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HomeMy WebLinkAboutDocuments distirbuted at 03-09-2009 Meeting . PCDC 03/09/09 Pages: 12 ' Submitted by M. Hursh In Re: Item IILB * CITY OF * * WASHINGTUN )44W City of Auburn Consolidated Plan for Years 2005 to 2009 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2008 Program Year March 31, 2009 Department of Administration - 25 West Main Street ~ Auburn, Washington 98001 EQUAL HOUSING OPPORTUNITY CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Care Strategies F. Affirmatively Furthering Fair Housing; G. Leveraging Resources H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG - Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing I. Coordination with Public Housing Authorities J. Lead-Based Paint Hazards K. Compliance and Monitoring Performed during the Program Year V. Public Participation Requirements VI. Attachments: A",, DBG Finan~~~.l Surnmary - C04024 B.: . ~U13G A.cti.ylr~~ ~ Repr~ . ~ Su~my"Of"~~Projects -;.QW $1es for200'7 ~ ~0J* VII Public Participation: A. Minutes from Committee meetings and Public Hearing on March 16, 2009 B. Written comments received during public review of the C.A.P.E.R. City of Auburn - 2008 CAPER Page 1 I. Introduction, Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2008 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 5, 2007 the Auburn City Council passed Resolution Number 4244 adopting the 2008 Action Plan for the City of Auburn's Consolidated Plan for Years 2005 to 2009. The 2008 Action Plan was based on an estimated, combined human service budget of $835,076; out of which $409,760 were CDBG funds, $425,316 were City of Auburn general funds. In April 2008, HUD informed the City that its 2008 Action Plan was approved and funded with $400,879. More than 6,000 Auburn residents were the recipients of direct services that were bought, in part, with these CDBG funds. In addition, the residents of two Auburn neighborhoods were the recipients of area-wide benefits resulting from public improvements funded by CDBG. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2005 to 2009. II. Assessment of Goals and Strategies: A. Housing and Homeless Prevention Stratmies Activities funded by the City through its contracts with local agencies to promote affordable housing and prevent homelessness are part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. The following are activities that received CDBG funds relative to this goal. • CDBG funds were used to make sure Auburn residents have access to emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the following: o Provide a short-term shelter home for women and children who are victims of domestic violence and would otherwise be homeless. o In an effort to help retired couples and senior citizens stay in affordable housing, the City uses its CDBG funds to make home repairs for low-income and primarily senior homeowners. City of Auburn - 2008 CAPER Page 2 B. Livable Communities Stratep-ies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment; particularly for its low income residents. Towards this end, the City uses its CDBG funds for the following: • Support a regional network of community health services that provide basic health care to low-income residents. The City provides CDBG funds to the Community Health Centers of King County for primary medical and dental care to low-income, uninsured residents at facilities located in Auburn. C. Economic Development Stratezies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds are used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strategies / Reduction in Povertv Stratesies The City of Auburn provides a Continuum of Care primary through two channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the County. On a local level, the City funds programs - both through the General Fund and with CDBG - that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activities described in this CAPER, the following general fund activities likewise help reduce poverty and homelessness in Auburn: • The City provides $56,500 of general funds to feed and care for over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children. • In addition to CDBG funds, the City provides an additional $9,000 to the Community Health Centers of King County for primary medical and dental care. City of Auburn - 2008 CAPER Page 3 • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 751ow-income, Auburn families. • The City provides over $90,000 of general fund support for services to victims of domestic violence. F. Affirmativelv Furtherin2 Fair Housing: The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant-a partner in this effort throughout the county-who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City continues to implement the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo onto its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Hall, Senior Center, and other public gathering places. A link to Fair Housing information has been placed on the City's website as a resource to residents as well. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2008 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. G. Leveraging Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2008 CDBG funds were used to leverage: • Through the leveraged matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. H. Self-Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations (ESA and Lead Paint). City of Auburn - 2008 CAPER Page 4 Public service activities are within their intended schedule. The improvements in the SE Main Street neighborhood, identified in the City's Consolidated Plan, were completed. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year. III. Outcomes Measurement and Performance Reporting System: The Department of Housing and Urban Development instituted a reporting system for outcome-based performance measures. A copy of this report is attached {see C04PR03). The following summarizes accomplishments relative to the 2008 Action Plan. Agency: City of Auburn Human Services: Housing Repair Progy Activity: Provide emergency housing repairs to very low-income Auburn homeowners at risk of becoming homeless. Proposed: 50 clients Actual: 24 clients Budget: $150,000 Spent: $48,438.78 Summary: During 2008 the City awarded 24 grants for minor home repairs. Actual expenditures were an average of less than $2,500 per client. All of the clients served were very low income, most earned less than 30% of the King County median household income (KCMHI). Agency: City of Auburn Human Services: Housing Program Activity: Acquire a short-term shelter home for women and children who are victims of domestic violence and would otherwise be homeless. Budget: $250,000 Actual: $204,000 Summary: The City was able to purchase a home which will serve as a short-term shelter for women and children. The necessary costs to prepare the house for suitable living will be spent through the progam in 2009. Goal: Health care to be physically and mentally fit. Outcome: Within the city limits of Auburn are located non-profit agencies that provide health care to its low-income residents. Output Goal: Support a regional network of community health services that provide basic health care to low-income residents. Agency: Community Health Centers of King County: City of Auburn - 2008 CAPER Page 5 Activity: Provide primary medical / dental care to low-income, uninsured residents at facilities located in Auburn. Proposed: 235 clients Actual: 258 clients Budget: $8,536 (General Fund) $51,464 CDBG - Public Services) $60,000 (Total: General Fund + CDBG) Spent: $60,000 (Total: General Fund + CDBG) Summary: Community Health Centers has served more than the expected number of clients for the contracted year. Goal: Education and job skills to lead an independent life. Outcome: Auburn has a central location that makes available a variet y of services and assistance to individuals who are startiniz a business. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 72 clients Actual: 92 clients Budget: $37,500 Spent: $37,500 Summary: The agency provided over 500 hours of technical assistance and 173 hours of counseling creating or saving 20 jobs. Outcome: Auburn has a central location that makes available a varietv of services and assistance to individuals who are interested in acquiring a work skill. Output Goal: Create economic opportunities by providing training to approximately 15 low income Auburn residents so that at least half of them can find and sustain a job. Agency: South King Countv Multi-Service Center: Emplovment Training Activity: Provide training to residents so that employment is found and sustained. City of Auburn - 2008 CAPER Page 6 Proposed: 15 clients Actual: 15 clients Budget: $10,000 Spent: $10,000 Summary: The agency provided training and job placement for the contracted amount of residents under this first year effort with the City of Auburn. IV. CDBG - Specific Requirements A. Nature of and Reasons for any Change in Program Objectives No changes were made in the Program Objectives of the 2008 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD-approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). C. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2008 program year. E. Economic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The costs of the activities provided by SBAC ($37,500) for the 75 low and moderate income clients served is less than the $1,000 per person standard used by CDBG to evaluate the public benefit of economic development activities. F. Program Income Accounts Description The City of Auburn did not receive any program income during 2008. G. Neighborhood Revitalization Strategies Reports The City of Auburn is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds City of Auburn - 2008 CAPER Page 7 to make improvements according to HUD regulations. H. Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 18 low-income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which are much more affordable than what they find elsewhere. 1. Coordination with Public Housing Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low-income residents and people with special needs. The King County Housing Authority has approximately 678 public housing units located in Auburn; in addition to roughly 750 Section 8 vouchers. The City of Auburn plans to continue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazards The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead-based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet -"Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home. K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn and the agency receiving CDBG funds. The City monitors agency compliance with its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. IV. Public Participation Requirements The public review period for this Consolidated Annual Performance and Evaluation Report for 2008 began on February 28, 2008, when copies became available for distribution. A public notice was published in The Seattle Times on February 28, 2008 announcing the plan was ready for public City of Auburn - 2008 CAPER Page 8 review and comment. A public hearing was scheduled and advertised for March 17, 2008 at which time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on March 17, 2008, for final review and consideration prior to submitting it HUD. Minutes of these meetings, along with any other written comments, are included in the appendix of this CAPER. City of Auburn - 2008 CAPER Page 9 V. Attachments A. CDBG Financial Summary - C04PR26 B. CDBG Activity Summary Report - C04PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2006 & 2008 - C04PR02 City of Auburn - 2008 CAPER Page 10 VI. Public Participation A. Minutes from Committee meetings B. Written comments, if any, received during public review of the C.A.P.E.R. City of Auburn - 2008 CAPER Page 11 PCDC 03/09/09 Pages: 10 CITY OF AUBURN Submitted by K. Jester In Re: Item N.A 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. GENERAL FUND 001: Sales Tax 16,685.000 (1.854.100) 14.830,900 Revise revenue eadmate Indirect Federal Grants - 16,000 1 76,000 Carry forward Emergency Management Perfortnarae Grant-GR0801 State Grant-Department of Ecobgy - 50,000 2 50.000 Grant funding for Shoreline Master Plan Court Interpreter - 70,200 10,200 Court-State Interpreter Funding program IMe►govemrnenNal Revenue - 180.000 Retund trom YaWma County for medical diarges releted to ContraCted Jail ServiCes 1,500,000 22 1,680,000 SCORE Repayment (July 2009) Arts Commission 61,000 (10,000) 51,000 Budget revisions for General Fund OperaUng Transfer In 1.517,000 1,500.000 22 3,017,000 Transfer la trom Cumuladve Reserve for SCORE contribution (March 2009) CHANGE IN REVENUE 1,392,100 1,392,100 EXPENDITURES: Mayor 8 Council Equipment Rental- Fuel Charge 2,400 (500) 1,900 Budget revisions tor General Fund Interfund Facilities 42,900 (7,500) 41,400 Budget revisions for General Fund Interfund Facilities 42,900 (1,500) 41,400 Budget revisions for Generel Fund Interfund IS Services 73,600 (1,000) 12;600 Budget revisions for General Fund Interfund IS Services 9,800 (1,000) 8,800 Budget revisions for General Fund Court Salaries 798,200 (42,880) 755,320 Freeze t Court Clerk position Benefits 280,700 (15,010) 265,690 Freeze t Court Clerk position Uniforms 700 (250) 450 Budget revisions tor Generel Fund Smali Tools 5,500 (4,750) 750 Budget revisions for General Fund Professional Services 440,800 (6,100) 434,700 Budget revisions for General Fund Interfund Facilities 137,100 (4,800) 132,300 Budget revisions for General Fund Interfund IS Services 129,800 (12,000) 117,800 Budget revisions for Generel Fund Probation Communications 900 (650) 250 Budget revisions for General Fund Travel 2,000 (1,000) 1,000 Budget revisions tor General Fund Equipment Rental- Fuel Charge 800 (200) 600 Budget revisions for General Fund Interfund Facilities 24,500 (800) 23,700 Budget revisions for General Fund Human Resources Salaries 458,600 (52,890) 3 405,710 Freeze t Recruitment & Employment Manager position Benefits 160,600 (21,490) 3 139,110 Freeze 1 Recruitment 8 Employment Manager position Small Tools 8 Equipment 2,500 (500) 2,000 Budget revisions for General Fund Professional Services 37,800 (7,300) 30,500 Budget revisions for General Fund Travel 2,000 (1,500) 500 Budget revisions for General Fund Advertising 35,000 (25,000) 10,000 Budget revisions for General Fund Miscellaneous 54,200 (11,400) 42,800 Budget revisions for General Fund Equipment Rentai- Fuel Charge 2,200 (500) 1,700 Budget revisions for General Fund InterfundFacilities 32,700 (1,700) 31,000 BudgetrevisionstorGenerelFund Interfund IS Services 39,400 (3,600) 35,800 Budget revisions for General Fund Salaries 24,500 (7,780) 3 16,720 Freeze 1 Recruitment 8 Employment Manager position Benefits 8,600 (2,720) 3 5,880 Freeze 1 Recruitment 8 Employment Manager position Professional Services 40,500 (20,000) 20,500 Budget revisions for General Fund Travel 1,000 (500) 500 Budget revisions for General Fund Advertising 3,000 (2,500) 500 Budget revisions for General Furxi MisCellaneous 500 (500) - Budget revisions for General Fund 1 i CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. Finance InterfundFaciiities 32,100 (1,200) 30,900 Budget revisions for General Fund lnterfund IS Services 88,100 (7,000) 81,100 Budget revisions for General Fund legal T2vel 2,400 (1,200) 1,200 eudget revisions for Generel Fund Miscellaneous 15.300 (950) 14,350 Budget revisions for General Fund Interfund Facilities 75,300 (2,700) 72,600 Budget revisions for General Fund SuppUes 8,000 (2,000) 6,000 Budget revisions for General Fund Professional Services 59,000 (30,500) 28,500 Budget revisions for General Fund Travel 8,800 (2,600) 6,200 Budget revisions for General Fund Miscellaneous 28,500 (2,600) 25.900 eudget revisions fw General Fund Equipment Rental- Fuel Charge 200 (100) 100 Budget revisions for General Fund Interfund Facilities 43,900 (1,500) 42,400 Budget revisions for General Fund Interfund IS Services 114,900 (35,100) 79,800 Budget revisions for General Fund Planning Salaries 1,202,100 (71,825) Freeze 1 Plans Examiner positlon (71,825) Freeze t Plans Examiner posiNon (14,910) Freeze.25 Building Inspectw position (56,670) 4 986,870 Freeze 1 Planning Technician position Benefits 422,700 (25,140) Freeze 1 Plans 6caminer position (25,140) Freeze 1 Plans Examiner posiUon (5,220) Freeze 25 Building Inspector position (19.835) 4 347,365 Freeze 7 Planning Technician position Supplies 5,000 (2,500) 2,500 Budget revisions for General Fund Small Tools & Equipment 5,000 (2,500) 2,500 Budget revisions tor General Fund PrOfessional Services 52,700 (36,700) 16,000 Budget revisions fa General Fund Travel 8,900 (5,300) 3,600 Budget revisions for Generat Fund MisCellaneous 27,600 (11,000) 16,600 Budget revisions for Generai Fund Equipment Rental- Fuel Charge 17,100 (3,800) 13,300 Budget revisions for General Fund lnterfund Facilities 59,400 (2,100) 57,300 Budget revisions for General Fund lnterfund IS Services 136,500 (13,800) 122,700 eudget revisions for General Fund lnterfund IS Services 7,500 (700) 6,800 Budget revisions for General Fund Salaries 1,056,300 (14,170) 4 1,042,130 Freeze t Planning 7echnician position Benefits 372,000 (4,955) 4 367,045 Freeze 1 Planning Technician position Supplies 8,000 (6,000) 2,000 Budget revisions for General Fund Professional Services 229,000 160,000 Carry fonvard budget for Code review & update 50,000 2 Carry fonvard Shoreline Master Plan (30,000) 409,000 Budget revisions for General Fund Travel 18,400 (11,500) 6,900 Budget revisions for General Fund Miscellaneous 134,700 (40,250) 94,450 Budget revisions for General Fund Equipment Rental- Fuel Charge 400 (100) 300 eudget revisions for Generai Fund lnterfund Facilities 59,400 (2,100) 57,300 Budget revisions for General Fund lnterfund IS Services 138,800 (11,600) 127,200 eudget revisions for General Fund InterFund IS Services 7,500 (800) 6,700 Budget revisions for General Fund 2 ~ CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. Police Salaries 737,400 (59,910) 677,490 Preeze 1 Police Secretary positlon Benefits 260,900 (20,965) 239,935 Freeze 1 Police Secretary position Capital Equipment - 5,700 5,700 Carry forward IDS sonware purchase Interfund Facilities 571,600 (23,400) 548,200 eudget revisions for General Fund Interfund IS Services 746,700 (122,200) 624,500 Budget revisions for General Fund Other Wages 1,500 10,900 1 12,400 Carry forward Emergency Management PeAormence Grant-GRO801 Communications 3,900 1,400 1 5,300 Carry forvvaro Emergency Management PeAormance Grant-GR0801 Miscellaneous 4,900 3,700 1 8,600 Carry forward Emergency Management Performance Grent-GR0801 Salaries 5,834.100 (134,100) 5,700,000 Freeze 2 Supemumerary positions Benefits 2,132,400 (46,935) 2,085,465 Freeze 2 Supemumerary positlons Equipment Rental- Fuel Charge 280,600 (62,300) (62,300) eudget revisions tor General Fund IntergovemmeMal Service 2,802,200 50,775 Increase Contracted Jail Services 1,500,000 22 4,352,975 SCOREContribution EnginesHng Salaries 1,912,100 (102,895) Freeze 1 Transportetion Manager position (59,645) 1,749,560 Freeze 1 Tratfic Signal Tech position Benefits 676,100 (36,010) Freeze t Transportation Manager position (20,875) 619,215 Freeze 1 Tratfic Signal 7ech positlon Supplies 28,000 (4,250) 23,750 Budget revisions for General Fund Small Tools & Equipment 33,400 (8,300) 25,100 eudget revisions tor General Fund Professional Services 175,300 (42,000) 133,300 Budget revisions for General Fund Travel 3,000 (7,000) 2,000 Budget revisions for General Fund Miscellaneous 40,800 (15,130) 25,670 Budget revisions for General Fund Equipment Rental- Fuel Charge 37,200 (8,300) 28,900 eudget revisions for General Fund Interfund Facilities 113,800 (4,000) 109,800 eudget revisions for General Fund lnterfund IS Services 435,300 (36,300) 399,000 Budget revisions for General Fund Parks Professional Services 142,500 25,000 Carry forward budget for Aubum Symphony Orchestra Tounsm contract (20,000) 147,500 Budget revisions for General Fund Professional Services 27,100 (4,000) 23,100 Budget revisions for General Fund Professional Services 28,700 (10,000) 18,700 Budget revisions tor Generat Fund Interfund Facilities 202,000 (7,100) 194,900 Budget revisions for General Fund Interfund IS Services 270,100 (39,900) 230,200 Budget revisions for General Fund Professional ServiCes 54,600 (5,100) 49,500 Budget revisions for General Fund Advertising 3,700 (2,000) 1,700 Budget revisions for General Fund Interfund Facilities 185,100 (16,100) 169,000 Budget revisions for General Fund Overtime 8,000 (2,600) 5,400 eudget revisions for General Fund Benefits 48,900 (195) 48,705 Budget revisions for General Fund ProfeSSional ServiceS 24,000 (7,800) 16,200 Budget revisions for General Fund Advertising 6,600 (1,500) 5,100 Budget revisions for General Fund Interfund Facilities 5,100 (200) 4,900 eudget revisions for General Fund Temporary Help 122,400 (47,400) 75,000 Budget revisions for General Fund Benefits 272,100 (3,555) 268,545 Budget revisions for General Fund Suppiies 228,700 (5,000) 223,700 Budget revisions for General Fund Utilities 423,100 (60,000) 363,100 eudget revisions for General Fund Equipment Rental- Fuel Charge 64,200 (14,300) 49,900 eudget revisions tor General Fund 3 ~ CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. Street Capital Equipment - 8,000 8,000 Carry torward snow plow Equipment Rentai- Fuel Charge 44,300 (9,900) 34,400 Budget revisions tor General Fund Interfund Rentals 8 Leases 549,600 (207,000) S 2009 PI - Truck and Plow on hold (73,000) 5 269,600 2009 PI - Roller and Trailer on hold InterfundFacilities 47,800 (1,700) 46,100 BudgetrevisionsforGenerelFund Interfund IS Services 124,900 (12,700) 112,200 Budget revisions for General Fund Non Departmental ConStruCtiOn PrOjects - 38,400 38,400 Carry forward Way Finding Signage Construction Projects 100,000 40,000 140,000 Carry fonward Gateway Program Transfer Out 2,159,000 188,900 6 Transfer Out to Fund 328 Reflex revenue for Traffic Calming projects 1,500,000 22 3,847,900 Transfer Out to Fund 122 SCORE repeyment CHANGE IN EXPENDITURES 1,392,100 1,392,100 Designated Ending Fund Balance 391,800 - 391,800 Undesignated Ending fund balance 5,452,470 - 5,452,470 Adjust Ending Fund ealance 4 CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 102 ARTERIAL STREET REVENUES Indirect Federal Grant 1,982,300 416,500 7 Grant Funding for -Carry (orwaro Citywide ITS Improvements 17,300 S Grant Funding for -Carty fonvard Olyrtpic Middle School 153,400 9 2,569,500 Grant Funding for -Certy forward AWN PedesVian Crossing State GrantS 125,000 63,200 10 Grant Funding for -Carty fonvard A St SE Ped Improvements 62,700 11 250,900 Grant Funding tor -Carty forvvard 37th Street SE & R St Connedor Intergovemmental Loan 1,720,000 80,000 12 1,800,000 PWTF loan for Harvey & eth St NE Improvements Operating Transfer In 2,072,800 82,500 12 Trahfic Irrpact for Harvey 8 8th St NE Improvements 95,000 19 Trarisfer REET 2 irom FurW 328 tor West Valley Highway Improvementa 7.920 20 2.258.220 Transfer REET 2 from Fund 328 tor Aubum- PadRc Traii Phase 2 Undesignated Fund Balance 717,062 680,000 1,397,062 Adjust Esemated Fund Balance 1,658,520 EXPENDITURES Operating Transfer Out - 296,700 13 296,700 Transfer Out Utility 7ax balance for Arterial Street Preservation to Fund 105 Construction Projects 6,075,200 416,500 7 Carry torward Citywide ITS Improvements- Grant Funded 81,500 Carty fonvard Aubum/Pacific Trail 7,920 20 Increase Aubum/Pacific Trail Phase 2-REET 2 funded 95,000 19 Increase West Valley Hwy Improvements - REET 2 funded 162,500 12 Carry forward Harvey & Sth St NE Intersection Improvement 88,300 Carry forward Citywide Ped Crossing Improvements 63,200 10 Carry forward A St SE Ped ImprovemeMS- Grant Funded 17,300 8 Carry forward Olympic Middle School-Grant Funded 153,400 9 Carry tonvard AW N Pedestrian Crossing- Grant Funded 49,600 Carry forward Comprehensive Plan Update 62,700 11 7,273,120 Carry forward 37th Street SE & R St Connector-Grant Funded Undesignated Ending Fund Balance 383,062 163,900 546,962 Adjust Ending Fund ealance 1,658,520 FUND 103 LOCAL STREET EXPENDITURES Construction Pfojects 2,088,100 221,200 2,309,300 Carry forward Local Street Improvements Undesignated Ending Fund Balance 604,641 (221,200) 383,441 Adjust Ending Fund ealance FUND 105 ARTERIAL STREET PRESERVATION REVENUES Operating Tfansferln - 296,700 13 296,700 Transferln Utiliry Tax balancetor Arterial Street Preservation from Fund 102 296,700 EXPENDITURES Construction Projects 1,440,000 319,000 1,759,000 Carty forward Anerial Pavement Patching Undesignated Ending Fund Balance 27,000 (22,300) 4,700 Adjust Ending Fund ealance 296,700 5 CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 117 DRUG FORFEITURE EXPENDITURES Capital Equipment 79,100 32,000 111,100 Cartytorward License Piate Reader Undesignated Ending Fund Balance 414,107 (32,000) 382,107 Adjust Ending Fund ealance FUND 122 CUMULATIVE RESERVE REVENUES Operafing Transfer In - 1,600,000 22 1,500,000 Trenster In from General Fund -SCORE repayment 1,500,000 EXPENDITURES Operdting Trensfer Out 488,000 1 500 ppp 22 Transfer Out W General Fund for SCORE Con6lbudon 2,500,000 23 4,488,000 Transfer Out to Capital Projects Funj 328 for properry acquisition Undesignated Fund Balance 5,371,268 (2,500,000) 2,877,268 Adjust Ending Fund Balance 1,500,000 FUND 124 MITIGATION FEES EXPENDITURES Transfer Out- Traffic Impact Fees 1,491,000 82,500 12 1,573,500 Transfer Out to Fund 102 Tratfic Impact Fees for Harvey & 8th SVeet NE Intersection Improvement Transfer Out- Parks Mitigatlon 32,300 3,900 21 36,200 Transfer Out to Fund 321 tor Brannan Park Lighting Designated Endtng Fund Balance 2,581,278 (86,400) 2,484,878 Adjust Ending Fund Balance FUND 321 PARKS CONSTRUCTION REVENUES Interagency Comm. for Outdoor Rec 488,000 40,800 14 528,800 Carry forward Grant for Brannan FaAc Lighting project Transfer In 5,490,200 387,600 15 Carry forward Transfer In REET1 for Aubum Community Center 40,100 14 Carry forward Transfer In REETt for Brannan Park Lighting project 3,900 21 5,921,800 Transter In Parks Mitigation for Brannan Park Lighting project CP0708 472,400 EXPENDITURES Construction Projects 8,824,800 113,700 14 Carry Iorward erannan Park Lighting project CP0708 13,000 Increase budgetfor Brannan Park($3,900 funded by Park Mitigation Transfer from Fund 124) 387,600 15 Carry forward Aubum Community Center 17,000 9,356,100 Carry forward Olson Canyon Farm Development Undesignated Ending Fund Balance 2,728,979 (58,900) 2,670,079 Adjust Ending Fund Balance 472,400 6 ~ CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 328 CAPITAL IMPROVEMENT PROJECTS REVENUES Transfer In 200,000 188,900 6 Trensfer In trom General Fund Reflex revenue for Treffic Calming projeds 2,500,000 23 2,888.900 Transfer In from Curtiulative Reserve Fund for ProPerlY acQuisiBon 2.688,900 EXPENDITURES REET1 Transfer Out 3,969,900 387,600 15 Transter Out to Fund 321 tor Aubum Communiry Center 40,100 14 4,397,600 Transfer Out to Fund 321 for Brannan Park Lighdng project REET2 Transfer Out - - 95,000 19 Transter Out W Fund 102 for West Valley Hwy ImprovemeMs 7,920 20 102,920 Transfer Out to Fund 102 for Aubum Pacific Trail-Phese 2 ConstructiOn Projects 700,000 250,000 950.000 Carty fonvard PRAB & Senior Center generatot project Capital Equipment - 75,000 75,000 Increase budget for 7raffic Signal Equipment Construction Projects 200,000 11,100 Carry forward Traffic Calming Improvements 177,700 388,800 Carty forward TreRC Signal Improvements Construction Projects 200,000 10,700 210,700 Carry foiward Citywide Sidewalk Construction Projects 100,000 6,000 106,000 Carry forward Mohawk Plasuc Site MiUgation Land - 2,750.000 23 2,750,000 Property acquisleon (2.5 million trom Cumulative Reserve Fund 122) ConsVuction Projects 500,000 688,500 1,188,500 City Hall Plaza construction Undesignated Ending Fund Balance 4,968,834 (1,810,720) 3,158,114 Adjust Ending Fund Balance 2,688,900 FUND 430 WATER REVENUES Estimated Beginning Working Capital 7,149,566 2,500,000 9,649,566 Adjust Estimated eeginning Working Capital 2,500,000 EXPENDITURES Salaries 322,200 (4,670) 3 317,530 Freeze i Recruitment & Employment Manager position Benefts 112,800 (1,630) 3 111,170 FreezelRecruitmentBEmployment Manager position Construction Projects 6,019,600 365,400 Carry forward R Street SE -Utility Improvement 623,300 Carry fonvard Well 4 8 Intertie Pump Station Improvement 481,800 Carry torward SCADA System Improvements 97,800 Carry forward W ater Reservoir Safery 75,000 Carry forward Blow off Installation 548,100 Carry forward Well 5 upgrade 116,900 Carry forward Coal Creek Spnng Rehabilitation 100,900 Carry forward Water Comprehensive Plan 21,000 Carry tonvard Standby Generator Study 98,100 Carry tonvard 2007 Large Meter Replacement 57,100 Carry forward Braunwood Improvement 160,000 Carry fonvard Lea Hill Booster Pump Station 120,000 Carry forward Green River Pump Station 42,500 8,927,500 Carry forward Repair & Repiacement Operating Transfer Out 106,100 60,000 16 166,100 Transfer out to Equip Rental tor Utiliry Vehicle Ending Working Capital 1,506,766 (461,600) 1,045,166 Adjust Ending Worlcing Capital 2,500,000 7 L CtTY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 431 SEWER REVENUES MIT ConUibution - 1,602,500 17 1,602,500 Carry forward MIT Convibutlon for AWS Sewer Replacement project-phase 3 Intetgovemmental ban -PWTF _ 1,~•~ 1,000,000 Carry forward PWTF loan for AWS Sewer Replacement project-pAase 3 2,602,500 EXPENDITURES Salaries 297,600 (4,670) 3 292,930 Freeze 1 Recruitment & Employment Manager position Benefits 104,200 (1,630) 3 102,570 Freeze 1 Recruitment 8 Employment Manager position Professional Services 24,900 32,800 57,700 Carty forward for Utility Rate Study ConstructiOn PrOjectS 4,236,800 3,192,400 17 Carry forward AWS Sewer Replacement - Phase 3 682,600 Carty forward SCADA System Improvements 18,700 Carry forward Harvey & 8tFi St NE Intersection Improvements 1,286,400 Carty forward Sewer Fadlity Repair & Replacement 345,900 Carty forward Lea Hill Pump StaUon Decommissioning 77,200 Carty forward Sewer Comprehensive Plan Update 393,100 10,233,100 Carry forward Sewer Faciliry Improvements Ending Working Capital 5,618,692 (3,420,300) 2,198,392 Adjust Ending Working Capital 2,602,500 FUND 432 STORM REVENUES Estimated Beginning Working Capital 5,448,747 2,500,000 7,948,747 Adjust Estimated eeginning Working Capital 2,500,000 EXPENDITURES Salaries 701,200 (47,600) 653,600 Freeze t Maintenance Worker I position Benefits 256,300 (16,660) 239,640 Freeze t Maintenance Worker I position Salaries 260,200 (4,670) 3 255,530 Freeze t Recruitment & Employment Manager position Benefits 91,100 (1,630) 3 89,470 Freeze i Recruitment 8 Employment Manager position Construction Projects 3,980,100 455,500 Carry forward Downrown Storm Water Quality Facility 205,300 Carry forward SCADA System Improvements 50,000 Carry forward Harvey 8 8th St NE Intersection Improvements 451,200 Carry forward 15th St NW Culvert Replacemenl 250,000 Carry forward 17th St SE & M St SE 938,600 Carry forward 21st St SE 8 R St SE 9,100 Carry forward Arterial Pavement Preservation 126,900 Carry forward Storm Comprehensive Plan 5,200 Carry forward Airport Stortn Pond project 97,700 Carty forward Mill Creek Culver @ Peasley Canyon 50,000 Carry forward Developer Participation 75,000 6,694,600 Carry forward Airport Stortn Projects Ending Working Capital 1,530,347 (143,940) 1,386,407 Adjust Ending Working Capital 2,500,000 8 1 CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 435 AIRPORT EXPENDITURES Construction Projects 3,287,900 43,900 Carry forvvard Airport Securiry Project 20,000 Carty torward Hangar Repair 15,000 3.366,800 Carty forward Parellei Tapway ConsWCtion Ending Working Capital 717,186 (78,900) 638,286 Adjust Ending Working Capital FUND 436 CEMETERY EXPENDITURES Salaries 46,200 (1,560) 3 44,640 Freeze 1 Recruitment & Employment Manager position Benefits 16,300 (540) 3 15,760 Freeze 1 Recruitrnent 8 Employment Manager posilion Miscelianeous 7,900 12,000 19,900 Carry forvvard Pontem B quidceooks sotnware Capital Equipment 8,000 8,000 16,000 Move budget for 2nd Gator irom 2010 Ending Working Capital 404,465 (17,900) 386,565 Adjust Ending Working Capital FUND 505 FACILITIES REVENUES Property Management Services 2,326,600 (71,800) 2,254,800 Budget revisions for General fund (71.800) EXPENDITURES Small Tools & Equipment 23,300 (77,000) 6,300 Budget revisions for General Fund Professional ServiCes 276,600 (34,500) 242,100 Budget revisions tor General Fund Travel 1,000 (500) 500 Budget revisions for General Fund Repairs & Maintenance 273,300 (41,800) 231,500 Budget revisions for General Fund Miscellaneous 5,600 (2,500) 3,100 eudget revisions for Generel Fund Capital Equipment 6,000 (6,000) - Budget revisions for General Fund Ending Working Capital 162,100 30,500 192,600 Adjust Ending Working Capital (71,800) FUND 518 INFORMATION SYSTEMS REVENUES Tech Initiative Grant - 34,500 18 34,500 Grant funding for Valley WiFi project Interfund Operating Charges 3,425,300 (297,700) 3,127,600 8udget revisions for General Fund (263,200) EXPENDITURES Salaries 1,289,900 (57,880) 1,232,020 Freeze 1 Desktop Support position Benefits 462,800 (20,260) 442,540 Freeze 1 Desktop Suppart position Small Tools & Equipment 550,200 (223,000) 327,200 Budget revisions for General Fund Capital Equipment 859,500 (209,000) 650,500 eudget revisions tor General Fund Construction Projects - 34,500 18 34,500 Carry forward Valley wiFi project Ending Working Capital 2,136,910 212,440 2,349,350 Adjust Ending Working Capital (263,200) 9 r CITY OF AUBURN 2009 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment #1 Ordinance 6226 CURRENT REQUESTED REVISED BUDGET ACCOUNT 1F l DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 550 EQUIPMENT RENTAL REVENUES Fuel Sales 604,400 (100,000) 504,400 Budget revisions for General Fund Interfund Rentals 1,529,100 (158,400) 5 1,370,700 2009 Street Pragram Improvements on Hold Vehicle Replacement Revenue 1,174,100 (121,600) 5 1,052,500 2009 SVeet Program Improvements on Hold Transfer In 144,100 60,000 16 204,100 Trensfer In from Water tund fa Utiliry Vehide (320,000) EXPENDITURES Salaries 175,800 (63,700) 112,100 Freeze t ERR Shop Supervisor position Benefits 62,400 (22,295) 40,105 Freeze 1 ERR Shop Supervisor position Salaries 86,600 (780) 3 85,820 Freeze 1 Recruitment 8 Employment Manager position Benefits 30,400 (270) 3 30,130 Freeze t Recruitment 8 Employment Manager position Fuel 1,023.500 (100,000) 923,500 BudgetrevisionsforGeneralFund Capital Equipment 1,353,800 145,000 Carry forward Street Division Syd. dump Wck 54,000 Carry fonvarcl SUeet Division t ton dump 60,000 15 Carty forward Water Division U61ity Vehicle 65,000 Carry forward Parks Division 15 pass. Bus 265,000 Carry forward Storm Division Catch Basin Cleaner 118,000 Increase budget for Catch Basin Cleaner 165,000 Carry forward Storm Division Street Sweeper 68,000 Increase budget tor Street Sweeper (207,000) 5 2009 Street Program Improvement - Truck and Plow on hold (73,000) 5 2,013,800 2009 Street Program Improvement - Roller and Trailer on hold Construction Projects 550,000 350,000 900,000 Carry forward Vehicle Maintenance Bay and Storage Ending Working Capital 3,845,356 (1,142,955) 2,702,401 Adjust Ending Working Capital (320,000) Total Revenue 14,956,120 Total Expenditures/Expenses 14,956,120 10 PCDC 03/09/09 Pages: 1 Submitted by D. Faber In Re: Item IV.C To: Planning and Community Development Committee From: Maija McKnight, Visual/Public Art Coordinator Date: March 9, 2009 RE: Murals in City of Auburn This memorandum is submitted regarding the potential creation of a mural in Summer 2009, similar to the mural located on the A-1 Collision Building, along the railroad corridor in Downtown Auburn created last year. During the March 3, 2009 Auburn Arts Commission meeting, commissioners discussed that this mural project could potentially provide an opportunity to learn, develop and establish a processes for future mural inquiries. Because the City does not have a policy regarding the creation, placement, and review of murals, the Arts Commission is drafting such a policy for Mayor/Council to review and adopt. In the meantime, the Arts Commission and Cultural Arts Staff seeks guidance from the Mayor and Council for participation in this project. Background: The mural located on the A-1 Collision Building was created in the summer of 2008 partnership with the King County non-profit organization ArtWorks (http://www.urbanartworks.orq/). Originally initiated by ArtWorks, the project eventually evolved into a partnership with the City of Auburn Parks, Arts and Recreation Teen Programs. The total budget for the project was $8000 ($5000 from the City's Neighborhood Grant fund, $2000 from King County Community Organizing Program, $1000 from the Auburn Youth Council). Mural ProjecUSummer 2009 to-date: 1) Several locations along the railroad corridor have been identified by Parks staff as potential sites for future murals (see attachment). The Arts Commission has not yet reviewed the site options and invitations have not yet been extended to the property owners to participate. 2) ArtWorks is unable to participate at the same level this year as they are already committed to another project. However, they might be able to partner on this year's project in a lesser capacity, such as securing an artist to design and lead the project. 3) Discussions regarding funding have been initiated but monies have not yet been fully committed.