HomeMy WebLinkAboutWashington Women's Employment & Education GF0938A3.1(- - 0
AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this ~~311 day of
2009, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington, hereafter referred to as "CITY", and WA
WOMEN'S EMPLOYMENT & EDUCATION which is located at 515 W. Harrison. Suite
#208, Kent, WA 98032, a non-profit corporation organized under the laws of the State of
Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of healthcare for patients who are suffering from a
debilitating illness; and
WHEREAS, the CITY is interested in continuing support of WA WOMEN'S
EMPLOYMENT & EDUCATION, including development of additional resources and
service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2009 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
Agreement - GF0938 WA Women's Employment & Education, REACH
January 1, 2009
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II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibits 1 through 4, which may include development of new resources,
to low income Auburn residents. Services to be provided are set forth in Exhibits 1
through 4 to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31, 2009.
III. TERM
The term of this Agreement shall commence on January 1, 2009 and shall expire
on December 31, 2009.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type and level
of services provided to the City of Auburn, as well as financial information pertaining to
the contract agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 12, 2009. Format and contents
of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports" which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which
is incorporated herein by this reference, and shall be submitted to the City at the end of
the first quarter and within sixty days following the close of the calendar year.
Agreement - GF0938, WA Women's Employment & Education - REACH
January 1, 2009
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C. As full and total payment for the services provided under this Agreement, the
CITY aqrees to pav the AGENCY the total amount of $8,000.00 as set forth in Exhibit
1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30)
days following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein
by this reference.
V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the
CITY retains the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment be rendered against the CITY and/or its officers,
elected officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and
expense which the CITY has incurred as a result of such claim or suit. The provisions of
this section shall survive the expiration or termination of this Agreement.
Agreement - GF0938 WA Women's Employment & Education, REACH
January 1, 2009
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VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
VII. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
Agreement - GF0938, WA Women's Employment & Education - REACH
January 1, 2009
Page 4 of 9
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
each insured against whom claim is bought or suit is brought except with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to
provide copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
Agreement - GF0938 WA Women's Employinent & Education, REACH
January 1, 2009
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(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the requirements stated herein.
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year period.
Agreement - GF0938, WA Women's Employment & Education - REACH
January 1, 2009
Page 6 of 9
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than
December 12, 2009, describing the progress and activities performed for
the year 2009 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
C. Agency agrees to conduct its activity in such a manner as to coincide with
the goals identified in the attached Memorandum of Understanding. The
Agency understands that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in
determining if the goals have been achieved.
D. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
E. This Agreement represents the entire and integrated Agreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
Agreement - GF0938 WA Women's Employment & Education, REACH
January 1, 2009
Page 7 of 9
F. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including attorney's fees and
expenses and court costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws
applicable to its performance under this Agreement.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
Agreement- GF0938, WA Women's Einployment & Education - REACH
January 1, 2009
Page 8 of 9
F AUB N
i \ • l
PETER B. LEWIS
MAYOR
ATT ST: ~
A~~" tz"Z,_---~Danie le E. Daskam,
City Clerk
APP VED S T FORM:
~ Daniel B. Heid,
City Attorney
WA WOMEN'S EMPLOYMENT &
EDUCATION
BY:
TITLE: -`ecfzsr ~1- te-ve,Co1~9 w, cti,-f
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this o20~ day of I,." i~ ,ri ~ , 2009, before me, the undersigned, a
Notary Public in and for the ' State of Washington, personally appeared
]~~r5o~ , to me known to be the Executive Director of WA Women's
Employment & Education, the non-profit corporation that executed the within and foregoing
instrument, and acknowledged said instrument to be the free and voluntary act and deed of said
non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she
is authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date
herei nabove~~,e~~Nt~l~eee,ya+
r c; ~ ~ ,~rr+r
i ~;A ";,s '~,{dg Le,C:`
AA'$H
V
NOTARY PUBLIC in and fo the State of
Washington, residing in
MY COMMISSION expires:
Agreement - GF0938 WA Women's Employment & Education, REACH
January 1, 2009
Page 9 of 9
*
CITY OF * *
)*WR~C WASHINGTON
HUMAN SERVICE AGREEMENT
20091NVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: MICHAEL HURSH, HUMAN SERVICES
25 WEST MAIN STREET, AUBURN WA 98001
Agency: Washington Women's Employment & Education
515 W. Harrison, Suite 208
Kent, WA 98032
Program: REACH
Amount Requested: $ 2,000.00
Invoice for: ~
❑
-1
Cl
Attachments:
❑
C
~
!J
I certify to the best of my kni
Contact, Title: Robin Lester
Phone: 253-590-0648
Email: robinl@wwee.org
COVERPAGE
1 St Quarter, January to March - Due April 15, 2009
2"d Quarter, April to June - Due July 15, 2009
3rd Quarter, July to September - Due October 15, 2009
4th Quarter (Final) October to December - Due January 31, 2010
Quarterly Service Report
Quarterly Financial Report
Demographic Report (2nd and 4th Quarters only)
Logic Model (1S' Quarter only)
Outcomes Report (4Ih Quarter only)
Proof of Insurance (1St Quarter and/or if expired since last reimbursement
request)
)wledge that this invoice and attachments reflect actual service provided to
4- 2O - Zvo y
Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR C/TY OF AUBURN USE ONLY:
Contract Amount: $8.000.00
Payments Year to Date:
Payment this invoice:
Authorized to Pay:
Signature
CITY OF AUBURN
Contract Balance:
Date
COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EAGH PAYMENT REQUEST
HUMAN SERVICE AGREEMENT
2009 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
WA Women's Employment & Edu.
515 W. Harrison, Suite 208
Kent, WA 98032
Contact, Title: Robin Lester
Phone: 253-590-0648
Email: robinl@wwee.org
Are professional services (e.g., counseling, case management) provided as part of this Agreement? CAS z~naT rrr}- car~G[ Z vr-ars v;~ ~4.5 ervcL e
Contract Information
Contract Amount: $8,000
Program Name: REACH
Description of Service to be provided:
Reporting Information
Report for _ 1 S' Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun
_ 3rd Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
2009 Service Units
City Funding
Onl
All Funding Sources
Actual Service
i
U
D
Service Unit Description:
Auburn Residents Only
Total Projected
Annual Units
Actual Units by Quarter
n
ts to
ate,
all Fund
Sources
Service UniUPerformance Measure
1St
2nd
3rd
4cn
Unduplicated Number of Aubum
Clients Served
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
CITY OF AUBURN
2009 Quarterly Financial Report
Agency: WA Women's Employment & Edu. Date:
Program: REACH
Report for _ 1" Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep
_ 41h Qtr/Oct-Dec
Cost Categories
I,
Budget
Award
This
Request
Cumulative
to date
Award
Balance
1 '
Personal/Agency Services
2
Office/Operating Supplies
3
~
Consultant or Purchased
Services
4
Direct Client Assistance
5
Communications
6
',Travel & Training
7
' Intra-Agency Support
8
~Other per Detail
Grand Total
$8,000.00
Requested
Reimbursement:
Detail as Applicable:
CITY OF AUBURN
2009 Demographic Report
Agency: WA Women's Employment & Edu. Date:
Program: Reach Plus
Gat
1
3
4
Totsi YT[f
Gieni
AI ona
Residence"
Auburn
Black Diamond
"List aN clients
Burien
served in this
Covin ton
category'
l
tlw
Des Moines
e s
o
r
catogoN~ ~ist
Enumclaw
Aubum c?ionts "
Federal Wa
oitly.
Kent
Maple Valle
Normand Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincorporated. Kin Count
Other:
Unknown
TOTAL
Client
30% of inedian or below
Income
50% of inedian or below
Level
80% of inedian or below
Above 80% of inedian
Unknown
TOTAL
Ciierrt
Female
Gender
Male
Client
0-4
Age
5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Efhn7aty/
Asian/Pacific Islander
Cultural
Black/African American
Badcground
HispanidLatino
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
COndition
Disablin Condition
ESL
Limited En lish Speakin
Household
Female-Headed Household
CITY OF AUBURN
2009 Outcomes Evaluation Format
Agency: WA Women's Employment & Edu. Date: 4/20/09
Program: REACH
1. Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty (60) days of
the end of the calendar year.
Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of the services that WWEE proposes to
provide the City of Auburn.
o WWEE uses pre and post customer feedback, Instructor observation and
mock interview assessment tools to gage success toward outcomes.
2) Show the relationship of program resources and activities to the expected results or
outcomes;
o Resources assisting WWEE to meet outcomes are multi-purpose, database
allowing for comprehensive information analysis. Annually reviewed
measurement tools, computer classroom, Computer training
o Community partners which consist of government agencies, community
based organizations, Schools and businesses
o Diverse Funding to supplement cost of program
o Participants are low income residents
3) Help identify those questions the evaluation is to answer;
o Priority question: How does the REACH Plus program impact low-income
individuals to become self-supporting?
4) Provide a graphic summary of how program parts relate to the whole;
o The REACH Plus program is VWVEE's core program. It is a 160hr 5 week
program designed to assist participants to become self-supporting by
understanding their strengths and the employment market. The REACH Plus
Program is complimented by our 2 year follow-up process; VWVEE's housing
partnerships, support services, internship placements and other community
partner partnerships.
5) Make explicit the underlying theory of the program; and
o The mission of WWEE is to assist low-income individuals to gain the skills,
the knowledge, and the courage to be self -supporting.
6) Identify measurable categories in the program evaluation.
o The REACH Plus program will serve 14 Auburn participants with the
expectation that 10 will meet the outcomes identified in attached logic model.
o Participants must demonstrate computer skills by meeting an 80% pass on all
assessments
o Participants must demonstrate interviewing skills by passing final mock
interview by meeting 80% of the criteria set forth with either "meets
standards" or "above standard."
o Pre and post most show at least improvement in two (2) categories.
B. WWEE shall develop the following status report components within the time frames
established below:
1) 1 St Quarter
a) The outcome based results WWEE expects to achieve;
o We expect to have at least 50% of Auburn participants to achieve both
outcomes. (Outcome 1: Increase Job Specific Skills and Outcome 2
Increase Job Search Technical Skills)
b) An indicator to inform the City of Auburn that the anticipated change has or has
not occurred; and
o Based on analysis of information an explanation of changes or why
changes were not made will be given in the 4th quarter outcome report.
c) The method for gathering information needed to indicate the outcomes that have
occurred.
o Participants are given a pre assessment of knowledge and skills at both
the beginning and end of class. Instructors will conduct a pre assessment
and post of assessment based on their observations of participants.
o Data is entered into database for later analysis.
o Data is reviewed monthly and quarterly to assess emerging trends if any.
d) Initial Collection and assessment of the information acquired to include
alterations in the anticipated outcomes or alterations in the methodology of
information gathering.
o If initial assessment reveals that we are 10% below targeted expectations
we begin research as why and make program adjustments accordingly.
2) 4tn Quarter
a) Information collected;
o Pre and post customer surveys
o Instructor observation
o Computer assessment
o Post Mock Interview
b) Conclusions developed as a result of the information.
o Results reported in the 4th quarter after analysis. WWEE hypothesis that
participants that complete the REACH Plus program will meet both
outcomes. Participants will feel more confident about job search activities
and will experience skill gain.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for services
between the City of Auburn and WA Women's Employment & Education rega,ring the
Ag cy's,. EACH Program, the original of which was executed on the day of
, 2009. All other terms and conditions of the agreement for services shall
64,
rem in in full force and effect except as specifically amended by this Memorandum of
Understanding.
It is the goal of the City of Auburn to increase the number of Auburn residents
no longer living in poverty by 15% between January, 2007 and January,
2010.
II. The grant funds provided to the Agency during the 2009 year are provided
with the objective of achieving the result of increasing the number of
residents no longer living in poverty.
III. Agencies receiving funding from the City of Auburn agree to participate in the
conceptual development of the One Stop Center and to collaborate with other
agencies concerning the delivery of services to clients when the Center is
operational. The nature and extent of the collaboration to be determined
when the One Stop Center is operational.
IV. The City of Auburn will utilize the following performance measures in
evaluating the effectiveness of reaching this goal.
a. Performance Indicators
■ Increase in the number of livable wage jobs in Auburn.
■ Increase in the number of Auburn residents who work in Auburn.
■ The number of Auburn residents enrolled in employment training
programs.
Agreement GF0938, WA Women's Employment & Education - REACH
January 1, 2009
Page 1 of 3
■ Increase in the number of residents enrolled in ESL classes
■ Increase in the educational attainment of Auburn's adult labor force.
■ Increase in the number of human services clients receiving "wrap
around" services.
■ Increase in the number of children enrolled in Headstart and
preschool
■ Reduction in the number of emergency room visits.
REMAINDER OF PAGE INTENTIONALLY BLANK.
Agreement GF0938, WA Women's Employment & Education - REACH
January 1, 2009
Page 2 of 3
ci "
~
PETER B. LEWIS
MAYOR
A ST:
~
ani le E. Daskam,
City Clerk
APPR VED S O FORM:
~ Daniel B. Heid,
City Attorney
STATE OF WASHINGTON
COUNTY OF KING
WA WOMEN'S EMPLOYMENT &
EDUCATION
BY:
TITLE: - ✓~CU' P~=vJ6 (m4cvL4
Ct~ o
)
)ss
)
On this day of K~,'~ ~ , 2009, before me, the
undersigned, a Notary Public in and for the State of Washington, personally appeared
to me known to be the Executive Director of WA
WOMEN'S EMPLOYMENT & EDUCATION, the non-profit corporation that executed the
within and foregoing instrument, and acknowledged said instrument to be the free and
voluntary act and deed of said non-profit corporation for the uses and purposes therein
mentioned, and on oath stated that he/she is authorized to execute said instrument on
behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the date hereinabove set forth.
0
l~
i
s
~
NOTARY PUBLIC in and i the State of
Washington, residing in ~ u.
MY COMMISSION expires: a
Agreement GF0938, WA Women's Employment & Education - REACH
January 1, 2009
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