HomeMy WebLinkAboutITEM III-D
FINANCE COMMITTEE
JUNE 1, 2009
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Peloza and Member Norman
were present. Present during the meeting were Mayor Peter B. Lewis,
Assistant City Attorney Steven Gross, Chief of Police Jim Kelly, Finance
Director Shelley Coleman, Emergency Preparedness Manager Sarah
Miller, Planning, Building and Community Director Cindy Baker, Human
Services Manager Michael Hursh, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the May 18, 2009 Finance Committee meeting.
Vice Chair Peloza moved to approve the May 18, 2009 minutes.
Chair Backus concurred.
MOTION CARRIED. 2-0. Member Norman abstained.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 385596 through 385897 in the
amount of $1,468,125.01 and one wire transfer in the
amount of $166,165.48 and dated June 1, 2009.
2. Payroll
F4.9.2
Payroll check numbers 526535 to 526647 in the amount of
$385,562.86 and electronic deposit transmissions in the
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Finance Committee Minutes June 1, 2009
amount of $1,232,976.57 for a grand total of $1,618,539.43
for the pay period covering May 14, 2009 to May 27, 2009.
Committee members reviewed the consent items and briefly
discussed claims vouchers 385637, 385750, 385792, 385814,
385831, 385861 and 385866.
Vice Chair Peloza moved and Member Norman seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6240
F2.4.9 LID 350
An Ordinance relating to Local Improvement District No.
350; fixing the amount, form, date, interest rate and maturity
of the Local Improvement District No. 350 installment note;
providing for the purchase of such note by the City from
funds on deposit in the Capital Projects Fund; and fixing the
interest rate on Local Improvement District No. 350
assessment installments
Finance Director Coleman presented Ordinance No. 6240.
Ordinance No. 6240 relates to fixing the amount, form, date,
interest rate and maturity of the LID installment note,
provides for the purchase of the note by the City from the
Capital Projects Fund and fixes the rate of interest on the
LID installments.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Ordinance No. 6240 to the full Council.
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4480
F5.4.11
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Finance Committee Minutes June 1, 2009
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Auburn City Council to accept
federal grant funds from the Department of Energy, under
the American Recovery and Reinvestment Act
Committee members reviewed Resolution No. 4480.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4480 to the full Council.
MOTION CARRIED. 3-0.
2. Resolution No. 4483
F5.4.11
A Resolution of the City Council of the City of Auburn,
Washington, encouraging economic renewal efforts
Committee members reviewed Resolution No. 4483.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4483 to the full Council.
MOTION CARRIED. 3-0.
3. Resolution No. 4493
A3.16.12
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an agreement between the City of Auburn and
General Code, LLC for purchase, installation, and training
on, Novus Agenda Management Software
Committee members reviewed and spoke in favor of
Resolution No. 4493 and the merits of agenda management
software.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4493 to the full Council.
MOTION CARRIED. 3-0.
4. Resolution No. 4495
F5.2.15, O4.4.9.4
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A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to accept grant funds
from the Washington State Department of Transportation
Aviation Division in the amount of Twenty Six Thousand
Three Hundred Thirty-three Dollars and Fifty-two Cents
($26,333.52) which represents 2-1/2% match of funds
needed for Phase 1 of the taxiway alterations and
improvements project
Finance Director Coleman presented Resolution No. 4495
which accepts a grant from the State Department of
Transportation Aviation Division for taxiway alterations and
improvements. The project is funded by a federal grant for
ninety–five percent of the costs and a state grant for two and
one-half percent matching grant leaving the City’s share of
two and one-half percent.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Resolution No. 4495 to the full Council.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Transition from D.A.R.E. to G.R.E.A.T. Programs
Chief Kelly reviewed the proposed transition of the DARE program
to the Gang Resistance Education and Training (GREAT) program.
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The program is designed to educate middle school (6 and 7
grade) students. The goals of the program include helping
students avoid gang membership, prevent violence or other
criminal activity, and develop a positive relationship with the police.
The GREAT program would retain a drug resistance component.
The GREAT program will be implemented in September at the
beginning of the new school year. Chief Kelly stated that two
officers are slated to be certified as GREAT instructors. The
Auburn School Board is expected to approve the program.
Chief Kelly stated the program appears to be cost neutral so long
as the City retains one instructor. Chief Kelly advised that the
Auburn Police Department is pursuing Department of Justice grant
funds to fund the GREAT program.
B. Resolution No. 4490
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O4.4.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing acceptance of a State of Washington, Department of
Ecology Coastal Protection Grant in the amount of $23,610 in
support of the Mary Olson Farm
Committee members reviewed Resolution No. 4490.
C. Resolution No. 4492
O3.11
A Resolution of the City Council of the City of Auburn, Washington,
relating to the amendment of the 2008 Annual Action Plan Update
of the Consolidated Plan
This item was discussed following Item IV.B.3 of these minutes.
Human Services Manager Hursh presented Resolution No. 4492.
The United States Department of Housing and Urban Development
(HUD) has advised that the City will receive $108,877 in federal
stimulus funds via the Community Development Block Grant
entitlements. HUD requires a public comment process and
amendment of the City’s annual action plan prior to receipt of the
federal CDBG-Recovery funds.
D. Quarterly Report
Committee members reviewed the first quarter 2009 revenue and
expenditure reports.
E. Resolution No. 4485
F5.4
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
Department as reimbursement from the Federal Emergency
Management Agency and the State of Washington for expenses
incurred by the City of Auburn during the December 2008 and
January 2009 winter storm
Committee members reviewed Resolution No. 4485.
F. Resolution No. 4486
F5.4
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
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Department as reimbursement from the Federal Emergency
Management Agency and the State of Washington for expenses
incurred by the City of Auburn during the January 2009 storm event
Committee members reviewed Resolution No. 4486.
G. Resolution No. 4487
F5.2
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the Washington State Military
Department in the amount of One Hundred Forty Three Thousand
Five Hundred Fifty-three Dollars ($143,553.00) from the United
States Department of Homeland Security Emergency Management
Performance Grant Program, and authorizing the Mayor and City
Clerk to execute the necessary agreements to accept said funds
Committee members reviewed Resolution No. 4487.
H. Resolution No. 4488
F5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the King County Office
of Emergency Management in the amount of Twenty Three
Thousand Five Hundred Nine-one Dollars and Fifty-eight Cents
($23,591.58)
Committee members reviewed Resolution No. 4488.
I. Resolution No. 4489
F5.2.18
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Washington Service
Corps to provide a full-time member to the City of Auburn, and
authorizing the Mayor and City Clerk to execute the necessary
agreements to accept said member
Committee members reviewed Resolution No. 4489.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:08 p.m.
APPROVED THE DAY OF JUNE 2009.
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Nancy Backus, Chair Danielle Daskam, City Clerk
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