HomeMy WebLinkAbout04-21-2003 Item III-CWASHINGTON
I. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
April 11, 2003
MINUTES
The meeting was called to order at 4:00 p.m. Those in attendance were Mayor Pete Lewis,
Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee
member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Traffic Operations
Engineer Laura Philpot, Transportation Planner Joe Welsh, Water Utility Engineer Tim Osborne,
Sewer Utility Engineer Jeff Roscoe, Storm Drainage Utility Engineer Tm Carlaw, Finance Director
Shelley Coleman, Grant Accountant Lanny Petitjean, and Secretary Lorna Dahlke.
Guests in attendance were Rob Otsea, representing the Muckleshoot Indian Tribe and Bob Fraser,
representing Northwest Racing.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
approve the Public Works Committee minutes for March 24, 2003, as submitted. Motion
carried.
B. RIGHT-OF-WAY USE PERMIT 13-03, AUBURN DOWNTOWN ASSOCIATION FOR ANNUAL
SIDEWALK SALE & HOMETOWN PICNIC
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
approve Right -of -Way Use Permit 13-03. Motion carried.
C. SURPLUS VEHICLE AND EQUIPMENT
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council approve the surplus of vehicle and equipment. Motion carried.
D. SURPLUS OFFICE FURNISHINGS
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council approve the surplus of office furnishings.
Motion carried.
E. AMENDMENT # 4 TO CONSULTANT AGREEMENT NO. AG -C-161 WITH PARAMETRIX FOR
WORK RELATED TO C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council approve Amendment #4 to Consultant Agreement No. AG -C-161 with
Parametrix. Motion carried.
Chair Wagner stated he would not support the actual construction phase of the project if the
City would be required to pay 50 percent or more of the costs. He asked staff to work with
Parametrix to see if the project could be divided into modules, so construction could be done in
phases. The Committee will see the final proposal before construction. Staff continues to
Public Works Committee Minutes
investigate funding opportunities.
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Committee members questioned the advisability of landscaping the raised median, raising
concerns about the safety of parks personnel needing to work in the median. Engineer Philpot
stated the plantings would be native plants requiring little maintenance. The median planting is
also needed to offset the addition of impervious pavement to avoid storm drainage improvement
projects.
Regarding the Committee's earlier request to lower the speed to 35 mph, Engineer Philpot
reported that WSDOT would check their speed studies along SR164 to verify if a speed study
was needed and evaluate options.
III. ISSUES
A. ORDINANCE NO. 5748, AMENDING AUBURN CITY CODE 13.36.310 ENTITLED
"PROHIBITED PARKING AREAS — SOUTHEAST AUBURN" FOR THE PURPOSE OF
PROHIBITING PARKING ON A PORTION OF 17TH STREET SE
The Committee delayed action on Ordinance No. 5748 so staff can review the sight distance to
determine the need for eliminating parking along the arterial.
B. ORDINANCE NO. 5752 AMENDING AUBURN CITY CODE CHAPTER 10.36, SECTION 380
ENTITLED "ONE-HOUR PARKING ZONES" FOR THE PURPOSE OF REMOVING PARKING
ON THE WEST SIDE OF AUBURN WAY SOUTH BETWEEN 2ND STREET SE AND 4TH
STREET SE
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council adopt Ordinance No. 5752. Motion carried
C. RESOLUTION NO. 3587 AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO
THE UTILITIES COOPERATION AGREEMENT WITH KING COUNTY FOR
INFLOW/INFILTRATION PROGRAM STUDY
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council adopt Resolution No. 3587. Motion carried
D. RESOLUTION NO. 3589 AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT WITH THE CITY OF ALGONA TO ESTABLISH SANITARY SEWER SERVICE
BOUNDARIES
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council adopt Resolution No. 3589. Motion carried
E. RESOLUTION NO. 3595 AUTHORIZING THE TRANSFER OF OWNERSHIP OF EMERALD
DOWNS DRIVE THAT IS NOT CURRENTLY PUBLIC RIGHT-OF-WAY FROM THE
MUCKLESHOOT INDIAN TRIBE TO THE CITY OF AUBURN AS PUBLIC RIGHT-OF-WAY
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee
recommend Council adopt Resolution No. 3595, on the condition that staff verify that conditions
for activating the agreement have been met, specifically the LOS requirements, and language
be added to guarantee the Public Works Committee oversight of the process and approval prior
to the official opening of the roadway. Motion carried.
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With the increase in traffic, there is the need for an additional north -south corridor. This has
been the City's intention and is included in the City's planning documents, such as the CFP,
CIP, TIP. Traffic modeling has also forecasted the need for this route.
Muckleshoot Indian Tribe Attorney Otsea questioned if the City had met the conditions
necessary to activate the agreement at this time.
NW Racing representative Bob Fraser stated the concern for safety issues, with horses
crossing the road back and forth from the farm to the west and the racetrack, and the shuttle
service to the parking lots.
Chair Wagner said the transfer of ownership to the City would occur at some point.
Mayor Lewis stated that City roads are overwhelmed now and this adds another corridor that is
desperately needed. There are expected long delays already on any north -south corridor.
IV. DISCUSSION AND INFORMATION
A. FINANCE REVIEW OF CAPITAL FACILITIES PLANS FOR WATER, SANITARY SEWER,
STORM DRAINAGE, AND TRANSPORATION
The Committee reviewed the draft CFP containing projects reviewed last fall, with the inclusion
of additional transportation projects. Director Coleman requested the adoption of the CFP Plan
in June with the mid -year budget amendment. Once the plan is adopted, it can be amended
each year with the budget process.
Councilmember Poe requested that the storm drainage projects for Clay Street and Western
Street be added to the CFP. Director Coleman said potential funding sources would need to be
identified, such as the storm fund, capital funds, or trust fund loans to cover the projected costs
of the storm drainage projects. Chairman Wagner voiced concern that adding those projects
might raise developers' hopes that the City has the money to do construction.
B. HALF -STREET DELAY POLICY
The Committee considered extending the half -street delays for an additional 10 years when the
original 10 year delay period expires. The City of Kent currently follows this practice.
The Committee requested staff investigate the legal questions with the City Attorney.
C. TRAFFIC IMPACT FEES
The Committee had a lengthy discussion regarding simplifying and clarifying the administration
of the traffic impact fees. One suggestion was to eliminate the category of warehousing, which
could be combined under the light and heavy industrial categories. During the SEPA process,
the building is often a basic shell, but that is not the intended use for the building which often
becomes a multi -tenant facility. The intent was to capture that eventual build out at the time of
permitting.
The Committee also discussed the grandfathering of existing uses of existing structures, where
there would be no additional fees provided there was no change in use and no expansion of the
floor space of the facility.
Transportation Planner Welsh distributed an illustrative example of two calculation methods for
calculating the impact fee when crediting or grandfathering existing uses. One method is to use
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the Impact Fee Rate Schedule, the other is to use the number of trips multiplied by the trip rate.
After considerable discussion involving equity in grandfathering, the Committee determined that
further work and review is required to develop the policy guidance staff needs.
The Committee requested staff verify Item F. with the City Attorney regarding applicants who
were vested under SEPA with a traffic impact assessment within a Traffic Mitigation Agreement.
The Committee supported the need to capture increases in trip generation, requesting staff
complete additional analysis for keeping the process fair and simpler to administer.
D. CAPITAL PROJECT STATUS REPORT
There was no discussion related to the capital project report.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 6:15 p.m.
DRD/LD
Submitted by Lorna Dahlke, Public Works Secretary.
Approved by the Public Works Committee on
File: 17 (17.2)
REF. H:\PWCAgendaMinutes041103Minutes
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