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HomeMy WebLinkAboutCatholic Community Services GF0913AGREEMENT FOR SERVICES .44 THIS AGREEMENT made and entered into this ~ day of , 2009, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY", and CATHOLIC COMMUNITY SERVICES which is located at 1229 West Smith Street, Kent, WA 98032, a non-profit corporation organized under the laws of the State of Washington, hereafter referred to as "AGENCY." WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of homeless shelter for single, adult men; and WHEREAS, the CITY is interested in continuing support of H.O.M.E., including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: 1. PURPOSE The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if fully set forth, to Auburn residents during the 2009 term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. II. SCOPE OF SERVICES A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits 1 through 4, which may include development of new resources, to low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than December 31, 2009. Agreement - GF-0913: Catholic Community Services H.O.M.E./A.RLS.E. January l, 2009 Page 1 of 9 III. TERM The term of this Agreement shall commence on January 1, 2009 and shall expire on December 31, 2009. IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City within 15 days of the close of each calendar quarter a status report containing program statistics regarding the type and level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. The final report, which may include estimated service levels, shall be submitted no later than December 12, 2009. Format and contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference. B. The Agency shall prepare and submit to the City two program evaluation reports in the format commonly referred to as "outcomes reports" which will show the intended linkages between the activities conducted and the changes the activities will produce. These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this reference, and shall be submitted to the City at the end of the first quarter and within sixty days following the close of the calendar year. C. As full and total payment for the services provided under this Agreement, the CITY aqrees to pav the AGENCY the total amount of $15,000.00 as set forth in Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein by this reference. Agreement- GF-0913: Catholic Community Services - H.O.M.E./A.RLS.E. January 1, 2009 Page 2 of 9 V. INDEMNIFICATION The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services provided by the AGENCY, its employees, volunteers or agents concerning any and all claims by any persons for alleged injury or damage to persons or property to the extent caused by the negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives. In the event that any suit or claim for damages based upon such claim, action, loss or damage is brought against the CITY, the AGENCY shall defend the same as its sole costs and expense; provided that the CITY retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected officials, agents and employees or any of them or jointly against the CITY and the AGENCY and their respective officers, agents, volunteers, employees or any of them, the AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred as a result of such claim or suit. The provisions of this section shall survive the expiration or termination of this Agreement. VI. INDEPENDENT CONTRACTOR/ASSIGNMENT The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as provided herein. The services required under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. VII. INSURANCE The AGENCY shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or property which may arise from or in connection with Agreement - GF-0913: Catholic Community Services H.O.M.E./A.R.LS.E. January 1, 2009 Page 3 of 9 services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The AGENCY agrees to provide comprehensive general liability insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per occurrence for bodily injury, personal injury and property damage. Where professional services are provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self insured retentions in either policy must be declared to and approved by the CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be covered as additional insured as respects: Liability arising out of services and activities performed by or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the Agreement- GF-0913: Catholic Community Services - H.O.M.EJA.R.I.S.E. January 1, 2009 Page 4 of 9 CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the CITY, its officials, employees or agents. (c) Coverage shall state that the AGENCY's insurance shall apply separately to each insured against whom claim is bought or suit is brought except with respect to the limits to the insurer's liability. (d) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY. The AGENCY agrees to provide copies of the Certificates of Insurance to the CITY at the time that this Agreement takes effect. (e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original endorsements affecting coverage required by this clause. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The CITY reserves the right to require complete, certified copies of all required insurance policies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its policies or shall furnish separate certificates and endorsements for each. All coverages for volunteers shall be subject to all the requirements stated herein. VI11. NONDISCRIMINATION The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of race, Agreement - GF-0913: Catholic Community Services H.O.M.E./A.R.I.S.E. January 1, 2009 Page 5 of 9 color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical handicap. IX. BOOKS AND RECORDS The AGENCY agrees to maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial and programmatic records which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement for a period of three (3) years following the date that this Agreement is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any reasonable time within the three (3) year period. X. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. XI. GENERAL PROVISIONS A. The AGENCY agrees to submit a report to the CITY no later than December 12, 2009, describing the progress and activities perFormed for the year 2009 under its scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King. C. Agency agrees to conduct its activity in such a manner as to coincide with the goals identified in the attached Memorandum of Understanding. The Agency understands that the performance indicators established in the Memorandum will be used by the City as a measurement tool in determining if the goals have been achieved. Agreement - GF-0913: Catholic Community Services - H.O.M.E./A.RLS.E. January 1, 2009 Page 6 of 9 D. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. E. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. F. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorney's fees and expenses and court costs shall be paid to the substantially prevailing party. G. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Agreement - GF-0913: Catholic Community Services H.O.M.E./A.R.I.S.E. January 1, 2009 Page 7 of 9 CITYY EtVR~ . PETE B. LEWIS MAYOR AT EST: , ~ Da 'eile E. Daskam, City Clerk AP O D ?7A D iel B. Hei City Attorney CATHOLI OMMU ITY SERVICES BY: ' . TITLE: - c,-y aAj (1, (2w46)aa 0 APf STATE OF WASHINGTON ) a~ )ss COUNTY OF KING ) On this ~ day of , 2009, before me, the undersigned, a tary Publ'c in and for the State of Washington, personally appeared , to me known to be the Regional Chief of Operations for Catholic Communit ervices, the non-profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth. AM)r V BECI(NER NorArry Public STqTE OF WASWNqTON My CoMMission ExpiREs 06-15-20II NOTARYPUBLIC in anqfo Washington, residing in ` MY COMMISSION expires: Agreement - GF-0913: Catholic Community Services - H.O.M.E./A.R.I.S.E. January 1, 2009 Page 8 of 9 * CITY OF ~~~uR1 \ WASHINGTON ` HUMAN SERVICE AGREEMENT 2009 INVOICE FOR CONTRACTED SERVICES To: CITY OF AUBURN, ATTN: MICHAEL HURSH, HUMAN SERVICES 25 WEST MAIN STREET, AUBURN WA 98001 Agency: Catholic Community Services 1229 W Smith Kent, WA 98032 Program: HOME/ARISE Amount Requested: $ 3,750.00 Contact, Title: Susan Vaughn Phone: 206-328-5641 Email: Susanv@ccsww.org COVER PAGE Invoice for: ❑ 15t Quarter, January to March - Due April 15, 2009 ❑ 2nd Quarter, April to June - Due July 15, 2009 ❑ 3rd Quarter, July to September - Due October 15, 2009 11 4th Quarter (Final) October to December - Due January 31, 2010 Attachments: ❑ Quarterly Service Report ❑ Quarterly Financial Report ❑ Demographic Report (2"d and 4th Quarters only) r_' Logic Model (1St Quarter only) L_l Outcomes Report (4`h Quarter only) ❑ Proof of Insurance (1St Quarter and/or if expired since last reimbursement request) I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to Auburn residents. Signature of Authorized Representative Date The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To ensure prompt payment, please submit this form and all required attachments by the date listed above. FOR CITY OF AUBURN USE ONLY: Contract Amount: $15,000.00 Payments Year to Date: Payment this invoice: Contract Balance: Authorized to Pay: Signature Date CITY OF AUBURN COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST HUMAN SERVICE AGREEMENT 2009 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT Agency Information Catholic Community Services 1229 W Smith Kent, WA 98032 Contact, Title: Susan Vaughn Phone: 206-328-5641 Email: Susanv@ccsww.org Are professional services (e.g., counseling, case management) provided as part of this Agreement? Contract Information Contract Amount: $15,000 Program Name: HOME/ARISE Description of Service to be provided: Reporting Information Report for _ 1 St Qtr/Jan-Mar 2009 Service Units 2"d Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep _ 4'h Qtr/Oct-Dec City Funding Onl All Funding Sources Actual Service i D Service Unit Description: Auburn Residents Only Total Projected Annual Units Actual Units by Quarter Un ts to ate, all Fund Sources Service Unit/Performance Measure 1St 2nd 3rd 4cn Unduplicated Number of Auburn Clients Served 28 Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc. If actual service units are lower than anticipated, please explain. CITY OF AUBURN 2009 Quarterly Financial Report Agency: Catholic Community Services Pragrane: HON1E/ARISE Date: Report for _ 1S' Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep _ 4`h Qtr/Oct-Dec Cost Categories Budget Award This Request Cumulative to date Award Balance 1 Personal/Agency Services 2 Office/Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 I Travel & Training 7 Intra-Agency Support 8 Other per Detail Grand Total $15,000.00 Requested Reimbursement: Detail as Applicable: CITY OF AUBURN 2009 Demographic Report Agency: Catholic Community Services Date: Program: HOME/ARISE Category 1s' 2"tl 3` 4`" Total YTD Client AI ona Residence'* Aubum Black Diamond "'List all clients gurien served in this Covin ton category. I ll th Des Moines n a er o categories list Enumclaw Auburn clients Federal Wa on/y. Kent Maple Valle Normandy Park Pacific Renton SeaTac Seattle Tukwila Unincorporated. Kin Count Other: Unknown TOTAL Client 30% of inedian or below Income 50% of inedian or below Level 80% of inedian or below Above 80% of inedian Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicity/ Asian/Pacific Isiander Cultural Black/African American Background Hispanic/Latino Native American/ Alaskan Native White/Caucasian Other Unknown TOTAL Condition Disablin Condition ESL Limited En lish S eakin Household Female-Headed Household CITY OF AUBURN 2009 Outcomes Evaluation Format Agency: Catholic Community Services Date: Program: HOME/ARISE 1. Submission Dates. This report shall be submitted with the first quarter invoice and again within sixty (60) days of the end of the calendar year. Contents. A. The components of the evaluation will: 1) Identify both process and outcome portions of the services that CCS proposes to provide the City of Auburn. 2) Show the relationship of program resources and activities to the expected results or outcomes; 3) Help identify those questions the evaluation is to answer; 4) Provide a graphic summary of how program parts relate to the whole; 5) Make explicit the underlying theory of the program; and 6) Identify measurable categories in the program evaluation. B. CCS shall develop the following status report components within the time frames established below: 1) 15f Quarter a) The outcome based results CCS expects to achieve; b) An indicator to inform the City of Auburn that the anticipated change has or has not occurred; and c) The method for gathering information needed to indicate the outcomes that have occurred. d) Initial Collection and assessment of the information acquired to include alterations in the anticipated outcomes or alterations in the methodology of information gathering. 2) 4th Quarter a) Information collected; b) Conclusions developed as a result of the information. MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is an addendum to the agreement for services between the City of Auburn and Catholic Community Services (CCS) for the delivery of se v es through t e CCS H.O.M.E. Program, the original of which was executed on the _ day of I , 2009. All other terms and conditions of the agreement for services shall main in full force and effect except as specifically amended by this Memorandum of Understanding. It is the goal of the City of Auburn to increase the number of Auburn residents no longer living in poverty by 15% between January, 2007 and January, 2010. II. The grant funds provided to the Agency during the 2009 year are provided with the objective of achieving the result of increasing the number of residents no longer living in poverty. III. Agencies receiving funding from the City of Auburn agree to participate in the conceptual development of the One Stop Center and to collaborate with other agencies concerning the delivery of services to clients when the Center is operational. The nature and extent of the collaboration to be determined when the One Stop Center is operational. IV. The City of Auburn will utilize the following performance measures in evaluating the effectiveness of reaching this goal. a. Performance Indicators ■ Increase in the number of livable wage jobs in Auburn. ■ Increase in the number of Auburn residents who work in Auburn. ■ The number of Auburn residents enrolled in employment training programs. ■ Increase in the number of residents enrolled in ESL classes ■ Increase in the educational attainment of Auburn's adult labor force. Agreement GF - 0913 Catholic Community Services - H.O.M.E/A.R.I.S.E. January 1, 2009 Page 1 of 3 ■ Increase in the number of children enrolled in Headstart and preschool ■ Reduction in the number of emergency room visits. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Agreement GF - 0913 Catholic Community Services - H.O.M.E/A.R.I.S.E. January l, 2009 Page 2 of 3 0 CI TY O~Eit~ ~ PETER B. LEWIS MAYOR AT EST: Da ' le E. Daskam, City Clerk AP VED F MDaniel B. Heid, City Attorney CATHOLIC OMMU ITY SERVICES BY: 1 TITLE: "l STATE OF WASHINGTON )ss COUNTY OF KING ) On this ~ day of `0 , 2009, before me, the un ersigned, a Notary ublic in and for th State of Washington, personally appeared h , to me known to be the Regional Chief of Operations for CAT LIC COMMUNITY SERVICES, the non-profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit corporation. IN WITNESS WHEREOF, I have hereunto set my hand and afFixed my official seal the date hereinabove set forth. AMY V BECI(NER NorW Pub(ic ST4jE 0f WAS{IINCTON MY COMMISSION ExpjItES 06,15-200 - ~ . Qj~ NO ARY U LIC in and for the State o Washington, residing in MY COMMISSION expires: Agreement GF - 0913 Catholic Community Services - H.O.M.E/A.R.I.S.E. January 1, 2009 Page 3 of 3