HomeMy WebLinkAboutITEM VIII-A-2C[TY OF
AGENDA BILL APPROVAL FORM
~ WASHINGTON
Agenda Subject: Ordinance 6250 to Amend City Code Sections
Date: June 15, 2009
3.04.600 and 3.04.610
Department: Finance
Attachments: Ordinance 6250
Budget Impact:
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6250.
Background Summary:
In the past few years the Parks, Arts and Recreation Department has undertaken a number of events,
performances and programs at which items are sold, concessions are operated, and
admission/participation fees are charged, requiring a start-up fund for making change. We are now
adding the Farmer's Market to that list of events. Additionally, increases in parking and admissions for
recreation programs have increased substantially, requiring reimbursement to Department staff for out-of-
pocket expenses where it is not possible to pay with purchase orders. The current funds are stretched
too thin to accommodate the increase in programming and the number of events.
Additionally, the Senior Center is experiencing increased numbers of participants on many of their trips,
causing a petty cash depletion problem. The $300.00 allocation does not cover these trip expenses and
receipts for repayment carry over. An increase of $200.00 to the petty cash fund would greatly alleviate
this problem.
Ordinance No. 6250 will increase the change fund at Parks, Arts and Recreation from $100 to a$700 and
the change and petty cash fund at the Senior Center from $375.00 to $600.00 ($500.00 petty cash and
$100.00 change fund). This increase will be especially beneficial during the summer months when sports
events, concerts and movie nights take place, and during the major events of KidsDay, 4th of July, and the
various trips for teens and special pop participants. It will also benefit the participants at the Senior
Center participating in Senior trips.
N0615-2
F4.11
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport 0 Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services 0 Planning & CD
❑ Fire ❑ Planning
0 Park Board ❑Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other Museum Board
❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
_
Referred to Until
l
Tabled Unti
Councilmember: Backus
Staff: Coleman
Meetin Date: June 15, 2009
Item Number: VIII.A.2
AU-$URN * MORE THAN YOU 1MAGINED
ORDINANCE NO. 6 2 5 0
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON AMENDING
SECTIONS 3.04.600 AND 3.04.610 OF THE
AUBURN CITY CODE RELATING TO FUNDS
WHEREAS, the City of Auburn is responsible for maintaining its fund,
line items and budget elements in conformity with state law; and
WHEREAS, in order to properly account for funds, particularly those that
involve making change in payments for city services or for making small
purchases in support of city functions, the City has developed certain identified
change funds; and
WHEREAS, in order to better accommodate the needs of the City to
provide these services to its citizenry, and to update the change funds needs, it
is appropriate to amend the City Code accordingly.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Amendment to Citv Code.
Auburn City Code is amended to read as follows:
3.04.600 Change funds created.
Section 3.04.600 of the
The finance director is herewith authorized to establish the following change
funds throughout the city. Change funds will be used for the purpose of making
change from cash for patrons of the city.
Department
Finance
Parks -
Location Amount
25 W. Main St. $400.00
910 9th St. $i-89:98
Ordinance No. 6079
Page 1 of 4
January 30, 2007
Recreation
Parks - Senior 808 9th St.
center
Municipal 340 E. Main St.
court
$700.00
$75.89
$100.00
$200.00
Cemetery
2020 Mtn. View Rd.
$100.00
Building
25 W. Main St.
$200.00
Detention
25 W. Main St.
$200.00
facility
City clerk
25 W. Main St.
$100.00
Police
340 E. Main St.
$200.00
Golf course
29630 Green River Rd. NE $800.00
pro shop
Total
$'.~,~-~o
$3,000.00
(Ord. 6079 § 1, 2007; Ord. 5907 § 1, 2005; Ord. 5895 § 1, 2005; Ord. 5804 § 1, 2003;
Ord. 5742 § 1, 2003.)
Section 2. Amendment to Citv Code. Section 3.04.610 of the
Auburn City Code is amended to read as follows:
3.04.610 Petty cash and investigation funds created.
The finance director is herewith authorized to establish the following petty cash
and special investigation funds throughout the city. Petty cash funds will be
used to purchase incidental supplies and other necessary incidental expenses.
Special investigation funds will be used for law enforcement and investigation in
the police department. The city finance director shall reimburse the funds from
time to time for expenses outstanding to make the cash balance equivalent to
authorized amount.
Department
Finance petty cash
City clerk petty cash
Parks - Recreation
Location
Amount
25 W. Main St.
$700.00
25 W. Main St.
$100.00
910 9th St.
$500.00
Ordinance No. 6079
Page 2 of 4
January 30, 2007
petty cash
Parks - Senior center
808 9th St.
$309:99
I
petty cash
$500.00
I Municipal court petty
340 E. Main St.
$100.00
cash
~ Police petty cash
340 E. Main St.
$400.00
I Police special
340 E. Main St.
$1,000.00
investigation
~ Police special
340 E. Main St.
$10,000.00
investigation
~ Fire petty cash
1101 D St. NE
$250.00
I Golf course petty cash
29630 Green River Rd. NE $200.00
I Cemetery
2020 Mtn. View Rd.
$100.00
~ M& O
1305 C St. SW
$300.00
e
I
, ~~00
$14,150.00
(Ord. 6079 § 2, 2007; Ord. 5895 § 2, 2005; Ord. 5742 § 2, 2003.)
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directives of this legislation.
Section 3. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS
MAYOR
Ordinance No. 6079
Page 3 of 4
January 30, 2007
ATTEST:
Danielle Daskam
City Clerk
APPRO-VED,QS TO FOR
Daniel B. Hel
City Attorney
PUBLISHED:
Ordinance No. 6079
Page 4 of 4
January 30, 2007