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Home My WebLink AboutITEM VIII-B-2~ . * * C [T'Y O F ~ I BU WASHINGTON ~ AGENDA BILL APPROVAL FORM Agenda Subject: Jacobsen Tree Farm Property Master Plan Date: June 1, 2009 Department: Parks, Arts and Attachments: Resolution No. 4494 Budget Impact: $30,000 Recreation Ca . Facili Plan 321 Administrative Recommendation: City Council adopt Resolution No. 4494. Background Summary: The Jacobsen Tree Farm property sits in east Auburn in the Lea Hill area; this property adjacent to Auburn Mountainview High School has been identified as a proposed active park site to meet the needs of residents in that area. In anticipation of planning for this space, the Parks, Arts and Recreation Department did a request for proposals to consultants for preparation of a master plan for the property. From these proposals, finro consultants were chosen to interview and The Berger Partnership was selected to proceed with this planning. The Berger Partnership proposes to conduct a three-phased master plan process to develop plans for the park property. The process includes an inventory and analysis; visioning and programming; and Master Plan Development. This process includes considerable public involvement and the proposal is expected to cost $30,000, which is a budged item in the City's 2009 Budget. Staff requests that Council adopts Resolution 4494 allowing us to proceed with this plan to develop a master plan for the property. R0615-1 05.2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner 0 Municipal Serv. ❑ Finance ❑ Parfcs ❑ Human Services Z Planning & CD ❑ Fire ❑ Planning 0 Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other Museum Board ❑ Public Works ❑ Human Resources p Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Norman Staff: Faber Meetin Date: June 15, 2009 Item Number: VIII.B.2 AU$[JRJ * MORE THAN YOU 1MAGINED RESOLUTION NO. 4 4 9 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE BERGER PARTNERSHIP PS TO DEVELOP A MASTER PLAN FOR THE JACOBSEN TREE FARM PROPERTY WHEREAS, the Auburn Parks, Recreation and Open Space Plan identifies the need for community recreational space based on population and location in the community; and WHEREAS, the annexation of Lea Hill into the City of Auburn brings with it a population increase in an area needing a community park; and WHEREAS, the Jacobsen Tree Farm is a 29-acre parcel centrally located in the Lea Hill area; and WHEREAS, having a master plan in place for this property allows us to prepare and apply for future funding and solicit other funding sources for money available for projects like this site; and WHEREAS, long-range planning is necessary to create a facility that will answer the needs of the people in the area, the various sports programs in Auburn, and all the residents of Auburn. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON, HEREBY RESOLVES THAT: Section 1. The Mayor is authorized to enter into a contract with The Berger Partnership PS to develop a master plan for the development of the Jacobsen Tree Farm property as outlined in their proposal, a copy of which is attached hereto designated as Exhibit A and incorporated by reference in this Resolution. Resolution 4494 May 29, 2009 Page 1 of 2 Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall take effect and be in full force upon passage and signatures hereon. SIGNED and DATED this day of June, 2009. CITY OF AUBURN PETER B. LEWIS, MRYOR ATTEST: Danielle E. Daskam, City Clerk APP~OVE"8-T,O FO niel B. Heid, City Attorney Resolution 4494 May 29, 2009 Page 2 of 2 5.28.09 Mr. Bob Wuotila Park Planning and Development Manager Ciry of Auburn 910 9t" Street SE Auburn, WA 98002 Proposal for Landscape Architectural Services - Jacobsen Tree Farm Park Master Plan Dear Bob; We are pleased to be selected for the Jacobsen Tree Farm Park and look forward to working with you on the development of the master plan. The site has the potential to become a focal point for the community and we're excited to get started and help realize the potential. The project site is approximately 29 acres on 132nd Avenue SE in the Lea Hill neighborhood of Auburn, Washington. The scope of work includes master planning the site for multiple uses including active and passive uses along with an indoor facility. The final design will be determined at the end of a community input process. A detailed list of tasks, services, meetings and deliverables follows, Phase 1: Inventory and Analysls (1 month) During this phase we will analyze the site and consider the opportunities and constraints. • Preliminary meeting with Parks and Recreation (Parks) • Site visit to record existing features and land uses • Establish project schedule • Develop preliminary goals and priorities • Prepare base maps and gather site and community data • Prepare Inventory and Analysis drawings • Meet with Parks to discuss findings and community meeting strategies • Provide Project Administration Deliverables in this phase include: • Parks base maps • inventory and Analysis drawings • Preliminary goals and findings ~ The Berger Partnership P Landscape Architecture 1721 8th Avenue N Seattle, WA 98109 v 206325.6877 f 206323.6867 bergerpartnership.com 5.28.09 MMAIIIIIL- Mr. Bob Wuotila Proposal for Landscape Architectural Services -lacobsen Tree Farm Park Master Plan Page 2 of 4 4w Phase 2: Vision and Programming (2 months) During this phase we will work with the communiry to develop the vision for the park and conceptual alternatives. • Community meeting/workshop to establish a vision for the park • Estabiish goals and priorities • Develop preliminary park program • Develop conceptual park plans or diagrams • Prepare graphic documentation of concepts and alternatives • Meeting with Parks to review conceptual plans and meeting strategy • Present preliminary park program and conceptual plans to the community • Provide Project Administration Deliverables in this phase are: • Preliminary park program and character • Preliminary park designs Phase 3: Master Plan Development (2 months) During this phase we will refine the park design and support the design with a narrative and cost estimate. We will also document the master plan for use in fundraising and grant application activities. • Develop preferred plan • Prepare presentation exhibits for the community meeting • Preferred plan/options progress meeting with Parks • Preferred plan/options presentation to communiry • Meet with Parks to review progress • Prepare preferred alternative/draft master plan • Prepare estimates of probable construction costs • Develop phasing plan • Meet with Parks to review draft master plan and phasing • Present Final Master Plan to the Parks Board • Present Final Master Plan to the Planning & Communiry Development Commission • Present Final Master Pian to the City Council • Graphic documentation • Refine draft master plan • Meet with Parks to review progress of final master plan • Refine estimate of probable construction costs . Prepare design narrative • Provide Project Administration 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architectural Services -lacobsen Tree Farm Park Master Plan Page 3 of 4 Deliverables for this phase are: • Schematic Design Alternatives • Draft Master Plan • Cost estimates • Phasing plan • Final Master Pian report, narrative, and costs Fees Based on the scope of services identified at this time, we have established a fee for landscape architectural services as follows: Inventory and Analysis $5,000.00 Park Programming and Workshops $8,000.00 Master Plan Development $10,800.00 Architectural subconsultant (includes 10% mark-up) $2,750.00 Athletic Field subconsultant (includes 10% mark-up) $2,750.00 Estimated reimbursable expenses $700.00 TOTAL $30, 000.00 Fees will be billed monthly based upon the percentage of work completed. Services beyond those noted in this proposal will be billed as additional services on an hourly basis as follows, or lump sum fees can be negotiated: Principal $160.00 per hour Associate $105.00 per hour Senior Project Manager $95.00 per hour Project Manager $85.00 per hour Associate Project Manager $80.00 per hour Landscape Architectural Staff $75.00 per hour Administrative Staff $50.00 per hour Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable expenses will be billed in addition to the above fees at cost plus a 10% administrative mark-up. All accounts are due in ten days. Invoices not paid within 30 days of invoice date will be subject to late charges of 1% per month. If payment for services is not received within 90 days of the invoice date, all subsequent services and/or issuance of documents may be postponed until receipt of payment, unless special arrangements are made prior to providing the services. / I \ ~s 5.28.09 Mr. Bob Wuotila Proposal for Landscape Architecturai Services - Jacobsen Tree Farm Park Master Plan Page 4 of 4 If this proposal meets with your approval, piease sign one of the copies and return it to our office. If you have questions, would like more information, or wish to make any modifications, please do not hesitate to contact us. We look forward to working with you on the master plan for Jacobsen Tree Farm Park, Sincerely, The Berger Partnership PS l~s~ Gre wer Prin t*l APPROVED: Date encl; 1 Return Copy Fee worksheet