the Consultant will provide ongoing
environmental permitting agencies coardination (periodic calls and e-mails, meetings will
occur under Task 6) through securing of permits and other approvals. It is assumed that no
significant revisions to the JARPA will be needed based on agency permitting review. If
major design adjustments or supplemental information is requested by the permitting
agencies requiring re-issue of the JARPA or additional document submittals, those services
will be considered as supplemental work requiring a task budget adjustment.
4.4 Informal ESA Consultation
The Consultant's environmental permitting specialist will prepare an Informal ESA
Consultation document (ESA document) for the proposed project action (which is a short-
form Biological Assessment). The ESA document will be provided for City staff review and
comment, revised as appropriate, then will be submitted to the ACOE to facilitate NOAA
Fisheries and USFWS biological opinion review. The ESA document will also serve as the
resource document for Essential Fish Habitat (EFH) consultation for compliance with the
Magnuson-Stevens Act and the 1996 Sustainable Fisheries Act. The ESA document will:
. Describe the proposed project and action area
. Document listed species and habitat infarmation, including expected occurrence
within the design reach
0 Present stream assessment data and field observation results
. Present existing environmental conditions in the design reach
. Assess potential effects of the proposed action
. Describe conservation measures to be taken
• Recommend a determination of effect with an impact statement regarding each
listed species evaluated
If the ACOE stipulates that a full Biological Assessment is required beyond the ESA
document for project biological opinion review, then those added services to prepare it will
be considered as supplemental work requiring a task budget adjustxnent.
4.5 Cultural/Historic Resources Investigation and Reporting
A cultural/historic resources archeological reconnaissance survey of the project site and
associated findings report may be requested through ACOE review of the JARPA under
Section 106 of the National Historic Preservation Act (NHPA). As part of development of
the JARPA, the Consultant will investigate this potential need based on consultation with
the Washington State Department of Archeology and Historic Preservation (DAHP). This
work would need to be conducted by a certified Archeologist, and a scope developed for
this effort based on the specific needs for this project. No services beyond the initial
investigation of need are included in this scope task and associated budget; if required,
these services will be considered supplemental work requiring a task budget adjustment.
4.6 Critical Areas Review and Other Local Permits
Project work within wetlands and other critical areas and their buffers as defined by the
ACC will likely require Critical Areas Review and approval through the City's Planning
Department and Permit Center. Other local grade/fill permit approvals may also be
required. The Consultant will assist the City with responses to these locally administered
permits or approval requirements for proposed work within the City's critical areas. If the
City qualifies for and chooses the expedited permit process, then these local permits or
approvals likely wouldri t be required depending on comments received from that
application. Also, a wetland mitigation plan, if requested by the ACOE during initial
JAIZPA review, is not included in this task scope and associated budget. If required, those
services to prepare such plan will be considered as supplemental work requiring task
budget adjustment. Because the extent of local permitting work is not fully known at this
time, The Consultant has allocated a budget allowance for this task; final scope for budget
conformance for this task will be determined in concurrence with City staff after the project-
specific needs have been determined.
Task 4 Deliverables
The following deliverable products will be provided for Task 4:
• Environmental permitting project description as the product of Task 4.1
• SEPA Checklist as the product of Task 4.2
• JARI'A and associated drawings as the product of Task 4.3
• Informal ESA Consultation document as the product of Task 4.4
. Archeological site investigation needs summary as the product of Task 4.5
• Critical areas review and local permitting documents input as the product of Task 4.6
Task 5- Final Design and Contract Documents
5.1 SO% Design Drawings
The Consultant will prepare 80 percent design drawings for recommended improvements
based on the preliminary (50%) design drawings developed under Task 3.1 and City review
comments on those drawings. This will include supporting engineering analysis beyond
hydrologic and hydraulic analysis completed under Task 1.3, including design coordination
with the geotechnical engineer regarding foundation design to suppart the replacement
culvert crossing. The following civil and landscape design sheets (14 sheets total estimated)
are currently anticipated as the basis for final design effort and budgeting:
• Cover Sheet
• Notes, Abbreviation, Legend, and Survey Control
• Existing Site Plan and Profile
• Culvert Excavation, Subgrade, and Foundation Plan
• Culvert Installation and Grading Plan
• Channel Modification and Containment Berm Improvements Plan and Profile
. Temporary Access Road Plan, Profile, Sections
. Traffic Control Plan (general plan adequate to secure permits and bid, with specific
plan provided by selected construction contractor)
• Culvert and Foundation Sections
0 Channel Modification and Containment Berm Sections
. TESC Plan (general plan adequate to secure permits and bid, with specific plan
provided by selected construction contractor)
. TESC Details
• Landscape Plan
. Landscape Plant Schedule and Details
This drawing list assumes that no structural design will be required as part of the final
design of recommended improvements. This assumes replacement culvert would be pre-
cast three-sided concrete box on spread footings, with performance specification for
structural design by supplier. If that need arises (i.e., as a result of inadequate foundation
bearing capacity), then additional final design structural design services may result. If
required, these services will be considered supplemental work requiring a task budget
adjustment.
The 80% design drawings and associated construction cost opinion updates will be
submitted for City staff review and comment. Drawing and cost opinion revisions based on
City comments will be completed with Task 5.3 final design services.
5.2 Specifications Special Provisions
The Consultant will review and modify the City's standard Special Provisions to the 2008
WSDOT Standard Specifications for Road, Bridge, and Municipal Construction for
consistency with project-specific improvement requirements. The Consultant will remove
sections that do not apply to this project, modify sections that need adjustment, and add
additional sections as needed. The Consultant will track all changes using Microsoft Word's
"track changes" feature. Except where specific project needs require additional bid items,
the Consultant will use the bid items in the Standard Specifications and City's Special
Provisions. Any items added by the Consultant will require a description and measurement
and payment item adjustments in the appropriate Special Provisions division. The
Consultant will develop the Special Provisions in draft form for the Task 5.1 80% design
submittal for City staff review and comments. They will be finalized in response to a single
set of City comments for the 100% design submittal with Task 5.3.
5.3 Final (100%) Design and Bid Documents Preparation
After the 80 percent design documents review by the City, the Consultant will make
revisions in response to comments and prepare 100% plans, specifications, and construction
cost opinion updates and will submit them for final City review and concurrence. The
Consultant will make any minor final revisions in response to comments and will prepare a
final set of issued for construction plans, specifications, and construction cost opinion for
integration into the City's bid package. No further design service revisions beyond the 100
percent design submittal are assumed nor are included in the task budget.
It is assumed that the City will prepare front-end bid package documents inclusive of bid
requirements, bid proposal and schedule (the Consultant will provide input to the bid
schedule), and the City's construction contract. The Consultant will assist with inputs to
and assembly of the entire bid documents package for bid advertisement. City staff will
print bid documents, advertise for project bids, and distribute and track documents issued
to prospective bidders and plan centers.
5.4 Bid Period Addenda and Bids Evaluation
The Consultant will assist the City during the bid advertisement period, including
preparation of up to two addenda for issue by the City if required. The Consultant will also
assist the City with construction contractar bids review and assessment (if requested) to
provide input to the City's construction contractor selection and award process. The scope
of these activities under this task will be on-call and limited by the extent of time budgeted
for this scope item.
Task 5 Deliverables
The following deliverable products will be provided for Task 5:
• 80% design drawings and construction cost opinion for selected improvements as the
products of Task 5.1
• Annotated Standard Specifications Special Provisions (from City standard Special
Provisions) at 80% design (draft), and at 100% design (final) as the product of Task 5.2
. 100% (final) design drawings (AutoCAD 2007 format) and construction cost opinions
(using City template) including electronic files as the products of Task 5.3
• Bid addenda (up to two) and bid evaluation summary as products of Task 5.4
Task 6- Phase 1 Project Management, QA/QC Review, and Meetings/Coordination
6.1 Project Management and QAIQC Review
Primary project management activities provided by the Consultant will include:
• Development and refinement of the project scoping document for contract
• Development of a project workplan and schedule to guide Consultant staffing efforts
and the timeline for project services.
• Ongoing project team management throughout the project duration including
internal and client phone and e-mail coordination
• Schedule and budget management
. Project Manager and Partner ongoing quality assurance/quality control review
including deliverable products
• Monthly status reporting and invoicing
6.2 Meetings and Coordination
For the duration of the scope of services, it is assumed that up to five City meetings (1/2 day
duration with two Consultant staff per meeting) will be needed. In addition three office ar
field meetings (1/2 day duration with two Consultant staff per meeting) with agency
(WSDOT, ACOE, WDFW) personnel are assumed to be needed.
It is assumed that City staff will coordinate stakeholder participation to the extent required.
No additional meetings are included for that activity; however, if needed, they could be
conducted as part of the meetings allocated and budgeted for this task (at the City's
discretion). If additional meetings are desired, these services will be considered
supplemental work requiring a task budget adjustment.
Task 6 Deliverables
The following deliverable products will be provided for Task 6:
• Scoping document, detailed project schedules and updates, budget summaries and
monthly status summaries with invoicing, all as products of Task 6.1
• Meeting agendas and summaries as the products of Task 6.2
Phase 2 General Scope of Work for Construction Management Services
A preliminary (general) Scope of Work for Phase 2 construction management services is
provided below. The extent of the Consultant's involvement in this project phase will need
to be refined based on discussions with City staff during execution of Phase 1 services. This
is best done after more is known about the specifics of the project improvements design and
after the City decides how they prefer to handle the construction management component
of this project.
Requests for Information and Shop Drawings Review and Response
For this task, the Consultant would provide review and response to Requests for
Infarmation (RFIs) as submitted by the selected construction contractor. These responses
would typically be a brief technical memorandum to clarify the design criteria and/or intent,
or to consider alternative construction materials or installation requirements.
The Consultant would also provide review and response to contractor shop drawing
submittals in response to plan notes and specification requirements. These responses will
typically be comments on the as-submitted drawings accompanied by a brief technical
memorandum of explanation. This may lead to construction contractor re-submittal needs
and Consultant review and response needs regarding those re-submittals.
Periodic Construction Observation, Reporting, and Substantial Completion Review
The Consultant would conduct construction phase coordination, field observation and
reporting to the City staff to the desired level of Engineer's oversight. This would include
preparation of field observation reports for each day on-site for transmittal to the City
incorporating documentation of field conditions and recommendations to maintain
conformance with the design documents intent and details. If large woody debris (LWD)
placement is included in the design, the Consultant's fisheries biologist would provide field
assistance to guide construction contractor placement of LWD components.
At substantial project completion, the Consultant would participate in a field review with
City and construction contractor staff to identify items of project construction requiring
adjustment or completion for compliance with the bid documents. The Consultant would
assist City staff with development of punch list items requiring construction contractor
action for project completion. The Consultant would also conduct a final field review of the
constructed project with City and construction contractor staff to verify that all punch list
items have been attended to.
Construction Contract Administration
It is assumed that City staff will conduct these services, and that Consultant involvement
will not be required for these construction phase project services.
FEE ESTIMATE
The attached Fee Estimate Table (Exhibit B-1) summarizes the Consultant's fee estimate to
complete the identified Phase 1 Scope of Services and deliverable products as described herein.
Invoicing will be based on a time and reimbursable expense basis in accordance with the the
Consultant's 2009 billing rate schedule (Exhibit B-2). Subconsultant invoicing will be in
accordance with their firm-specific 2009 billing rate schedules. A 10 percent service charge will
apply to subconsultant services and to Consultant's and subconsultant reimbursable expenses.
The estimated maximum fee of $220,000 for Phase 1 Services will not be exceeded without City
of Auburri s authorization as may be associated with approved changes in work scope or
deliverable products.
SCHEDULE
The Consultant will begin work immediately upon receipt of a Notice to Proceed from the City
and will make every reasonable effort to complete the work assigned for Phase 1 by July 1, 2009
assuming notice to proceed by February 2, 2009. A detailed schedule of tasks completion will be
prepared on initiation of services. Phase 2 Services, to the extent authorized by supplemental
agreement, are anticipated to extend through the project construction phase (July through October
2009 anticipated). The Consultant will not be held responsible for delays, occasioned by factors
beyond its control including agency permit processing delays, which could not reasonably have
been foreseen at the time of the execution of the Agreement.
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EXHIBIT B-2
Anchor QEA, LLC
2009 FEE SCHEDULE
Professional Level Hourlv Rates
Principal
$180
Senior Project Manager
$170
Project Manager
$150
Senior Engineer/LA/Planner/Scientist/Analyst
$130
Staff3 Engineer/LA/Planner/ScientisdAnalyst
$115
Staff2 Engineer/I,A/Planner/Scientist/Analyst
$102
Staff 1 Engineer/LA/Planner/Scientist/Analyst
..$95
Field Technician
..$75
Senior Designer/CAD
..$99
Designer/CAD
..$89
Project Coordinator
..$79
Special Hourlv Rates
All work by a testifying expert ........................................................1.5 times professional level rate
EXPENSE BILLING RATES
Expense Rates
Diving Services (per day) Project Specific
CAD/GIS/Modeling (Per hour) ...............................................................................................$10.00
Graphic Plots (varies with plot size) $3-6/sf
Photocopies (per coPY) ..............................................................................................................$0.10
Faxes (per page) ........................................................................................................................$1.00
Mileage (per mile) Current Federal Standard
FEE ON LABOR AND EXPENSE CHARGES
Subcontracts/subconsultants 10%
Travel and other direct costs 10%
Field equipment & supplies 10%
This is a company confidential document.
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.585/mile or the current approved IRS rate
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-348
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design, right-of-
way, or construction) or task order number.
• Direct salary (base salaries).
• Indirect salary (benefits).
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tn
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-348
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter, Project Engineer
Agency Agreement AG-C-010
Invoice 5222
Progress Payment 2
Invoice Date: February 10, 2008
Project Name: Thomas Nelson Farm
Project PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourl Rate
Amount
Mike Jones, Princi al in Char e
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processin
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
$ 749.00
Ex enses see attached documentation
Char es
Multi lier
Amount
Mike Jones, Princi al in Char e
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processin
$ 29.00
x1.1
$ 31.90
Consuitant Ex enses Subtotal
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental, Inc., Civil En ineer
10
$
100.00
$
1,000.00
Electrical Consultin , Electrical En ineer
5
$
100.00
500.00
Mechanical Solutions, Mechanical En ineer
10
$
100.00
MRF
1,000.00
Movin Com an , Movin Consultant
2
$
50.00
100.00
Subconsultant Subtotal
$
2,600.00
Subtotal x 1.1 Multi lier
$
2,860.00
Subconsultant Total:
- - - - - -
TOTAL DUE THIS INVOICE
-
(:ONTRAC:T RRFAKDOWN
$ 2,860,00
- - -
$ 3,681.49
- -
Task
Amount
Authorized
Prior Invoiced
This Invoice
Totallnvoiced
To Date
%
Ex ended
%
Com leted
Amount
Remainin
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF*
2,500.00
0.00
1,000.00
1,0000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19,793.51
Note: MRF=Management Reserve Fund
" Received a written authorization of MRF on 1110/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-348
Page 2 of 2
AMENDMENT #1 TO AGREEMENT NO. AG-C-348 BETWEEN
THE CITY OF AUBURN AND ANCHOR QEA
RELATING TO PROJECT NO. CP0918, MILL CREEK / PEASLEY CANYON ROAD
CULVERT REPLACEMENT PROJECT
,
THIS AMENDMENT is made and entered into this ~ day of ~
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Anchor QEA (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-348
executed on the 4th day of February, 2009.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2010.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-348 executed on the 4th day of February, 2009 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
ANCHOR QEA
g
Y.-
Authorized signature ,
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
<
r B. Lewis, Mayor
ATTEST:
Danielle E. Daskam, Auburn City Clerk
to
I B. Heid, Auburn Ci'tSi Attorn
Amendment No. 1 for Agreement No. AG-C-348
Anchor QEA
Page 1 of 1
AMENDMENT #2 TO AGREEMENT NO. AG-C-348 BETWEEN
THE CITY OF AUBURN AND ANCHOR QEA, LLC
RELATING TO PROJECT NO. CP0819, PEASLEY CANYON RD CULVERT CROSSING
REPLACEMENT~ _
THIS AMENDMENT is made and entered into this ~ day of , 201 , by
and between the CITY OF AUBURN, a municipal corporation of the Stat of Washington (hereinafter
referred to as the "CITY"), and Anchor QEA, LLC (hereinafter referred to as the "CONSULTANT"), as
an Amendment to the Agreement between the parties for AG-C-348 executed on the 4th day of
February 2009, and amended by agreement dated the 31 day of December 2010.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of
this Amendment.
3. COMPENSATION: The amount of this amendment is $65,038.00. The total contract amount is
increased to a total of $285,038.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the
parties for AG-C-348 executed on the 4th day of February 2009, shall remain unchanged, and in full
force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year
first above written.
ANCHOR QEA, LLC ITY OF AUBU
~
By:
Authorized signature Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST:
By: LLtu~d
Its: 15anielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr e as t m:
Attorney for (Other Party) Daniel B. Heid, uburn City Attorney
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 1 of 6
Exhibit A- Scope of work
Amendment No. 2 To Agreement No. Ag-c-348
Between The City of Auburn and ANCHOR QEA, LLC
PROJECT NO. CP0918 - Mili CReek / Peasley Canyon Road Culvert replacement Project
This Exhibit A defines the additional professional engineering services to be provided to the City of
Auburn, Public Works Department, Utilities Section (City) by Anchor QEA, LLC (Consultant) under
Contract Agreement No. AG-C-348, for the Mill Creek Peasley Canyon Road Culvert Replacement
Project (CP0819). This Scope of Work is for additional requested Phase 1 design and permitting
services (amended services) along with added Phase 2 services during construction as described
below. The City intends to advertise this project for construction in the near-term and have
construction completed during the permitted construction (fish) window during summer 2010. A
background and description of the project and needs is included in Exhibit A of the original contract
authorization completed in January 2009.
Scope of Services
This amended scope of services (scope) is for additional requested Phase 1 design services required
to support complete final design and permitting activities for project improvements as well as added
Phase 2 services to assist the City with limited services through the project construction phase (City
will lead that phase). General assumptions, standards, and references are included in Exhibit A of
the original contract authorization.
Phase 1 Amended Scope of Work and Deliverables
Task 4A - Supplementa/ Environmental Permitting
4A.6 Critical Areas Review and Other Local Permits
Because the extent of local permitting work was not fully known at the time of Phase 1 contracting,
the Consultant allocated a limited budget allowance for this task. The task activities and
documentation ultimately required for this task to satisfy the City's Planning Department Critical Areas
requirements and permitting needs were significantly greater than allocated for in the Phase 1
budget. This included the need to prepare a Critical Areas Report to address all applicable City Code
provisions, supplemental wetland and stream delineation project impacts assessment, and a field
meeting attended by multiple Consultant staff and with WDFW and MIT staff to resolve project
instream and Critical Areas permitting issues. The scope for this task represent the additional
collective Consultant activities and documentation provided to successfully resolve instream and
Critical Areas permitting issues, laying the groundwork for local and external agencies project
permitting approvals.
4A.7 Tribal Review Comments Response
This added task included preparation of a response memorandum and appended information to
respond to Muckleshoot Indian Tribe (MIT) comments pertaining the Peasley Canyon Road
replacement culvert installation sizing and design layout and to adjacent stream modifications. On
request of the City and USACE, Anchor QEA assessed comments, reviewed implications to the
design, and successfully responded to the MIT comments (to their satisfaction) without resulting in
design adjustments to the replacement culvert facilities or restored stream channel.
Task 4A Deliverables
The following deliverable products will be provided for Task 4A:
• Critical Areas Review report and associated documentation as the product of Task 4A.6
• MIT comments response memorandum as the product of Task 4A.7
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 2 of 6
Task 5A - Supplemental Final Design and Contract Documents
5A.1 Design Drawing Modification forAdded Roadway Improvements
The original Scope of Work did not consider the extent of road prism/features (beyond that needed
solely for culvert replacement) that would need to be altered for a larger segment of roadway
restoration. Additional time was incurred throughout the design process to expand the limited design
to include improvements to a broader section of the adjacent roadway. Those added improvements
include pavement grade revisions and transitions to allow restoration of pavement deficiencies, and
improvements in roadway drainage and project safety (i.e., guardrails restoration, walls to protect
adjacent wetlands, cross-culvert pipe casing, etc.). This included developing updated horizontal and
vertical control for the expanded roadway section as the basis for construction controls for the
expanded roadway restoration section. Development of additional design sheets have been required
to complete this work as compared to those assumed in the Phase 1 contracted scope of work. In
addition, these added improvement resulted in additional time required for quantity takeoffs in
preparation of the construction cost opinions at the various levels of design completion.
5A.2 Specifications Special Provision Modifications forAdded Roadway Improvements
For this task (and also under Task 5A.3), added effort is required to complete inputs to and editing of
the Standard Specification Special Provisions for added roadway improvements elements as
described in Task 5A.1.
5A.3 Final (10096) Design and Bid Documents Preparation
The City has conducted supplemental design review in addition to review planned/budgeted for at the
80% design level, and has requested additional drawing revisions in preparation of final design
documents for bid advertisement. This includes, but is not inclusive of, a requested shift in the
allowable Contractor staging areas, further requested roadway improvement design adjustments,
requested for preparation of a custom-designed pavement section, request for preparation of
roadway channelization drawings, etc. These collective changes, and other associated revisions
required as a result will increase the level of effort required to prepare the 100% design documents to
bid-ready format. These changes will also require revisions and additions to quantity takeoffs as
input to the 100% Engineer's construction cost opinion. The requested supplemental budget
documents the expected added effort to respond to these unanticipated design revisions. This
assumes that no further design revisions will be requested or required beyond the 100 percent design
submittal.
It is assumed that the City will prepare front-end bid package documents inclusive of bid
requirements, bid proposal and schedule (the Consultant will provide input to the bid schedule), and
the City's construction contract. The Consultant will assist with technical inputs needed for the City's
assembly of the entire bid documents package for bid advertisement. It is assumed that City staff will
assemble and print the bid documents, advertise for project bids, and distribute and track documents
issued to prospective bidders and plan centers.
Task 5A Deliverables
The following deliverable products will be provided for Task 5A:
. Modified design drawings and construction cost opinion for supplemental roadway
improvements as the products of Task 5A.1
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 3 of 6
. Annotated Standard Specifications Special Provisions (from City standard Special Provisions),
inclusive of added roadway improvements, at 100% design (final) as the product of Task 5A.2
. 100% (final) design drawings (AutoCAD 2007 format) and construction cost opinions (using
City template) including electronic files as the products of Task 5A.3
Task 6A - Phase 1 Project Management, QA/QC Review, and Meetings/Coordination
6A.1 Project Management and QA/QC Review
The primary project management activities provided for supplemental Phase 1 services by the
Consultant will include:
. Ongoing project team management throughout the remaining final design and permitting
phase duration including internal and client phone and e-mail coordination
• Schedule and budget management for Consultant activities
. Project Manager and Partner quality assurance/quality control review including deliverable
products
• Monthly status reporting and invoicing
6A.2 Meetings and Coordination
For the duration of the project design phase, it is assumed that one City meeting (1/2 day duration
with two Consultant staffl will be needed. No additional meetings are included. If additional
meetings are desired, these services will be considered supplemental work requiring a task budget
adjustment.
Task 6A Deliverables
The following deliverable products will be provided for Task 6A:
. Budget summaries and monthly status summaries with invoicing, all as products of Task 6A.1
. Meeting agendas and summaries as the products of Task 6A.2
Phase 2 Added Scope of Work and Deliverables
Task 7- Services During Construction
7.1 Pre-Construction Meeting
For this task, the Consultant will participate in a pre-construction meeting (1/2 day duration with two
Consultant staf); preparation of ineeting agenda, materials, and summarizing meeting notes will be
done by City staff .
7.2 Periodic Construction Observation and Reporting
The Consultant would conduct construction phase coordination, field observation and reporting to the
City staff on request to assist in resolving construction questions or issues up to the level included for
Consultant budgeting of this task. This is estimated to include approximately two site visits total.
This would include preparation of field observation reports for each day on-site for transmittal to the
City's project manager incorporating documentation of field conditions and recommendations to
maintain conformance with the design documents intent and details. This would include guidance for
large woody debris (LWD) placements as included in the design.
7.3 Substantial Completion Site Review and Punch List
At substantial project completion, the Consultant would participate in a field review with City staff and
the Contractor to identify items of project construction requiring adjustment or completion for
compliance with the contract documents. The Consultant will assist City staff with development of
punch list items requiring Contractor action for project completion.
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 4 of 6
7.4 Construction Inspection and Contract Administration
It is assumed that City staff will conduct these services, and that Consultant involvement will not be
required for these construction phase project services.
Task 7 Deliverables
The following deliverable products will be provided for Task 7:
• Construction observation reports for days of requested site observation as the products of
Task 7.3
. Input to Contractor punch list at substantial completion and sign off on completed items as the
products of Task 7.4
Task 8- Phase 2 Project Management, QA/QC, and Meetings/Coordination
8.1 Project Management
Similar to Task 6A for supplemental Phase 1 services, the primary project management activities
provided for Phase 2 services by the Consultant will include:
• Ongoing project team management throughout the construction phase duration including
internal and client phone and e-mail coordination
• Schedule and budget management for Consultant services; review of construction
scheduling provided by the construction contractor (Contractor)
. Project Manager and Partner quality assurance/quality control review including deliverable
products
. Monthly status reporting and invoicing
8.2 Meetings and Coordination
For the duration of the project construction phase, it is assumed that up to two City meetings (1/2 day
duration with finro Consultant staffl will be needed. It is assumed that City staff will coordinate directly,
and on an ongoing basis, with the Contractor during the construction phase, and that requests for
consultant assistance will be forwarded by the City to the Consultant. No additional meetings are
included for that activity aside from the Task 7.1 pre-construction meeting. If additional meetings are
desired, these services will be considered supplemental work requiring a task budget adjustment.
Task 8 Deliverables
The following deliverable products will be provided for Task 8:
. Budget summaries and monthly status summaries with invoicing as the products of Task 8.1
. Meeting agendas and summaries as the products of Task 8.2
FEE ESTIMATE
The attached Fee Estimate Table (Exhibit B-1) summarizes the Consultant's fee estimate to complete
the identified amended Phase 1 and added Phase 2 Scope of Services and deliverable products as
described herein. Invoicing will be based on a time and reimbursable expense basis in accordance
with the ConsultanYs 2010 billing rate schedule (Exhibit B-2). A 10 percent service charge will apply
to Consultant's reimbursable expenses. The estimated maximum fee of $65,000 for amended Phase
1 and added Phase 2 Services will not be exceeded without City of Auburn's authorization as may be
associated with approved changes in work scope or deliverable products.
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 5 of 6
SCHEDULE
The Consultant will continue with amended Phase 1 and added Phase 2 services immediately upon
receipt of a Notice to Proceed from the City and will make every reasonable effort to complete the
amended Phase 1 services by April 23, 2010 assuming notice to proceed by April 7, 2010. Phase 2
Services are anticipated to extend through the project construction phase (until November 2010
anticipated). These timelines for these services are within the schedule modification previously
authorized by Amendment No. 1 to Agreement AG-C-348. The Consultant will not be held
responsible for delays, occasioned by factors beyond its control including agency permit processing
delays, which could not reasonably have been foreseen at the time of the execution of the
Agreement.
Amendment No. 2 for Agreement No. AG-C-348
Anchor QEA, LLC
Page 6 of 6
CITY OF
Peter B. Lewis, Mayor
BJRN
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 30, 2010
Jerry Bibee, PE
Anchor QEA, LLC
3312 Rosedale Street, Suite 204
Gig Harbor, WA 98335
RE: Agreement for Professional Services, AG-C-348
Project No. CP0819: Peasley Canyon Road Culvert Replacement
Dear Mr. Bibee:
This letter is to inform you that the above-referenced Agreement for Professional Services is
being closed at this time. Our records indicate that we processed the final payment for this
agreement on June 17, 2010 for invoice #21598 in the amount of $5,476.00. If you feel that
this Agreement for Professional Services should not be closed, or if there are any outstanding
invoices, please inform me by January 14, 2011.
Thank you for your firm's professional services in work related to the Peasley Canyon Road
Culvert Replacement project. If you should have any questions, feel free to give me a call at
253-804-5071.
_ S1 ely~j
Robert E. Lee III
Project Engineer
Public Works Department
REL/ad/hg
cc: City Clerk
AG-C-348
CP0819 (2.20)
AUBURN* MORE THAN YOU IMAGINED