HomeMy WebLinkAboutMulti Service Center GF0929AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this ~ d y of
2009, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington,
hereafter referred to as "CITY", and MULTI-SERVICE CENTER which is located at 1200 S 336th
ST., Federal Way, WA 98003, a non-profit corporation organized under the laws of the State of
Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its residents
through the provision of healthcare for patients who are suffering from a debilitating iliness; and
WHEREAS, the CITY is interested in continuing support of MULTI-SERVICE CENTER,
including development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement,
the parties agree as follows:
PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY for
providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if
fully set forth, to Auburn residents during the 2009 term. This support is in recognition of the fact
that the demand for the services delivered by the AGENCY continues to rise.
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January 1, 2009
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II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services, as
described in Exhibits 1 through 4, which may include development of new resources, to low income
Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement,
and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said
services are to be completed no later than December 31, 2009.
III. TERM
The term of this Agreement shall commence on January 1, 2009 and shall expire on
December 31, 2009.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each calendar quarter
a status report containing program statistics regarding the type and level of services provided to the
City of Auburn, as weil as financial information pertaining to the contract agreement and
expenditures. The final report, which may include estimated service levels, shall be submitted no
later than December 12, 2009. Format and contents of these reports are set forth in Exhibits 1 to 4
to this Agreement, which are incorporated herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in the
format commonly referred to as "outcomes reports" which will show the intended linkages between
the activities conducted and the changes the activities will produce. These reports shall contain
information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this, and
shall be submitted to the City at the end of the first quarter and within sixty days following the close
of the calendar year.
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January 1, 2009
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C. As full and total payment for the services provided under this Agreement, the CITY aqrees
to pav the AGENCY the total amount of $8,000.00 as set forth in Exhibit 1. The CITY will pay
an amount equai to one-quarter of the total amount within thirty (30) days following the CITY's
receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in the
Exhibits to this Agreement, and is incorporated herein by this reference.
V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, employees and agents from and against any and all claims, demands and/or
causes of action of any kind or character whatsoever arising out of or relating to services provided
by the AGENCY, its employees, volunteers or agents concerning any and all claims by any
persons for alleged injury or damage to persons or property to the extent caused by the neg►igent
acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives.
In the event that any suit or claim for damages based upon such claim, action, loss or damage is
brought against the CITY, the AGENCY shall defend the same as its sole costs and expense;
provided that the CITY retains the right to participate in said suit if any principle of governmental or
public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected
officials, agents and employees or any of them or jointly against the CITY and the AGENCY and
their respective officers, agents, volunteers, employees or any of them, the AGENCY shall fully
satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred
as a result of such claim or suit. The provisions of this section shall survive the expiration or
termination of this Agreement.
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January 1, 2009
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VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor and not
the agent or employee of the CITY and that no liability shall attach to the CITY by reason of
entering into this Agreement except as provided herein. The services required under this
Agreement may not be assigned or subcontracted by the AGENCY without the prior written
consent of the CITY.
VII. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The
AGENCY agrees to provide comprehensive general liability insurance and shall maintain liability
limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per
occurrence for bodily injury, personal injury and property damage. Where professional services are
provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the
AGENCY shall also provide and maintain professional liability coverage including errors and
omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property damage. Any
deductibles or self insured retentions in either policy must be declared to and approved by the
CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or
self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall
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January 1, 2009
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procure a bond guaranteeing payment of losses and related investigations, claim administration
and defense expenses. The policies are to contain or be endorsed to contain the following
provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be covered as
additional insureds as respects: Liability arising out of services and activities performed by
or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall
contain no special limitations on the scope of protection afforded to the CITY, its elected
and appointed officials, employees or agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY,
its officials, employees and agents. Any insurance or self insurance maintained by the
CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance
and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom claim is bought or suit is brought except with respect to the limits
to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled, reduced in coverage, or in limits except
after thirty (30) days prior written notice by certified mail return receipt requested has
been given to the CITY. The AGENCY agrees to provide copies of the Certificates of
Insurance to the CITY at the time that this Agreement takes effect.
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January 1, 2009
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(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original
endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies or
shall furnish separate certificates and endorsements for each. All coverages for
volunteers shall be subject to all the requirements stated herein.
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of race,
color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical
handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with State
Auditor's procedures, including personnel, property, financial and programmatic records which
sufficiently reflect direct and indirect costs and services performed under this Agreement. The
AGENCY agrees to maintain all books and records relating to this Agreement for a period of three
(3) years following the date that this Agreement is expired or otherwise terminated. The parties
agree that the CITY OF AUBURN may inspect such documents upon good cause at any
reasonable time within the three (3) year period.
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January 1, 2009
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X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon ten (10) days written notice should
the other party fail substantially to perform in accordance with its terms through no fault of the
other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than December 12,
2009, describing the progress and activities performed for the year 2009 under its
scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, and County of King and where applicable,
Federal laws.
C. Agency agrees to conduct its activity in such a manner as to coincide with the
goals identified in the attached Memorandum of Understanding. The Agency
understands that the performance indicators established in the Memorandum will
be used by the City as a measurement tool in determining if the goals have been
achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this Agreement
and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the CITY
and the AGENCY and supersedes all prior negotiations. This Agreement may be
amended only by written instrument signed by both the CITY and the AGENCY.
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January 1, 2009
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F. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including attorney's fees and expenses and court
costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws applicable to
its performance under this Agreement.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
Agreement - GF - 0929, MULTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2009
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N
C_-----,--
PETER B. LEWIS
MAYOR
A EST:
0')"
Danielle E. Daskam,
City Clerk
APP ED S F 2V:
I B. He ,
W a '
~ y Attorney
STATE OF WASHINGTON
COUNTY OF KING
TI-SE E CENTER
B : -19 TITLE: -r`n
)
)ss
)
On this AltA-1 day of M~u , 2009, before me, the undersigned, a
Notary , Public in and for the State of Washington, personaily appeared
~i n.;t -0 U_;-t'_j Lv S , to me known to be the Executive Director of MULTI-
SERVICE CENTER, the non-profit corporation that executed the within and foregoing instrument,
and acknowledged said instrument to be the free and voluntary act and deed of said non-profit
corporation for the uses and purposes therein mentioned, and on oath stated that he/she is
authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seat the
date hereinabove set forth.
~°j. . •~~~1/~ ~ !'1 "~--'c~
~`e~~~O~ HNI~~Nt,/~~/~/'/ l~ CL'v"
0%AR~,4,~ NOTARY P BLIC in and fo the State of
r
Washington, residing in ~ a-P-a+N-$-'
MY COMMISSION expires: o3joql3
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3-02 N -a
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Agreement - GF -LTI-SERVICE CENTER - Emergency & Transitional Housing
January 1, 2009
Page 9 of 9
~
CTTY OF
r. .
AJ
* - - WASHINGTON
HUMAN SERVICE AGREEMENT
2009 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: MICHAEL HURSH, HUMAN SERVICES
25 WEST MAIN STREET, AUBURN WA 98001
Agency: Multi Service Center
1200 S. 336th St.
Federal Way, WA 98003
Program: Emergency & Transitional Housing
Amount Requested: $ ` 2,000.00
CO$1ER PAGE
Contact, Title: Manuela Ginnett
Phone: 253-838-6810 x.111
Email: manelag@multiservicecenter.com
Invoice for: ❑ 1 St Quarter, January to March - Due April 15, 2009
❑ 2"d Quarter, April to June - Due July 15, 2009
❑ 3`" Quarter, July to September - Due October 15, 2009
❑ 4th Quarter (Final) October to December - Due January 31, 2010
Attachments: ❑ Quarterly Service Report
❑ Quarterly Financial Report
❑ Demographic Report (2"d and 4'h Quarters only)
❑ Logic Model (1't Quarter only)
❑ Outcomes Report (4th Quarter only)
❑ Proof of Insurance (1St Quarter and/or if expired since last reimbursement
request)
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR C/TY OF AUBURN USE ONLY:
Contract Amount: $8,000.00
Payments Year to Date:
Payment this invoice:
Authorized to Pay:
Signature
CITY OF AUBURN
Contract Balance:
Date
COVER PAi;E - MUST BE SIGNED ANC? SUBNIITTED W1"CH EACH PAYMEhtT REQUEST
HUMAN SERVICE AGREEMENT
2009 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
Multi Service Center
1200 S. 336th St.
Federal Way, WA 98003
Contact, Title: Manuela Ginnett
Phone: 253-838-6810 x.111
Email: manuelag@multiservicecenter.com
Are professional services (e.g., counseling, case managemen#) provided as part of this
Agreement?
Contract Information
Contract Amount: $8,000
Program Name: Emergency & Transitional Housing
Description of Service to be provided:
Reporting Information
Report for _ 1s' Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3`d Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
2009 Service Units
City Funding All Funding Sources Actual Service
Onl
Total Units to Date,
Service Unit Description: all Fund
Auburn Residents Only Projected Actual Units by Quarter Sources
Annual Units
Service Unit/Performance Measure 1St 2nd 3ro 4cn
Unduplicated Number of Auburn
Clients Served
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
CITY OF AUBURN
2009 Quarteriy Financial Report
Agency: Multi Service Center
Program: Emergency & Transitional Housing
Date:
Report for _ 1~t Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3rd Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
Cost Categories
Budget
Award
This
Request
Cumulative
to date
Award
Balance
1
Personal/Agency Services
2
Office/Operating Supplies
3
Consultant or Purchased
Services
4
Direct Client Assistance
5
Communications
6
Travel & Training
7
Intra-Agency Support
8
Other per Detail
Grand Total
$8,000.00
Requested
Reimbursement:
Detail as Applicable:
CITY OF AUBURN
2009 Demographic Report
Agency: Multi Service Center Date:
Program: Emergency & Transitional Housing
Auburn
Black Diamond
Burien
Des Moines
Enumclaw
Federal Wa)
Kent
Pacific
Renton
SeaTac
Seattle
Tukwila
Park
Other:
Unknown
TOTAL
30% of inedian or below
50% of inedian or below
80% of inedian or below
Above 80% of inedian
Unknown
TOTAL
Female
Male
0-4
5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Asian/Pacific Islander
Black/African American
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Disabling Condition
Limited English Speaking
Female-Headed Household
CITY OF AUBURN
2009 Outcomes Evaluation Format
Agency: Multi Service Center Date:
Program: Emergency & Transitional Housing
1. Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty (60) days of
the end of the calendar year.
II. Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of the services that MSC proposes to
provide the City of Auburn.
2) Show the relationship of program resources and activities to the expected results or
outcomes;
3) Help identify those questions the evaluation is to answer;
4) Provide a graphic summary of how program parts relate to the whole;
5) Make explicit the underlying theory of the program; and
6) Identify measurable categories in the program evaluation.
B. MSC shall develop the following status report components within the time frames
established below:
1) 1 St Quarter
a) The outcome based results MSC expects to achieve;
b) An indicator to inform the City of Auburn that the anticipated change has or has
not occurred; and
c) The method for gathering information needed to indicate the outcomes that have
occurred.
d) Initial Collection and assessment of the information acquired to include
alterations in the anticipated outcomes or alterations in the methodology of
information gathering.
2) 4th Quarter
a) Information collected;
b) Conclusions developed as a result of the information.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for services
between the City of Auburn and the M Iti-Service Center, the original of which was
executed on the ✓ day of• 2009. All other terms and conditions of
the agreement for services shali remain in full force and effect except as specifically
amended by this Memorandum of Understanding.
It is the goal of the City of Auburn to increase the number of Auburn residents
no longer living in poverty by 15% between January, 2007 and January,
2010.
II. The grant funds provided to the Agency during the 2009 year are provided
with the objective of achieving the result of increasing the number of
residents no longer living in poverty.
III. Agencies receiving funding from the City of Auburn agree to participate in the
conceptual development of the One Stop Center and to collaborate with other
agencies concerning the delivery of services to clients when the Center is
operational. The nature and extent of the collaboration to be determined
when the One Stop Center is operational.
IV. The City of Auburn will utilize the following perFormance measures in
evaluating the effectiveness of reaching this goal.
a. Performance Indicators
■ Increase in the number of livable wage jobs in Auburn.
■ Increase in the number of Auburn residents who work in Auburn.
■ The number of Auburn residents enrolled in employment training
programs.
• Increase in the number of residents enrolled in ESL classes
■ Increase in the educational attainment of Auburn's adult labor force.
Agreement GF - 0929 Multi-Service Center - Emergency and Transitional Housing
January 1, 2009
Page 1 of 3
■ Increase in the number of children enrofled in Headstart and
preschool
■ Reduction in the number of emergency room visits.
REMAINDER OF PAGE INTENTiONALLY BLANK.
Agreement GF - 0929 Multi-Service Center - Emergency and Transitional Housing
January 1, 2009
Page 2 of 3
; O ^ UBU
J
PETER B. LEWIS
MAYOR
A EST:
& Q~ zzo_~~.
anie le E. Daskam,
City Clerk
~
AF
DMiel B. Hei
City Attorney
TI-SERVICE CENTER
BY:
TITLE: C50
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this 0*1-' day of H °`_Uc't'`-' , 2009, before me, the
undersigned, a Notary Public in and for the State of Washington, personally appeared
D / K i D ue1 os , to me known to be the Executive Director of
MULTI-SERVICE CENTER, the non-profit corporation that executed the within and
foregoing instrument, and acknowledged said instrument to be the free and voluntary act
and deed of said non-profit corporation for the uses and purposes therein mentioned,
and on oath stated that helshe is authorized to execute said instrument on behalf of said
non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the date hereinabove set forth.
~o~~~'
S g
1i
NOTARY P BLIC in and for the State of
Washington, residing in
MY COMMISSION expires: D,3 10 a,( 13
Agreement GF - 0929 Multi-Service Center - Emergency and Transitional Housing
January l, 2009
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