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Home My WebLink About04-21-2003 Item III-AWASHINGTON CITY OF AUBURN MUNICIPAL SERVICES COMMITTEE MINUTES APRIL 7, 2003 CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3 Chair Singer called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W Main Street, Auburn. Members included: Chair Singer, Vice Chair Wagner, and Member Brothers. Staff members present included: Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Bob Johnson, Finance Director Shelley Coleman, Planning & Community Development Director Paul Krauss, Tukwila Police Lt. Mike Villa, Auburn Police Cmdr. Mike Hirman, Parks & Recreation Director Daryl Faber, Solid Waste Supervisor Sharon Conroy, Mayor Lewis, City Attorney Dan Heid, Planner Sean Martin and Police Administrative Services Secretary Martha Larsen. Others in attendance included: Paul Nelson, Bill Peloza, and Nancy Backus. The meeting was tape recorded. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes Minutes of the March 17, 2003 Municipal Services Committee meeting. B. Surplus Property 1. Police Department City Council to authorize the surplus and disposal of the following items which are of no further use to the City: Panasonic FP -7160 Copy Machine, SN#04500831538 Canon CFX-L3500 IF FAX machine, SN UEF02266 Orange 4 drawer file cabinet, City ID 021-069, 021-071 Panasonic VHS movie recorder Mell AG170, City ID 0012100152 Lanier transcriber Mell P148, SN # 9636552 Broken hydraulic chair 2. Planning Department — Building Division City Council to authorize the surplus and disposal of the following items which are of no further use to the City. Municipal Services Minutes 1 - wooden drafting table 1 - round table 1- 16" x 36" metal cabinet 1-3'x6'table 2 —30" x 60" wooden desks 2 — wooden desks with returns 1 —wooden desk with hutch 1 — 30" x 60" computer desk 6 — chairs 3 — keyboard trays 1 - 3 drawer file cabinet 1 - hand held calculator 1 - microfiche reader 1 - typewriter 1 - heat panel 1 - typewriter table 4 - metal shelves with parts 1 - 20" x 48" metal table 1 — 24" x 48" work surface April 7, 2003 Vice Chair Wagner moved and Member Brothers seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOULSY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5747 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapters 8.12, 8.14 and 8.20 of the Auburn City code, relating to public nuisances and nuisance abatement. City Attorney Dan Heid reviewed the redrafted Ordinance that included the Committee's recommended changes. Vice Chair Wagner questioned the three (3) day abatement notice. Planning & Community Development Director responded by advising the Committee that the three (3) day measurement is to be used as a minimum and the Building Code Enforcement Officer may use his/her discretion to change the length of time for enforcement. Vice Chair Wagner also mentioned that the changes requested in Section 8.14.055(B) were not made. The Committee concurred on the following amendment: to strike the words "and, any such vehicles are screened from the neighboring properties and any street by a 100% sight -obscuring fence." on page eleven, first paragraph, last sentence. The Committee also discussed barbed wire fences related to safety requirements. Page 2 Municipal Services Minutes April 7, 2003 Vice Chair Wagner moved and Member Brothers seconded to approve Ordinance No. 5747 as amended. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions Resolution No. 3594 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement with the Port of Seattle and the cities of Federal Way, Kent, Renton, and Tukwila for the Valley Special Response Team. Resolution No. 3594 was presented at the last meeting and revisions had been made to the hold harmless and indemnification issues. Vice Chair Wagner moved and Member Brothers seconded to approve Resolution No. 3594. MOTION CARRIED UNANIMOULSY. 3-0. V. INFORMATION/DISCUSSION ITEMS A. Community Security Network Paul Nelson, President of It Plays in Peoria Productions (IPiPP), presented a proposal for a Community Security Network for the City of Auburn. This would be broadcast over a low power FM signal. An application has been submitted for this frequency. The Police and Fire Departments would be able to interrupt programming to announce emergency situations. They would also be able to announce events and promotional items to the Auburn community. The proposed broadcast area would include the Auburn school district boundaries. Mr. Nelson is asking the City to underwrite the cost of this proposal, which is $63,000. The proposal request is that this system be owned by the City and turned over to IPiPP after three years of providing the services described in the proposal. Committee members expressed concerns about operational costs. Chair Singer requested copies of board policies and procedures and the budget from Mr. Nelson. She also inquired if the board was bonded. Mr. Nelson advised the Committee that they are not bonded. She expressed concern that the non-profit agency is very new, not adequately funded, and in need of new board members. She suggested that they seek new board members such as a CPA and an attorney to help provide services. Page 3 Municipal Services Minutes April 7, 2003 B. Solid Waste Issue/Waste Management/KC Budget Solid Waste Manager Conroy reviewed the memorandum sent to the City Council dated March 3, 2003 that addressed questions raised at the Committee's last meeting regarding King County Solid Waste and other refuse services. She also announced that Kathleen Edmond has been hired to the position of Solid Waste Customer Care Specialist and will head the multi -family recycling project. C. Building Code Effectiveness Rating Planning and Community Development Director Paul Krauss reported on the City's Building Code Effectiveness Grading. This report affects the City's insurance rating and the fire code. Most cities rated a 3 as did Auburn. D. Amendments to City Code Related to Parking in Front Yards Parking codes from other municipalities were reviewed and provided information for the revision of the Auburn code. The city engineer will make the decision of what parking surface is appropriate to avoid water and ground pollution. A revised code will be presented to the committee for consideration at a later meeting. E. Golf Course Clubhouse Parks Director Faber provided a brief history of the golf course. He reviewed charts that exhibited the financial growth and stability of the operation. The clubhouse is not adequate for the present day course and neither is the parking. He asked for authorization to initiate a feasibility study of a new clubhouse. Committee members were impressed with the amount of research that had been accomplished and encouraged the study. F. Valley Special Response Team (SWAT) Lt. Mike Villa, Tukwila Police Department and Cmdr. Mike Hirman, Auburn Police Department presented a pictorial history of Valley SRT and explained its mission. SWAT started with officers from three (3) agencies and has grown to include personnel from three (3) more. They responded to over 70 call outs in 2002. G. Requests for Airport Improvements The RFP for airport improvements was presented to the Airport Advisory Committee on March 18, 2003, for their review. Planning and Community Development Director Paul Krauss announced that the instrument approach has been approved for the airport. There are concerns that one our lessees, Hanger's Unlimited, may ask for an lease option extension on their current lease which is about to expire. Director Krauss recommended that we not extend any leases at this time. The Committee also discussed the day-to-day maintenance responsibilities. VII. ADJOURNMENT: Page 4 Municipal Services Minutes April 7, 2003 There being no further business, the meeting adjourned at 7:20 PM. Approved this Sue Singer, Chair day of April, 2003. Page 5 Prepared by: Martha A. Larsen Administrative Services Secretary Auburn Police Department