HomeMy WebLinkAboutDocuments distirbuted at 03-09-2009 Meeting .
PCDC 03/09/09 Pages: 12
' Submitted by M. Hursh In Re: Item IILB
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CITY OF * *
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City of Auburn
Consolidated Plan for Years 2005 to 2009
Consolidated Annual Performance
and
Evaluation Report (CAPER)
for the
2008 Program Year
March 31, 2009
Department of Administration
- 25 West Main Street
~ Auburn, Washington 98001
EQUAL HOUSING
OPPORTUNITY
CONTENTS:
I Introduction, Summary
II. Assessment of Goals and Strategies
A. Housing and Homeless Prevention Strategies
B. Livable Communities Strategies
C. Economic Development Strategies
D. Other Actions
E. Continuum of Care Strategies
F. Affirmatively Furthering Fair Housing;
G. Leveraging Resources
H. Self-Evaluation
III. Outcomes Measurement and Performance Reporting System
IV CDBG - Specific Requirements
A. Nature of and Reasons for any Change in Program Objectives
B. Assessment of Grantee Efforts to Comply with Consolidated Plan
C. Extent of Funds Used for National Objectives
D. Relocation Actions
E. Economic Development Activities
F. Program Income Accounts Description
G. Neighborhood Revitalization Strategies Report
H. Eliminating Barriers to Affordable Housing
I. Coordination with Public Housing Authorities
J. Lead-Based Paint Hazards
K. Compliance and Monitoring Performed during the Program Year
V. Public Participation Requirements
VI. Attachments:
A",, DBG Finan~~~.l Surnmary - C04024
B.: . ~U13G A.cti.ylr~~ ~ Repr~ .
~ Su~my"Of"~~Projects -;.QW
$1es for200'7 ~ ~0J*
VII Public Participation:
A. Minutes from Committee meetings and Public Hearing on March 16, 2009
B. Written comments received during public review of the C.A.P.E.R.
City of Auburn - 2008 CAPER Page 1
I. Introduction, Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) for the City
of Auburn, Washington, for program year 2008 is a report to the U.S. Department of
Housing and Urban Development (HUD) on the City's activities and accomplishments
using Community Development Block Grant (CDBG) funds. The City of Auburn
(hereinafter referred to as the City) combines its CDBG funds with its general funds to
support human service activities and human service planning and administration; this
planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and
correlated with the CAPER.
On November 5, 2007 the Auburn City Council passed Resolution Number 4244
adopting the 2008 Action Plan for the City of Auburn's Consolidated Plan for Years
2005 to 2009. The 2008 Action Plan was based on an estimated, combined human
service budget of $835,076; out of which $409,760 were CDBG funds, $425,316 were
City of Auburn general funds.
In April 2008, HUD informed the City that its 2008 Action Plan was approved and
funded with $400,879. More than 6,000 Auburn residents were the recipients of direct
services that were bought, in part, with these CDBG funds. In addition, the residents
of two Auburn neighborhoods were the recipients of area-wide benefits resulting from
public improvements funded by CDBG.
This Consolidated Annual Performance and Evaluation Report (CAPER) will explain
in more detail where CDBG funds were spent. The CAPER will assess how that
spending addresses the housing and community development goals that the City set
forth in its Consolidated Plan for Years 2005 to 2009.
II. Assessment of Goals and Strategies:
A. Housing and Homeless Prevention Stratmies
Activities funded by the City through its contracts with local agencies to promote
affordable housing and prevent homelessness are part of its goal to assure Auburn
residents have sufficient food to eat and a roof overhead. The following are activities
that received CDBG funds relative to this goal.
• CDBG funds were used to make sure Auburn residents have access to
emergency assistance in the event that they become homeless. Specifically,
CDBG funds were used for the following:
o Provide a short-term shelter home for women and children who are
victims of domestic violence and would otherwise be homeless.
o In an effort to help retired couples and senior citizens stay in
affordable housing, the City uses its CDBG funds to make home
repairs for low-income and primarily senior homeowners.
City of Auburn - 2008 CAPER Page 2
B. Livable Communities Stratep-ies
The City uses its CDBG funds to help achieve the national objective of providing
or maintaining a suitable living environment; particularly for its low income
residents. Towards this end, the City uses its CDBG funds for the following:
• Support a regional network of community health services that provide basic
health care to low-income residents. The City provides CDBG funds to the
Community Health Centers of King County for primary medical and dental
care to low-income, uninsured residents at facilities located in Auburn.
C. Economic Development Stratezies
The City of Auburn strives to help potential entrepreneurs obtain the business
skills they need to start and sustain a business and develop jobs. Towards this end,
the City provides the Small Business Assistance Center of Green River
Community College funding to provide training and counseling to individuals
starting businesses.
D. Other Actions: Neighborhood Revitalization:
The City of Auburn uses its CDBG funds to preserve and/or revitalize low and
moderate income neighborhoods. CDBG funds for planning and administration
are used to work with neighborhood groups to identify local needs and develop
plans to address those needs. Additional CDBG funds are used for the following:
• Develop neighborhood plans so that low income neighborhoods can become
eligible for consideration as local investment areas.
• Increase property values, increase the length of time residents reside in
neighborhood, increase number of owner-occupied units and improve
sustainability of the entire neighborhood by installing public infrastructure
such as curbs, sidewalks, street lights and curb cuts for wheelchairs.
E. Continuum of Care Strategies / Reduction in Povertv Stratesies
The City of Auburn provides a Continuum of Care primary through two
channels. First, the City participates in the King County HOME Consortium,
which sets policy direction and distributes HOME and McKinney funds
throughout the County. On a local level, the City funds programs - both through
the General Fund and with CDBG - that help prevent homelessness and address
emergency and transitional housing needs. In addition to CDBG funded activities
described in this CAPER, the following general fund activities likewise help
reduce poverty and homelessness in Auburn:
• The City provides $56,500 of general funds to feed and care for over
10,000 Auburn residents.
• The City provides general fund support to provide emergency housing to
over 400 homeless adults and children.
• In addition to CDBG funds, the City provides an additional $9,000 to the
Community Health Centers of King County for primary medical and dental
care.
City of Auburn - 2008 CAPER Page 3
• The City provides ACAP Child and Family Services funds to subsidize the
childcare of over 751ow-income, Auburn families.
• The City provides over $90,000 of general fund support for services to
victims of domestic violence.
F. Affirmativelv Furtherin2 Fair Housing:
The City complies in accordance with its "Analysis of Impediments to Fair
Housing Choice" (AI) as required for CDBG entitlement communities. As a result of
the AI and the public response to it, the consultant-a partner in this effort
throughout the county-who prepared the AI identified three impediments and made
three initial recommendations. The recommendations were:
• Expand current education and outreach efforts;
• Continue ongoing enforcement activities by holding responsible those able
to make improvements in this area; and
• Target homeownership and lending marketing to all citizens of all
backgrounds.
The City continues to implement the recommendations in the AI. For instance,
among other actions, the City is inserting the Fair Housing logo onto its human
service and housing planning documents as a means to publicize Fair Housing and
the City's commitment to it. The City has made publications promoting Fair Housing
available at City Hall, Senior Center, and other public gathering places. A link to
Fair Housing information has been placed on the City's website as a resource to
residents as well. The City continues to monitor compliance with the Fair Housing
Act. Complaints are referred to the Washington State Human Rights Commission for
resolution. No fair housing complaints were filed against the City in 2008 nor did the
City make any referrals of alleged complaints to the Washington State Human Rights
Commission.
G. Leveraging Resources
CDBG appropriated by the City are sometimes used to leverage other public and
private funding resources. For instance, in 2008 CDBG funds were used to leverage:
• Through the leveraged matching funds of the City of Auburn's general fund,
the human services budget exceeded $1 million that went to meet the goals
and strategies of the City's Consolidated Plan.
H. Self-Evaluation
During their review of the CAPER, the Human Service Committee agreed that the
City is implementing the strategies contained in the Consolidated Plan. The City has
remained in compliance with the `Timeliness of Expenditure' guidelines as
prescribed by HUD. The City intends to remain in compliance, while adjusting
project selection and monitoring to include provisions for the increased timelines due
to response to environmental regulations (ESA and Lead Paint).
City of Auburn - 2008 CAPER Page 4
Public service activities are within their intended schedule. The improvements in the SE
Main Street neighborhood, identified in the City's Consolidated Plan, were completed.
Furthermore, the City continues to publicize its Housing Repair Program so as to increase
the number of clientele served each year.
III. Outcomes Measurement and Performance Reporting System:
The Department of Housing and Urban Development instituted a reporting system for
outcome-based performance measures. A copy of this report is attached {see C04PR03).
The following summarizes accomplishments relative to the 2008 Action Plan.
Agency: City of Auburn Human Services: Housing Repair Progy
Activity: Provide emergency housing repairs to very low-income
Auburn homeowners at risk of becoming homeless.
Proposed: 50 clients Actual: 24 clients
Budget: $150,000 Spent: $48,438.78
Summary: During 2008 the City awarded 24 grants for minor home
repairs. Actual expenditures were an average of less than
$2,500 per client. All of the clients served were very low
income, most earned less than 30% of the King County
median household income (KCMHI).
Agency: City of Auburn Human Services: Housing Program
Activity: Acquire a short-term shelter home for women and children
who are victims of domestic violence and would otherwise
be homeless.
Budget: $250,000 Actual: $204,000
Summary: The City was able to purchase a home which will serve as a
short-term shelter for women and children. The necessary
costs to prepare the house for suitable living will be spent
through the progam in 2009.
Goal: Health care to be physically and mentally fit.
Outcome: Within the city limits of Auburn are located non-profit agencies that
provide health care to its low-income residents.
Output Goal: Support a regional network of community health services that
provide basic health care to low-income residents.
Agency: Community Health Centers of King County:
City of Auburn - 2008 CAPER Page 5
Activity: Provide primary medical / dental care to low-income,
uninsured residents at facilities located in Auburn.
Proposed: 235 clients Actual: 258 clients
Budget: $8,536 (General Fund)
$51,464 CDBG - Public Services)
$60,000 (Total: General Fund + CDBG)
Spent: $60,000 (Total: General Fund + CDBG)
Summary: Community Health Centers has served more than the
expected number of clients for the contracted year.
Goal: Education and job skills to lead an independent life.
Outcome: Auburn has a central location that makes available a variet y of
services and assistance to individuals who are startiniz a
business.
Output Goal: Help potential entrepreneurs obtain the business skills they need
to start and sustain a business. Provide potential entrepreneurs
research and technical assistance on potential businesses in
Auburn and means to finance them.
Agency: GRCC Small Business Assistance Center
Activity: Provide small business training and counseling to enable
businesses and individuals starting business to survive
and grow their businesses.
Proposed: 72 clients Actual: 92 clients
Budget: $37,500 Spent: $37,500
Summary: The agency provided over 500 hours of technical
assistance and 173 hours of counseling creating or
saving 20 jobs.
Outcome: Auburn has a central location that makes available a varietv of
services and assistance to individuals who are interested in
acquiring a work skill.
Output Goal: Create economic opportunities by providing training to
approximately 15 low income Auburn residents so that at least
half of them can find and sustain a job.
Agency: South King Countv Multi-Service Center: Emplovment Training
Activity: Provide training to residents so that employment is
found and sustained.
City of Auburn - 2008 CAPER Page 6
Proposed: 15 clients Actual: 15 clients
Budget: $10,000 Spent: $10,000
Summary: The agency provided training and job placement for the
contracted amount of residents under this first year effort
with the City of Auburn.
IV. CDBG - Specific Requirements
A. Nature of and Reasons for any Change in Program Objectives
No changes were made in the Program Objectives of the 2008 Action Plan.
B. Assessment of Grantee Efforts in Complying with Consolidated Plan
The City did not, through action or willful inaction, hinder the implementation
of the Consolidated Plan. If requested, the City provides letters of compliance
to entities that are pursuing HUD-approved activities within the City (e.g.,
letters of zoning compliance, assistance with development processes, etc.).
C. Extent of Funds Used for National Objectives
All funds were used exclusively for the National Objectives.
D. Relocation Actions
No activities that required relocation of households or businesses were
undertaken during the 2008 program year.
E. Economic Development Activities
The Small Business Assistance Center (SBAC) has as a goal the
creation/retention jobs. The costs of the activities provided by SBAC
($37,500) for the 75 low and moderate income clients served is less than the
$1,000 per person standard used by CDBG to evaluate the public benefit of
economic development activities.
F. Program Income Accounts Description
The City of Auburn did not receive any program income during 2008.
G. Neighborhood Revitalization Strategies Reports
The City of Auburn is working to align its Neighborhood Revitalization
Strategy in accordance to HUD's criteria for selected or targeted
neighborhoods. The City does have a policy in place that utilizes CDBG funds
City of Auburn - 2008 CAPER Page 7
to make improvements according to HUD regulations.
H. Eliminating Barriers to Affordable Housing
The City provided grants for home repairs to 18 low-income homeowners.
Most of these homeowners were senior citizens. They home repairs provided
the clients of Auburn's Housing Repair Program enable them to stay in their
homes, which are much more affordable than what they find elsewhere.
1. Coordination with Public Housing Authorities
The City of Auburn and the King County Housing Authority have a long
history of collaboration toward developing affordable housing for low-income
residents and people with special needs. The King County Housing Authority
has approximately 678 public housing units located in Auburn; in addition to
roughly 750 Section 8 vouchers. The City of Auburn plans to continue to
work with the King County Housing Authority to preserve and maintain
Auburn's stock of affordable housing for its low-income residents.
J. Lead-Based Paint Hazards
The City of Auburn includes language in its CDBG contracts that require
agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.
Sections 4831, et seq.) requiring prohibition of the use of lead-based paint
whenever CDBD funds are used. In addition, the City notifies residents of
potential lead-based paint hazards when it awards a Housing Repair grant. A
copy of the pamphlet -"Protect Your Family from Lead In Your Home" is
provided each Housing Repair client when the City conducts the initial
inspection of their home.
K. Compliance and Monitoring Performed during the Program Year
Outcome data is included in the contract between the City of Auburn and the
agency receiving CDBG funds. The City monitors agency compliance with its
CDBG contract by requiring the agency to submit quarterly reports that includes
data on the number of service units provided along with demographic
information about their clients. In addition, City staff monitors the agencies with
a site visit at least once a year and maintains a more frequent contact with
agencies using the telephone and email. The information contained in this
CAPER was derived from these site visits, quarterly reports and miscellaneous
agency contacts.
IV. Public Participation Requirements
The public review period for this Consolidated Annual Performance
and Evaluation Report for 2008 began on February 28, 2008, when copies
became available for distribution. A public notice was published in The
Seattle Times on February 28, 2008 announcing the plan was ready for public
City of Auburn - 2008 CAPER Page 8
review and comment. A public hearing was scheduled and advertised for
March 17, 2008 at which time the review period ends. Public comments were
reviewed by the City of Auburn's City Council. Presentation to the City
Council was made on March 17, 2008, for final review and consideration prior
to submitting it HUD. Minutes of these meetings, along with any other written
comments, are included in the appendix of this CAPER.
City of Auburn - 2008 CAPER Page 9
V. Attachments
A. CDBG Financial Summary - C04PR26
B. CDBG Activity Summary Report - C04PR03
C. Summary of CDBG Projects - C04PR06
D. List of Activities for 2006 & 2008 - C04PR02
City of Auburn - 2008 CAPER Page 10
VI. Public Participation
A. Minutes from Committee meetings
B. Written comments, if any, received during public review
of the C.A.P.E.R.
City of Auburn - 2008 CAPER Page 11
PCDC 03/09/09 Pages: 10
CITY OF AUBURN Submitted by K. Jester In Re: Item N.A
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
GENERAL FUND 001:
Sales Tax 16,685.000 (1.854.100) 14.830,900 Revise revenue eadmate
Indirect Federal Grants - 16,000 1 76,000 Carry forward Emergency Management
Perfortnarae Grant-GR0801
State Grant-Department of Ecobgy - 50,000 2 50.000 Grant funding for Shoreline Master Plan
Court Interpreter - 70,200 10,200 Court-State Interpreter Funding program
IMe►govemrnenNal Revenue - 180.000 Retund trom YaWma County for medical
diarges releted to ContraCted Jail ServiCes
1,500,000 22 1,680,000 SCORE Repayment (July 2009)
Arts Commission 61,000 (10,000) 51,000 Budget revisions for General Fund
OperaUng Transfer In 1.517,000 1,500.000 22 3,017,000 Transfer la trom Cumuladve Reserve for
SCORE contribution (March 2009)
CHANGE IN REVENUE 1,392,100 1,392,100
EXPENDITURES:
Mayor 8 Council
Equipment Rental- Fuel Charge 2,400 (500) 1,900 Budget revisions tor General Fund
Interfund Facilities 42,900 (7,500) 41,400 Budget revisions for General Fund
Interfund Facilities 42,900 (1,500) 41,400 Budget revisions for Generel Fund
Interfund IS Services 73,600 (1,000) 12;600 Budget revisions for General Fund
Interfund IS Services 9,800 (1,000) 8,800 Budget revisions for General Fund
Court
Salaries 798,200 (42,880) 755,320 Freeze t Court Clerk position
Benefits 280,700 (15,010) 265,690 Freeze t Court Clerk position
Uniforms 700 (250) 450 Budget revisions tor Generel Fund
Smali Tools 5,500 (4,750) 750 Budget revisions for General Fund
Professional Services 440,800 (6,100) 434,700 Budget revisions for General Fund
Interfund Facilities 137,100 (4,800) 132,300 Budget revisions for General Fund
Interfund IS Services 129,800 (12,000) 117,800 Budget revisions for Generel Fund
Probation
Communications 900 (650) 250 Budget revisions for General Fund
Travel 2,000 (1,000) 1,000 Budget revisions tor General Fund
Equipment Rental- Fuel Charge 800 (200) 600 Budget revisions for General Fund
Interfund Facilities 24,500 (800) 23,700 Budget revisions for General Fund
Human Resources
Salaries 458,600 (52,890) 3 405,710 Freeze t Recruitment & Employment
Manager position
Benefits 160,600 (21,490) 3 139,110 Freeze 1 Recruitment 8 Employment
Manager position
Small Tools 8 Equipment 2,500 (500) 2,000 Budget revisions for General Fund
Professional Services 37,800 (7,300) 30,500 Budget revisions for General Fund
Travel 2,000 (1,500) 500 Budget revisions for General Fund
Advertising 35,000 (25,000) 10,000 Budget revisions for General Fund
Miscellaneous 54,200 (11,400) 42,800 Budget revisions for General Fund
Equipment Rentai- Fuel Charge 2,200 (500) 1,700 Budget revisions for General Fund
InterfundFacilities 32,700 (1,700) 31,000 BudgetrevisionstorGenerelFund
Interfund IS Services 39,400 (3,600) 35,800 Budget revisions for General Fund
Salaries 24,500 (7,780) 3 16,720 Freeze 1 Recruitment 8 Employment
Manager position
Benefits 8,600 (2,720) 3 5,880 Freeze 1 Recruitment 8 Employment
Manager position
Professional Services 40,500 (20,000) 20,500 Budget revisions for General Fund
Travel 1,000 (500) 500 Budget revisions for General Fund
Advertising 3,000 (2,500) 500 Budget revisions for General Furxi
MisCellaneous 500 (500) - Budget revisions for General Fund
1
i
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
Finance
InterfundFaciiities 32,100 (1,200) 30,900 Budget revisions for General Fund
lnterfund IS Services 88,100 (7,000) 81,100 Budget revisions for General Fund
legal
T2vel 2,400 (1,200) 1,200 eudget revisions for Generel Fund
Miscellaneous 15.300 (950) 14,350 Budget revisions for General Fund
Interfund Facilities 75,300 (2,700) 72,600 Budget revisions for General Fund
SuppUes 8,000 (2,000) 6,000 Budget revisions for General Fund
Professional Services 59,000 (30,500) 28,500 Budget revisions for General Fund
Travel 8,800 (2,600) 6,200 Budget revisions for General Fund
Miscellaneous 28,500 (2,600) 25.900 eudget revisions fw General Fund
Equipment Rental- Fuel Charge 200 (100) 100 Budget revisions for General Fund
Interfund Facilities 43,900 (1,500) 42,400 Budget revisions for General Fund
Interfund IS Services 114,900 (35,100) 79,800 Budget revisions for General Fund
Planning
Salaries 1,202,100 (71,825) Freeze 1 Plans Examiner positlon
(71,825) Freeze t Plans Examiner posiNon
(14,910) Freeze.25 Building Inspectw position
(56,670) 4 986,870 Freeze 1 Planning Technician position
Benefits 422,700 (25,140) Freeze 1 Plans 6caminer position
(25,140) Freeze 1 Plans Examiner posiUon
(5,220) Freeze 25 Building Inspector position
(19.835) 4 347,365 Freeze 7 Planning Technician position
Supplies 5,000 (2,500) 2,500 Budget revisions for General Fund
Small Tools & Equipment 5,000 (2,500) 2,500 Budget revisions tor General Fund
PrOfessional Services 52,700 (36,700) 16,000 Budget revisions fa General Fund
Travel 8,900 (5,300) 3,600 Budget revisions for Generat Fund
MisCellaneous 27,600 (11,000) 16,600 Budget revisions for Generai Fund
Equipment Rental- Fuel Charge 17,100 (3,800) 13,300 Budget revisions for General Fund
lnterfund Facilities 59,400 (2,100) 57,300 Budget revisions for General Fund
lnterfund IS Services 136,500 (13,800) 122,700 eudget revisions for General Fund
lnterfund IS Services 7,500 (700) 6,800 Budget revisions for General Fund
Salaries 1,056,300 (14,170) 4 1,042,130 Freeze t Planning 7echnician position
Benefits 372,000 (4,955) 4 367,045 Freeze 1 Planning Technician position
Supplies 8,000 (6,000) 2,000 Budget revisions for General Fund
Professional Services 229,000 160,000 Carry fonvard budget for Code review &
update
50,000 2 Carry fonvard Shoreline Master Plan
(30,000) 409,000 Budget revisions for General Fund
Travel 18,400 (11,500) 6,900 Budget revisions for General Fund
Miscellaneous 134,700 (40,250) 94,450 Budget revisions for General Fund
Equipment Rental- Fuel Charge 400 (100) 300 eudget revisions for Generai Fund
lnterfund Facilities 59,400 (2,100) 57,300 Budget revisions for General Fund
lnterfund IS Services 138,800 (11,600) 127,200 eudget revisions for General Fund
InterFund IS Services 7,500 (800) 6,700 Budget revisions for General Fund
2
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CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
Police
Salaries 737,400 (59,910) 677,490 Preeze 1 Police Secretary positlon
Benefits 260,900 (20,965) 239,935 Freeze 1 Police Secretary position
Capital Equipment - 5,700 5,700 Carry forward IDS sonware purchase
Interfund Facilities 571,600 (23,400) 548,200 eudget revisions for General Fund
Interfund IS Services 746,700 (122,200) 624,500 Budget revisions for General Fund
Other Wages 1,500 10,900 1 12,400 Carry forward Emergency Management
PeAormence Grant-GRO801
Communications 3,900 1,400 1 5,300 Carry forvvaro Emergency Management
PeAormance Grant-GR0801
Miscellaneous 4,900 3,700 1 8,600 Carry forward Emergency Management
Performance Grent-GR0801
Salaries 5,834.100 (134,100) 5,700,000 Freeze 2 Supemumerary positions
Benefits 2,132,400 (46,935) 2,085,465 Freeze 2 Supemumerary positlons
Equipment Rental- Fuel Charge 280,600 (62,300) (62,300) eudget revisions tor General Fund
IntergovemmeMal Service 2,802,200 50,775 Increase Contracted Jail Services
1,500,000 22 4,352,975 SCOREContribution
EnginesHng
Salaries 1,912,100 (102,895) Freeze 1 Transportetion Manager position
(59,645) 1,749,560 Freeze 1 Tratfic Signal Tech position
Benefits 676,100 (36,010) Freeze t Transportation Manager position
(20,875) 619,215 Freeze 1 Tratfic Signal 7ech positlon
Supplies 28,000 (4,250) 23,750 Budget revisions for General Fund
Small Tools & Equipment 33,400 (8,300) 25,100 eudget revisions tor General Fund
Professional Services 175,300 (42,000) 133,300 Budget revisions for General Fund
Travel 3,000 (7,000) 2,000 Budget revisions for General Fund
Miscellaneous 40,800 (15,130) 25,670 Budget revisions for General Fund
Equipment Rental- Fuel Charge 37,200 (8,300) 28,900 eudget revisions for General Fund
Interfund Facilities 113,800 (4,000) 109,800 eudget revisions for General Fund
lnterfund IS Services 435,300 (36,300) 399,000 Budget revisions for General Fund
Parks
Professional Services 142,500 25,000 Carry forward budget for Aubum Symphony
Orchestra Tounsm contract
(20,000) 147,500 Budget revisions for General Fund
Professional Services 27,100 (4,000) 23,100 Budget revisions for General Fund
Professional Services 28,700 (10,000) 18,700 Budget revisions tor Generat Fund
Interfund Facilities 202,000 (7,100) 194,900 Budget revisions for General Fund
Interfund IS Services 270,100 (39,900) 230,200 Budget revisions for General Fund
Professional ServiCes 54,600 (5,100) 49,500 Budget revisions for General Fund
Advertising 3,700 (2,000) 1,700 Budget revisions for General Fund
Interfund Facilities 185,100 (16,100) 169,000 Budget revisions for General Fund
Overtime 8,000 (2,600) 5,400 eudget revisions for General Fund
Benefits 48,900 (195) 48,705 Budget revisions for General Fund
ProfeSSional ServiceS 24,000 (7,800) 16,200 Budget revisions for General Fund
Advertising 6,600 (1,500) 5,100 Budget revisions for General Fund
Interfund Facilities 5,100 (200) 4,900 eudget revisions for General Fund
Temporary Help 122,400 (47,400) 75,000 Budget revisions for General Fund
Benefits 272,100 (3,555) 268,545 Budget revisions for General Fund
Suppiies 228,700 (5,000) 223,700 Budget revisions for General Fund
Utilities 423,100 (60,000) 363,100 eudget revisions for General Fund
Equipment Rental- Fuel Charge 64,200 (14,300) 49,900 eudget revisions tor General Fund
3
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CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
Street
Capital Equipment - 8,000 8,000 Carry torward snow plow
Equipment Rentai- Fuel Charge 44,300 (9,900) 34,400 Budget revisions tor General Fund
Interfund Rentals 8 Leases 549,600 (207,000) S 2009 PI - Truck and Plow on hold
(73,000) 5 269,600 2009 PI - Roller and Trailer on hold
InterfundFacilities 47,800 (1,700) 46,100 BudgetrevisionsforGenerelFund
Interfund IS Services 124,900 (12,700) 112,200 Budget revisions for General Fund
Non Departmental
ConStruCtiOn PrOjects - 38,400 38,400 Carry forward Way Finding Signage
Construction Projects 100,000 40,000 140,000 Carry fonward Gateway Program
Transfer Out 2,159,000 188,900 6 Transfer Out to Fund 328 Reflex revenue for
Traffic Calming projects
1,500,000 22 3,847,900 Transfer Out to Fund 122 SCORE
repeyment
CHANGE IN EXPENDITURES 1,392,100 1,392,100
Designated Ending Fund Balance 391,800 - 391,800
Undesignated Ending fund balance 5,452,470 - 5,452,470 Adjust Ending Fund ealance
4
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 102 ARTERIAL STREET
REVENUES
Indirect Federal Grant 1,982,300 416,500 7 Grant Funding for -Carry (orwaro Citywide
ITS Improvements
17,300 S Grant Funding for -Carty fonvard Olyrtpic
Middle School
153,400 9 2,569,500 Grant Funding for -Certy forward AWN
PedesVian Crossing
State GrantS 125,000 63,200 10 Grant Funding for -Carty fonvard A St SE
Ped Improvements
62,700 11 250,900 Grant Funding tor -Carty forvvard 37th Street
SE & R St Connedor
Intergovemmental Loan 1,720,000 80,000 12 1,800,000 PWTF loan for Harvey & eth St NE
Improvements
Operating Transfer In 2,072,800 82,500 12 Trahfic Irrpact for Harvey 8 8th St NE
Improvements
95,000 19 Trarisfer REET 2 irom FurW 328 tor West
Valley Highway Improvementa
7.920 20 2.258.220 Transfer REET 2 from Fund 328 tor Aubum-
PadRc Traii Phase 2
Undesignated Fund Balance 717,062 680,000 1,397,062 Adjust Esemated Fund Balance
1,658,520
EXPENDITURES
Operating Transfer Out - 296,700 13 296,700 Transfer Out Utility 7ax balance for Arterial
Street Preservation to Fund 105
Construction Projects 6,075,200 416,500 7 Carry torward Citywide ITS Improvements-
Grant Funded
81,500 Carty fonvard Aubum/Pacific Trail
7,920 20 Increase Aubum/Pacific Trail Phase 2-REET
2 funded
95,000 19 Increase West Valley Hwy Improvements -
REET 2 funded
162,500 12 Carry forward Harvey & Sth St NE
Intersection Improvement
88,300 Carry forward Citywide Ped Crossing
Improvements
63,200 10 Carry forward A St SE Ped ImprovemeMS-
Grant Funded
17,300 8 Carry forward Olympic Middle School-Grant
Funded
153,400 9 Carry tonvard AW N Pedestrian Crossing-
Grant Funded
49,600 Carry forward Comprehensive Plan Update
62,700 11 7,273,120 Carry forward 37th Street SE & R St
Connector-Grant Funded
Undesignated Ending Fund Balance 383,062 163,900 546,962 Adjust Ending Fund ealance
1,658,520
FUND 103 LOCAL STREET
EXPENDITURES
Construction Pfojects 2,088,100 221,200 2,309,300 Carry forward Local Street Improvements
Undesignated Ending Fund Balance 604,641 (221,200) 383,441 Adjust Ending Fund ealance
FUND 105 ARTERIAL STREET PRESERVATION
REVENUES
Operating Tfansferln - 296,700 13 296,700 Transferln Utiliry Tax balancetor Arterial
Street Preservation from Fund 102
296,700
EXPENDITURES
Construction Projects 1,440,000 319,000 1,759,000 Carty forward Anerial Pavement Patching
Undesignated Ending Fund Balance 27,000 (22,300) 4,700 Adjust Ending Fund ealance
296,700
5
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 117 DRUG FORFEITURE
EXPENDITURES
Capital Equipment 79,100 32,000 111,100 Cartytorward License Piate Reader
Undesignated Ending Fund Balance 414,107 (32,000) 382,107 Adjust Ending Fund ealance
FUND 122 CUMULATIVE RESERVE
REVENUES
Operafing Transfer In - 1,600,000 22 1,500,000 Trenster In from General Fund -SCORE
repayment
1,500,000
EXPENDITURES
Operdting Trensfer Out 488,000 1 500 ppp 22 Transfer Out W General Fund for SCORE
Con6lbudon
2,500,000 23 4,488,000 Transfer Out to Capital Projects Funj 328 for
properry acquisition
Undesignated Fund Balance 5,371,268 (2,500,000) 2,877,268 Adjust Ending Fund Balance
1,500,000
FUND 124 MITIGATION FEES
EXPENDITURES
Transfer Out- Traffic Impact Fees 1,491,000 82,500 12 1,573,500 Transfer Out to Fund 102 Tratfic Impact Fees
for Harvey & 8th SVeet NE Intersection
Improvement
Transfer Out- Parks Mitigatlon 32,300 3,900 21 36,200 Transfer Out to Fund 321 tor Brannan Park
Lighting
Designated Endtng Fund Balance 2,581,278 (86,400) 2,484,878 Adjust Ending Fund Balance
FUND 321 PARKS CONSTRUCTION
REVENUES
Interagency Comm. for Outdoor Rec 488,000 40,800 14 528,800 Carry forward Grant for Brannan FaAc
Lighting project
Transfer In 5,490,200 387,600 15 Carry forward Transfer In REET1 for Aubum
Community Center
40,100 14 Carry forward Transfer In REETt for Brannan
Park Lighting project
3,900 21 5,921,800 Transter In Parks Mitigation for Brannan Park
Lighting project CP0708
472,400
EXPENDITURES
Construction Projects 8,824,800 113,700 14 Carry Iorward erannan Park Lighting project
CP0708
13,000 Increase budgetfor Brannan Park($3,900
funded by Park Mitigation Transfer from Fund
124)
387,600 15 Carry forward Aubum Community Center
17,000 9,356,100 Carry forward Olson Canyon Farm
Development
Undesignated Ending Fund Balance 2,728,979 (58,900) 2,670,079 Adjust Ending Fund Balance
472,400
6
~ CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 328 CAPITAL IMPROVEMENT PROJECTS
REVENUES
Transfer In 200,000 188,900 6 Trensfer In trom General Fund Reflex
revenue for Treffic Calming projeds
2,500,000 23 2,888.900 Transfer In from Curtiulative Reserve Fund
for ProPerlY acQuisiBon
2.688,900
EXPENDITURES
REET1 Transfer Out 3,969,900 387,600 15 Transter Out to Fund 321 tor Aubum
Communiry Center
40,100 14 4,397,600 Transfer Out to Fund 321 for Brannan Park
Lighdng project
REET2 Transfer Out - - 95,000 19 Transter Out W Fund 102 for West Valley
Hwy ImprovemeMs
7,920 20 102,920 Transfer Out to Fund 102 for Aubum Pacific
Trail-Phese 2
ConstructiOn Projects 700,000 250,000 950.000 Carty fonvard PRAB & Senior Center
generatot project
Capital Equipment - 75,000 75,000 Increase budget for 7raffic Signal Equipment
Construction Projects 200,000 11,100 Carry forward Traffic Calming Improvements
177,700 388,800 Carty forward TreRC Signal Improvements
Construction Projects 200,000 10,700 210,700 Carry foiward Citywide Sidewalk
Construction Projects 100,000 6,000 106,000 Carry forward Mohawk Plasuc Site MiUgation
Land - 2,750.000 23 2,750,000 Property acquisleon (2.5 million trom
Cumulative Reserve Fund 122)
ConsVuction Projects 500,000 688,500 1,188,500 City Hall Plaza construction
Undesignated Ending Fund Balance 4,968,834 (1,810,720) 3,158,114 Adjust Ending Fund Balance
2,688,900
FUND 430 WATER
REVENUES
Estimated Beginning Working Capital 7,149,566 2,500,000 9,649,566 Adjust Estimated eeginning Working Capital
2,500,000
EXPENDITURES
Salaries 322,200 (4,670) 3 317,530 Freeze i Recruitment & Employment
Manager position
Benefts 112,800 (1,630) 3 111,170 FreezelRecruitmentBEmployment
Manager position
Construction Projects 6,019,600 365,400 Carry forward R Street SE -Utility
Improvement
623,300 Carry fonvard Well 4 8 Intertie Pump Station
Improvement
481,800 Carry torward SCADA System Improvements
97,800 Carry forward W ater Reservoir Safery
75,000 Carry forward Blow off Installation
548,100 Carry forward Well 5 upgrade
116,900 Carry forward Coal Creek Spnng
Rehabilitation
100,900 Carry forward Water Comprehensive Plan
21,000 Carry tonvard Standby Generator Study
98,100 Carry tonvard 2007 Large Meter Replacement
57,100 Carry forward Braunwood Improvement
160,000 Carry fonvard Lea Hill Booster Pump Station
120,000 Carry forward Green River Pump Station
42,500 8,927,500 Carry forward Repair & Repiacement
Operating Transfer Out 106,100 60,000 16 166,100 Transfer out to Equip Rental tor Utiliry
Vehicle
Ending Working Capital 1,506,766 (461,600) 1,045,166 Adjust Ending Worlcing Capital
2,500,000
7
L
CtTY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#IDESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 431 SEWER
REVENUES
MIT ConUibution - 1,602,500 17 1,602,500 Carry forward MIT Convibutlon for AWS
Sewer Replacement project-phase 3
Intetgovemmental ban -PWTF _ 1,~•~ 1,000,000 Carry forward PWTF loan for AWS Sewer
Replacement project-pAase 3
2,602,500
EXPENDITURES
Salaries 297,600 (4,670) 3 292,930 Freeze 1 Recruitment & Employment
Manager position
Benefits 104,200 (1,630) 3 102,570 Freeze 1 Recruitment 8 Employment
Manager position
Professional Services 24,900 32,800 57,700 Carty forward for Utility Rate Study
ConstructiOn PrOjectS 4,236,800 3,192,400 17 Carry forward AWS Sewer Replacement -
Phase 3
682,600 Carty forward SCADA System Improvements
18,700 Carry forward Harvey & 8tFi St NE
Intersection Improvements
1,286,400 Carty forward Sewer Fadlity Repair &
Replacement
345,900 Carty forward Lea Hill Pump StaUon
Decommissioning
77,200 Carty forward Sewer Comprehensive Plan
Update
393,100 10,233,100 Carry forward Sewer Faciliry Improvements
Ending Working Capital 5,618,692 (3,420,300) 2,198,392 Adjust Ending Working Capital
2,602,500
FUND 432 STORM
REVENUES
Estimated Beginning Working Capital 5,448,747 2,500,000 7,948,747 Adjust Estimated eeginning Working Capital
2,500,000
EXPENDITURES
Salaries 701,200 (47,600) 653,600 Freeze t Maintenance Worker I position
Benefits 256,300 (16,660) 239,640 Freeze t Maintenance Worker I position
Salaries 260,200 (4,670) 3 255,530 Freeze t Recruitment & Employment
Manager position
Benefits 91,100 (1,630) 3 89,470 Freeze i Recruitment 8 Employment
Manager position
Construction Projects 3,980,100 455,500 Carry forward Downrown Storm Water
Quality Facility
205,300 Carry forward SCADA System Improvements
50,000 Carry forward Harvey 8 8th St NE
Intersection Improvements
451,200 Carry forward 15th St NW Culvert
Replacemenl
250,000 Carry forward 17th St SE & M St SE
938,600 Carry forward 21st St SE 8 R St SE
9,100 Carry forward Arterial Pavement Preservation
126,900
Carry forward Storm Comprehensive Plan
5,200 Carry forward Airport Stortn Pond project
97,700 Carty forward Mill Creek Culver @ Peasley
Canyon
50,000 Carry forward Developer Participation
75,000 6,694,600 Carry forward Airport Stortn Projects
Ending Working Capital 1,530,347 (143,940) 1,386,407 Adjust Ending Working Capital
2,500,000
8
1
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 435 AIRPORT
EXPENDITURES
Construction Projects 3,287,900 43,900 Carry forvvard Airport Securiry Project
20,000 Carty torward Hangar Repair
15,000 3.366,800 Carty forward Parellei Tapway ConsWCtion
Ending Working Capital 717,186 (78,900) 638,286 Adjust Ending Working Capital
FUND 436 CEMETERY
EXPENDITURES
Salaries 46,200 (1,560) 3 44,640 Freeze 1 Recruitment & Employment
Manager position
Benefits 16,300 (540) 3 15,760 Freeze 1 Recruitrnent 8 Employment
Manager posilion
Miscelianeous 7,900 12,000 19,900 Carry forvvard Pontem B quidceooks
sotnware
Capital Equipment 8,000 8,000 16,000 Move budget for 2nd Gator irom 2010
Ending Working Capital 404,465 (17,900) 386,565 Adjust Ending Working Capital
FUND 505 FACILITIES
REVENUES
Property Management Services 2,326,600 (71,800) 2,254,800 Budget revisions for General fund
(71.800)
EXPENDITURES
Small Tools & Equipment 23,300 (77,000) 6,300 Budget revisions for General Fund
Professional ServiCes 276,600 (34,500) 242,100 Budget revisions tor General Fund
Travel 1,000 (500) 500 Budget revisions for General Fund
Repairs & Maintenance 273,300 (41,800) 231,500 Budget revisions for General Fund
Miscellaneous 5,600 (2,500) 3,100 eudget revisions for Generel Fund
Capital Equipment 6,000 (6,000) - Budget revisions for General Fund
Ending Working Capital 162,100 30,500 192,600 Adjust Ending Working Capital
(71,800)
FUND 518 INFORMATION SYSTEMS
REVENUES
Tech Initiative Grant - 34,500 18 34,500 Grant funding for Valley WiFi project
Interfund Operating Charges 3,425,300 (297,700) 3,127,600 8udget revisions for General Fund
(263,200)
EXPENDITURES
Salaries 1,289,900 (57,880) 1,232,020 Freeze 1 Desktop Support position
Benefits 462,800 (20,260) 442,540 Freeze 1 Desktop Suppart position
Small Tools & Equipment 550,200 (223,000) 327,200 Budget revisions for General Fund
Capital Equipment 859,500 (209,000) 650,500 eudget revisions tor General Fund
Construction Projects - 34,500 18 34,500 Carry forward Valley wiFi project
Ending Working Capital 2,136,910 212,440 2,349,350 Adjust Ending Working Capital
(263,200)
9
r
CITY OF AUBURN
2009 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #1 Ordinance 6226
CURRENT REQUESTED REVISED BUDGET
ACCOUNT 1F l DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 550 EQUIPMENT RENTAL
REVENUES
Fuel Sales 604,400 (100,000) 504,400 Budget revisions for General Fund
Interfund Rentals 1,529,100 (158,400) 5 1,370,700 2009 Street Pragram Improvements on Hold
Vehicle Replacement Revenue 1,174,100 (121,600) 5 1,052,500
2009 SVeet Program Improvements on Hold
Transfer In 144,100 60,000 16 204,100 Trensfer In from Water tund fa Utiliry Vehide
(320,000)
EXPENDITURES
Salaries 175,800 (63,700) 112,100 Freeze t ERR Shop Supervisor position
Benefits 62,400 (22,295) 40,105 Freeze 1 ERR Shop Supervisor position
Salaries 86,600 (780) 3 85,820 Freeze 1 Recruitment 8 Employment
Manager position
Benefits 30,400 (270) 3 30,130 Freeze t Recruitment 8 Employment
Manager position
Fuel 1,023.500 (100,000) 923,500 BudgetrevisionsforGeneralFund
Capital Equipment 1,353,800 145,000 Carry forward Street Division Syd. dump Wck
54,000 Carry fonvarcl SUeet Division t ton dump
60,000 15 Carty forward Water Division U61ity Vehicle
65,000 Carry forward Parks Division 15 pass. Bus
265,000 Carry forward Storm Division Catch Basin
Cleaner
118,000 Increase budget for Catch Basin Cleaner
165,000 Carry forward Storm Division Street Sweeper
68,000 Increase budget tor Street Sweeper
(207,000) 5 2009 Street Program Improvement - Truck
and Plow on hold
(73,000) 5 2,013,800 2009 Street Program Improvement - Roller
and Trailer on hold
Construction Projects 550,000 350,000 900,000 Carry forward Vehicle Maintenance Bay and
Storage
Ending Working Capital 3,845,356 (1,142,955) 2,702,401 Adjust Ending Working Capital
(320,000)
Total Revenue 14,956,120
Total Expenditures/Expenses 14,956,120
10
PCDC 03/09/09 Pages: 1
Submitted by D. Faber In Re: Item IV.C
To: Planning and Community Development Committee
From: Maija McKnight, Visual/Public Art Coordinator
Date: March 9, 2009
RE: Murals in City of Auburn
This memorandum is submitted regarding the potential creation of a mural in Summer
2009, similar to the mural located on the A-1 Collision Building, along the railroad
corridor in Downtown Auburn created last year. During the March 3, 2009 Auburn Arts
Commission meeting, commissioners discussed that this mural project could potentially
provide an opportunity to learn, develop and establish a processes for future mural
inquiries. Because the City does not have a policy regarding the creation, placement,
and review of murals, the Arts Commission is drafting such a policy for Mayor/Council to
review and adopt.
In the meantime, the Arts Commission and Cultural Arts Staff seeks guidance from the
Mayor and Council for participation in this project.
Background: The mural located on the A-1 Collision Building was created in the summer
of 2008 partnership with the King County non-profit organization ArtWorks
(http://www.urbanartworks.orq/). Originally initiated by ArtWorks, the project eventually
evolved into a partnership with the City of Auburn Parks, Arts and Recreation Teen
Programs. The total budget for the project was $8000 ($5000 from the City's
Neighborhood Grant fund, $2000 from King County Community Organizing Program,
$1000 from the Auburn Youth Council).
Mural ProjecUSummer 2009 to-date:
1) Several locations along the railroad corridor have been identified by Parks staff as
potential sites for future murals (see attachment). The Arts Commission has not yet
reviewed the site options and invitations have not yet been extended to the property
owners to participate.
2) ArtWorks is unable to participate at the same level this year as they are already
committed to another project. However, they might be able to partner on this year's
project in a lesser capacity, such as securing an artist to design and lead the project.
3) Discussions regarding funding have been initiated but monies have not yet been fully
committed.