HomeMy WebLinkAboutKeithly Barber Associates IncCITY OF AUBURN
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT made and entered into on this 5~l day o ,
2009, by and between the City of Auburn, a municipal corporation of the State of Was ington,
hereinafter referred to as "City" and Keithly Barber Associates, Inc., 14237R Ambaum Blvd.
SW, Burien, WA 98166 hereinafter referred to as the "Consultant:"
WITNESSETH:
WHEREAS, the City is engaged in or readying itself to be engaged in its project of
General Construction, and is in need of services of individuals, employees or firms for building
commissioning work on said project; and,
WHEREAS, the City desires to retain the Consultant to provide certain services in
connection with the City's work on said project; and,
WHEREAS, the Consultant is qualified and able to provide consulting services in
connection with the City's needs for the above-described work/project, and is willing and
agreeable to provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOpe of Services.
The Consultant agrees to perform in a good and professional manner the tasks described
on Exhibit "A" attached hereto and incorporated herein by this reference, with that degree
of care and skill ordinarily exercised under similar conditions by professional consultants
practicing in the same discipline at the same time and location. (The tasks described on
Exhibit "A" shall be individually referred to as a"task," and collectively referred to as
the "services.") The Consultant shall perform the services as an independent contractor
and shall not be deemed, by virtue of this Agreement and the performance thereof, to
have entered into any partnership, joint venture, employment or other relationship with
the City. The scope of this proposal does not provide for Commissioning Autharity time
spent repeating installation verification, functional performance testing and TAB (testing,
adjusting and balancing) verification procedures as a result of a lack of preparation, or
coordination by the Contractor. Upon receiving written authorization from the City of
Auburn, this service may be provided at an additional cost.
2. Additional Services.
From time to time hereafter, the parties hereto may agree to the performance by the
Consultant of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Consultant's performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
Page 1 of 8 Agreement for Consultant Services
incorporated into this Agreement and shall have the same force and effect as if the terms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subject to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. In all other
respects, any addendum sha11 supplement and be construed in accordance with the terms
and conditions of this Agreement.
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit "A" are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of the Consultant's performance of the requested services. The
Consultant hereby agrees that it shall perform such services upon the oral request of an
authorized representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice procedure for any
such additional services shall be as described in Section 7 of this Agreement.
4. Consultant's Representations.
The Consultant hereby represents and warrants that he has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform such
services.
5. Citv's Responsibilities.
The City shall do the following in a timely manner so as not to delay the services of the
Consultant:
a. Designate in writing a person to act as the City's representative with respect to the
services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect ta the services.
b. Furnish the Consultant with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Consultant to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Consultant and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the services
contemplated in this Agreement, work product and services of a quality and professional
standard in accordance with paragraph 1 herein and which is acceptable to the City.
7. Compensation.
As compensation for the Consultant's performance of the services provided for herein,
the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached
hereto and made a part hereof (or as specified in an addendum). The Consultant shall
submit to the City a monthly invoice or statement of time spent on tasks included in the
Page 2 of 8 Agreement for Consultant Services
scope of work provided herein, and the City shall process the invoice or statement in the
next billing/claim cycle following receipt of the invoice or statement, and shall remit
payment to the Consultant 30 days thereafter receipt of invoice and in the normal course,
subject to any conditions or provisions in this Agreement or addendum.
Time for Performance and Tertn of Agreement.
The Consultant shall perform the services provided for herein in accordance with the
direction and scheduling provided on Exhibit "C" attached hereto and incorporated herein
by this reference, unless otherwise agreed to in writing by the parties. The Term of this
Agreement shall commence on the date of receipt by the Consultant, of a written Notice
to Proceed and shall terminate upon completion of the performance of the scope of work
provided herein, according to the schedule provided on Exhibit "C" attached hereto,
unless otherwise agreed to in writing by the parties.
9. Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Consultant as part of his performance of this Agreement (the "Work Products") shall
be owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City. The City understands and agrees that it shall not use the
work product of Consultant for other purposes than intended under this agreement, or
under an Addendum, without the prior written permission of the Consultant. Otherwise,
such uses shall be at the City's or User's sole risk and without any liability to Consultant.
10. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12. Administration of Agreement.
_ This Agreement shall be administered by Kent Barber, Principal on behalf of the
Consliltant, and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
' Page 3 of 8 Agreement for Consultant Services
Citv of Auburn Consultant
Steven Burke, Project Mgr. Keithly Barber, Inc
Auburn City Hall Kent Barber, Principal
25 West Main 14237R Ambaum Bivd. SW
Auburn, WA 98001-4998 Burien, WA 98166
(253) 876-1946 FAX (253) 333-8890 (206)835-8254 FAX (206)246-1691
E-Mail: sburke@auburnwa.gov E-Mail: kent@keithlybarber.com
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, a11 pursuant to the procedure set forth in this
section of the Agreement. Consultant shall not be responsible for damages arising from
any delays for causes beyond its reasonable control. Such causes include force majeure
events, acts of God, strikes, severe weather disruptions, riots, terrorist acts, wars, or
failure of any government agency to act in a timely manner. If the delays resulting from
such causes increase the cost, or time required by the Consultant to perform its services,
then Consultant shall seek an equitable adjustment in schedule and/ or compensation.
Neither party herein shall be liable to the other for special, indirect, incidental or
consequential damages of any nature arising out of, or related to the performance of this
agreement, whether founded in negligence, strict liability, warranty or breech of contract.
14. Insurance.
The Consultant shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverage's and in the amounts
described below. The Consultant sha11 furnish evidence, satisfactory to the City, of all
such policies. During the term hereof, the Consultant shall take out and maintain in full
force and affect the following insurance policies:
a. Commercial General Liability insurance, insuring the City and the Consultant against
loss or damages arising from premises, operations, independent contractors and
personal injury and advertising injury. The City shall be named as an insured under
the Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City, with minimum liability limits of $1,000,000 combined
single limit for personal injury, death or property damage in any one occurrence.
b. Such workmen's compensation and other similar insurance as may be required by
law.
Page 4 of 8 Agreement for Consultant Services
c. Professional liability insurance with minimum liability limits of $1,000,000.
d. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
15. Indemnification.
The Consultant shall indemnify, defend and hold harmless the City and its officers,
agents and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, including reasonable
attorney fees, to the extent of any negligent acts, errors or omissions of the Consultant, its
officers, agents, employees, or any of them in the performance of this Agreement except
for injuxies and damages caused by the negligence of the City. If a final judgment is
rendered against the City, its officers, agents, employees and/or any of them, or j ointly
against the City and the Consultant and their respective officers, agents and employees,
or any of them, the Consultant shall satisfy the same to the extent that such judgment was
due to the Consultant's negligent acts or omissions. Consultant's duty to defend
hereunder shall be to the extent of their negligent acts, errors or omissions.
16. Assignment•
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
18. Termination and Suspension.
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Consultant if the services provided for herein are no longer needed from the
Consultant.
Page 5 of 8 Agreement for Consultant Services
If this Agreement is terminated through no fault of the Consultant, the Consultant shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit "B" hereof.
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party,
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney's fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in the county in Washington State in which the property or project
is located, and if not site specific, then in King County, Washington; provided, however,
that it is agreed and understood that any applicable statute of limitation shall commence
no later than the substantial completion by the Consultant of the services.
22. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
24. Entire Ag;reement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
Page 6 of 8 Agreement for Consultant Services
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one,
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
TY OF iJ
Peter B. Lewis, Mayor
CONSULTANT
N e: Kent Barber
Title: Principal
Attest:
~
Danielle E. Daskam, City Clerk
Page 7 of 8 Agreement for Consultant Services
STATE OF WASHINGTON )
) ss.
COUNTY OFt:A )
ON THIS 4 day of 200'T- before me, perso
appeared 1(-~ GZG-i-`- <and , to
me known to be the GA4-j~ - and
of the Contractor, the party(ies) who executed - the corp ration/company that executed the within and
foregoing instrument, and acknowledged said instrument to be his/her/their the free' and voluntary act and
deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that
they were authorized to execute said instrurnent.
1-.
GIVEN under my hand and official seal this ~ day of 200C
NOtary pubk;
Pate ot waahkgron
DEBBE MY APpointmeM EENE BATt
*kw SOP 9. 2009
NOTARY PUBLIC in nd r theState of
Washington, residing at~ G ~
My Commission Expires: lo 20~
Page 8 of 8 Agreement for Consultant Services
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT A
SCOPE OF WORK
Provide Fundamental and Enhanced Commissioning Authority Services for the
City of Auburn Community Center Project and Activity Center Project, located at
Les Gove Park, Auburn, Washington as described in the Design Development
documents submitted by BLRB Architects, Inc. and the Mechanical Narrative
submitted by Stantec, Inc.
A. Assumptions
The Consultant shall be a member of the Building Commissioning
Association (BCA) and conduct all commissioning related work in
compliance with the BCA's Essential Attributes of Building
Commissioning Document. The Consultant shall also be a member
of the United States Green Building Council (USGBC).
2. This proposal is based on the services and deliverables required by
the USGBC Leadership in Energy and Environmental Design
(LEED) NC 2.2 program for the Fundamental Commissioning
prerequisite and the Enhanced Commissioning credit.
3. The Consultant shall directly copy all commissioning
correspondence and documentation to the owner.
4. The Community Center (CC) portion of the project is 22,100 square
feet of new construction. The 9,910 square foot Activity Center
(AC) portion is new construction attached to an existing Parks &
Recreation Administration Building. The intent is to certify as LEED
silver for both.
a. Total estimated construction cost
1) Community Center = $7,864,611
2) Activity Center = $3,716,595
3) TOTAL = $11, 581,206
b. Estimated mechanical construction allowance. Mechanical =
NVAC, Plumbing, Fire protection.
Page 1 of 10 Exhibit A- Scope of Work
1)
CC = $840,000
2)
AC = $190, 000
3)
TOTAL = $1, 030, 000
5
c. Estimated ELECTRICAL construction cost.
1) CC = $421,791
2) AC = $203,924
3) TOTAL = $625,715
HVAC/energy highlights for the projects are:
a. Community Center
1) Natural ventilation in lobby/corridors/gallery/activity
rooms + radiant floor heating
2) Ground Source Heat Pumps
3) "Slinky" ground heat exchanger
4) Chilled beam HVAC in office spaces
5) Premium efficiency motors
6) Day lighting dimmer controls
b. Activity Center
1) Condensing boilers
2) Radiant floor hydronic heating
3) Passive cooling (natural ventilation)
4) Minimum ventilation control via C02 monitors
5) Day-lighting dimmer controls
6. The extent and complexity of the mechanical systems are in
accordance with the Design Development Mechanical Design
Narrative, prepared by Stantec Consulting and dated August 11,
2008. A design narrative for the lighting control systems was not
available for this proposal.
7. Both projects will be designed and built concurrently by the same
owner, design and construction teams (including subcontractors).
Construction will be done in a single phase. Therefore:
a. The same commissioning process plan will be shared by
both projects.
b. The same commissioning meetings and site visits will be
shared by both projects.
Page 2 of 10 Exhibit A- Scope of Work
c. A single design submittal review report may be provided by
both projects. Issues will be separated by project.
d. The post-occupancy review required for the LEED Enhanced
Commissioning Credit will be performed at the same time for
both projects.
8. Scheduling milestones are as follows:
a. The project has just passed the 50% mark of the Design
Development phase.
b. Contract documents are scheduled from September 1, 2008
through January 31, 2009.
c. There is a 75% contract document code review with the City
scheduled for mid-December 2008 (exact date not yet
established). It is anticipated that the design submittal review
by the Consultant (as required for the LEED Enhanced
Commissioning Credit) will be perFormed at this time.
Commissioning specifications will be provided by the
Consultant after this review.
d. Construction begins April 2009.
e. Final completion June 2010.
9. Factors that affect the level of construction phase commissioning
effort may be developed during design phase. It is, therefore,
recognized that the construction phase Consultant's fee will be
reviewed at the end of design phase.
10. The Basis of Design document (BOD) for both projects is complete.
Owner will complete Owner's Project Requirements (OPR)
documentation.
11. Both buildings may participate in the Puget Sound Energy (PSE)
New Construction Commissioning Grant Program. This proposal is
based on the Puget Sound Energy document entitled "NEW
CONSTRUCTION COMMISSIONING GRANT, Program Details,"
document file name H:\Business Energy Management\Commercial
Programs\251 New Construction\2008\PSE NC Commissioning
Program 5-27-08.doc.
B. Systems and Equipment within the Base Commissioning Scope of
Work
In accordance with USGBC LEED NC 2.2 commissioning requirements, the
systems within the commissioning scope of work are:
1. Heating, ventilating and air conditioning systems and controls.
Page 3 of 10 Exhibit A- Scope of Work
2. Lighting controls.
3. Domestic hot water heating, pumping, and mixing controls.
Please note that if the project includes renewable energy systems it is a LEED
requirement to commissioning those systems. The project does not include
renewable energy systems; therefore, renewable energy systems are not
included in this scope of work.
C. Services and Deliverables
The following services and deliverables shall be provided by the Consultant as
the Commissioning Authority:
The Consultant shall hold a design phase commissioning kickoff
meeting to present the commissioning plan to the project team,
emphasizing the process and team member roles.
2. Provide a Commissioning Process Plan. Initially the Commissioning
Plan emphasizes the commissioning process and team member
roles. It develops through the project as follows:
a. A description of the commissioning process - provided
during early design.
b. A description of the commissioning team and the roles of its
members - provided during early design.
c. A complete list and description of all equipment and systems
scheduled to be commissioned - added at the end of Design
Development Phase; updated at completion of the
construction documents.
3. Review the owner's project requirements (OPR), the
Arch itect/Eng ineer's Basis of Design Documentation (BOD), as a
part of the design submittal review. Provide one back-check of the
commissioning design submittal review to confirm that the review
issues were addressed. It is important to understand the highly
significant roles of the Owner's Project Requirements and Basis of
Design documents relative to the LEED commissioning
requirements. Requirement 2 for the LEED NC 2.2 Fundamental.
Commissioning perquisite is as follows: "The Owner shall document
the Owner's Project Requirements (OPR). The design team shall
develop the Basis of Design (BOD). The Consultant shall review
these documents for clarity and completeness. The Owner and
Design team shall be responsible for updates to their respective
documents."
Page 4 of 10 Exhibit A- Scope of Work
4. Provide a commissioning review of one design submittal, and one
back-check of the nearly completed construction documents to
verify that the review issues were addressed. The focus of the
commissioning reviews shall be for compliance with the OPR and
BOD documentation; and for issues pertaining to long-term
perFormance and maintenance of components, equipment and
systems within the commissioning scope of work; the ability to
commission the components, equipment and systems, and the
ability to perForm future diagnostics and re-commissioning. Written
review comments will be provided. The Design Team and Owner's
representatives respond to the comments in writing. If necessary to
resolve the issues, the Consultant, Architect/Engineer (A/E) and
Owner meet and discuss the written responses.
In order to obtain the Enhanced Commissioning Credit (EA Credit
3) under LEED NC 2.2, the following requirement must be satisfied:
"The Consultant shal/ conduct a minimum of one commissioning
design review of the OPR, BOD and the design documents prior to
mid-construction documents phase and back-check the review
comments in the subsequent submission." The intent is for the
review to occur after the systems have been fully determined, and
the functional requirements and sequences of operation are fully
documented in the plans and spec, but early enough to resolve and
cost effectively incorporate commissioning review comments into
the bid documents. Because the project goal is to obtain the
Enhanced Commissioning Credit (EA Credit 3) under LEED NC
2.2, the content and timing of the design submittal to be reviewed
must be understood and determined early in the process. At a
minimum the design submittal for commissioning review should
include:
1) Updated OPR
2) Updated BOD Document, including basic design
criteria and assumptions
3) Narrative system descriptions
4) 1-line schematic system flow and control diagrams
5) Detailed sequences of operation including control
logic and control systems integration information
required to implement the design intent
6) Floor plans showing HVAC and lighting system
zoning
7) Equipment schedules
8) HVAC, electrical, structural and architectural details
9) Project specifications
Page 5 of 10 Exhibit A- Scope of Work
5. Provide the commissioning specification sections and verbiage to
integrate commissioning into related sections of the specifications.
6. Lead a construction phase commissioning kickoff meeting with the
Owner, Design Team and Contractors to discuss issues related to
the proposed commissioning process.
7. Review the submittals of major equipment and systems included in
the commissioning scope of work, and provide one back-check of
re-submittals to verify that the review issues were addressed. The
focus of the commissioning reviews shall be for compliance with the
design intent and basis of design documentation; and for issues
pertaining to long-term performance and maintenance of
components, equipment and systems within the commissioning
scope of work; the ability to commission the components,
equipment and systems, and the ability to perform future
diagnostics and re-commissioning. This review will be perFormed
concurrently with the A/E review. It shall be the responsibility of the
A/E to integrate the Consultant's comments into the A/E review.
8. During construction, provide a commissioning issues log. This list
shall be maintained and updated on a regular basis during the
entire commissioning process.
9. Perform 8 on-site observations during the construction process.
The purpose of these observations will be to identify issues related
to long-term performance and maintenance, and the ability to
commission components before they are repeated throughout the
project. A site observation report will be provided to the Owner
within 48 hours after each site visit. After receiving Owner approval,
the Consultant will distribute the report to the Contractor and A/E.
All issues discovered during site observations shall be logged and
tracked by KBA until resolved. This proposal includes back-
checking logged commissioning issues one time, after the
Consultant has received written notification from the Contractor
describing how the issue has been resolved. Additional back-
checking needed as a result of a lack of action by the Contractor is
not included in this proposal. Upon receiving written authorization,
this service may be provided on a time and expen.se basis. Note:
the number of site visits required to comply with LEED
requirements is not specifically identified.
10. Provide construction phase commissioning meetings as follows:
Page 6 of 10 Exhibit A- Scope of Work
a. In conjunction with the on-site observations (Re: previous
service item), conduct onsite commissioning meetings as
needed during the construction process.
b. During periods of installation verification and functional
testing, meetings shall be held in conjunction with
commissioning site work as needed.
c. Additional meetings may be attended on a time and expense
basis upon written authorization from the client.
11. Provide Systems Readiness Checklists for the Contractor to include
in their Systems Readiness Plan.
12. Review the Contractors' installation and systems readiness
prerequisites for functional testing. The Consultant's scope of work
pertaining to these activities shall consist of the following:
a. Review the Contractor's startup, testing, and TAB plans.
Review completed documentation and include them in the
final commissioning report. Witness startup of initial heat
pumps to observe accepted procedure is followed. Observe
startup tech demonstration (Consultant provided functional
performance test [FPT]) of manufacturer provided
components and functions for boilers and 4 heat pumps. If
the actual state of the system, equipment, or component is
not consistent with the state documented in the readiness
f.orm, the FPT will be demonstrated for all similar systems
equipment or components.
b. Witness the TAB contractor's demonstration of 10% of TAB
measurements and settings. Verify recorded data is within
specified tolerances and field measurement and is
equivalent to recorded data repeatability of instrumentation.
Proposal assumes specified tolerances are obtainable with
standard HVAC TAB equipment. Acceptable results must be
demonstrated for all double checked data. If the actual data
is not consistent with the acceptance criteria, the Contractor
may be required to demonstrate the readiness data for all
similar systems equipment or components.
c. System Readiness Documentation:
1) The Consultant shall create system readiness forms
for the Contractor, which document that the
equipment has been provided in accordance with the
Page 7 of 10 Exhibit A- Scope of Work
project requirements and is ready for functional
testing.
2) The contractor completes and signs the forms and
submits them for the Consultant`s review.
3) The Consultant performs a field double-check of 20%
of the Contractor's forms at the time of functional
testing. 4) Acceptable results must be demonstrated for all
double checked forms. If the actual state of the
system, equipment, or component is not consistent
with the state documented in the readiness form, the
readiness forms for all similar systems equipment or
components may be double-checked.
13. The Consultant shall provide functional performance test (FPT)
procedures utilizing input from the A/E and the Contractor. A
description of A/E and Contractor participation in FPT development
shall be included in the Commissioning Plan. The Consultant shall
include language in the project specifications that requires the
Contractor's participation in developing the working FPT's.
14. The Consultant shall witness the Contractor's demonstration of the
FPT procedures. When identical software programming is used to
control multiple similar systems, FPT shall be performed on a
random selection of 20% of the equipment and at least 3 systems,
which shall be chosen by the commissioning agent at the time of
the test demonstration. BAS mapping and real-time performance
for all systems must be demonstrated via trend logging. Scheduling
and coordinating the Contractor's participation in FPT shall be the
responsibility of the Contractor. If the functional test demonstrations
do not confirm the acceptance criteria, the Contractor will be
required to resolve the issues and demonstrate the FPT's again.
For systems that were sampled, the Contractor may be required to
demonstrate the FPT's on all similar systems equipment or
components. All issues discovered during functional testing shall
be logged and tracked by the Consultant until resolved.
15. Review the Contractor's Owner training plan to verify compliance
with the specifications. Provide supporting specifications verbiage.
Contractor shall provide Owner's staff with training documentation
forms to be completed by Owner and shall be included in the final
commissioning report.
16. After commissioning has been completed, provide the Final
Commissioning Report in compliance with LEED Commissioning
requirements and the BCA's Essential Attributes of Building
Page 8 of 10 Exhibit A- Scope of Work
Commissioning (1999). Three hard copies shall be provided along
with three compact disk (CD) copies. After the final report has been
submitted, sign LEED commissioning template letters.
a. The report shall consist of the following:
1) An executive summary summarizing the overall
process as it was performed and the operating
condition of the systems at the time of functional test
completion.
2) A summary of how the project benefited from
commissioning.
3) The as-performed Commissioning Process Plan.
4) Documentation of the O& M's and training reviews.
5) The commissioning issues log, which summarizes
deficiencies that were discovered and the measures
taken to correct them; including uncorrected
operational deficiencies that were accepted by the
owner.
6) A description and estimated schedule of deferred
testing, if required.
b. In addition to the final report an appendix will be provided on
compact disk (CD). Three CD's will be provided. The content
of the appendix shall be as follows:
1) Reports that document all commissioning field
activities as they progressed.
2) Comments and resolutions from commissioning
reviews of design documentation and construction
submittals.
3) Minutes of commissioning meetings.
4) Functional test procedures and results.
c. The Contractor shall provide their Systems Readiness
Manual, in accordance with Consultant provided
commissioning specifications. The spec shall require the
manual to include copies of completed data entry forms
related to installation verification and start-up procedures.
17. Provide a Systems Manual in compliance with the requirement for
the LEED Enhanced Commissioning credit. The Systems Manual is
compiled by the Consultant but includes documentation provided by
the contractors:
Page 9 of 10 Exhibit A- Scope of Work
a. Documentation of the Owner's design intent and the A/E
basis of design, as provided by the owner and A/E.
b. Systems one-line schematics (provided to Consultant by
Contractors from the record drawings).
c. Record sequences of operation (provided to Consultant by
Contractors from record controls submittal).
d. Integrated building systems descriptions and special
operating instructions (by Consultant).
e. Recommended re-commissioning schedule (by Consultant).
f. Recommended re-calibration schedule (provided to
Consultant by Contractors from manufactures, complied by
Consultant).
g. Re-commissioning FPT's (by Consultant).
h. Date major equipment placed into continuous operation,
date of most recent servicing, and manufacturer's
recommended dates for next servicing (provided to
Consultant by Contractors from manufacturers, complied by
Consultant).
18. Near the end of the warranty period, the Commissioning Authority
shall provide a post-occupancy review in compliance with the
requirement for the LEED Enhanced Commissioning credit.
19. Provide reporting documentation for PSE Grant as described under
Reporting Documentation Requirements in the Puget Sound
Energy (PSE) document entitled "NEW CONSTRUCTION
COMMISSIONING GRANT, Program Details," document file name
H:\Business Energy Management\Commercial Programs\251 New
Construction\2008\PSE NC Commissioning Program 5-27-08.doc.
Page 10 of 10 Exhibit A- Scope of Work
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT B
COMPENSATION
Consultant shall provide services as described in the scope of work (Exhibit A)
for a not-to-exceed fee of $ 41,670.00
Auburn Community Center Project $ 29,516.00
Auburn Activitv Center Proiect $ 12,154.00
TOTAL $ 41,670.00
Consultant shall invoice monthly for services and expenses completed during
that month.
Compensation for Additional Services:
Additional Services Labor and Expenses Rate $/Hour
Services and travel time
Principal working on the project or Senior Project Manager $120
Senior Project Engineer $110
Project Engineer $105
Technical Support Engineer $95
Clerical Support $65
Mileage Current IRS rate
Page 1 of 1 Exhibit B- Compensation
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT C
DURATION OF AGREEMENT
Upon receipt of a written Notice to Proceed, the Consultant shall complete all
services as described in the scope of work (Exhibit A) within 730 calendar days.
Page 1 of 1 Exhibit C- Schedule